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HomeMy WebLinkAbout01/07/1991 Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting nAYfON LEGAL BLA.NK CO FORM NO 10148 Reln January 7, 1991 19 The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Jan Rozanski at 7:30 P.M. on Monday, January 7, 1991. Mr. Amorose led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mr. Campbell, Mrs. King, Mayor Rozanski, Mr. Strip and Mr. Sutphen. Ms. Maurer arrived at 7:38 P.M. Mr. Hansley, City Manager, and Mr. Smith, Law Director, were also present as were members of City Staff. Mr. Amorose moved to approve the minutes of the December 10, 1990 meeting of Council. Mr. Sutphen seconded the motion. Vote - Mr. Strip, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Campbell yes; Mr. Sutphen, yes; Mrs. King, yes. Mr. Strip moved to approve the minutes of the December 17, 1990 meeting of Council. Mr. Amorose seconded the motion. Vote - Mr. Campbell, yes; Mrs. King, yes; Mr. Strip, yes; Mr. Sutphen, abstain; Mayor Rozanski, yes; Mr. Amorose, yes. Correspondence None Mayor Rozanski swore in Mr. Harold Berry, III as a new pollice officer with the Dublin Division of Police. Chief Ferrell announced that Mr. Berry is the 35th member of the Division and is taking the place of Officer Ross who left in July and went to Texas. Mayor Rozanski, on behalf of the City of Dublin, welcomed Officer Berry. Comments from Citizens (For Items not on the Agenda) None Mr. Stephen Smith reported on the status of the Supreme Court case in- volving the Washington/Concord Townships fire issue. He noted that all the required documents have been filed with the Ohio Supreme Court, further saying that the City now waits for approximately two weeks for the Court to act on some of the motions and on the mandamus complaint, and that if there is no response from the Court during that time that then the City will speak with the Supreme Court Administrator to see what their timetable is. Mr. Smith also announced that Concord Township has filed a motion in opposition of expediting this matter as well as filing a motion to dismiss the case. He said that they have also filed a brief in opposition along with a number of other documents, commenting further that all those documents have been answered. Ordinance No. 123-90 - Ordinance to Raise the Speed Limit West of Wilcox Road on Rings Road and all of Avery Road South of Valley Stream Drive. Third Reading. Mr. Keth Haney of Wilcox Road gave to each member of Council a petition signed by 31 of the residents of the Rings/Wilcox Road area who object to raising the speed limit from 35 MPH on Rings Road. It was noted that those residents did not object to raising the speed limit on Avery Road. Mr. Haney noted that Avery Road, in a residential area, is often used by joggers and bicyclists. As a State Trooper Mr. Haney said that he has found that the average speed of violations in the area is between 10 to 15 MPH, putting those in violation at speeds of 45 to 55 MPH. He also noted that many motorists drive at what they perceive as a . tolerance by police. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO FORM NO 10148 Reln January 7, 1991 19 Page Two Mr. Haney said that the Dublin Police have been very responsive whenever a problem has occurred with regard to high speed violations. He did say that he did not know at what point the Dublin Police are issuing citations or what they have as their own tolerance to the speed limit. Mayor Rozanski said that he had been under the impression that the City was approached by the Washington Township Trustees to raise the speed limit because they were getting numerous complaints from the residents in the area that 35 MPH was too slow a speed. He also noted that he had received complaints about too strict enforcement of the speed limit. Mr. Haney said that he was not aware that any residents were complaining about too strict enforcement, and that he was also not aware that any residents had been approached concerning their views on raising the speed limit. Mr. Hansley reported that the present position of the Washington Township Trustees is that whatever Council feels is an appropriate speed limit in the area is fine with them. Mr. Campbell suggested that this is a classic case of why legislation should not be passed as emergencies unless there is no choice; that had this legislation been passed as an emergency at the first reading, the residents would not have been informed and would not have had an opportunity to express their concerns or wishes regarding the matter. Mr. Sutphen agreed that he felt that Rings Road should be 35 MPH, but that Avery Road, being a wider road, etc., should be 45 MPH. Responding to an inquiry from Mr. Strip, Mr. Haney said that the signatures on the petition were from all the residents in the immediate vicinity of the Rings Road/Avery Road area. Mayor Rozanski suggested that perhaps a traffic study be done on Avery Road to determine whether that speed limit should be 35 MPH or 45 MPH. Mrs. King commented that members of Council are to represent their constituents and their interests; that 35 MPH may be appropriate for Rings Road but Avery Road is a different situation; that one of the risks 0 building in a rural area is the fact that conditions will change; that there have been several occasions recently when Council has made every effort to be reponsive to the needs expressed by the Washington Township trustees; that perhaps in the future Council should move a bit more slowly and be more thoughtful in analyzing requests from those trustees. Mr. Sutphen recommended not doing a traffic study. Answering an inquiry from Mr. Campbell regarding the feelings of residents as regards Avery Road, Mr. Haney said that they would not object to the raising of the speed limit on Avery Road. Mr. Sutphen moved to amend the Ordinance by deleting Section 1. of the Ordinance, said section referring to raising the speed limit on Rings Road. Mr. Strip seconded the motion. Mr. Campbell suggested not passing the Ordinance as an Emergency, allowing 30 days for any person(s) to object to the raise in the speed limit on Avery Road. Chief Ferrell said that initially the Police would probably be issuing warnings in the area primarily, until people are made aware of the change in the speed limit. Vote on the amendment to the Ordinance - Ms. Maurer, yes; Mrs. King, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes. Vote on the Ordinance - Mr. Amorose, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Campbell, yes; Mrs. King, yes; Ms. Maurer, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO FORM NO 10148 ReIn January 7, 1991 19 Page Three Ordinance No. 01-91 - Ordinance Authorizing the City Manager to Enter Into a Contract to Purchase Park Land in the Southwest Quadrant. First Reading. Mr. Amorose introduced the Ordinance. Ms. Jordan noted that the location of the park land is 7.5 acres on the west side of Wilcox Road and adjoining the east boundary of Kaltenbach Park; that the purchase price is $240,000.00. Mrs. King said that she appreciated the map that was attached to the Ordinance. She went on to say that at the National League of Cities recent meeting in Houston that she learned the importance of an environmental assessment before buying a piece of property. Mrs. King related that the seminar raised the issue of doing an environmentcl assessment to determine whether or not any material had been improperly disposed of on a property, sometimes requiring a very large expenditure for cleanup. It was noted that some banks are requiring such an assessment before issuing loans for the purchase of property. Mr. Strip said that it is called a Phase 1 Environmental Study, and that the cost of such a study would be about $2,000 to $2,500. Mr. Smith said that he agreed with Mrs. King, and recommended such a study be done. It was also recommended that such a study be done on all future City land purchases. Mr. Strip suggested further imposing the burden on the seller to provide the City with a Phase 1 Environmental Study and that that be a part of the negotiating process. There will be a second reading of the Ordinance on January 21, 1991. Ordinance No. 02-91 - Ordinance Awarding the Lowest/Best Bid for the Avery Road Waste Disposal System. First Reading. Mrs. King introduced the Ordinance. Ms. Jordan reported that this project is a part of the City's commitment to cooperate with the Dublin Soccer League in constructing a restroom, concession and storage facility at Avery Road Park; that the City's total responsibility on the project was to provide construction materials and utilities, water, electric and waste disposal. The lowest/best bid was from Tuffco, Inc. in the amount of $15,990.00. Mr. Amorose moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Mrs. King, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Strip, yes. Vote on the Ordinance - Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Strip, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Sutphen, yes. Ordinance No. 04-91 - Ordinance Appointing Members to the Boards, Commis- sions and Committees of the City of Dublin. First Reading. (E). Mr. Sutphen introduced the Ordinance. Mrs. King suggested the possibility of making the appointments effective February 1, 1991, giving an opportunity for the new members to attend a meeting, as well as being able to become familiar with the material prior to serving. It was pointed out that the current terms expired on December 31, 1990. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO FORM NO 10148 ReIn January 7, 1991 19 Page Four Mr. Campbell moved to adjourn to Executive Session at 8:19 P.M. to discuss personnel matters. Mr. Strip seconded the motion. Vote - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Ms. Maurer, yes Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Council reconvened at 8:32 P.M. The Ordinance was read in its entirety by the Clerk of Council. (Copy attached. ) Mr. Amorose moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mr. Campbell, yes; Mr. Amorose, yes; Mrs. King, yes; Mayor Rozanski, yes. Vote on the Ordinance - Mr. Strip, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Campbell, yes. Resolution No. 01-91 - Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies. First Reading. (E) Mr. Sutphen introduced the Resolution. Mrs. Metz said that the Resolution was being presented as a result of correspondence from the Franklin County Auditor; that Council passed one in October; that she did not see any changes in the tax rate levies but that possibly the dollar amounts may be different. Mrs. King moved to waive the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. Vote on the motion - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Vote on the Resolution - Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Sutphe , yes; Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes; Mrs. King, yes. Ordinance No. 03-91 - Ordinance Adopting the 1991 Budget. First Reading. Mrs. King introduced the Ordinance. Mrs. Metz said that the City will be depending upon income tax revenues; that the City is showing an increase of a million dollars in income tax revenues from this year to next year (1990-1991); that the figures as regards salaries are more due to an increase in salaries of current employees rather than an increase in new personnel; that the most significant increase in salaries will be in the Maintenance Division and the Police Division; that there are transfers from the General Fund to the Sewer Fund; that also shown are a portion of the salaries from the street maintenance crews to be charged off against the Sewer Fund to start showing that as an ongoing operation cost; that there is a significant amount of revenue being transferred to the Capital Improve- ment Fund. Mrs. King suggested referring the budget to the Finance Committee as well as scheduling a public presentation. Mr. Strip suggested uniformity of understanding regarding topic headings. It was noted that the 1990 heading stated what was initially appropriated; that the heading includes the actual expenditures as well as outstanding encumberances (outstanding purchase orders). The projected operating budget for fiscal year 1991 is approximately 17~ million dollars. It was also noted that the Capital Improvements Project budget for fiscal 1991 could be approximately 25 million with about 10 million available from cash. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DA N LEGAL BLANK CO. FORM NO. 10148 ReIn January 7, 1991 19 Page Five Mr. Hansley referred to two or three memos in Council packets from Mr. Foegler which discussed the Capital Improvements Project process with regard to a proposed five year plan. He also suggested that perhaps a special meeting of Council could be scheduled where department heads would be available to discuss and explain with Council members their programs, issues, etc. Mayor Rozanski recommended a second reading of the Ordinance at the Council meeting on January 21, 1991, and that prior to that date the Council Finance Committee might have an opportunity to meet and review the budget. Mr. Hansley noted that Council is not legally required to pass the budget until March 31, 1991, but that not passing it prior to March 31st would "hold up" any new programs, any major operating capital expenditures. It was announced that the Land Use and Planning Committee of Council would be holding a public hearing on the Bright Road Area plan on Monday, January 28, 1991, and that notices would be sent out to property owners and residents in the area prior to the meeting. Other Presentation by Burgess & Niple Regarding the Infiltration/Inflow Study Report. Mr. Foegler introduced Mr. John Lytle of Burgess & Niple who, he said, would give a brief overview of the methodology of the study and stress the findings and make recommendations regarding how Burgess & Niple perceive the City proceeding from this point. Mr. Lytle had the following comments: 1. The five objectives of the study performed by B&N were, those objectives being basically to determine how much 1&1 there was and to determine how best to get the 1&1 out of the system, and to thereby reduce the amount of storm water in the sanitary sewer system. A. Prepare the 1/1 Work Plan as required by the Findings and Orders dated March 7, 1990. B. Review and evaluate existing data. C. Locate the sources of 1/1 through flow monitoring, manhole inspections, smoke and dye testing, and television inspection of the sewers. D. Document the 1/1 flow rates for each source found. E. Recommend repairs to the sanitary sewer system to remove 1/1 sources. 2. Flow monitoring. Monitoring occurred between May 26 and July 18 of 1990 by using 24 flow meters. 3. Manhole inspection. The program being to inspect every manhole in the system, it becoming apparent that that was a major source of 1/1. All manholes on the west side of the river were inspected with the exception of those that were not able to be found. Of the total 2,770 manholes that were identified 2,395 were inspected. 724 of thosE were identified for further inspection (approximately 30%). Followup was done on 416 of them and repairs were recommended for 129 of those manholes. 4. Smoke testing was done in conjunction with some City of Columbus crews. Approximately 116,000 feet of sanitary sewer was smoke tested in the months of June, July and August. 5. Some dye testing was performed but this was not a high priority item. Eleven locations were dye tested and four problem areas were found. 6. Television inspection. Approximately 187,580 feet of sewer was T.V. inspected. 269 sources were suspected, 24 were recommended for immediate repair and 150 were identified for either smoke or dye testing to further confirm if there was a problem. 7. The work needed to be done very quickly. Normally on this large a system a study would require one to two years to complete. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DArT N LEGAL BLANK CO. FORM NO. 10148 ReIn January 7, 1991 19 Page Six 8. Because the work was done so quickly, areas must be television inspected again during wet conditions. 9. Identified a base flow rate of approximately 1.7 million gallons per day flow rate of actual sanitary sewage in the sewers. Identified during high ground water conditions approximately 1.7 million gallons per day of ground water getting into the sanitary sewers. 10. During the July 12, 1990 storm, which was the worst storm, the most intense, identified approximately 13.1 million gallons per day flow rate. 11. Approximately 3.4 million gallons per day of infiltration and inflow were identified by the methodologies previously mentioned; that being 23% of the identified infiltration and inflow in the system. Of the approximately 3.4 million gallons per day of 1/1, about 1.5 million gallons per day were identified in the sewers and 1.9 million gallons per day were identified from manholes. 12. A lot of 1/1 has been found, but there is quite a bit more to be found 13. It is a large and difficult problem. 14. A work plan needs to be agreed upon between the City and B&N to complete the work that needs to be done. 15. The Consent Order requires that the 1/1 work be completed by July 1, 1991- 16. Recommended in the report that flow meters and rain guages be purchased by the City and installed. They have been purchased and will be installed very soon. 17. More flow meters are necessary to study the systems on the east side of the river and the unmapped areas on the west side. 18. The sewer maps of the City must be updated. 19. Recommended that the manholes that were buried be found and dug up, some of them being buried under seven feet of ground. 20. Need also to raise the manholes that are prone to inundation. 21. Recommended that the inspection and construction specifications be improved. Almost all those recommendations are now being performed by the City inspection crews. Mrs. King noted that the report indicates that 25% of the 1&1 in the system has been identified, and that as a result 75% additional must be identified. Mr. Lytle said that 100% of the 1&1 will never be gotten out; that there will always be some 1&1. He also said that Dublin may need abnormally high leakage allowance because of the geology and possibly because some of the materials that have been used in the sewers in the past. Mrs. King asked Mr. Lytle if he had any reason to believe that the standards and practices that were in use in Dublin during the time that the sewers were built are any different then what is normally used in other suburban communities. Mr. Lytle said that what was probably not as good was the inspection; that the materials used are not so different; that it is how that material was inspected and the construction inspections that went on. Mrs. King quoted the following from page 32 of the B&N Report: "Total 1/1 discovered in the City of Dublin sanitary system through August 31, 1990 is 2,305 gpm (3,319,200 gpd). Of this amount, 1.370 gpm (1,972,800 gpd) was discovered through the manhole inspection efforts. This represent 59 percent of the 1/1 detected. The most significant source of leaks in manholes was due to offset frames and riser rings. This problem seems to be attributable to damage incurred during construction of buildings and final grading around them." Mr. Lytle said that it was their opinion that final grading often hit the manhole, knocked it loose and allowed leakage, and that there was never an inspection performed after that. He noted that now the final inspection is not done until after final grading, and that that avoids the previous problem. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting N LE AL BLANK CO. FORM NO. 10148 ReIn January 7, 1991 19 Page Seven Mrs. King said that her interpretation of that section of the report was that careless destruction of public property resulted in the pollution of the Scioto River. Several Council members noted that there could be other circumstances wherein the manholes could be damaged, not simply damage done by builders or subcontractors. Mrs. King raised the point that not all of the III that caused the pollution of the Scioto River was the result of lack of inspection by the City of Dublin; that it is a shared responsibility. Mr. Strip said that he was not prepared to accept the assumption that of the 400 manholes which had problems that those problems were caused by the grading process; that there is no definitive information to back up that assumption. Ms. Maurer noted that there could be several other factors contributing to the problem - normal deterioration of materials, the geology, cracks that occur because of the natural shifting of the earth, being in an earthquake zone, etc. Mr. Lytle clarified a point - 59% of the 1/1 detected came from manhole leakage, and of that the most significant was the offset frames and rise rims, there being approximately 65 or 70 manholes that fit that category. It was noted that with the change in the method of inspections and inspection procedures that that problem should not happen. With regard to the number of buried manholes, Mr. Lytle noted that the manhole was inspected and then the resident decided to regrade his property in an attempt to get rid of the manhole for, perhaps, aesthetic reasons. Mr. Foegler said that there will be a higher level of inspection, and that it will include such aspects as the video inspection of new lines before the City accepts them, actually inspecting the lateral to the house to make sure that nothing has been done to help drain it. Mr. Feogler also noted that the consultant has recommended that sewer lines be inspected continuously as they are being installed and not on a spot inspection basis. Mayor Rozanski recalled that for approximately the last five years that Council on numerous occasions has requested on-site continuous inspections on all major engineering projects. Mr. Lytle said that they felt that another item that is significant is the lateral construction of the line from the house to the main sewer, suggesting that the City televise those lines before they are accepted. Mayor Rozanski wondered if the problem is the lateral itself or is it the tap where the lateral taps into the main trunk of the sewer. Mr. Lytle referred to the recommendations in Chapter 7. of the report. Ms. Maurer wondered if the City has any legislation in place which would allow the City to penalize those persons responsible for covering up manholes. Mrs. King noted that with regard to lateral connections that the report stated that the most significant finding was improper lateral connections into the y fitting, causing leaking around the lateral, and that this was due to an inadequate seal between the lateral and the y. Mr. Lytle said that, basically, the house lateral should not be running all the time; that it should have flow only when a tub is being drained, a dishwasher is running, etc. He suggested dye testing be done to determine if the laterals are actually leaking and perhaps televising them to determine if there are cracks in the line. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DA N LEGAL BLANK CO. FORM NO. 10148 ReIn January 7, 1991 19 Page Eight Mrs. King asked about the recommendation regarding additional requirements for the building industry that are different then other communities, noting that she felt that those should be kept to a minimum in order to maintain a cooperative working relationship with the building community and in order to be uniform. It was noted that most of the recommendations are standard practices throughout all communities in Central Ohio. Mr. Lytle also said that the recommendations are not specifically addressed by the City of Columbus Specifications and Procedures, but that good inspectors generally follow these same procedures. It was also noted that the problem areas seem to be grouped (according to the maps), the problems with the manholes, into three neighborhoods. It was determined that further study would be done in those particular areas. Mr. Foegler said that the new flow meters will be placed in the key tributaries on a fairly permanent basis so that the areas can be monitored on an ongoing basis to help the City target the areas where maintenance efforts ought to be made. Mr. Campbell wondered in what way Dublin was unique, noting that several surrounding communities are also experiencing infrastructure problems. Mr. Lytle responded by saying that Dublin is unique in that a connection ban was imposed on the City. In the long term it was agreed that in addition to the 1/1 it is equally important to get the West Branch Sewer developed to Dublin, it being better if the City is not dependant on pumps that have to use electricity. Mr. Lytle noted that because Dublin's pumping rate is based on the flow rate in the East Branch Sewer that any 1/1 reductions that can be made on the east side of the river will increase the amount that can be pumped from the west side. Mayor Rozanski noted that there are other entities that are involved on the east side of the river, mentioning specifically the fact that the zoo contributes a vast amount of rain water as well as sewage to the system. Council Committee Reports 1. Mr. Strip Announced that the Council Finance Committee would be meeting on Wednesday, January 9, 1991, at 7:00 P.M. to discuss the bed tax applications, noting that the process would be that the committee will recommend those that the committee believes should be approved and will notify all applicants with whom the committee takes issue or disapproves and that that action will be final unless the applicant(s) wish to come before Council. 2. Ms. Maurer Announced a meeting to be held on Wednesday, January 23, 1991 at 4:30 P.M. of the committee which has been meeting to review the development processes and procedures. Also announced a public meeting on January 28, 1991, the purpose being to review the proposal for the area south of Bright Road and north of 1-270. Comments from Staff Mr. Hansley 1. Acknowledged and thanked Mrs. Metz and her staff for the extra time and effort involved in the preparation of the budget, noting that the division has also been in the process of closing the books for 1990 as well as being involved in the process of making a computer conversion, etc. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting N LE AL BLANK CO. FORM NO. 10148 ReIn January 7, 1991 19 Page Nine Mr. Foegler 1. Referred to several memos in the Council packets that were distributed the previous Thursday. A. Capital Improvement Project Requests - Method of Financing Noted that the form shows a preliminary distribution of how the various projects might be funded, by source or by type of funding. Referred to the last page which indicates the cumulative annual expenditure required to pay for all of the required capital projects. 1991 shows 35 million dollars worth of projects, 51 million in 1992, a total of 131 million dollars worth of projects for five years. 62 million would be voted general obligation bonds, 38 million non-voted general obligation bonds, approximately 8 million in revenue bonds (sewer and water system improvements), and 16 million paid for out of cash. Said that there are a lot of variables and also said that the Finance Department is preparing financial projects for the next five years. B. Priorities for Capital Improvement Program Asked that each member of Council complete the attached form, placing a value indicating the relative importance of each priority, said value being from 1 to 5 with 1 indicating a value of minor importance and 5 indicating a value of critical importance. Also asked that members of Council complete the forms and return to him this week. C. An initial draft of a Project Status Report The form will be changed, modified, but will include all the major capital projects of the City, communicating to those interested the status of the projects. Mrs. Metz 1. Summarized the contents of a memorandum regarding motor vehicle registration, and the subsequent letter that was mailed from the City of Dublin to residents in the Concord Townshi portion of Dublin. She noted that in 1990 a consultant was hired to review BMV records for Franklin County to identify and correct errors in motor vehicle registration. It was determined that the BMV had never established taxing districts for the City of Dublin in either Delaware County or Union County, and thus approximately 890 motor vehicle registra- tions were recorded incorrectly to the City of Columbus and 2,411 were recorded incorrectly to Concord Township. The total amount of adjustments amounted to approximately $24,000. The letter sent to residents informed them that an error had occurred and requested that they take their registration, if incorrect as regards the appropriate taxing district, to a deputy registrar for correction. She noted that the consultant is being paid a percentage of whatever he finds, so that if individuals would take the registration in to be corrected, then the consultant will not have to be paid by the City for that incorrect registration. She noted that the allocation of registration fees and gasoline revenues is determined by the information reported on the vehicle registration. Mrs. Metz said that the BMV will be making adjustments on their master records but that that file will not be effective for another year. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting AL BLANK CO. FORM NO. 10148 ReIn January 7, 1991 19 Page Ten Mr. McDaniel 1. Announced that the City has extended Johnson Disposal's contract for an additional two years, there being a provision in the previous contract that allowed the City to do same. Noted that the only change that comes with the new contract will be that Johnson Disposal will provide for a one day pickup for the entire City, and that that one day will probably be Wednesday. Negotiations are continuing on the recycling contract which will include curb side, composting, yard waste collection, hazardous household waste, etc. A copy of the proposed contract will be provided to members of Council in the next packet. 2. The Employee Awards Banquet will be held on Saturday, January 26, 1991 from 6:30 P.M. to 10:30 P.M. at the Dublin Stouffer's Hotel. All members of Council will be invited. Mr. Johnson 1. Wanted to draw attention to a dangerous situation which could occur with motorists passing the salt trucks, especially on Dublin Road. Chief Ferrell 1. Announced that all are invited to the D.A.R.E. Graduation on January 9, 1991, at the Performing Arts Center. Mr. Lenz 1. Announced that the Cityhas a new Building Inspector. Mr. Bill Kraft comes to the City with a Class I Building Official and Class III Building Inspector certification as well as certification as a Plumbing Inspector. 2. Preston Hale on this date received word that he had received his Class I Building Official certification. 3. The first meeting of the ad hoc committee of builders and staff will meet on Thursday, January 17, 1991, and will be dealing with foundations, drainage and waterproofing. Council Roundtable Discussion Mr. Strip 1. Asked Mr. Willis for a status report regarding the Muirfield Drive connection. Mr. Willis said that the City was still negotiating the contract, and therefore no pre-construction meeting had been scheduled as of this date. Mr. Amorose suggested that perhaps some signage could be placed at the site; signage that might say "Your Tax Dollars at Work" or something similar. Mr. Strip suggested that most contractors would be only too happy to put up such a sign at their expense since they could put their name on the sign. Ms. Maurer 1. Noted that membership on the Council Standing Committees had changed somewhat. Membership on those committees is as follows: Finance Committee - A. C. Strip, Chairman; David Amorose, Barbara Maurer Goal-Setting Committee - Barbara Maurer, Chairman; Daniel Sutphen Land Use and Planning Committee - Joel Campbell, Chairman; Barbara Maurer Parks and Recreation Committee - David Amorose, Chairman; Denise King Public Safety Committee - Denise King, Chairman; A. C. Strip Public Service Committee - Daniel Sutphen, Chairman; Denise King RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAn N LEGAL BLANK CO. FORM NO. 10148 ReIn January 7, 1991 19 Page Eleven Mr. Amorose 1. There will be a meeting regarding Grandee Cliffs on January 8, 1991 at 11:00 A.M. 2. Suggested also taking a look at the S-curve on Bright Road which is flooding again. Mentioned that one lane was completely under water the previous weekend. Mr. Sutphen 1. Referred to the letter from the Ohio Department of Transportation to Mr. Hansley regarding raised pavement markers on S.R. 745. The letter said that the pavement markers that were removed north of the project limits were removed by mistake and will be replaced by O.D.O.T. The letter also said that it is not O.D.O.T. policy to install raised pavement markers in cities. The letter also stated that Dublin did not participate financially with O.D.O.T. in the initial installation of the raised pavement markers. Mr. Sutphen said that he felt it was a health and safety issue; that he did recall that the City had contributed financially toward the installation of markers. Mayor Rozanski suggested researching the matter further and asked that an ordinance be written directing the installation of raised pavement markers on S.R. 745. 2. Request for additional information regarding kiosks, specifically mentioning the one that was placed in the Municipal Parking Lot. Ms. Puskarcik said that additional installation work is required on the new kiosks in Old Dublin and Muirfield Square, specifically mentioning getting electricity to the sites. She mentioned that perhaps an indoor site, possibly at the West Bridge Street Kroger store, is being considered. Ms. Purkarcik said that she would be responsible for the kiosks. Mr. Sutphen said that he hoped that they would be maintained properly; that they be clean, etc. and that the informational materials that will be placed in them be timely and also be able to be read (no more bleached maps). Mrs. King 1. Said that the Franklin County Solid Waste Authority has established a Rate Advisory Board and that every community in Central Ohio has been asked to send a representative to said Board in order to help the Solid Waste Authority establish rates. Also said that she hoped it would be someone on the City Staff who is conversant in financial issues. 2. Suggested a sign for the Municipal Parking Lot that indicates the lot is for public parking. Ms. Clarke said that a sign had been ordered and should be in place shortly. 3. Noted that at the back of the pricing analysis report of the City's bonds that there was a good synopsis of "who we are and how we are funded and what is importnat in this town". Mr. Campbell 1. Expressed his pleasure at the Project Status Report devised by Mr. Foegler. 2. Said that he had heard nothing but positive comments regarding the Resident Response Form. Suggested that the City's Fax number be included in the appropriate place on the form. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 ReIn January 7, 1991 19 Page Twelve 3. Suggested that copies of the City of Dublin board member manual be made available to members of the boards, commissions and committees particularly those that meet on a regular basis. Mr. Hansley said that Mr. Foegler had said that some of the associa- tions of which he is a member have similar manuals specifically designed for planning commissions and other specific boards, and that staff will get the appropriate ones for the appropriate boards. 4. Noted that in the recently newly annexed area to Dublin some residents had thought it ironic that the first two things that they dealt with from the City was the speed limit being adjusted and a visit from the tax man. Suggested that the City make every effort to do a better job in welcoming new citizens in newly annexed areas in the future. Mr. Hansley noted that that most recent annexation was unique in that Council passed it as an emergency measure; that earlier annexations which were not passed as emergencies gave staff a 30 day lead time in which to appropriately welcome the residents to the City via a letter and informational packet. 5. Wondered about the timing of the Christmas tree pickup. Mr. Hansley said that residents should put their Christmas trees at the curb on their normal trash pickup day. 6. Announced that he would be preparing legislation pursuant to the Charter to give the Personnel Board of Review some enhanced responsibility and possibly authority. Mayor Rozanski 1. Asked Mr. Willis if he had an answer to the question about the striping on South Dublin Road. Mr. Willis said that he had found out that there had been miscommuni- cation and misunderstanding; that he had straightened it out with the people in his department so that a similar situation does not come up again; that at present he is trying to determine whether to remove the solid yellow paint line and repaint it to establish a passing zone or not. Mayor Rozanski said that he was not advocating the passing zone but simply trying to understand why there was a change. Mr. Willis said that the original intention was to leave it basically as it was. 2. Asked Mr. Willis and Mr. Johnson about the flooding that occurs in the front yard of the home across Avery Road Park after every heavy rain, noting that the City is investing a great deal of manpower and equipment power each time it rains by pumping water out of private property. Mr. Foegler reported that staff will be meeting in-house, maintenance and engineering, on Wednesday and will have a recommendation to Council by the next meeting. At 10:19 P.M. Mrs. King moved to adjourn to Executive Session to discuss litigation and personnel. Mr. Sutphen seconded the motion. Vote - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. _ ~a/~~ V}l '-j;t<<~ Clerk of Couhcil RECORD OF ORDINANCES Dayton Legal Blank Co. Form No. 30043 Ordinance No. 04-91 Passed _..u..19____ AN ORDINANCE APPOINTING MEMBERS TO THE VARIOUS BOARDS, COMMISSIONS, AND COMMITTEES OF THE CITY OF DUBLIN, OHIO, AND DECLARING AN EMERGENCY WHEREAS, appointments are required on various Boards, Commissions, and Committees of the City of Dublin, Ohio. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, 7 of the elected members concurring: Section 1. That Judith Stillwell is hereby appointed to the Planning and Zoning Commission for a term of four (4) years. Section 2. That Becky Saylor and Peter Zawaly, Jr. are hereby appointed to the Board of Zoning Appeals for three (3) years, and that John Belton is hereby appointed to fill the unexpired term of Judith Stillwell on the Board of Zoning Appeals. Section 3. That Gerald DeGrazia and Patrick Grabill are hereby appointed to the Architectural Review Board for terms of three (3) years. Section 4. That Kirk Hurto and Kent Underwood are hereby appointed to the Parks and Recreation Committee for terms of three (3) years, and that Ted Ingalls and Marcia Wood are appointed to complete the terms of Cathy Erickson and Samuel Smiley on the Parks and Recreation Committee. Section 5. That Marilee Chinnici-Zuercher and Joseph Holub are hereby appointed to the Personnel Board of Review for terms of three (3) years. Section 6. That W. Dana Lavelle is hereby appointed to the Cemetery Commission for a term of three (3) years. Section 7. That Elliott Schaffer and William Sherman are hereby appointed to the Tree and Landscape Advisory Commission for terms of three (3) years Section 8. That Michael Mess, William Root and Clayton Rose, III are hereby appointed to the Tax Board of Review. Section 9. That Roger Berlin is hereby appointed to the Building Construction Appeals Board. Section 10. That Marlaine Manus and Karen Pierce are hereby appointed as Council representatives to the Dublin Convention and Visitors Bureau. Section 1~ That the above named persons shall serve as members in their respective positions until their successors are appointed or until death, resignation, or removal for cause as determined by City Council. Section 12. That members herein appointed shall serve without compensa- tion. Section 13. That this Ordinance be, and the same hereby is, declared to be an emergency measure for the preservation of the public peace, health and safety, and for further reason that these positions must be filled for the reason of continuity, and therefore, this Ordinance shall take effect and be in force immediately upon its passage. Passed this 7th day of 7 ~AJ ~or - Pres' ng Officer January , 1991. Attest:~~.~ lerk of Councd