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HomeMy WebLinkAbout03/11/1991 RECORD OF PROCEEDINGS Minutes of Dublin City Council Special Meeting Meeting o N AL BLANK CO. FORM NO. 10148 Held March 11, 1991 19 The Special Meeting of the Dublin City Council scheduled for the purpose of discussing the proposed Five Year Capital Improvements Program was called to order by Mayor Jan Rozanski at 7:40 P.M. on Monday, March 11, 1991. Mayor Rozanski commented that the meeting would be a Committee Meeting of Council and a work session, not a meeting for public input. Mayor Rozanski introduced the members of Council present as well as the three members of City Staff to whom questions and comments would be addressed; those being: Mr. Amorose, Mr. Campbell, Mrs. King, Ms. Maurer, Mayor Rozanski, Mr. Strip, Mr. Sutphen; Mr. Hansley, City Manager, Mr. Foegler, Development Director, and Mrs. Metz, Finance Director. Mr. Foegler referred to a memorandum which discussed the voted bonding authority, which was passed by the voters in the spring and fall of 1990, and the proposed Five-Year Capital Improvements Program. A list of those projects, project costs, and brief comments follows: 1. Sewage Detention Basin - $1,300,000. 2. New Water Tower/Booster Station Inside 1-270 - $3,130,000. 3. Upper Scioto West Branch Interceptor (force main option) - $3,000,000 with $300,000 added to the Contingency Fund. 4. Water System Improvements related to New Tower - $1,160,000. 5. Tuller Road Reconstruction - $2,100,000, there being an additional cost for burying the electric utility lines. 6. S.R. 161 Widening; Franklin to Dale Drive - $550,000 with the assumption of no cost for land acquisition. 7. Muirfield Connector - $2,350,000. 8. Scioto Bridge Acquisition and Design - $1,300,000, it being noted the it would probably take more than 10 years to get Federal funds. 9. Civic/Recreation Center, Phase 1 - $4,000,000. Mentioned were - necessity for purchase of land in the area with appraised value of approximately $91,000 per acre; to what use could the 12.5 acres in the area not presently being used be put; noted was flood plain area on the site. 10. Coffman Municipal Park and Road, Land Acquisition - $3,000,000 - Need for some additional right-of-way; projected 3 million is only for south of Post Road; member wondered if Coffman Road north of the high school would ever need to be widened; noted that if the City goes ahead with the widening of Coffman Road the County would give to the City the $600,000 which they would spend on improving the bridge; staff will examine the possibility of assessment on portions of the right-of-way south of Post Road. 11. Municipal Facilities/Justice Center - $5,370,500. Critical space problem at present; phasing would not result in substantial cost savings; purchase of another building would require substantial modifications; presently paying approximately $100,OOO/year in rent; discussion regarding need for eight hour holding facility which would meet State standards; planned for greater safety of general public, limiting exposure of those arrested to general public; need for better communications area; courtroom area could be used as meeting room for community groups; facility would be used 24 hours/day, seven days per week; Discovery Systems will be wanting their space back; important for purposes of accreditation renewal; presently have 5,000 square feet for 49 employees and should be about a 15,000 square foot building; meeting Dublin City codes does push the price up of a building, etc. Several members of Council requested copies of specific plans for the proposed Justice Center for review. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting E AL BLANK CO. FORM NO. 10148 Heln March 11, 1991 19 Page Two 12. Dublin Village Center Lighting - $400,000. 13. Northeast Quadrant Park Acquisition (35 acres) - $1,225,000. 14. S.R. 161, Dale Drive to Sawmill Road - $5,500,000 - Project being contingent upon getting $3,500,000 in Federal/State assistance. 15. Reserve for Contingencies -- $3,000,000. Mr. Foegler said that monies had been added to this fund, noting that the land acquisition matter regarding the extension of Blazer Parkway is still in court; additional monies may be needed for the Muirfield Drive Connector project as well; there is a sense that Columbus will request that Dublin pay a certain percentage for the design of the gravity sewer as part of the West Branch Sewer Interceptor. Also noted that originally the $600,000 projected for the North- east Quadrant Detention Basin had been placed on the cash list, but it had been decided that it probably lends itself more appropriate to long term debt. Mr. Foegler said that the access connector road from the bridge to Hard Road impacted the design of the detention basin, raising land costs. Following discussion regarding the possibility of a force main sewer system as opposed to the gravity sewer system, several members of Council stated that they would like a great deal more information regarding the pros and cons of each system before being able to make an informed decision Discussion followed the type and number of consultants, who would select them, what would be the cost, what criteria would be used by the staff and consultants, etc. Mr. Strip said that he would prefer that a committee of Council select a consultant to do the analysis, as well as pose the questions. Ms. Maurer said that she did not want to allocate another $8,000 to $10,000 for another study; that Council will still have to make a value judgment. Mr. Foegler said that staff had approached the Ohio EPA about the possibility for inclusion in their assistance-loan program. He noted, among other things however, that the EPA has to determine that a proposed project is cost effective. The meeting was recessed from 9:20 P.M. to 9:40 P.M. Following recess, the Recommended 1991 Capital Improvement Program (Cash Projects) was discussed, Mr. Foegler noted that the City's remaining portion for the completion of Avery Road would be $300,000. He also pointed out the $50,000 allocated for records retention (micro- filming); said project to miniaturize building plans for long term retention and retrieval as well as miniaturize other information in as possible. Responding to a question from Mr. Amorose regarding the proposed alloca- tion of $500,000 for the 1991 Street Resurfacing Program, Mr. Foegler said that the number had been ascertained from a study of the history of previous allocations. Minutes of RECORD OF PROCEEDINGS Dublin City Council Special Meeting Meeting DAYTON LEGAL BLANK CO FORM NO 10148 Helrl March 11, 1991 19 Page Three Discussion followed regarding the allocation for citywide computers, more specifically the GIS system, a system which will digitize all city- base mapping, GIS being a facility mapping, permit tracking system, etc. Mr. Foegler noted that the GIS system would be helpful in electronically tracking the work done by the Maintenance Division on the City's sewer system. He also noted that parcel information would probably be entered in first, with information such as who owns the parcel, who developed it, flood plain information, etc. Mr. Foegler said that part of the $150,000 would be allocated for the software itself. Mrs. Metz discussed the City's needs regarding the $50,000 proposed allocation for Facility and Fleet maintenance and management. She also explained the need for the proposed $100,000 allocation to complete the Finance/Administrative offices automation as well as the need for two additional computers for the Parks and Recreation Department Mr. Foegler also pointed out that the City does not have up-to-date sewer maps, utility maps; that there is a basic need for mapping. With regard to the request of $30,000 for two-way radios, Mayor Rozanski asked if it was necessary for each employee to have a radio. mr. Foegler said that each building and engineering inspector in the field has a radio (they do not have radios in their vehicles). It was also pointed out that those same radios are used by the police at special events, on weekends, or after regular business hours. It was noted that the Motorola radios cost approximately $2500 for each radio and that they last for about five years. There was discussion as to why items such as two-way radios were included in the Capital Improvements Budget rather then in a department's operating budget. Mrs. King suggested having an equipment budget. Mayor Rozanski requested, for next year, a list of capital expenditures for equipment by department. The subject of replacement vehicles was discussed and Mr. Hansley said that the City hoped to buy all vehicles under the State Bid Contract. There was additional discussion of the placement,non-placement of items in the Operating Budget as opposed to the Capital Improvements Budget. With regard to the Wilcox Road realignment, Mr. Willis said that it would take four to five months for design, and that it may be possible to begin construction yet this year. With regard to the replacement of the muirfield Village guardrails, Mr. Sutphen said that Mr. Hansley would be receiving a letter from the Muirfield Village Association regarding their understanding about replacement, maintenance, etc. of the guardrails in Muirfield. Another problem was mentioned by Mayor Rozanski; that of the retaining wa 11 s. Parks and Recreation. A proposed allocation of $20,000 to replace existing play equipment at Scioto Park and add a new swing set at Stone- field Park. A proposed allocation of $50,000 for bikeways to continue design and engineering in pursuit of Federal/State funding. A sum of $115,000 to put bridge structures in at the Trabue Nature Preserve so that other groups can continue with their commitments as regards this park area. It was also noted that the play equipment at Monterey Park is presently being replaced, and Mr. Hahn said that it is being replaced with non-wooden equipment because the wooden equipment is rotten at the base. RECORD OF PROCEEDINGS Minutes of Dublin City Council Special Meeting Meeting N AL BLANK CO. FORM NO. 10148 Helrl March 11, 1991 19 Page Four Mayor Rozanski recalled that in 1989 in the Capital Improvements Budget that there was included a bike path from Pebble Creek Drive south to Rings Road on the east side of Frantz Road. He noted that there is still not a bike path there. Mayor Rozanski suggested putting in a 4' sidewalk in the right-of-way. Also discussed was the $100,000 proposed allocation for the 15" Ashbaugh/Cook Sewer Connection which would mean abandoning the Ashbaugh lift station and force main and replacing with a gravity line. Mayor Rozanski requested an 1/1 update from the Development Director by the May 18, 1991 Council meeting. The listing for the Billingsley Ditch Project was reduced from $600,000 to $75,000 on the cash projects list. It was decided, Mr. Foegler said, that the $525,000 would be a better long term debt project listing. It was also requested that additional information be prepared for Council review prior to the next meeting regarding promises made to Medex, Inc. and decisions reached by Council regarding the extension of the public sewer and waterlines. With regard to the Blazer Parkway street tree planting and landscaping, it was noted that Ashland still feels a commitment was made by the City for the first landscaping plan. Mayor Rozanski requested that staff work with all the property owners along Blazer Parkway, not just Ashland Chemical. Mr. Foegler presented additional information regarding the GIS System. Mr. Lenz also answered several questions from members of Council regarding same. It was agreed that the Recommended 1991 Capital Improvements Program (Cash Projects) be presented to Council with appropriate legislation at their meeting on March 18, 1991. Mayor Rozanski wanted to emphasize that Council would not be voting on the Five Year Capital Improvement Programs at the Council meeting on March 18, 1991. Mayor Rozanski adjourned the meeting at 11:30 P.M. / ----) I ~~,) ,/.../. ~, /-7/ .-;r"- ,. .::;,.~ y ~__-f M~19r - Presiding ficer / /J ~ '-/'/, ~ALl/TtU/.1 .~ (/(/l.~ ~ lerk of Cou cil