HomeMy WebLinkAbout10-76 Ordinance
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RECORD OF ORDINANCES
National Graphics Corp., Cols., 0, ~ Form ]\;0. 2806-A
0'1' . N IO-'1~ Passed_ nun ;r~\.J~n l4\ 19 1\0
I(~nance 0,. ----.- ----.-
AN ORDINANCE ESTABLISHING
RULES FOR NOTIFICATION OF
MEETINGS TO THE PUBLIC AND
NEWS MEDIA AND DECLARING
AN EMERGENCY,
Be it ORDAINED by the Council of the Village of Dubl in, Ohio,
of the elected members concurring, that:
SECTION 1, The IIVillage of Dublin Rules for Notification
of Meetings to the Publ ic and News Mediall, a copy of which is
attached hereto and made a part hereof, be, and they are,
hereby, adopted and compl iance therewith is, hereby, made a
condition precedent to the holding of any meeting of any of
the Municipal Bodies specified therein; and
SECTION 2, This Ordinance be, and it is hereby, declared
to be an emergency measure necessary for the immediate preser-
vation of the public peace, health and safety of the Village
for the reason that Section 121,22, O,R,C, requires the esta-
blishment of these rules at the earl iest possible date, and
therefore this Ordinance shall be in full force and effect
from and after its passage,
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Passed this /4 day of JANVAn.-t , 1976,
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President Pro Tempore
(ljuWcj 71:, !~
Mayor-Presiding Of icer
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ATTEST:
~.D~
Clerk-Treasurer
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VILLAGE OF DUBLIN
i RULES
FOR
NOTIFICATION OF MEETINGS
TO THE PUBLIC AND NEWS MEDIA
This Council has adopted the following Rules, pursuant to
Sec. 121.22 (F), R.C., for the purposes of (a) establishing a
reasonable method for any person to determine the time and
place of all regularly scheduled meetings and the time, place
and purpose of all special meetings, (b) making provisions for
giving advance notice of special meetings to the news media that
have requested notification, and (c) making provisions for
persons to request and obtain reasonable advance notification
of all meetings at which any specific type of public business
is to be discussed. These Ru 1 es app 1 y to each Mun i c i pa 1 Ebdy,
as defined in Article 1, of this Village and are in addition to
any applicable legal requirements as to notices to members of a
Municipal Body or to others in connection with specific meetings
or specific subject matters.
ARTICLE 1. DEFINITIONS.
As used in these Rules:
Sec. 1.01. IIClerkll means the Clerk-Treasurer of the Village.
Sec. 1.011. "Administratorll means the Village Administrator.
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Sec. 1.02. IIDayll means ca 1 endar day,.
Sec. 1.03. IIMeetlng" means any prearranged discussion of the
publl~ business of the Municipal Body by a majority of the members
I of the Municipal Body.
Sec. 1.04. "Municipal Bodyll means each of the followin~:
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Council;
Board of 'Control;
Board of Trustees of Public Affairs;
Planning and Zoning Commission;
Board of Zoning Appeals;
Architectural Review Board;
Parks and Recreation Commission;
And any other Board of Commission created subsequent to
the enactment of these Rules by the Mayor or Councilor
both;
and committees of the above Municipal Bodies comprised of members
of such Bodies if such committees (i) are comprised of a majority
of the members of the main Municipal Body, or (ii) are decision-
making committeeS:
Sec. 1 . OS. "0ral notification: means notification given
orally either in person or by telephone, directly to the person
for whom such notification is Intended, or by leaving an oral
message for such person at the address, or if by telephone at
the telephone number, of such person as shown on the records
kept by the Clerk and/or Administrator under these Rules.
Sec. 1.06. "Post" means to post in an area accessible to
the public during the usual business hours at the office of the
Clerk and at the following locations:
A. Vi llage Hall
129 South High Street
Dublin, Ohio 43017
B. The Dublin Branch
Columbus Publ ic Library
75 North High Street
Dublin, Ohio 43017
C. The Dublin Barbershop
24 South High Street
Dublin, Ohio 43017
D. Dublin T.V. Inc.
36 North High Street
Dublin, Ohio 43017
I E. Heritage House Antiques
South High Street
Dublin, Ohio 43017
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A notice identifying the locations at which notifications will be
I posted pursuant to these Rules shall be published by the Clerk
within ten calendar days after the adoption of these Rules.
Sec. 1.07. "Published" means published once in a newspaper
having a general circulation in the municipality, as defined in
Sec. 7.12, R.C., except that no portion of such newspaper need
be printed in the municipality. If at the time of any such pub-
lication there is no such newspaper of general circulation,
then such publication shall be in a newspaper then determined
by the Clerk to have the largest circulation in the municipality.
Sec. 1.08. "Special meeting" means a meeting which is
neither a regular meeting nor an adjournment of a regular (or
special) meeting to another time or day to consider items spe-
cifically stated on the original agenda of such regular (or
special) meeting.
Sec. 1.09. "Written notification" means notification in
writing mailed, telegraphed or delivered to the address of the
perso~ for whom such notification is intended as shown on the
records kept by the Clerk and/or Administrator under these
Rules, or in any way delivered to such person. If ma i 1 ed, such
notification shall be mailed by first-class mail, deposited in
a U.S. Postal Service mailbox no later than the second day pre-
ceding the day of the meeting to which such notification refers,
provided that at least one regular mail delivery day falls between
the day of mailing and the day of such meeting.
ARTICLE 2. NOTICE OF REGULAR AND ORGANIZATION MEETINGS.
Sec. 2.01. The Clerk shall post a statement of the time (s)
and place (s) of regular meetings of each Municipal Body for each
calendar year not later than the second day preceding the day of
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the first regular meeting (other than the organizational meeting)
of the calendar year of that Municipal Body. The Clerk shall
check at reasonable intervals to ensure that such statement re-
mains so posted during such calendar year. If at any time dur-
ing the calendar year the time or place of regular meetings, or of
any regular meeting, is changed on a permanent or temporary basis
a statement of the time and place of such changed regular meetings,
shall be so posted by the Clerk at least twenty-four hours before
the time of the first changed regular meeting.
Sec. 2.02. The Clerk shall post a statement of the time and
place of any organizational meeting of a Municipal Body at least
twenty-four hours before the time of such organizational meeting.
Sec. 2.03. Upon the adjournment of any regular or special
meeting to another day, the Clerk shall promptly post notice of
the time and place of such adjourned meeting.
Sec. 2.04. In addition to the posting of the statements as
provided in Sees. 2.01 and 2.02, the Clerk shall cause to be
published once a statement of the time(s) and place(s) of re-'
gular meetings for the calendar year of each Municipal Body,
a statement of the time and place of any changed regular.meet-
ings, and a statement of the. time and place of any organizational
meeting of a Municipal Body. Such publication shall occur no
later than the day preceding the day of the first such regular
meeting of the calendar year, the day preceding the day of the
first changed regular meeting, and the day preceding the day of
any such organizational meeting, as the case may be.
ARTICLE 3. NOTICE OF SPECIAL MEETINGS.
Sec. 3.01. Except in the case of a special meeting referred
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to in Sec. 4.04, the Clerk shall, no later than twenty-four hours
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before the time of a special meeting of a Municipal Body, post a
statement of the time, place and purposes of such special meeting.
Sec. 3.02. The statement under this Article 3 and the notifi-
cations under Article 4 shall state such specific or general pur-
pose or purposes then known to the Clerk to be intended to be con-
sidered at such special meeting and may state, as an additional
general purpose, ..!.hat any other business as may properly come be"
fore such Municipal Body at such meeting may be considered and
acted upon.
ARTICLE 4. NOTICE TO NEWS MEDIA OF SPECIAL MEETINGS.
Sec. 4.01. Any news medium organization that desires to be
given advance notification of special meetings of a Municipal
Body shall file with the Clerk and the Administrator a written re-
quest therefor.
Except in the event of an emergency requiring immediate of-
ficial action as referred to Sec. 4.04, a special meeting shall
not be held unless at least twenty-four hours advance notice of the
time, place and purposes of such special meeting is given to the
news media that have requested such advance notification in ac-
cordance with Sec. 4.02.
Sec. 4.02. News media requests for such advance notification
of special meetings shall specify: the Municipal Body that is the
subject of such reques~; the name of the .medium; the name and ad-
dress of the person to whom written notifications to the medium may
be mailed, telegraphed or delivered; (and) the names, addresses and
f telephone numbers (including addresses and telephone numbers at
which notifications may be given either during or outside of business
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) hours) of at least two persons to either one of whom oral notifica-
tions to the medium may be given.
Any such request shall be effective for one year from the date
of filing with the Clerk and Administrator or until the Clerk and
Administrator receives written notice from such medium canceling or
modifying such request, whichever is earlier. Each requesting news
medium shall be informed of such period of effectiveness at the
time it files it~request. Such requests may be modified or ex-
tended only by filing a complete new request with the Clerk and Ad-
ministrator. A request shall not be deemed to be made unless it is
complete in all respects, and such request may be conclusively relied
on by the Village, the Municipal Body that is the subject of such
request, the Clerk, and the Administrator.
Sec. 4.03. The Clerk and/or Administrator shall give such oral
notification or written notification, or both, as the Clerk and/or
Administrator determines, to the news media that have requested such
advance notification in accordance with Sec. 4.02, of the time,
place and purposes of each special meeting, at least twenty-four
hours prior to the time of such special meeting.
Sec. 4.04. In the event of an emergency requirfng immediate
official action, a special meeting may be held without giving twenty-
four hours advance notification thereof to the requesting news media.
The persons calling such meeting, or anyone or more of such persons
or the Clerk or Administrator on their b~half, shall immediately
give oral notification or written notification, or both, as the per-
son or persons giving such notification determine, of the time,
place and purposes of such special meeting to such news media that
have requested such advance notification in accordance with Sec.4.02.
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l 1 The minutes or the call, or both, of any such special meeting shall
state the general nature of the emergency requiring immediate of-
ficial action,
ARTICLE 5. NOTIFICATION OF DISCUSSION OF SPECIFIC TYPES OF PUBLIC
BUSINESS.
Sec. 5.01. Any person, upon written request and as provided
herein, may obtain reasonable advance notification of all meetings
at which any specific type of public business is scheduled to be
discussed. -
Such person may file a written request with the Clerk and
Administrator specifying: the person's name, and the address (es) and
telephone number (s) at or through which the person can be reached
during and outside of business hours; the specific type of public
business the discussion of which the person is requesting advance
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notification; the Municipal Body that is the subject of such re-
quest; and the number of calendar months not to exceed twelve which
the request covers. Such request may be canceled by request from
such person to the Clerk and Administrator.
Each such written request shall be accompanied by stamped self-
addressed envelopes sufficient in number to cover the number of re-
gular meetings during the time period covered by the request and an
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estimated number of six (6) special meetings. The Clerk shall noti-
fy In writing the requesting person when the supply of envelopes is
running out. and if the person desires notification after such sup-
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ply has run out such person must deliver to the Clerk an additional
reasonable number of stamped self-addressed envelopes as a condition
to receiving further notifications.
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Such requests may be modified or extended only by filing a com-
plete new request with the Clerk and Administrator. A request shall
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( the Administrator, or a member of the Municipal Body shall sub-
mit a certificate of the Clerk or the Administrator as to com-
pliance with these Rules as to notice and notification. Such
certificate shall be conclusive evidence as to the facts set
forth therein upon which all persons can rely that these Rules
have been complied with,
Sec, 6,05, The Clerk shall maintain a record of the date
and manner, and ~ime if pertinent under these Rules, of all
actions taken with regard to notices and notifications under
Articles 3, 4 and 5 of these Rules, and shall retain copies of
proofs of publication of any notifications or notices published
thereunder.
Sec. 6.06. Te better insure compliance with these rules as
'. to netioe and netification, it shall be the responsibility of the
chairman er secretary of a municipal body other than council, or
the persen or persons calling the meetings, to timely advise the
Clerk of future meetings, and the subject matters to be discussed
thereat, i nc 1 ud i ng an Agenda of such meet i ng, of such mun i c i pa 1
body.
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not be deemed to be made unless It Is complete In all respects,
and such request may be conclusively relied on by the Village,
Municipal Body that Is the subject of such request, the Clerk,
and the Administrator.
Sec. 5.02. The.Clerk or the Administrator shall give such
advance notification under this Article 5 by written notifica-
tion, or by oral notification, or both, as the Clerk or Admini-
strator determines.
The contents of written notifIcatIon under this Sec. 5.02
may be a copy of the agenda of the meeting. Written notIficatIon
under thIs Sec. 5.02 may be accomplished by giving advance writ-
ten notification, by copies of the agendas, of all meetIngs of
the Municipal Body that is the subject of such request.
ARTICLE 6. GENERAL.
Sec. 6.01. Any person may visit or telephone the offIce of
the Clerk or Administrator durIng that offIce's regular office
hours to determine, based on information available at that office:
the tIme and place of regular meetings; the tIme, place and pur-
poses of any then known special meetings; and whether the avail-
able agenda of any such future meeting states that any specIfIc
type of public business, Identified by such person, Is to be dJs-
cussed at such meeting.
Sec. 6.02. Any notificatIon provIded herein to be gIven by
the Clerk or AdminIstrator may be given by any person acting In
behalf of or under the authority of the Clerk or AdmInistrator.
Sec. 6.03. A resonable attempt at notifIcatIon shall consti-
tute notIfication In compliance wIth these Rules.
Sec. 6.04. At the commencement of each meeting, the Clerk,