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HomeMy WebLinkAbout03/04/1991 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting AL BLANK CO. FORM NO. 10\48 ReIn March 4, 1991 19 The regularly scheduled meeting of the Dublin City Council was called to order at 7:30 P.M. on Monday, March 4, 1991 by Mayor Jan Rozanski. The Pledge of Allegiance was led by Brownie Troop #1910 with leader Pat Baker in attendance also. Mayor Rozanski presented the group with a Proclamation, officially announcing Girl Scout Week in Dublin, Ohio. Members of Council present were: Mr. Amorose, Mr. Campbell, Mrs. King, Ms. Maurer, Mayor Rozanski, Mr. Strip and Mr. Sutphen. Mr. Hansley, City Manager, was present. Mr. Smith, Law Director, was absent. Mr. Amorose moved to approve the minutes of the February 18, 1991 meeting of Counc i l. Mr. Sutphen seconded the motion. Mrs. King corrected the minutes on page four, paragraph five, line six and said it should read, "held legally responsible for reducing its share of municipal solid waste by 25%; instead of "held legally responsible for reducing its share of commercial trash by 25/0". Mr. Strip noted that on the attachment to the minutes (Summary of Bed Tax Fund Requests and Recommendations of Finance Committee) that with regard to the recommendation of the Finance Committee to the request from the Dublin Garden Club that the Finance Committee recommended approval "for start-up purposes; matching up to $500.00 what the group receives in membership dues". Vote on the minutes - Mr. Strip, yes; Mrs. King, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mr. Amorose, yes. Correspondence There was no objection to a request for a C1 liquor permit, applied for by Big Bear Stores, Perimeter Mall. Mayor Rozanski invited all to take part in the St. Patrick's Day Festivities in Dublin on March 16, 1991. Mayor Rozanski introduced Chief Gene Bostic who announced that on Friday, March 1, 1991, three Washington Township firefighters had received commendations - Firefighter Jeffrey Kassberg received the Fire Chief's Commendation for his actions during an emergency call on March 14, 1990. Captain Stephen Smith and Firefighter Paul Hegenberger received Certificate of Distinguished Service for their efforts during a January 16, 1991 fire at the Arbors of Dublin. Mayor Rozanski presented to Marsha Grigsby, Assistant Finance Director, a plaque presented to the City of Dublin, Ohio from the Government Finance Officers Association of the United States and Canada for Excellence in Financial Reporting for the Fiscal Year 1989. Comments from Citizens (Items not on the Agenda) Ordinance No. 90-90 - Ordinance Providing for a Change of Zoning on a 23.423 Acre Tract Located at the Southeast Corner of Rings Road and Wilcox Road. Public Hearing. Mr. David Ruma registered as a proponent. There were no registering opponents. Mr. Bowman, Planning Director, showed slides of the site, a description of the location as well as a brief description of the plans for the site. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting N L AL BLANK CO. FORM NO. 10148 ReIn March 4, 1991 19 Page Two Mr. David Ruma, representing the applicant, said that Virginia Homes will be the primary builder of the site of 76 single family sites. There was discussion regarding the park land. Mr. Ruma noted that the developer would dedicate land (2.4 acres) and money ($65,250.00) to the City, the money being used to develop a passive type park, a walking/sitting type park with the possibility of tot lots. He said that the park would have a reflecting pool with a fountain, a gazebo, etc. Concern was expressed by some members of Council that perhaps a passive- type park was not appropriate for young families with young children. It was noted that athletically oriented Kaltenbach Park is in the area, but safe access from this development to Kaltenbach Park was discussed at length. Mr. Amorose wondered about amenities for a project with rather high densities, 4.66 units per acre. Mr. Bowman noted that the size of the property is rather small, but that there were a number of development issues involved - sanitary sewer costs, water costs, park land dedication, storm water management, etc. Mr. Ruma said that the applicant has agreed to finish the park before the permit for the tenth foundation is granted, and has also agreed to build a bike path along the west boundary of the property down Wilcox Road to be completed before 50% of the homes are built on Wilcox Road. Discussion followed regarding the proposed wooden fencing rather then mound ng along Rings Road and Wilcox Road, and the difficulties encountered with long term maintenance of fencing. Mr. Ruma said that they had agreed to form a homeowners association which would be responsible for fence maintenance, but also said that the fencing issue will be discussed with staff and resolved prior to the third reading of the ordinance. Mrs. King said that she disagreed with staff in their recommendation regarding the park land; that she opposed the idea of trading away an additional 2.38 acres which could have been dedicated under Dublin's park land ordinance. It was agreed that the applicant will study further a way in which to get the children from the subdivision to Kaltenbach Park safely. There will be a third reading of the Ordinance at the Council Meeting on March 18, 1991. Ordinance No. 08-91 - An Ordinance Amending Sections of the Dublin Codified Ordinances - Regulating Street Trees. Public Hearing. Mr. Elliott Schaffer and Mrs. Marge Rosher registered as proponents. There were no registering opponents. Mr. Schaffer read a brief statement on behalf of the Tree and Landscape Advisory Commission, asking Council to approve the Ordinance as written. Ms. Adore Kurtz of the Planning Division cited the specific changes in the ordinance; also noting that copies of the Ordinance had been sent to representatives of the utility companies, Warner Cable, major land- scape contractors as well as to the Ohio Department of Natural Resources. Ms. Kurtz referred to several areas such as the one year guarantee period for replacement of street trees, the violations section, the permit requirements, the role of the City's Urban Forester as well as the require- ment to adhere to the guidelines of the National Arborists Association. A special requirement was noted, that being that a tree 12" in caliper or over 30 years in age shall not be removed without review by the Tree and Landscape Advisory Commission. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYT N LEGAL BLANK CO. FORM NO. 10\48 ReIn March 4, 1991 19 Page Three Mr. Strip expressed concern regarding a section in the Ordinance which addresses the fact regarding the right of the City to enter private property Ms. Kurtz said that the Law Director had been questioned, and that he had no problem with that section. There will be a third and final reading of the Ordinance on March 18, 1991. Ordinance No. 13-91 - Ordinance Adopting a Five Year Capital Improvement Program. Public Hearing. Mr. Strip reported that the Ordinance had been referred to the Finance Committee which had met and recommended that Council as a whole meet on Monday, March 11, 1991, at 7:30 P.M. to discuss and review the recommenda- tions of staff as regards the Five Year Capital Improvements program/ proposal. It was noted that the Planning Commission will consider the proposed prograrr on Thursday, March 7, 1991, and subsequently make their recommendations to Council. Mr. Foegler noted the following assumptions - 10% annual growth in income tax; incurring debt for 20 years; 25% of income tax is, by ordinance, allocated to capital improvements; two-thirds of the 25% will pay for projects via long term debt and one-third will pay for cash-type projects. The twelve long-term debt projects, as identified by staff, are as follows: sewage detention basin; new water tower/booster station inside 1-270; Upper Scioto west branch interceptor; water system improvements related to new tower; Tuller Road reconstruction; S.R. 161 widening, Franklin to Dale Drive; Muirfield connector; Scioto Bridge acquisition and design; Coffman/Brand Road extension, Perimeter to Brand; Dublin Village Center lighting; northeast quadrant park acquisition; S.R. 161, Dale to Sawmill Road. Mr. Foegler specifically discussed the possibility of a cost of four million dollars for a force main sewer system versus a cost of 13.7 million dollars for a gravity sewer system (shared with Columbus). Mr. Foegler noted that 32.7 million dollars is what the recommended program indicates, but that staff would recommend that sewer and water tap fees be increased as well as instituting user charges for water and sewer. Mr. Foegler, after reviewing the cash-type capital improvements said that with a carryover of 7 million dollars; that of the 7 million dollars that five million would be committed to long term debt projects and two million to cash projects. He noted that the portion of the improvements that are operational such as trucks, vehicles, computers, etc. is just under $700,000.00 of the total. Mr. Jack Chaisson, representing the Muirfield Village Civic Association, Ms. Pat Worby, President of the Dublin Women's Club, and Mrs. Margaret Vance spoke with regard to support for the inclusion of the community/ recreation center on the Five Year Capital Improvement Projects proposal. Mr. Rodney Reames, President of the Willow Grove Civic Association, expressed concern regarding the proposed widening of Coffman Road and the subsequent impact on residents of Willow Grove. Mr. Campbell noted that Council must find a way to construct the community/ recreation center with no new taxes. He noted that residents do have concerns as regards traffic, and further stated that he was not totally convinced that the widening of Coffman Road is absolutely necessary until the effects of widening S.R. 161 and the re- opening of the O'Shaughnessy Dam Bridge can be determined. Mr. Strip reminded those present that 45% of the voters had said that they did not want a community/recreation center at all. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting AL BLANK CO. FORM NO. 10148 I I ReId March 4, 1991 19 Page Four Ms. Maurer reviewed the ranking process done by members of Council on the 30 projects that were on the Capital Improvements Projects list, noting that staff had considered those rankings when preparing their recommended list of Five Year Capital Improvements. Mr. Amorose noted that of the 12 projects listed as long term debt projects that four of those projects relate to water and sewer, adding up to over 19 million dollars and said that some type of user fee may need to be looked at. He also said that he felt that the traffic issues perhaps should be considered number one, improving the quality of life in Dublin for both residents and business people. Mr. Sutphen said that he felt that amenities are important; that he would like to see the community/recreation center begin to happen. Mrs. King noted that even at the time of the bond issues that several members of Council who are fiscally conservative wished only to move ahead with projects if fiscally prudent to do so. As regards the community/recreation center she noted that she did not wish it to be a "Taj Mahal". Mrs. King noted that what makes Dublin unique is the level of service provided and the amenities offered, as well as a level of excellence in construction. She also agreed that user fees for sewer and water must be thoughtfully considered. Mayor Rozanski said that he was of the opinion that the community/recreatior center will be built in phases. Mr. Foegler noted that in the recent election on the bond issues that the most overwhelming favorable vote was for the related transportation improvements. He also noted that staff did not include, in their recommendations, those improvements viewed as essentially benefiting staff; that staff's criteria indicated a bias toward infrastructure. There will be a third reading of the ordinance at the regularly scheduled Council meeting on March 18, 1991. Resolution No. 03-91 - Resolution Extending the Two Year Period for Depository of Active Funds. Third Reading. (E). Ms. Maurer moved to treat the Resolution as an emergency. Mr. Strip seconded the motion. Vote - Mr. Strip, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes. Vote on the Resolution - Mrs. King, yes; Mr. Campbell, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Strip, yes. Ordinance No. 11-91 - Ordinance Providing for Disposition of Recovered Property. Second Reading. There will be a third reading of the Ordinance on March 18, 1991. Ordinance No. 16-91 Ordinance Authorizing Regulation of Traffic on Muirfield Drive and Other Roads During the Annual Memorial Tournament. First Reading. Mr. Strip introduced the Ordinance. A Public Hearing is scheduled for the Council meeting on March 18, 1991, with an appropriate presentation by a representative of the Dublin Police Division. Mrs. King suggested that representatives of the Muirfield Association and tr2 Muirfield Village Civic Association, if there are questions and concerns, that they be addressed to the Police Division prior to the next meeting of Counc i l. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYT N LE AL BLANK CO. FORM NO. 10148 ReIn March 4, 1991 19 Page Five Ordinance No. 17-91 - Ordinance Amending the Annual Appropriations OrdinancE. Purchase of Four New Police Cruisers. (E). First Reading. Mr. Sutphen introduced the Ordinance. It was pointed out that the life of a cruiser, as a police vehicle, is two years, and that by the time the present cruisers are replaced that they will have over 100,000 miles on them. Mr. Strip moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Campbell, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Strip, yes; Mayor Rozanski, yes. Vote on the Ordinance - Mrs. King, yes; Mr. Campbell, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Amorose, yes. Ordinance No. 18-91 - Ordinance Authorizing the City Manager to Enter Into an Agreement with Medex, Inc. (E). First Reading. Mr. Amorose introduced the Ordinance. Ms. Adore Kurtz reported that the Ordinance outlines an agreement that City staff has discussed for some time with Medex, discussing the City's participation in the extension of public utilities to the site and some inducements for them to remain active corporate citizens of Dublin. The total cost to the City of Dublin of the proposed package would be approximately $52,000.00. There was some question regarding the actual, understood commitments, and it was requested that staff research the matter and report back to Council prior to the second reading of the Ordlnance on March 18, 1991. Ordinance No. 19-91 - Ordinance Prohibiting the Scavenging of Refuse, Garbage, Rubbish, Recyclable Materials or Yard Waste. First Reading. Mr. Amorose introduced the Ordinance. Mr. Hansley said that staff is trying to discourage the professional, organized scavengers who move from community to community. There will be a second reading of the ordinance at the Council meeting on March 18, 1991. Other Request for Endorsement from Council on Preferred Alternative for Sewage Detention Basin. Mr. Foegler reported regarding the report prepared by Woolpert Consultants, the report representing the consultants' analysis of alternative ways to provide for sewage detention in accordance with the orders that had been issued by the Ohio EPA in September of 1990 when the ban was lifted. He noted that the study identified a series of alternatives, the preferred alternative being for a sewage detention basin which would be open, located in the quarry adjacent to the existing lift station of a size of approximately 750,000 gallons. Mr. Foegler said that following discussions with adjacent residents that staff was recommending that the basin be covered and be placed underground, with landscaping on the top. He noted that odor control was also discussed with the EPA, and also that a sprinkler system would be installed to wash the facility down as it is emptying and draining. Mr. Foegler also said that staff would suggest the installation, at an additional cost of approximately $75,000, of concrete chambers as part of the basin. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting ONE AL BLANK CO. FORM NO. 10148 ReIn March 4, 1991 19 Page Six Discussion followed regarding the possibility of the City constructing a force main at an approximate cost of four million dollars as opposed to cost of construction of the gravity at a cost of 13.7 million dollars. Mrs. King wanted to emphasize the continuing importance of 1/1 reduction. Mr. Foegler said that the City continues to address the 1/1 situation aggressively; that the City will be installing their own flow meters shortly; that the City has contracted with Burgess & Niple to go ahead with manhole inspection on the east side of the City as they did on the west side; that the City has implemented inspection procedures; that the City is also video inspecting new lines before they are accepted by the City. Discussion followed regarding the fact that one resident says that there is a smell emanating from the present lift station, Mr. Foegler saying that the City has had contact with several of the property owners most adjacent to the lift station and that it seems that the new odor control equipment is working extremely well. It was noted that there does continue to be an odor around the lift station itself . Mayor Rozanski said that he is totally against a force main system; that they will fail; that the present station has always been termed temporary. Mr. Foegler said that there is no question that the lift station, force main, will never be as reliable as a gravity line, but that the modern, state of the art lift station is not what Dublin has typically had for the last 15 years. Ms. Maurer said that she felt that there were risks, particularly financial risks for the City as regards the manner in which the gravity system was proposed to be constructed. Ms. Nina Strnad, a property owner on Karrer Place, commented that in the report cost considerations did not include compensation necessary to the neighbors and business owners for decreased property values, consideration of Dublin's lost property and other tax revenues, or cost consequences at each site for complete removal and restoration of the temporary sewage processing facility when obsolete. Ms. Strnad expressed the opinion that other sites for the basin should be considered, mentioning specifically Site 5, that being under the 1-270 overpass, that site being the least population dense. She also mentioned that health and safety factors were not considered, as well as no consideration given to environmental impacts, noting that the Scioto River in the area is a major migratory flyway. There was discussion regarding possible user fees and how those would be determined. Ms. Strnad also expressed a preference for a gravity line rather then the force main. Another resident also suggested that alternative sites for the basin be studied more carefully. Mr. Steven Lutz also of Karrer Place said that he also would be in favor of a gravity sewer line. Mr. Ted St. Clair mentioned the odor from the lift station which continues to be a problem and said that he also would be in favor of the gravity line. Mrs. Mary Collins suggested carefully studying the issue of user fees. Mr. Strip and Mrs. King said that they felt that they needed more information before making a decision with regard to the force main versus the gravity line. They each also said that they would be in favor of getting a second opinion regarding which type of system would be best. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting AYT N LE AL BLANK CO. FORM NO. 10148 ReIn March 4, 1991 19 Page Seven Mayor Rozanski moved to proceed with the design of the sewage detention basin, said basin to be covered, buried underground, have appropriate landscaping around it, and proceed with the addition of the two extra chambers in the event that the City would decide to proceed with the force main sewer system. He also moved to authorize staff to work with a designated group of representative citizens to help address their concerns through that design process. Ms. Maurer seconded the motion. Vote _ Mr. Sutphen, yes; Mr. Campbell, yes; Mr. Strip, no; Mrs. King, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mayor Rozanski, yes. Mr. Foegler noted that an important decision that the City has to make with regard to force main or gravity sewer is cost effectiveness. Discussion Regarding S.B. 5 and H.B. 2 (Bottle Bill) Discussion was deferred to the next regularly scheduled meeting of Council, and it was suggested that perhaps either Mr. Mike Long or Representative Schuck be invited to the meeting to make a presentation. Council Committee Reports Council, by a vote of 7-0, accepted the recommendation of the Finance Committee to allocate $15,100 from bed tax funds to the Columbus Feis. Mr. Sutphen announced that the Public Service Committee will meet on Thursday, March 7, 1991 at 9:00 A.M. Council Committee as a Whole will meet on Monday, March 11, 1991 at 7:30 P.M. to discuss the Five Year Capital Improvement Plan. Mayor Rozanski emphasized that this would be a Council working session. The meeting was adjourned by Mayor Rozanski at 12:21 P.M. ftMh-~ '1Jl tIJ~~--j Clerk of Cdunci 1