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HomeMy WebLinkAbout04/15/1991 Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting N LE AL BLANK CO. FORM NO. 10148 ReIn April 15, 1991 19 The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Jan Rozanski at 7:30 P.M. on Monday, April 15, 1991. Mr. Strip led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mr. Campbell (arrived at 7:35 P.M.), Ms. Maurer (arrived at 7:34 P.M.), Mayor Rozanski, Mr. Strip and Mr. Sutphen. Mrs. King was absent (excused). Mr. Hansley, City Manager, and Mr. Smith, Law Director were also present. Mr. Amorose moved to approve the minutes of the April I, 1991 meeting of Council. Mr. Sutphen seconded the motion. Vote - Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Ms. Janet Jordan, Director of Parks and Recreation, presented to City Council an award won by the City of Dublin for the master planning, the development of Phase I and the design detail for future phases of the Donegal Cliffs Park. She said that the honor was bestowed upon the City by the Ohio Parks and Recreation Association for being the best park in its price range in the State of Ohio in 1990. Mayor Rozanski expressed appreciation to Ms. Jordan and her staff. Comments from Citizens for items not on the agenda. Mr. David Wilt of 5973 Macewen Court reiterated the request that no action should be taken in terms of the boundary change; that the issue before the Supreme Court should be withdrawn; that the City's goal should be reasonable service at the lowest cost; that the current mutual assistance agreements be published; that the cost per run figures should also be published, Washington Township being the highest cost per run figure in the area. Mr. Smith reported that the City is still awaiting a response from the Ohio Supreme Court. Mr. Jack Chaisson of Whi tecraigs Court, representing the Emergency Services Committee, urged Council to continue to pursue the boundary change. Ms. Maurer pointed out that citizens want a quality service, expecting a response time from their police departments and fire departments that is much shorter then they would expect if they lived in a larger city. With regard to the mentioned $42,000 spent in legal fees, Ms. Maurer said that she wanted to point out that a great deal of that dollar amount has been spent in response to the nine motions that have been filed by the attorney for Concord Township. She also said that she felt that it would be unwise for the City to withdraw at this time, since significant amounts of monies have been spent on a course of action that was carefully studied and researched by the City of Dublin. Mr. Hansley noted that Concord Township is not providing a full paramedic service 24 hours a day, seven days a week. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting o N LEGAL BLANK co. FORM NO. 10148 ReIn April 15, 1991 19 Page Two Mr. Strip said that he felt that the cost per run figure was irrelevant in the discussion. Mr. Hansley noted that Washington Township, as compared to other townships who make frequent runs into Columbus, chooses not to go beyond a certain boundary. Mrs. Debbie Edwards, Pool Manager for the City of Dublin for the past three years, resigned her position as pool manager. Mrs. Edwards mentioned the need for the administration to support its personnel and said that on April 8, 1991, the assistant pool manager for three years, was notified that he had failed the integrity test, a person, Mrs. Edwards said, who, in addition to being an honor student at The Ohio State University had been a valued employee. Mrs. Martha Wasvlik of Muirkirk Drive in Dublin commented that people, when buying a home, should make themselves aware specifically about what type of services are available, and if not satisfied select a home in another location. Mrs. Catherin Headlee spoke regarding the integrity test. She indicated that there were a number of Dublin High School students who had counted on and needed the jobs to go on to college and further their education; students who have worked for the City in previous years, and wondered why thos students were qualified four years ago and not now. Mrs. Headlee also wondered about the message going back to Dublin High School students; that message being that Dublin High School students are alcoholics and drug users. Mr. Campbell noted that the authority to deal Charter); that that administration. He also said that he felt that the hiring procedures needed to be standardized due to problems in the past year or so. the Dublin City Council does not have wi th personnel issues (as per the is under the authority of the Mr. Strip commented that he felt that the Dublin young people are better persons then the test is showing, and asked that the Personnel Director and City Manager reconsider the usage of this particular test. Mr. Hansley mentioned the recent memorandum, distributed to all Dublin employees, which discussed, in detail, the selection process for seasonal, temporary and emergency employees. He also noted that those who did not do well on the test and took the polygraph exam, that the test results have been upheld with an almost 100% correlation. Mr. Hansley also said that there was a need to raise the standard for people working with young children at the pool, playgrounds, etc. Mr. Amorose said that the most important consideration is the safety of the children, that safety being entrusted to employees of the City by parents. Mayor Rozanski said that it was the direction of Council that Mr. Harding assume the responsibility of hiring all personnel, since he has done such an exceptional job in the hiring of full-time employees. Minutes of RECORD OF PROCEEDINGS Dublin city Council Meeting Meeting DAYTG E AL BLANK co. FORM NO. 10148 ReIn April 15, 1991 19 I Page Three ~r. Cam Justice, former assistant pool manager, who had previously worked for the City for three years, noted that he answered all questions honestly but had failed the test. Mr. Justice agreed that at the pool the safety and lives of children is the most important thing. He suggested that members of Council, if they had not already done so, to take a look at the test. Mr. Bill Uttley of Laidon Court introduced ~r. Tony Trachevski fire chief of the Concord Township Fire , . Department. Mr. Trachevski said that they are currently gOlng through a thorough and lengthy process of hiring full-time personnel; that they hope to get the best people available; that in the meantime they have hired some part-time people; that they are in the process of formulating a handbook of policies and procedures; that they will probably be on-line with career people in the next month. He reported that the have shaved off at least four minutes of the average response time, and that the average response time in the EMS system, responding in the entire township, is about five to six minutes. Mr. Trachevski said that they are moving rather cautiously in terms of hiring career personnel in order to get good people and that the decision of the Ohio Supreme Court will also be a factor. Responding to a question from Mr. Strip, Mr. Trachevski said that there is not a certified paramedic on duty at the station around the clock, but that there are a minimum of two and possibly three paramedics at the station at any time. He said that they always try to have one paramedic on the vehicle, run under the authority of the Medical Advisory Board; that there are eight certified paramedics working part- time; that they have remodeled their facility with a place for four persons to spend time at the station; that they are planning for a possible satellite facility. Mayor Rozanski said that he appreciated the increase in service and Mr. Trachevski's dedication to supplying the best possible service to the residents in Concord Township/City of Dublin. Ms. Maurer wondered if Concord Township's attorney is urging the Ohio Supreme Court to come up with a speedy decision as the City of Dublin's attorney is doing. Mr. Elmer Gall of Finlarig Drive said that he does not feel that Council should tell him that he must receive services from the Washington Township Fire Department. 9rdinance No. 08-91 - Ordinance Amending Sections of Codified Ordinances - Regulating Street Trees. Tabled Ordinance. The ordinance will remain on the table until the first City Council Meeting in June (June 3, 1991). Ordinance No. 13-91 - Ordinance Adopting Five Year Capital Improvement Program. Tabled Ordinance. Mr. Foegler reported that the City submitted a request for proposals to approximately 12, firms and that four proposals RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting N LE AL BLANK co. FORM NO. 10148 April 15, 1991 ReIn 19 Page Four had been received. He said that staff will be in a position to recommend a firm to retain at the next meeting of Council. Ordinance No. 21-91 - Ordinance Amending Section 2 "(Wage and Salary Structure/Administration"), Subsections A and B of Ordinance No. 17-90 ("Compensation Plan"). Third Reading. Mr. Amorose expressed a concern regarding the change of job classification from Parks Maintenance Supervisor to Parks Administrator, saying that he felt that there was a great deal of difference in the duties of a supervisor as opposed to an administrator. Mr. Amorose said that he felt that this was a new position and that the City might want to interview, from within and without, as the City has done with various other positions. Mr. Harding said that this was not a new position; that additional duties and responsibilities have evolved with the position; that the Parks Maintenance Supervisor classification is really not an accurate reflection of the duties and responsibilities that are there right now; that it is an encumbered position; that there is someone filling that role at the present time. He noted that 30 to 35% of the duties have increased in terms of responsibility and difficulty. Mr. Amorose recommended that the job description for the Parks Administrator position be reviewed and perhaps referred back to the Parks and Recreation Committee for review and feedback. Mr. Amorose made a motion to amend the ordinance to delete the Parks Maintenance Supervisor/Parks Administrator position for further consideration. There was no second to the motion. Discussion followed regarding the suggested Assistant City Manager/Director of Development position, and Mr. Campbell suggested creating the position of Assistant City Manager to serve in conjunction with an existing administrative position as appointed at the pleasure of the City Manager. It was decided that Mr. Smith and Mr. Harding will provide to Council at the next meeting an amendment addressing the above position. Mr. Sutphen moved to table the Ordinance until the next meeting of Council. Mr. Strip seconded the motion. Vote - Mr. Strip, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Campbell, yes; Ms. Maurer, yes; Mayor Rozanski, yes. Ordinance No. 23-91 - Ordinance Adopting a Yard Waste Diversion Program for 1991. Third Reading. Mr. McDaniel referred to the letter from Mrs. King and the amendment she proposed for the implementation of the paper bag program during 1991. He further said that Mrs. King's intent, as well as that of the members of the Solid Waste Advisory Committee, was to only make the diversion of grass clippings mandatory in 1991. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYT N LE AL BLANK CO. FORM NO. 10148 ReIn April 15, 1991 19 Page Five Mr. Strip said that he was concerned; that was to make recycling voluntary; that a information must be disseminated to Dublin assessing penalties, such as $1.00/bag, diversion. the initial plan great deal more residents before for yard waste Mr. McDaniel said that the reason most communities are beginning with the recycling program is that it is the easy one to do, but that the State has mandated that yard waste be diverted from the landfills by 1993. He also noted that it has been reported that the landfill space is dwindling at a faster rate than anticipated which means that yard waste diversion may be mandatory for all of the region sooner then later. Mr. McDaniel also noted that with regard to the issue of penalization that it is not a penalty, that it is the ability for Johnson Disposal to provide three extra trucks, three extra crews to the City to pick up yard waste and to divert it from the landfill and take it to a composting facility; that that is where the cost of $1.00/bag comes in. He said that it was the intent of the Solid Waste Advisory Committee to provide as many options as possible to do it at the least amount of cost. It was suggested that perhaps the yard waste diversion program not be implemented for a period of not 30 days, but 60 to 120 days in order that the residents might be further educated in the proper means of diversion. Mr. McDaniel suggested that Council approve the original ordinance (23-91) and allow the program to be voluntary, and continue to inform and educate the public regarding yard waste diversion. Vote - Ms. Maurer, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Campbell, yes; Mr. Amorose, yes. Ordinance No. 11-91 - Ordinance Providing for Disposition of Recovered Property. Second Reading. Mr. Hansley reported that the word changes suggested at the previous Council meeting were reflected in the current copy of the Ordinance. There will be a third reading of the Ordinance on May 6, 1991. Resolution No. 04-91 Resolution to Agreement with Sherex Chemical Company, Inc. Extend Waterline Second Reading. There will be a third reading of the Resolution at the Council meeting on Monday, May 6, 1991. Other Reauest for Approval of Final Plat - Enterprise Court Reauest for Sidewalk Waiver and Bike Path Substitution Mr. Bowman had the following comments: 1. This is a request for approval for a single cul-de-sac within an industrial subdivision called Dublin Commerce Park. 2. Dublin Commerce Park is zoned RI, restricted industrial. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYT N LEGAL BLANK co. FORM NO. 10148 ReIn April 15, 1991 19 Page Six 3. The site is located at the southeast corner of Wilcox and Shier-Rings Road. 4. This plat addresses a 26 acre portion of the 50 total acres of the Dublin Commerce Park. 5. The cul-de-sac comes off of Enterprise Court north into the subject site and is 572' long. 6. There could possibly be five lots off the cul-de-sac. 7. Enterprise Court will have 60' of right-of-way, with a pavement width of 32'. 8. The deed restrictions discussed at the time of the Heather Glen rezoning as well as the industrial park are on the plat. 9. The applicant will cooperate with the City Engineer as far as roadway ditches in the area; they will be piped if deemed necessary. 10. With regard to the sidewalk waiver, there will be a bike path constructed along Enterprise Drive, east to west - will hook from Wilcox Road to Coffman Road extended. 11. On the north side, the applicant also agreed to pay up to $3,000 for a proposed path that would be located along Wilcox Road. 12. Staff and the Planning Commission recommended approval of Final Plat as well as the sidewalk waiver adn bike path substitution. There was considerable discussion regarding the proposed pavement width of 32', Mr. Sutphen saying that he would like to see it at a 36' width. Mr. Weil said that the issue of the width of the road as a semi-truck loaded would turn into a driveway off of the road was discussed, and that it was demonstrated to Mr. Willis that it could be done easily with the width that is indicated on the plans. It was also noted that the width of the cul-de-sac will be 55', that 55' being from the center of the circule to the pavement; therefore, the width of the cul-de-sac would be over 100' . Mr. Sutphen moved to approve the Final Plat - Enterprise Court. Ms. Maurer seconded the motion. Vote - Mr. Campbell, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mayor Rozanski, yes. The vote on the request for approval of the sidewalk waiver and bike path substitution was as follows: Mayor Rozanski, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Campbell, yes. Discussion Regarding Ordinance for Purpose of Petitioning County Commissioners of Franklin, Delaware and Union Counties to Erect a New Township. Mr. Strip said that the Public Safety Committee of Council was recommending, by way of a memo to staff, that additional information be obtained and that a report be provided at a future meeting of Council. Reports from Council Committees RECORD OF PROCEEDINGS Minutes of Dublin city Council Meeting Meeting DA N LEGAL BLANK CO. FORM NO. 10148 April 15, 1991 ReIn 19 Page Seven 1. Mr. Sutphen Announced that there would be a meeting of the Public Service Committee of Council on Monday, April 22, 1991 at 9:00 A.M. Comments from Staff Mr. Hansley 1. In response to the discussion regarding employment figures for Ashland Chemical Company at the last meeting of Council, reported that in 1988 Ashland had 413 employees, in 1989 they had 1,186 employees and in 1990 they had 1,226 employees. Mrs. Metz 1. Reported that several members of staff recently attended a software users group seminar. Dublin received an award for connectivity (the integration of various departments). 2. The City is contracting with Deloitte & Touche for the audit of the 1990 records, noting that a private audit had been recommended by the State Auditor's Office. Mr. Mack 1. Announced the following scheduled bid openings. A. April 19, 1991 - Paul G. Blazer Memorial Parkway and Dublin village Center street lighting. B. April 26, 1991 - Dublin Village Center Parkway traffic signal. C. April 29, 1991 - 1991 Street Resurfacing Program. Appropriate ordinances will be brought before Council on May 6, 1991. Council Roundtable Discussion Mr. Campbell 1. Expressed a concern about the amount of time being spent at Council meetings on comments from citizens for items not on the agenda, and suggested perhaps limiting the time of each speaker or when issues are being discussed repeatedly, perhaps referring discussion of those issues be referred to later on on the agenda. It was requested that until a decision has been made that boundary change/fire issue be placed on the agenda under "Other". Mr. Smith suggested that perhaps those citizens wishing to address Council be asked to fill out a speaker's list prior to the meeting with name, address, nature of the subject, and that the Mayor, who chairs the meeting, could call on those who wish to address new issues. Mr. Smith and Mayor Rozanski will meet and devise a plan/ procedure prior to the next Council meeting. Mr. Sutphen 1. Thanked the Engineering and Maintenance Divisions RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting NEAL BLANK CO. FORM NO. 10148 ReIn April 15, 1991 19 Page Eight for the early (in the year) proposed 1991 street resurfacing program. Mr. Hansley said that Mr. William Covey of the Engineering Division had taken a personal responsibility in determining the program. Mr. Amorose 1. Thanked everyone involved for the fine job that was done on the S.R. 161 Beautification Project. Ms. Maurer 1. With regard to the Olde Dublin Association Report, noted that there were graphs but the questions were not listed. Mr. sutphen said that he would explain same to Ms. Maurer after the meeting. 2. Expressed a concern regarding the possible delay in the Five Year Capital Improvement Program since a decision as regards the force main versus gravity sewer would not be made in the immediate future. Mr. Foegler said that certain of the key projects such as the water tower improvements, detention basin, etc. will be brought before Council for individual action. Responding to a question from Mayor Rozanski, Ms. Jordan said that Arbor Day will be celebrated on the last Friday of April (April 26, 1991) and that members of Council would be receiving information on same shortly. Mr. Bowman announced that a meeting on Sewer Service in the Northeast Area has been scheduled for Monday, April 29, 1991 at 7:00 P.M. Mayor Rozanski moved to adjourn to Executive Session for discussion of a personnel matter at 9:58 P.M. Mr. Sutphen seconded the motion. Vote - Mr. Amorose, yes; Mr. Campbell, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. fl . ~/._ . JtIl~~bo ., ~ aerk of ~~un il