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HomeMy WebLinkAbout02/04/1991 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting ONE AL BLANK CO. FORM NO. 10148 ReIn February 4. 1991 19 The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Jan Rozanski at 7:30 P.M. on Monday, February 4, 1991. Mr. George Chambers of the Dublin American Legion, Lazelle Post 411 led those present in the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mr. Campbell, Mrs. King, Ms. Maurer, Mayor Rozanski, Mr. Strip and Mr. Sutphen. Mr. Hansley, City Manager, and Mr. Stephen J. Smith, Law Director, were also present. Mr. Amorose moved to approve the minutes of the February 4, 1991 meeting of Council. Mrs. King seconded the motion. Vote - Mr. Strip, yes; Ms. Maurer, abstain; Mr. Amorose, yes; Mr. Sutphen yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Campbell, yes. Correspondence There were no objections to the following two requests for one day liquor permits: 1. An event to be held by the Dublin Women's Club on March 9, 1991 at the Residences at Indian Run. 2. The Dublin Chamber of Commerce for an event to be held on March 15, 1991 at 6801 Village Parkway ( Byers Holiday Chevrolet). Mr. Sutphen mentioned a recent article in "Board and Administrator" in which Mr. Hansley was pictured and quoted regarding building consensus meeting with Council, and how a City Manager and Council can work to- gether. Mayor Rozanski referred to an article in the Columbus Dispatch which quoted Mr. Ben Hale, Jr., attorney, with regard to the "Wexley" project near New Albany, saying that Dublin has done a good job of trying to develop in a quality fashion, and further stated that the "Wexley" parcels will meet or exceed Dublin's standards. Mayor Rozanski read a Proclamation regarding "Dublin U.S.A. Day" and presented the Proclamation to Mr. George Chambers. (A copy of the Proclamation is attached.) Mr. Fred Hahn announced that the City of Dublin had won an award which had been presented, on January 18, 1991, to Sarah Andres and Paul Yetzer, that award being the 1990 Buckete Award presented by the Ohio Chapter of the International Society of Horticulture. Mr. Hahn said that the award is given to an organization or a municipality each year that has demonstrated a commitment to tree conservation, tree planting, environmental production and municipal beautification. Mayor Rozanski announced that Ms. Marsha Grigsby, Assistant Finance Director, had received a Certificate of Achievement for Excellence in Financial Reporting, being designated as the person most responsible for the City's Comprehensive Annual Financial Report (CAFR) for the fiscal year ending December 31, 1989. Comments from Citizens (Items not on the Agenda) Ordinance No. 03-91 - Ordinance Adopting the 1991 Budget. Public Hearing. Third Reading. There were no registering proponents or opponents. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting N LE AL BLANK co. FORM NO. 10148 ReIn February 4, 1991 19 Page Two Based on the recommendation of the Finance Committee, Mr. Strip moved that the budget be approved as submitted, subject to some modifications which were suggested by the Finance Committee, modifications which were accepted by staff, and which will be reflected in the final printing. Mr. Amorose seconded the motion. Following discussion it was agreed that the services of the Franklin County Board of Health will be retained for plumbing inspections through June 30, 1991, under the budget. Mrs. King noted that no new taxes would be assessed. Mr. Hansley said that it is staff's intention to give the final draft of the budget to members of Council prior to the next meeting of Council Several members of Council commended City Staff regarding the timely completion of the budget, the readability of the document, as well as the incorporation of all of Council's 1991 goals. Discussion following regarding the advisability of having a public hear- ing on the proposed Five Year Capital Improvement Program at the next Council meeting. Several members of Council felt that it would be more appropriate to allow the public to be able to review the proposed list of capital improvements prior to scheduling a public hearing. Therefore, it was decided to introduce the Five Year Capital Improve- ment Program at the February 18, 1991 meeting of Council, and then to schedule a public hearing for the March 4, 1991 meeting of Council. Ms. Maurer moved to treat the Ordinance as an emergency. Mr. Amorose seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mr. Strip, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Campbell, yes; Mr. Amorose, yes. Vote on the Ordinance - Mr. Campbell, yes; Mr. Sutphen, yes; Mr. Amorose yes; Mr. Strip, yes; Mrs. King, yes; Mayor Rozanski, yes; Ms. Maurer, yes. Ordinance No. 01-91 - Ordinance Authorizing the City Manager to Enter into a Contract to Purchase Park Land in the Southwest Quadrant. Third Reading. Ms. Jordan reported that the final report on the Environmental Assess- ment Study of the property would be available the following day. Mr. Strip moved to pass the Ordinance as an emergency, pending the positive nature of the final Environmental Assessment Report. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Amorose, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Campbell, yes; Mr. Strip, yes. Vote on the Ordinance - Ms. Maurer, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Mr. Sutphen, yes; Mayor Rozanski, yes. Ordinance No. 06-91 - Ordinance to Accep the Lowest/Best Bid for Signalization at Avery Road and Shier-Rings Road. Second Reading. Mr. Amorose wondered if the addition of a third lane to the roadway would not be advisable, specifically mentioning the school buses and vehicles originating and returning to the Municipal Service Complex. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting E AL BLANK CO. FORM NO. 10148 ReIn February 4, 1991 19 Page Three Responding to a query from Mr. Sutphen, Mr. Foegler said that the design for the Dublin Village Center signalization had been submitted by the consultants last week; that the City engineering staff had reviewed the design and had had several comments; that the City should be able to go to bid for that project in the next couple of weeks. There will be a third and final reading of Ordinance No. 06-91 at the next regularly scheduled Council meeting. Ordinance No. 07-91 - Ordinance Authorizing and Delegating Duties to the Personnel Board of Review. Second Reading. There will be a Third Reading of the Ordinance at the next regularly scheduled Council meeting. Ordinance No. 08-91 - Ordinance Amending Chapter 1187 of the Dublin Codified Ordinances - Regulating Street Trees and Other Trees on City Property. First Reading. Mr. Amorose introduced the Ordinance. Mr. Bowman reported that the Ordinance had been reviewed by the Tree and Landscape Advisory Commission and that the Planning and Zoning Commission would have an opportunity to review the proposed Ordinance before it comes back to Council. There will be a public hearing on the Ordinance at the next regularly scheduled Council meeting. Ordinance No. 09-91 - Ordinance for Change of Zoning on a 2.48 Acre Tract on the West Side of Sawmill Road Approximately 750' South of Hard Road. First Reading. Mr. Amorose introduced the Ordinance. The following were concerns expressed by Mr. Amorose which he wished to be forwarded to members of the Planning and Zoning Commission for the proposed Park and Ride Lot: 1. Need a real Proof of Need, preferably expressed by representatives from COTA. 2. Why not use the parking lot at the Kroger's Sawmill Road store where there is abundant parking. 3. Review carefully the lighting, buffering and landscaping. 4. What provisions will be made for ongoing, appropriate maintenance. 5. Overnight parking becomes a concern. 6. Police Department will need to carefully monitor the site. 7. Would like the City to have some control should the site be abandoned by COTA, referring concern to Law Director's office. Mr. Strip commented that he did not feel that the proposed Park and Ride would help to reduce the traffic volume on Sawmill Road. Ms. Maurer said that she felt that there is a real need for a public transportation system, and recommended that the Planning and Zoning Commission not throw too many obstructions in the way of such a development. Mayor Rozanski agreed that public transportation is a necessity, but also requested that the Planning and Zoning Commission require the same standards that they would require from a private developer or builder. Mrs. King also agreed with the importance of a public transportation system and said that she would encourage people to use such a system from an environmental perspective, reducing pollution and the consumption of fossil fuels. She also said that she was concerned that in that location what effect an additional paved area would have on the runoff problem in the Billingsley Road Ditch area. Mrs. King also said that she agreed with Mr. Amorose in that perhaps a Park and Ride could be incorporated into an already existing parking lot RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting A N LEGAL BLANK CO. FORM NO. 10148 ReIn February 4, 1991 19 Page Four Mr. Amorose moved to refer the Ordinance to the Planning and Zoning Commission. Mr. Sutphen seconded the motion. Vote - Mr. Campbell, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Amorose yes; Mr. Strip, yes; Mrs. King, yes; Mayor Rozanski, yes. Ordinance No. 10-91 -Ordinance Authorizing Purchase of Services to Repair Broken Storm Sewer. E. First Reading. Mr. Amorose introduced the Ordinance. Mrs. King moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Mrs. King, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Strip, yes. Vote on the Ordinance - Mr. Amorose, yes; Mr. Strip, yes; Mrs. King, yes Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Sutphen, yes. Resolution No. 03-91 - Resolution Extending the Two Year Period for Depository of Active Funds. First Reading. Mr. Sutphen introduced the Resolution. Ms. Grigsby reported that the current depository agreement which is with Bank One ends on February 28, 1991. She said that staff would like to prepare a request for a proposal that would fully detail what it is the City wants the bank to provide in terms of service's). There will be a second reading of the Resolution at the next regularly scheduled Council meeting, and at that time Council will decide whether to treat it as an emergency and waive the three time reading rule. Other Request for Approval of Concept Plan - Phase 44, Muirfield Village Mr. Bowman had the following remarks: 1. The applicant is asking concept approval of a 23 acre tract located north of Brand Road, midway between Avery Road on the west side and Muirfield Drive on the east side. 2. The site would be accessed by a six or seven acre strip of land off of Avery Road which will not be part of the Muirfield Association. 3. The site currently is zoned R-1. 4. The applicant is proposing to build 46 single family lots. 5. Minimum lot width would be 90', most are 100' or greater. 6. Propose to dedicate 3.9 acres of open space to the Muirfield Association. 7. There were many concerns raised over a number of meetings - drainage, flooding, stream protection, natural springs, building setbacks, etc. Such technical information gathering will be done as part of the preliminary plan. 8. Staff and the Planning and Zoning Commission recommended approval. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting E AL BLANK CO. FORM NO. 10148 ReIn February 4, 1991 19 Page Five Mrs. King asked if consideration was given during the concept design stage to having the entrance to this phase off of Memorial Drive, as opposed to having the entrance off of Avery Road through a separate subdivision. Mr. Bowman said that it would have to be carefully researched; that there would be legal implications as regards property owners as well as the City. He also said that it was his understanding that the Muirfield AssociatioT would not entertain taking the 6.5 acres. Mr. Ted Lenker said that concerns had been addressed; that they are on record regarding the 6.5 acres; that they will place the same restrictions on the 6.5 acres that are in the Muirfield Village deed. He also noted that once those lots are sold,the property owners may petition the Muirfield Association to join. Mr. Lenker said that they will be working with Mr. Paglieri who owns the estate to the south regarding a common lake along with a great deal of open space in front of the 6.5 acres to facilitate a grand entrance into the area. Mr. Campbell moved to approve the Concept Plan, Phase 44, Muirfield Vi llage. Mr. Amorose seconded the motion. Vote - Mr. Sutphen, yes; Mrs. King, yes; Mr. Campbell, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mr. Strip, yes. Council Committee Reports Mr. Strip - Council Finance Committee The issue of the bed tax applications. Every applicant received a letter advising them as to whether or not their application was accepted, denied or amended. Each applicant was given an opportunity to appeal their request to directly to Council. Mr. Strip requested, however, that Council act on the request from the Dublin Community Youth Theater group at this meeting because of their time frame. Ms. Maurer moved that the Dublin Community Youth Theater be funded in the amount of $8,750.00 for the year 1991. Mr. Strip noted that the Finance Committee was in agreement to fund the group, but that the range as to the dollar amount of funding was from $5,700.00 to $8,750.00. Mrs. King seconded Ms. Maurer's motion to fund in the amount of $8,750.00. Mr. Amorose indicated that he felt additional research was needed - for example, the number of young people in the community that are involved in the group, the numbers of people in the audience for performances, etc. Mr. Amorose also said that he felt that this type of event should have Dublin Arts Council involvement. Ms. Maurer noted that one of the criteria set forth in the bed tax ordinance is to enhance the appeal of Dublin to tourists and visitors and that this event appears to do exactly that. Mayor Rozanski said that as long as the money would be used for an event that would bring people into Dublin that he would not have difficulty in approving funding, but that he did not feel that the funds should be used to pay directors' salaries, for example. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYT N LEGAL BLANK CO. FORM NO. 10148 ReIn February 4, 1991 19 Page Six Mr. Sutphen suggested funding the group this year for the "In Celebratio " event and another proposed production, and then review the results of the events prior to allocating any additional funds in subsequent years. Mr. Strip said that before additional funding is requested in subsequent years, that the group should look into alternative sources of funding, such as the Dublin Arts Council, corporate sponsorships, booster clubs, etc. Mr. Campbell also said that this group as well as other groups should work at being more self-sustaining. Vote on the motion to allocate $8,750.00 to the Dublin Community Youth Theatre was as follows: - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King yes; Ms. Maurer, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mayor Rozanski, yes. Comments from Staff Mr. Foegler 1. Announced that staff, consultants, and perhaps representatives from the EPA and the Old Dublin Civic Association will be meeting on Monday evening, February 11, 1991, at 7:00 P.M. at the Dublin Chamber of Commerce Building with residents of Karrer Place to discuss the proposed sewage detention basin. Ms. Jordan 1. Introduced Mr. Keith Burke, the new Recreation Coordinator/ Supervisor who will be responsible for teen programming, adult instructional classes and sports leagues, the summer day camp program and the Parks and Recreation Department brochure. Mr. Hoffman 1. Announced that Ms. Marsha Grigsby, Assistant Finance Director, had received word on this date that she had passed three out of the possible four sections on her C.P.A. exam. Council Roundtable Discussion Mr. Amorose 1. Commented with regard to the recent 7% increase in cable T.V. rates. Mr. Hansley said that the fees had been raised in the entire franchise. Ms. Maurer 1. Asked Council to think about and consider replacing her with Ms. Judith Stillwell as the City's representative to the Mid-Ohio Regional Planning Commission. Mr. Strip 1. Noted that Chief Ferrell had been asked by the new State of Ohio Attorney General to serve on a committee to help select a new director of law enforcement for the State of Ohio. 2. Commented with regard to the fact that there seems to be incredible interference on his T.V. (VHF only), his cordless telephone, radio, etc. Mr. Sutphen 1. Noted that he had asked the Law Director to look into the situation described by Mrs. Catherin Headlee some months ago - the digging and moving of dirt on an adjacent property, creating excessive flooding in adjoining back yards. The dirt needs to be put back and the area cleaned up. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting E AL BLANK CO. FORM NO. 10148 II I ReIn February 4, 1991 19 Page Seven Mrs. King. 1. Mr. Hansley said that Mr. McDaniel and the Solid Waste Advisory Committee will have a presentation at the next meeting of Council. 2. Requested an update on the Concord Township/Washington Township boundarly line adjustment issue. Mr. Smith reported that as of last Friday, Concord Township filed some additional motions with the State Supreme Court. He said that he expects to be notified shortly by the Clerk regarding a scheduled hearing date. 3. Mr. Foegler reported to Mrs. King that Avery Road/Perimeter Drive should be signalized soon - approximately 30 days from the last meeting was the date mentioned by the City Engineer. 4. Mentioned a Council goal, that of making the City user/pedestrian friendly, and suggested looking at the possibility of a pedestrian signal at Frantz Road and S.R. 161. Mr. Hansley said that he felt that such a signal would be an expensive modification which would result in traffic backups, but that staff would study the possibility. Mr. Campbell 1. Noted that Dublin's Zoning Code is quite consistent with the model zoning code for the State. 2. Mentioned the Dublin Auto Sales site - the expansion of the business, wondering if a staff person would look at the site in terms of being a non-conforming use. 3. Commented on the amount of traffic crossing the S.R. 161 bridge. He said that he knew there had been discussions regarding possible realignment, different configurations, etc. Mr. Foegler said that the design is 80% to 90% complete, and hope- fully will go out to bid on the porject in 60 days, said project to include two continuous westbound lanes on S.R. 161, elimina- tion of the left turn lane onto Riverside Drive eastbound on S.R. 161, thus forcing traffic to go to Dale Drive. He said that some widening will also need to be done at Bridge Street/High Street. Mr. Foegler also said that the Project Status Report will be included in Council packets once a month. 4. Wondered about the Davis litigation; did the entry get finalized? Mr. Smith said that the case is settled, but that he does not yet have the final entry. Said that when his office gets the final document that that document will be circulated to members of Council. Mayor Rozanski 1. Mentioned the parking lot behind the Union 76 station, noting that there are often cars parked out on the sidewalk, sometimes forcing people to walk out into the road around the parking lot. He also noted that the sidewalk is broken up and should be repaired Mr. Amorose said that he had spoken to Mr. Mark Jones about the situation and that he is working on correcting it. He also noted that he had requested that the Police Department monitor the lot and to have illegally parked cars towed away from there. There was discussion regarding whose responsibility the lot was, and it was agreed that staff would research the issue further. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting A E AL BLANK co. FORM NO. 10148 ReIn February 4. 1991 19 Page Eight 2. Noticed there is utility work being done on Tuller Road. What is the status regarding the improvements to Tuller Road? Mr. Foegler said that when the previous design work was done that one of the contracts with either the gas or the telephone company was let, and that is the utility work being done. Mr. Foegler said that the City had recently gotten a modified cost figure from the electric company, an official design figure, which must be included in the estimated assessments. He said that upon receiving the cost of bearing the electric which Council had requested, that a contract was let with the City's consultants to prepare the estimated assessments, those estimated assessments should be in within 30 days. The time frame will be much the same as it was with the Muirfield Drive connection since staff anticipates objections from property owners to the assessments; that it will be probably an additional three months before the City will be able to let the contract. Mr. Campbell mentioned the Council/Resident Response Form that was in Council packets, and requested that the Clerk make available to members of Council several copies of those forms. Following considerable discussion, Mr. Sutphen moved to hold the next Council meeting on Monday, February 18, 1991, even though City offices will be closed during the day for President's Day and the motion was seconded by Mr. Amorose. Vote - Mr. Sutphen, yes; Mr. Strip, yes; Mayor Rozanski, yes; Ms. Maurer yes; Mrs. King, yes; Mr. Campbell, yes; Mr. Amorose, yes. Mr. Strip said that he felt that the least number of staff people as possible be required to come to the meeting, and that if they do not have a specific item on the agenda that they should be invited not to come. With regard the the Capital Improvements Program, Mayor Rozanski said that there would be a first reading at the February 18, 1991 meeting of Council and that the Public Hearing will be scheduled for March 4, 1991. Mr. Sutphen moved to adjourn to Executive Session at 9:30 P.M. to discuss personnel matters. Mr. Strip seconded the motion. Vote - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. ;7 ~~ ,ror - pre:.: ng Officer /l . ~ I _{h t2Mt~ ~~' '(. UL-,.,--, C erk of Co un il ....t:..'-~ "DUBLIN U.S.A. DAY" WHEREAS, the community of the City of Dublin, Ohio, has united in support of the troops in the Middle East; and WHEREAS, many homes and businesses, as well as the City, are flying the United States flag with pride; and WHEREAS, City of the City lapel pins City; and employees, along with the Mayor and members Council recently distributed American flag at selected traffic intersections in the WHEREAS, the City and the Dublin Chamber of Commerce will continue to distribute those same flag pins; and WHEREAS, the community has also shown to the City's ongoing food drive of the troops; and support by contributing to help the families WHEREAS, beginning February 13, 1991 red and white sweatshirts reading "I'm Proud to be an American.. .Dublin, Ohio" can be purchased at City Hall for $16.50 plus the donation of one canned or boxed food item JAN ROZANSKI, Mayor cooperation with the Post 411 do proclaim of the Dublin Friday, City of American February NOW THEREFORE, I, Dublin, Ohio in Legion, Lazelle 15, 1991 as "DUBLIN U.S.A. DAY" in recognition of the crisis in the Middle East and in support of the troops. We encourage all children to stand by displaying the AND BLUE". Dublin residents, employees and school unified on FRIDAY, FEBRUARY 15, 1991, American flag and wearing "RED, WHITE Signed this day of , 1991. Jan Rozanski Mayor, Dublin,Ohio