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HomeMy WebLinkAboutCouncil Minutes 06-14-2010 RECORD OF PROCEEDINGS Minutes of Dublin_City Council Meeting DAYTON LEGAL BLANK,INC..FORM NO.10148 June 14, 2010 Held 20 Vice Mayor Salay called the Monday, June 14, 2010 Regular Meeting of Dublin City Council to order at 6:00 p.m. at the Dublin Municipal Building. ADJOURNMENT TO EXECUTIVE SESSION Vice Mayor Salay moved to adjourn to executive session at 6:00 p.m. for discussion of land acquisition and legal matters. Mr. Gerber seconded the motion. Vote on the motion: Mr. Keenan, yes; Mr. Gerber, yes; Vice Mayor Salay, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes. The meeting was reconvened at 7:10 p.m. PLEDGE OF ALLEGIANCE Members of Boy Scout Troop 185, Dublin Community Church led the Pledge of Allegiance. ROLL CALL Present were Vice Mayor Salay, Mrs. Boring, Ms. Chinnici-Zuercher, Mr. Gerber, Mr. Keenan and Mr. Reiner. Mayor Lecklider was absent (excused). Staff members present were Mr. Foegler, Ms. Grigsby, Mr. Smith, Mr. McDaniel, Chief Epperson, Mr. Hahn, Mr. Langworthy, Mr. Earman, Mr. Thurman, Ms. Crandall, Mr. Harding, Mr. Hammersmith, Ms. Puskarcik, Mr. Richardson, Ms. Colley, Ms. Ott, Ms. Adkins, and Ms. Gilger. APPROVAL OF MINUTES Mr. Gerber moved approval of the minutes of the May 24, 2010 Council meeting. Mr. Keenan seconded the motion. Vote on the motion: Mr. Keenan, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mr. Gerber, yes; Mrs. Boring, yes; Vice Mayor Salay, yes. CORRESPONDENCE There was no correspondence requiring Council action CITIZEN COMMENTS Wallace Maurer, 7451 Dublin Road, Dublin stated that he has searched the City's Code and contacted City staff members regarding the existence of a Code restriction regarding hanging clothes on outside clothesline. His understanding is that some residents believe that such a practice could lower property values. Mr. Smith stated that this is not a Code restriction, but several City homeowner associations have deed restrictions with such a provision. Mr. Maurer stated that the only reference staff could identify in the City Code was that clotheslines could not be located at the side or front of the house, but only in the rear of the house. Tim Jameson, 7629 Tartan Fields Drive, Concord Township, former director of the Brass Band of Columbus, stated that over the years, he has occasionally seen pictures of the Dublin Cornet Band, which existed from 1879 through 1930. It represents an interesting musical heritage for the City and he has often wondered why nothing like that exists today. Scott Jones, son of Herb and Leona Jones approached him in December regarding his interest in re-forming the Dublin Cornet Band. He agreed, and they proceeded to solicit resident interest in participation and support. They have found enthusiastic support for, not only a Dublin Cornet Band, but also for a larger, amateur musical organization within the City. Many of the neighboring communities have community bands. In view of the quality of the Dublin Schools instrumental music departments and the fact that music is a lifetime skill, the City needs to create an opportunity for its citizens to continue to be more than spectators in music. He will provide Council with a list of interested people, the justification they have shared for this type of organization, and a proposed timeline. The Dublin Cornet Band will entertain at the City's July 4th celebration at Dublin Coffman High School stadium. With City Council's support, at that time they would also like to announce the formation of a Dublin community band. They are excited with the progression of these plans and invite Council to be a part of it. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK.INC..FORM NO.10148 June 14, 2010 Page 2 Held 20 Mr. Reiner asked about the requirements for assembling a community band. Mr. Jameson responded that the physical requirements are music and staff--such as high school band directors, and publicity. They have available resources in Dr. Jeff Keller and Gary Hodges, both retired from the Dublin Schools. Additional needs are for rehearsal space and for instruments typically not owned by individuals, such as a tuba. The present needs are for energy and enthusiasm to support this initiative. Ms. Chinnici-Zuercher noted that Cardinal Health has an orchestra, and perhaps some of the members would be interested in working with the Dublin Cornet Band. She asked him to describe his attire. Mr. Jameson responded that he is wearing the historical uniform for the Dublin Cornet Band, which now has 12 members. The band will wear this uniform when it is performing as the historical group. They also have a more modern uniform to wear when performing up-to-date music. He noted that they will be opening for Kenny Loggins on July 3rd, and will wear both uniforms on that occasion —a connection of the old, the current, and the future. At that time, they hope to announce their plans and how the public can obtain more information. They will also provide that information to Council. He added that Leona Jones searched the internet, found a black waiter's jacket and black hat and added the appropriate embellishments for 12 uniforms. David Guion, Executive Director, Dublin Arts Council stated that Mr. Jameson has approached Dublin Arts Council (DAC)for support. The group is interested in securing a 501 C3 status. In the meantime, DAC will serve as the fiscal agent for the organization. Once they obtain the 5013C status, the group will be able to apply for a grant. DAC is interested in adding music to some of its offerings. It would be an exciting addition, and they plan to announce this to the DAC Board in July. Aaron Underhill, Smith & Hale, 50 W. Broad Street, Columbus stated that he is present on behalf of Invictus Land Holding Company, which is owned by Al Vrabel. Mr. Vrabel owns property on Riverside Drive, which is the subject of a similar use request that was submitted to Mr. Foegler in accordance with City Code. He believes the subject deserved to be on Council's agenda this evening; however, it was not. Due to the importance of this property to the City and to Mr. Vrabel, and due to the damages that could be incurred by Mr. Vrabel with an adverse decision, he believed it prudent to speak to Council concerning the reason for their request and the reasons it should be granted. Mr. Vrabel owns Vrabel Health Care Companies, and they operate nursing homes throughout Central Ohio. Mr. Vrabel has owned this particular piece of property since 1994. He desires to operate a nursing home on this property in the near future. In early 2008, he submitted a rezoning application to the City for a rezoning that was driven by the Strafford Companies. They filed that application because the Stratford Companies was a senior living facility that was not permitted in the CC - Community Commercial zoning classification that applies to this property. Only a certain number of nursing home beds are allocated to each county in Ohio. The most recent budget bill allowed for a one-time transfer of beds from counties that were "over-bedded" to counties that were "under-bedded." Due to population shifts and growth over the last 20 years, Franklin County is determined to be "under-bedded." Mr. Vrabel needs to submit an application to the State and receive authorization for these beds in order to operate this facility on his property. In the application, he must identify the site where the beds will be located. He also must apply to HUD for financing, which is a lengthy process. In October 2009, Mr. Vrabel approached the City informally and inquired if a nursing home is a permitted use in a CC zoning district. In December, he received an email from a City staff member indicating that it was a permitted use; however, there was a rezoning application on file and it was preferred that Mr. Vrabel pursue that route. Despite a number of phone calls with members of the administration, they were unable to obtain a formal decision in this regard and therefore, in early March 2010, they filed a letter requesting a similar use designation for this property. He explained that City Code provides that when a particular use is not permitted within a particular zoning class, or any zoning class in the City Code, the City Manager can be petitioned to make a decision as to whether that use is permitted in this district. Council then, at its next meeting, is to be given notice of the Administration's decision and can either agree or overturn it. Despite providing the letter to the Administration in early March, they did not meet with staff until May 28th. At that time, they were told informally and orally that Administration did not believe this use fell within the CC zoning RECORD OF PROCEEDINGS Minutes of Dublin Ity Council Meeting DAYTON LEGAL BLANK,INC..FORM NO.10148 June 14, 2010 Page 3 Held 20 classification. Mr. Vrabel finally received a letter on June 8th, and by that date, there may not have been adequate time to schedule this as a formal Council agenda item. The letter stated that Mr. Langworthy, the Planning Director, had determined that this use did not fit within the CC zoning classification but was "specifically permitted" in the SO - Suburban Office and Institutional District. The SO District definition states that health and allied services are allowed. In the CC zoning district, there is a category called "health and allied services not elsewhere classified." That is the category that they believe this use falls into, because nursing homes are not provided for as a permitted use elsewhere in Dublin's zoning code. Consequently, their view is if it is a health and allied service, which the letter admits that it is, and if it is not elsewhere classified in City Code, it should be permitted on this property. Zoning restrictions in Ohio are to be strictly construed based on applicable case law, and if there is any doubt, the Courts have ruled that restrictions should be decided in favor of the property owner or the applicant. They believe this is a very narrow use question. If Council were to determine that this use is permitted in this district, the City would still have corridor review, as it is also within the Corridor Review District. The Planning Commission would have the opportunity to review architecture, the final site location and other design issues. Mr. Vrabel has been a commendable corporate citizen over the last few years. He pursued his zoning application at a time when it was believed that Riverside Drive could be moved. He spent in excess of$200,000 on traffic studies and other items. At that time, he was told not to continue because Goody Clancy would be working on the Bridge Street Corridor Study. During the study process, which is not yet complete, they have lost their user, the Stratford Company, due to the delay to allow the study and also due to the economy. In closing, they respectfully request that Council give serious consideration to ruling in their favor. They do believe the City continues to have some control over what will occur on this property. Mr. Smith stated for the record that during this process, Mr. Vrabel indicated that he needed a zoning determination in order to make application for the beds and to pursue the financing. At their meeting near the end of May 2010, his counsel indicated to Mr. Vrabel that the zoning certificate was not necessary to move forward with that process. It did need to occur, but there was adequate time in which to obtain the zoning determination. He concurs with Mr. Foegler's letter. LEGISLATION SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 19-10 Adopting the Proposed Tax Budget for Fiscal Year 2011. Vote on the Ordinance: Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, yes; Ms. Chinnici- Zuercher, yes; Vice Mayor Salay, yes; Mr. Gerber, yes. Ordinance 20-10 (Amended) Amending Chapter 95 (Nuisances) of the Dublin Codified Ordinances to Address the Storage of Residential Waste and Recycling Containers. Mr. Langworthy stated that at the first reading, Council requested that an opacity requirement be added to the ordinance. Legal staff has amended the proposed ordinance to provide for a 100% year-round opacity within two years of planting, which is the City's normal opacity or screening requirement. Mrs. Boring stated that some cities' ordinances also address the need to keep vacant land clean and address the proper disposal of debris in containers. Is that addressed in this ordinance? Mr. Langworthy responded that matter is already addressed in the City's nuisance/weeds Code provisions. Mrs. Boring stated that Council has received several emails regarding the proposed legislation. Neighboring communities have similar ordinances. Dublin has accommodated the needs of residents for varying sizes of containers so that they will fit into residents' garages. She had previously expressed concern about a "one size fits all" ordinance. However, if there is evidence that the ordinance needs further refinement, it will undoubtedly be revised. She supports passage of this legislation at this time. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK.INC..FORM NO.10148 June 14, 2010 Page 4 Held 20 Vote on the ordinance: Mr. Gerber, no; Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Vice Mayor Salay, yes. Ordinance 21-10 Authorizing the Provision of Certain Incentives to Quality Supply Chain Co-Op, Inc., to Induce It to Locate Its Main Office and Associated Operations and Workforce within the City, and Authorizing the Execution of an Economic Development Agreement. Ms. Gilger stated that representatives from QSCC are present this evening to respond to any questions from Council. QSCC operates on a cooperative basis. It is owned by its members, who are Wendy's franchises. QSCC is the exclusive purchasing agent for those member franchises. The State of Ohio has approved a job creation tax credit and a rapid outreach grant to ensure that the offices locate in Ohio. This ordinance proposes a $5,000 location grant and a four-year, 20% performance incentive. She invited John Enright, president of QSCC, to speak. John Enright, President, QSCC expressed, on the behalf of the Board of Directors, their leadership team and past and present team members their gratitude for the provision of certain incentives from the City of Dublin. QSCC is owned not only by the franchises of Wendy's around the United States, but also by Wendy's International. He became the President of QSCC in December 2009, and the company opened for business on January 4, 2010. The existing 21 associates from Wendy's International were transferred into QSCC. As they indicated with their request, they will be hiring an additional 24 associates whose annual salaries will be approximately $123,000 per year, creating additional payroll taxes in excess of $450,000 over four years. The Wendy's associates are very pleased that they will be headquartered in Dublin. The QSCC parent company is located in Atlanta, Georgia, where two other co-ops exist today — one for the Arby's brand and the other for a combined Wendy's equipment purchasing. They anticipate some great opportunities to bring high-paying salaries into the organization and support Wendy's International and its franchises in the Dublin community. Vote on the Ordinance: Mr. Gerber, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. Keenan, yes; Vice Mayor Salay, yes; Mr. Reiner, yes. Ordinance 22-10 Authorizing the Provision of Certain Incentives to Inventrio, LLC to Induce It to Locate Its Main Office and Associated Operations and Workforce within the City, and Authorizing the Execution of an Economic Development Agreement. Ms. Gilger stated that Inventrio, LLC, a software company for the health care industry has moved into Metro Center. In consideration for a five-year lease extension and the creation of 20 jobs, the City has proposed a three-year, 10 percent performance incentive. The proposed agreement is tied to a five-year lease extension and the creation of 20 jobs. Shannon Hastings, co-founder of Inventrio, is present to respond to Council's questions. Shannon Hastings, President, Inventrio, LLC stated that they are a small company, which conducts high-end research. Dublin is a good location for them, as it will attract employees from large cities who want to move to a suburban city like Dublin. They have initiated hiring and anticipate having their first ten employees by January 2011, with average salaries from $100,000 to $150,000. This venture is a great opportunity for them and for Dublin. Vote on the Ordinance: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Vice Mayor Salay, yes; Mr. Gerber, yes; Mrs. Chinnici-Zuercher, yes. INTRODUCTION/FIRST READING —ORDINANCES Ordinance 23-10 Amending Section 2 (Wage & Salary Structure/Administration), Paragraph A of Ordinance No. 73-06 ("Compensation Plan for Non-Union Personnel") for the Purpose of Reassigning Certain Job Classifications to Different Pay Grades in Conjunction with the Reclassification of Three Positions. Mr. Gerber introduced the ordinance. RECORD OF PROCEEDINGS Minutes of Dublin City Council _ Meeting DAYTON LEGAL BLANK,INC..FORM NO.10148 June 14, 2010 Page 5 Held 20 Mr. Harding stated that information regarding the proposed amendments was included in Council's packet. In late 2009, the City Manager recommended a restructuring plan for the organization, and the plan was approved by Council. At that time, staff advised Council that there may be some transition issues created by the reorganization, which would require further study. Over the past months, a study has been conducted to identify gaps in the organization that would require additional staffing. The following recommendations are made: 1. One of the gaps identified is in the Events Administration unit. Currently, an Events Administrator is acting in the capacity of a manager. The City Administration's recommendation is that this job be reclassified to an Events Manager position. 2. During the last six months, position vacancies have been evaluated as they have occurred, including analysis of workload, workflows and structure. A vacancy in Recreation Services has occurred. As a result of staffs analysis, two job reclassifications are recommended in that division. The reclassifications will result in a net reduction in personnel costs of approximately $42,000. Details are outlined in the memo. It is necessary for Council to amend the City compensation plan to place these three jobs in the appropriate pay grades. Staff recommends adoption of this ordinance at the second reading/public hearing on July 1, 2010. Ms. Chinnici-Zuercher asked for confirmation that if Council approves this on July 1, the changes would not be retroactive. Mr. Harding confirmed that the recommendation is not to make these changes retroactive, but prospective. Mr. Keenan asked for additional information prior to the second reading. For the events manager position, the incumbent would move from a 4.2 pay grade to a 3.3 pay grade. In terms of salary, where is the incumbent in the salary range of the 4.2 pay grade and where will this upgrade place them in the 3.3 pay grade salary range? Mr. Harding responded that the incumbent is currently in the "target" range of the 4.2 pay grade, and with the change to a 3.3 pay grade, they would drop to the "market" segment in pay grade 3.3. Mr. Keenan stated that he is interested in reviewing the actual numbers. He would be interested in this same information for the Recreation positions. Mrs. Boring asked about the staff recommendation to upgrade the Events position and whether staff considered the change in responsibilities for the position after the separation of the two functions previously housed under Community Relations. Mr. Harding responded that the Administration did evaluate this in order to determine the appropriate career band for the events manager position. This position manages a $2.2 million budget and the Events personnel, which staff believes warrants a pay grade assignment of 3.3. Mr. Keenan noted that the additional information he has requested will help Council to understand the expenditures before and after the change of the department. Vice Mayor Salay commented that she would be interested in reviewing this information as well, and asked staff to provide that in a memo for the next reading. Ms. Chinnici-Zuercher noted that she would like to review this information in relationship to the new department created by the split of the functions of events and communications. She had understood the new department would be the Communications Department, but recently observed that it is being referred to as the Community Relations Department. She would like to review the costs for the Community Relations department as well, as she has recently learned that there are three persons working under contract for Community Relations. It seems that the separation of one department into two may result in more costs than Council had originally anticipated. Mr. Reiner noted he would also like to review the contracts in place for these consultants in order to understand the true costs of the split of the department. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK,INC..FORM NO.10148 June 14, 2010 Page 6 Held 20 There will be a second reading/public hearing at the July 1 Council meeting. Ordinance 24-10 Authorizing the City Manager to Enter into a Land Exchange Agreement with Wasatch Partners, LLC. Mr. Gerber introduced the ordinance. Mr. Smith stated that this land exchange will allow the City to reconfigure and make some improvements to a park. The legislation will authorize an exact exchange of acreage at no cost to either party. There will be a second reading/public hearing at the July 1, 2010 Council meeting. INTRODUCTION/PUBLIC HEARING — RESOLUTIONS Resolution 29-10 Accepting the Lowest and Best Bid for the 2010 Street Maintenance Program. Mr. Gerber introduced the resolution. Mr. Hammersmith stated that five bids have been received for the City's 2010 street maintenance program. The Engineer's estimate for this year's project was $2.4 million. The lowest/best bid was submitted by the Strawser Paving Company for $2,413,646.43, which is slightly over the estimate. The amount budgeted in the CIP for this project was $2,850,000. Of that amount, $527,000 was designated for the Metro North and South bikepath and street lighting project. The net amount remaining is slightly over$2.3 million. The Metro North work will begin in mid-July, after the Arthritis Foundation Classic Auto Show. The following items are included in the Street Maintenance program: • The Frantz Road resurfacing from Tuttle Crossing to Monterey Drive, which will include all lanes of Frantz Road • Brand Road from Avery Road to Muirfield Drive will receive some new pavement, as well as a small portion of Brand Road from Wellington west to Coffman Road • Shier Rings Road from Emerald Parkway to Avery Road • Darby Street and Wing Hill • Darree Field driveway (He noted that a portion of this cost will be reimbursed from the Water Tower Construction Fund.) • Re-paving of the Recreation Center parking lot at a cost of approximately $400,000, as well as resurfacing the circular roadway from the bridge to Downpatrick Drive • Bomanite concrete replacement for the intersection of Rings Road and Frantz Road Previously, Council had asked about the process for public notification regarding the work. This year, a copy of the brochure that was included in Council's packet will be placed in advance of the work in the mailboxes of residents on the affected residential streets. The brochure contains general information provided by the contractor; contact information for residents; and the answers to frequently asked questions. Small signs will also be placed on residential streets indicating the timeframe for work on their street. On arterial and collector streets, changeable message boards will be used. Direct contact with affected residents will also be made. Strawser Paving has been the City's contractor for the past four years. The anticipated completion date is September 17, and past experience with Strawser indicates a timely completion. Staff recommends acceptance of the Strawser Paving Company's bid. Mrs. Boring stated that she is aware that a thorough street evaluation system is in place. Does staff also consider anticipated future development, which may impact areas scheduled for repaving? Mr. Hammersmith responded that if it were possible, staff would make an attempt to forecast deterioration of road surfaces. However, they primarily base their evaluation on the condition at the end of winter. Mrs. Boring responded that if commercial construction is planned in an area, which may impact the streets, does it make sense to perform work on the street prior to that construction? RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK.INC..FORM NO.10148 June 14, 2010 Page 7 Held 20 Mr. Hammersmith responded that it would make sense if the plan is to preserve the pavement in that area and to prevent further damage. Much of the City's repair is full depth, not just milling and repaving. An effort is made to restore structure to the roadway, and not do just a cosmetic resurfacing. Mrs. Chinnici-Zuercher referred to the area of Sawmill Road at the Kroger Marketplace retail shopping area. Recently, she entered the shopping center through the rear parking lot, and there are large holes in the pavement. What is the process for review of private parking lots and issuance of any necessary citations? Mr. Hammersmith responded that the back area of that parking lot is an issue, as well as the area in front of Hoggy's and a couple of other stores. This actually is a Code Enforcement issue. Engineering works with Planning to address the issues. The same approach was taken in the past with Mercedes Drive, where the City contacted the property owners regarding needed repair of the private street. That area is showing maintenance need again. Vice Mayor Salay stated that a couple of the streets included in the project list are streets that the public uses when exiting the Independence Day celebration. Mr. Hammersmith responded that Engineering coordinates its street repair schedule with the schedule for City events and ensures there are no conflicts. Vote on the Resolution: Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Gerber, yes; Mr. Keenan, yes; Vice Mayor Salay, yes. OTHER • Acceptance of the Minutes and Reports of the May 25, 2010 Tax Incentive Review Council and Community Reinvestment Area Housing Council Ms. Chinnici-Zuercher moved to accept the minutes and reports of the May 25, 2010 Tax Incentive Review Council and Community Reinvestment Area Housing Council. Mr. Gerber seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Chinnici- Zuercher, yes; Mr. Gerber, yes; Vice Mayor Salay, yes. STAFF COMMENTS Mr. Foegler reported that: 1. Council was provided on the dais tonight a copy of the May 2010 Planning Foundations of the Bridge Street Corridor Study. The next step is the public meeting, which is scheduled for Monday, June 21 at 7:30 p.m. in the lobby of Wendy's International. A report on the most recent round of efforts will be provided to Council within the next few weeks. 2. Installation of the Historic Dublin wayfinding system has been completed. The sign shop did an excellent job with the fabrication of the signage. 3. The Parks and Recreation accreditation process has been underway for three years, and the Parks and Recreation staff will be hosting three accreditation site evaluators next week. The site evaluation consists of a rigorous three days of interviewing, documentation review and community tours, confirming that Dublin is using leading practices in parks and recreation planning, management and operations. On June 21s`, Council is invited to share a meal with staff and the evaluators at either breakfast at 8 a.m. at the Recreation Center or a picnic dinner at 6 p.m. at the Dublin South pool. He asked that Council RSVP to the Clerk regarding their plans to attend one of the gatherings. 4. Dublin has been awarded a $150,000 grant from the Ohio Environmental Protection Agency (OEPA). The grant will allow the City to showcase an environmentally sound practice, improve stormwater quality on the site, and provide community education opportunities. He congratulated the staff team that secured the grant funding for that project. 5. The Columbus Metropolitan Library System has been named the "2010 Library of the Year" by the Library Journal. The City enjoys an excellent working relationship with the staff of the Dublin branch of the Library. He congratulated the Library for receiving this prestigious award. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK.INC..FORM NO.10148 June 14, 2010 Page 8 Held 20 Vice Mayor Salay requested that the Clerk forward a letter of congratulations on Council's behalf to Mr. Losinski of the Columbus Metropolitan Library. Mr. Foegler invited Chief Epperson to report to Council on a recent Police division promotion. Chief Epperson announced that Police Sergeant John DeJarnette has been promoted to the position of Police Lieutenant. This position was recently vacated by Tom Hirschy, who was appointed Emergency Management Director. Congratulations to Lieutenant DeJarnette! COUNCIL COMMITTEE REPORTS/COUNCIL ROUNDTABLE Mr. Gerber reported that: 1. The next quarterly Finance Committee meeting is scheduled for Monday, August 9 at 6 p.m., preceding the Regular Council meeting. 2. He attended the Ohio Veterans Hall of Fame golf outing last Monday at Riviera Country Club. The event was well attended and positive comments were shared about the Dublin Veterans Park. 3. He has noticed that stormwater is collecting on Waterford Drive and Monterey Drive after a heavy rain. He recalls that this was previously reported to staff. Mr. Hammersmith responded that the intent was to address that situation in last year's stormwater maintenance program. He will review this and report back. Mr. Reiner: 1. Noted that the Bicycle Advisory Task Force (BATF) will meet tomorrow evening from 6-9 p.m. Council Members are welcome to attend. 2. Thanked Mr. McDaniel and staff for applying for and receiving Dublin's designation as one of the Top 7 in the "Intelligent Community of the Year" awards program He enjoyed reading the application, which listed the City's accomplishments, awards and national recognition. Ms. Chinnici-Zuercher reported: 1. She attended the MORPC Regional policy roundtable meeting on May 7 and reported the following: • Joy Padgett, Director of Central Ohio Technical College, informed the group that the college recently hosted a workshop for communities on economic development, including instructions for assembling incentive packages. A copy of that presentation can be requested from the college. • At the state level, there is currently underway an elimination of approximately100 state boards and commissions in hopes of improving efficiency in the State government. • In addition, there continues to be concern about potential impacts to the Local Government Fund. It is important that Dublin continue to encourage its representatives to remain supportive of this Fund. 2. She participated last week in a meeting with Casey Bauer, a representative of Gail Hogan of Channel 4. She noted that Gail Hogan hosts "Daytime Columbus," which airs weekdays at 11 a.m. They are interested in featuring Dublin in an upcoming segment and have offered the City, the Chamber and others the opportunity to propose a theme and suggest how that might be developed. Sue Burness, representing the City's Community Relations division attended this meeting. 3. She participated in a META Leadership Summit, which is a leadership summit for emergency management and disaster preparedness. It was sponsored by Harvard University and provided interesting information about how to raise the level of preparedness for emergencies and disasters. She will give her packet of information to Chief Epperson to pass along to his staff. Mrs. Boring: 1. Congratulated Ms. Crandall on securing the grant funding for the DCRC green roof project. She is very interested in seeing that project develop. 2. Referred to the PRAC minutes of April 21, 2010, which mention a soccer subcommittee. Mr. McCoy of that subcommittee made comments RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK,INC.,FORM NO.10148 June 14, 2010 Page 9 Held 20 recommending the City purchase of adjacent property. He states that he has been trying to contact the owners to learn of their interest in selling the property in the future. She questions the appropriateness of that action and if it is the City's intent that Dublin be represented in this manner. Mr. Foegler responded that it would not be appropriate for board and commission members to reach out to property owners as if they were representing the City on land acquisition. Staff will do its best to convey that message. Mr. Gerber stated that there is a City staff liaison present at these meetings. When such matters arise, the staff member should remind the member that the City has a specific protocol in place for that type of discussion. Mr. Keenan stated that it is not even appropriate for an individual Council member to make that type of inquiry. Ms. Chinnici-Zuercher recommended that the scope of what a board or commission member is permitted to be involved in be added to the orientation process. This is not an appropriate action for a board or commission member. Mrs. Boring stated that the minutes indicate that the commission member also mentions specific amounts of acreage that would be included in their overall analysis and recommendation to Council. Mr. Keenan stated that this type of action creates unrealistic expectations from the property owners, and is very unfair to all the parties. Vice Mayor Salay stated that this action is at cross-purposes to what Council would be trying to accomplish. Ms. Chinnici-Zuercher stated that Council recently approved a Parks and Recreation Master Plan for the City, and the work of Council, boards and commissions and staff should be consistent with the effort to actualize the master plan. Although other considerations may occur in the future, the current master plan is only six months old. When suggestions arise, the appropriate response is that if it is not in the master plan, it is not a subject to which the City will dedicate resources. Mr. Gerber agreed, but pointed out that the staff liaison at the meeting could indicate the proper procedure. Mrs. Boring stated that at the same meeting, the member also inquired if there was an update on the additional parkland the City is trying to purchase. This topic is an executive session matter for Council. The public does have an opportunity to comment regarding legislation for land acquisition. She requested that staff clarify to the commission the permitted scope of their efforts, specifically regarding contact with property owners. 3. Stated that she enjoyed the Memorial Tournament activities. The announcement of the future President's Cup at Muirfield will further enhance the event. Vice Mayor Salay reported that she is working with Chief Epperson on scheduling a future study session to conclude the discussions from goal setting. The facilitator's notes from Council's retreat were e-mailed to Council. Staff is working on the meeting agenda topics, and a date for the study session will soon be suggested. The meeting was adjourned at 8:10 p.m. 0„ ` ' Vice Maesiding Office` Clerk of Council