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HomeMy WebLinkAbout30-10 ResolutionRECORD OF RESOLUTIONS Doom Legal alank, Inc., Fam No Resolution No. 30 -10 Passed 20 A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE AVERY ROAD WATER TOWER RE- COATING PROJECT WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the Dublin Code, for the Avery Road Water Tower Re- Coating Project; and WHEREAS, Council has determined that the bid submitted by M.K. Painting, Inc. constitutes the lowest and best bid; and WHEREAS, Council has determined that there may be a legitimate need to declare the relocation of the utilities in connection with the above - referenced project as a "single source" procurement, for reason that the company owning the utilities in question has the exclusive rights to relocate such utilities. NO THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, L 4L � of its elected members concurring that: Section 1. The bid submitted by M.K. Painting, Inc. in the total amount of $474,000 is hereby accepted. Section 2 . The City Manager is hereby authorized to enter into contracts with M.K. Painting, Inc. for performance and completion of the Avery Road Water Tower Re- - Coating Project pursuant to the Advertisement, Proposal and Contract Documents for said project on file in the office of the City Engineer. Section 3. This Resolution shall take effect and be in force on the earliest date permitted by law. Passed this c$ day of 2010. Mayor - Pres' m Officer ATTEST: Clerk of Council I hereby certify that copies of this Ordinance/ Resolution were posted in the City of Dublin in accordance with Section 4.12(a) of the Revised Charter of the City of Dublin. uty Clerk of Council, Dublin, Ohio Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 CITY OF DUBLIN- Phone: 614410 -4400 • Fax: 614 -410 -4490 Memo To: Members of Dublin City Council _ / From: Terry Foegler, City Manager Date: June 25, 2010 Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer Barbara Cox, P.E., Engineering Manager - Development Re: Resolution 30 -10 - Avery Road Water Tower Re- Coating Bid Acceptance Project Update On June 10, 2010, an informational memo (a copy is attached for reference) was provided to Council that outlined the project scope and timeline for the re- coating of both the Avery Road and Blazer Parkway water towers. Subsequently, staff conducted the two mandatory pre -bid meetings. These meetings were well attended by perspective contractors for this project who provided valuable feedback to staff. Based on the information learned, and with the concurrence of the Finance, Parks and Open Space Directors and Washington Township Fire Department staff, staff issued the following addenda to the bidding documents and scope of the project: • Removed the Blazer Parkway Water Tower re- coating work. This will be advertised for bids again in early 2011. With the complexity of the work and the uncertainty of the weather later in the fall, the previously determined six week schedule for each tank was not sufficient. Retained schedule for completion of November 19, 2010. This allows more time in the schedule for expected non -work days due to weather and high winds. • The Parks and Open Space staff will not be able to use the base of the Avery Road water tower for a period of time during the re- coating. Staff will retain an area within the existing fencing for equipment storage. The integrity of the containment would be compromised and the productivity of the contractor would be impacted, if staff needed to repeatedly enter during the day. Reduced the amount of time required for total containment of the Avery Road water tower. The final coating, including the graphics, will be rolled onto the water tower (not sprayed). This change will increase productivity of the contractor as well and have a positive effect on the cost of the project. This is the first re- coating of the whole exterior on the water towers since the installation of the special graphics package (children playing silhouettes) in the mid- 1990's. The roof of the Avery Road water tower was re- coated in 2002, as the original coating had deteriorated. Memo re. Res. 30 -10 Bid - Avery Road Water Tower Re- coating June 25, 2010 Page 2 of 2 Bid Acceptance Background On Tuesday, June 15, 2010, five (5) bids were received, publicly opened and read for the Avery Road Water Tower Re- coating project. Staff has reviewed all bids. The Engineer's estimate was $515,000. The 2009 budgeted funds for construction of this project were $515,000 (EW0102). M.K. Painting, Inc. submitted the lowest and best bid of $474,000. A summary of the bids is listed below: Bidder Bid as Read Bid as Read over ( +) or under ( -) Engineer's Estimate Corrected Bid M.K. Painting, Inc. $474,000.00 -8.0% American Suncraft Construction Co. $558,250.00 +8.4% Horizon Brothers Painting $590,000.00 +14.6% TMI Coatings, Inc. $776,500.00 +50.8% Classic Protective Coating, Inc. $950,770.00 +84.6% Staff has thoroughly reviewed the M.K. Painting, Inc. bid. The City has no previous experience with M.K. Painting, Inc.; however, staff did contact several of the references provided as required in the bid proposals and has found favorable remarks regarding their work. They have painted water towers in the following locations: City of Marquette, Michigan; City of Kent, Ohio; Universal City, Texas; City of Huber Heights, Ohio; and Howard County, Maryland. We anticipate the work to begin mid -July and be completed in approximately eight to ten weeks, which is well within the contract completion requirement of November 19, 2010. Staff will be retaining the services of a third party inspection firm to assist staff in determining compliance with the contract specifications and assuring a quality project. Recommendation Staff recommends approval of Resolution 30 -10, accepting the bid of M.K. Painting, Inc. in the amount of $474,000 as the lowest and best bid, and authorizing the City Manager to enter into a contract with M.K. Painting, Inc. for this project. Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 CITY OF DUBLIN. Phone: 614 - 410 -4400 • Fax: 614 - 4104490 Memo To: Members of Dublin City Council From: Terry Foegler, City Manager -T F-/ s � Date: June 10, 2010 Q` Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer Barbara Cox, P.E., Engineering Manager- Development Re: Avery Road and Blazer Parkway Water Towers Re- Coating 10- 008 -CIP Summary The 2010 -2014 Capital Improvements Program provides for water tower maintenance in the Water Distribution System - Non -Major Projects (EW0102). In 2009 and 2010, there is $515,000 and $495,000 budgeted for exterior painting of the Avery Road and Blazer Parkway water towers, respectively. This provides a total budget of $1,010,000 for this work. Staff has developed the plans and specifications for this work to re -coat the tanks with the same graphics packages and a similar high - performance coating system that is currently on the structures. For the Avery Park water tower, the existing coating on the tank must be removed entirely before it can be re- coated. This will be accomplished with an abrasive blasting process. Both the blasting and the re- coating of the tower will require that the tower be encapsulated in a tent -like structure, similar to that shown in the picture below. The tenting will not only contain the removed paint and blasting material, it will aid in eliminating over -spray on homes, cars, and park facilities in the area of the tower. The Parks and Open Space staff will be able to continue to operate from this water tower during this project. Example of containment on a water tower in Miamisburg, Ohio Memo re. Avery Road and Blazer Parkway Water Towers Re- Coating June 10, 2010 Page 2 of 2 The Avery Park water tower hosts several wireless communications facilities. Staff has already notified these carriers of the pending project. A detailed coordination meeting will be held once the contractor is selected and their work schedule has been determined. We have requested that bids include two prices for the work on the Blazer Parkway water tower- one to include complete removal of the existing coating and one to simply apply an over -coat. The existing coating is not exhibiting the same deterioration as the coating on the Avery Park tower. We would like to know the cost difference before determining the most cost effective method to re -coat this water tower. This water tower will also be contained, as demonstrated in the photo, to avoid over- spray. Also, staff has coordinated with the owners of 5515 Parkeenter Circle for the use of the parking lot at the southwest corner of Blazer Parkway and Rings Road. This will be for the use of both the contractor and the firefighters stationed at this location for the duration of this part of the project. The fire station will also be able to continue their operations from this location during the project. Staff placed this work out to bid on May 18, 2010. Twelve contractors have downloaded the bid documents as of June 3"'. The bid opening is scheduled for Tuesday, June I5, 2010. Due to the unique site operations at both of the water towers — the Parks and Open Space work area at Avery Park and the Washington Township Fire Station # 95 at Blazer Parkway — we are requiring the contractors to attend a mandatory pre -bid meeting on Wednesday, June 9, 2010 at either 10 a.m. or 2 p.m. These meetings will include site visits to both locations. We want the contractor to see and understand the site conditions and operations to ensure that they provide the best cost possible and to avoid additional costs when they begin the work. Barring any unusual circumstances with the bidding process, the bid acceptance resolution is scheduled to be on the July 1, 2010 Council meeting agenda. Staff believes that the work at each tower will take approximately six weeks to complete and has selected a completion date of November 19, 2010. Recommendation For information only.