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HomeMy WebLinkAboutCouncil Minutes 05-10-2010RECORD OF PROCEEDINGS Minutes of Dublin City Co uncil Meeting May 10, 2010 Mayor Lecklider called the Monday, May 10, 2010 Regular Meeting of Dublin City Council to order at 7:00 p.m. at the Dublin Municipal Building. PLEDGE OF ALLEGIANCE Mr. Keenan led the Pledge of Allegiance. ROLL CALL Present were Mayor Lecklider, Vice Mayor Salay, Mrs. Boring, Ms. Chinnici - Zuercher, Mr. Gerber, Mr. Keenan, and Mr. Reiner. Staff members present were Mr. Foegler, Ms. Grigsby, Mr. Smith, Mr. McDaniel, Chief Epperson, Mr. Hahn, Mr. Harding, Mr. Tyler, Mr. Thurman, Mr. Hammersmith, Mr. Earman, Ms. Puskarcik, Mr. Burns, Ms. Ott, Ms. Cox, Ms. Willis, Ms. Ray, Mr. Gunderman, Ms. Colley, Ms. Gilger, and Mr. Ball. APPROVAL OF MINUTES Ms. Chinn ici - Zuercher moved approval of the minutes of the April 12, 2010 Council meeting. Mr. Reiner seconded the motion. Vote on the motion: Mr. Keenan, yes; Mr. Reiner, yes; Ms. Chinn ici- Zuercher, yes; Mr. Gerber, yes; Mrs. Boring, yes; Vice Mayor Salay, yes; Mayor Lecklider, yes. Mr. Gerber moved approval of the minutes of the April 26, 2010 Council meeting. Vice Mayor Salay seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes; Vice Mayor Salay, yes; Mr. Gerber, yes; Mayor Lecklider, yes. SPECIAL PRESENTATIONS /PROCLAMATIONS Update from Dublin Convention & Visitors Bureau Kelli Lynn, Council Representative to DCVB Board thanked Council for giving her the opportunity to work with the Bureau for another three -year term. DCVB strives to attract, serve and retain overnight visitors to the City of Dublin, thereby increasing hotel /motel tax revenue and generating dollars for the City's economy. At the Bureau's last update, they shared that they were seeking new administrative offices. However, the Bureau has negotiated an extension of its existing lease at a considerable savings, which will enable them to remain at the current location in Historic Dublin. The Bureau also operates the Visitors Resource Center, which is a valuable source of information for visitors and residents. This year, the Center hosted visitors from 48 states and 17 countries. DCVB has also been working with the City on its Historic Dublin wayfinding project. Scott Dring, DCVB Executive Director reported that over the past few months, there has been some improvement in the local tourism industry. Although projections are that the hotel /motel tax revenue for the next 12 months will be down approximately two percent, this is a much better projection than the 13% decrease experienced the previous year. DCVB was challenged to not only sustain but to increase its marketing efforts to attract visitors to Dublin despite having less tax revenue to operate with. They were able to reduce their rent and their administrative costs, and DCVB will also initiate a new partnership project in the next fiscal year. This program will offer local businesses a number of marketing opportunities to reach potential visitors, while generating a new source of revenue for DCVB. They anticipate that the reduction in rent and administrative costs, together with additional revenue from the new partnership program will help offset the reduction in hotel /motel tax revenue and allow them to sustain their current level of marketing. The Bureau is seeing positive results from increased marketing efforts. Two markets that fare well in Dublin are youth sports and leisure. They created a new summer package with the Columbus Zoo — "Kids Eat RECORD OF PROCEEDINGS Minutes of Dublin City -Council Meeting May 10, 2010 Page 2 Free." This year's reservations for the package are currently up 160% over last year. This week, DCVB will also launch its first mobile website. Visitors will now be able to find Dublin information on their handheld devices. Upcoming events include the 29 Annual Ohio Roundup in August 2011, which will provide approximately 300 room nights. Several reunion groups have decided to hold their events in Dublin. The DCVB is working with the City's Bicycle Advisory Task Force to attract future bike events, and Dublin is a finalist for three major events — the 2011 U.S. /Australian Football League's national tournament, the 2010 Episcopal Diocese of Southern Ohio annual convention, and the 2012 Ohio Association of Professional Firefighters annual convention. DCVB appreciates City Council's continued support and partnership. Mayor Lecklider thanked Mr. Dring for a very informative report. Council is pleased to hear that DCVB offices will remain in Historic Dublin. Physical Fitness and Sports Month Mayor Lecklider presented a proclamation to Mr. Earman, Director of Recreation Services, and T.J. Putnam, Assistant Fitness/Wellness Supervisor, DCRC in recognition of May 2010 as Physical Fitness and Sports Month. Mr. Putnam thanked Council for the wonderful facility, which allows them to provide diverse programs for the community. CORRESPONDENCE Notice to Legislative Authority from Ohio Division of Liquor Control regarding Transfer of D1, D2, D3, D3A, and D6 Permits from Bogey Inn LLC, patio and volleyball courts, 6013 Glick Road, to Bogey Inn Investment Co. LLC, patio and volleyball courts, 6013 Glick Road There was no objection from Council to the transfer of these permits. CITIZEN COMMENTS There were no comments from citizens regarding items not on the agenda. LEGISLATION POSTPONED LEGISLATION SCHEDULED FOR HEARING Ordinance 42 -09 Amending Section 153.002 and Creating Section 153.099 of the Dublin Codified Ordinances (Zoning Code) regarding Outdoor Seasonal Plant Display and Sales. (Case 09- 045ADM) Mr. Gunderman stated that this is a fairly simple amendment to the Zoning Code regarding outdoor plant displays. This amendment was initiated at Council's direction to achieve the following: (1) to permit the outdoor sale of seasonal, live plant materials; and (2) to treat all retail businesses the same, regardless of the zoning districts they are housed in. This ordinance does the following: (1) creates a new definition for an outdoor, seasonal plant display; (2) requires an administrative permit handled by staff; and (3) establishes a limit on the display area and the materials to be sold. In response to Council's questions at a previous hearing, the language has been further modified, as noted in green on the final draft, to provide staff with more discretion in dealing with location factors. On July 9, 2009, the Planning and Zoning Commission voted to recommend approval of the ordinance to Council. Mr. Smith stated that at this time, all Dublin businesses are in compliance with the regulations for outdoor seasonal plant displays. Ms. Chinnici - Zuercher asked about the fee for the administrative permit. Mr. Gunderman responded the fee has not yet been established. Ms. Chinnici - Zuercher requested an estimate. RECORD OF PROCEEDINGS Minutes of Dublin City Cou ncil Meetine May 10, 2010 Page 3 Mr. Gunderman responded that he would estimate $100; the fee will mirror that of other similar permits. Mrs. Boring asked why an outdoor, seasonal permit would have a cut -off date of November 1 as requested by the Planning Commission. Mr. Gunderman responded that the Commission was concerned that late in the fall, it would be possible to have confusion between this type of operation and that which would be strictly seasonal -- selling Christmas trees, Halloween pumpkins, etc. In addition, it was important that everyone understand that these provisions are directed to address live, plant materials. Vice Mayor Salay stated that selling live, plant materials would require one permit; selling pumpkins would require another permit; and if a business wants to sell Christmas trees, a different permit would be required. Mr. Gunderman stated that this particular ordinance applies to a specific type of business -- retail establishments. Christmas tree sales are often an independent type of business. Mayor Lecklider noted that, previously, Council discussed limiting the display area to a percentage of the frontage. The proposed language now indicates the limitation will be 1,000 square feet. Mr. Gunderman responded that 1,000 square feet is the cap. However, if there is not adequate space to provide vehicular and pedestrian access for the business, that amount of space would not be approved administratively. Mr. Smith added that each year, the business would have to obtain a new permit, which requires them to submit a new site plan. Staff would review the site, and if needed, work with the applicant to revise their site plan to meet Code requirements. Vote on the Ordinance Vice Mayor Salay, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Mrs. Boring, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, abstain. SECOND READING /PUBLIC HEARING - ORDINANCES Ordinance 16 -10 Amending Sections 150.230 and 150.231 of the Dublin Codified Ordinances (Building Regulations) Regarding Property Maintenance. Mr. Tyler stated that this ordinance adopts an update of the City's Property Maintenance Code from the 2003 version of the International Property Maintenance Code to the 2009 version. Vote on the Ordinance Mr. Reiner, yes; Mr. Keenan, yes; Mr. Gerber, yes; Mrs. Boring, yes; Vice Mayor Salay, yes; Ms. Chinnici - Zuercher, yes; Mayor Lecklider, yes. Ordinance 17 -10 Authorizing the City Manager to Enter into an Agreement with Washington Township to Provide Communication Services for the Washington Township Fire Department, and Declaring an Emergency. Chief Epperson stated that this ordinance authorizes renewal of the contract between the City of Dublin and Washington Township for dispatching services. Mr. Keenan asked if the run data has been reviewed to verify that the distribution in terms of the cost remains equitable. Chief Epperson responded that it remains the same as in previous years. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting LEGAL BLANK. INC 'OHM NO t0148 May 10, 2010 Page 4 Vote on the Ordinance Mr. Gerber, yes; Mayor Lecklider, yes; Mr. Keenan, yes; Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Vice Mayor Salay, yes. Ordinance 18 -10 Amending Ordinance 60 -09 to (A) Clarify the Terms of Certain Economic Development Incentives Heretofore Provided to Delta Energy Holdings, LLC, and (B) Authorize the Execution of Amendments to the Related Real Estate Purchase Contract and Economic Development and Tax Increment Financing Agreement, and (C) Modify the Real Property Subject to the Tax Increment Financing Provisions of Ordinance 60 -09, and Declaring an Emergency. Mr. McDaniel noted that the draft agreements were included in the meeting packet. Ms. Tackett from Delta Energy is present, if Council should have any questions for her. Vice Mayor Salay asked how many new jobs would be created with this development. Mr. McDaniel responded that, initially, 75 jobs will be created and Delta anticipates having 110 jobs created within five years. Mr. Gerber moved to treat the ordinance as emergency legislation. Vice Mayor Salay seconded the motion. Vote on the motion Mayor Lecklider, yes; Mr. Reiner, yes; Mr. Gerber, yes; Ms. Chinnici - Zuercher, yes; Mr. Keenan, yes; Vice Mayor Salay, yes; Mrs. Boring, yes. Vote on the Ordinance Mr. Keenan, yes; Mayor Lecklider, yes; Vice Mayor Salay, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes; Mr. Gerber, yes; Mrs. Boring, yes. OTHER Recommendation re. Site for Dublin Road Water Mr. Hammersmith stated that Council previously discussed this item at its April 26 meeting. Council requested that staff arrange for a balloon to be tethered on the recommended site — Site 5, Location B. Two dates were available, May 6 th and 7 from 6 -8 p.m. However, due to weather conditions, the balloon was not launched. A list of alternative dates for rescheduling is available for Council's consideration. He noted that the City has now received a letter from Mayor Monahan of Shawnee Hills stating that the recommended site for the water tower is on their border, and they respectfully request that Council reconsider the proposed site, and move it a few feet further south. Mayor Monahan also noted that Shawnee Hills is a contiguous neighbor and should have been contacted by Dublin and made aware of their plans. A great effort has been made to make the public aware of the City's plans, and staff apologizes for the inadvertent oversight. An e-mail was sent to Mayor Monahan today to attempt to schedule a meeting to discuss his concerns. Mr. Reiner stated that he would recommend not rescheduling the balloon launch. It is not necessary to spend the taxpayers' money on this type of activity. Mrs. Boring stated that Council has provided this opportunity previously for other neighborhoods to depict a water tower site. The benefit of doing so is that the public will be made aware of the site proposed for the tower. Ms. Chinnici - Zuercher stated that the need can be met by providing detailed visual site information at the City's website, such as the slides shown tonight. Mr. Reiner asked about the cost for the balloon. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meetine May 10, 2010 Page 5 Mr. Hammersmith responded that the minimum fee is $1,400 for two hours, which includes set -up and dismantling. Mr. Gerber stated that he agrees that a balloon is not necessary today due to the visual information that can be provided via the internet. A few years ago, that opportunity was not available to the City, and floating a balloon was necessary. Mrs. Boring stated that $1,400 is not a large sum of money, and in this process, many people have not been included. Mayor Lecklider asked if images of the site could be provided at the City's website or be transmitted to those who have an interest. Mr. Hammersmith responded that the images could be posted at the City's website, and the public could be notified by a -news and other channels that the images are available for viewing. Pdfs of the images could also be e- mailed directly to an individual. Mayor Lecklider summarized that the majority of Council does not support floating the balloon. Therefore, staff will post images of the water tower site at the website, and inform interested parties accordingly. He requested that staff also notify Council of the posting date online of the images. Update re. Regulations for Residential Waste and Recycling Containers Mr. Burns stated that Council had previously requested that staff research what legislation other municipalities have adopted to address the storage of recycling and refuse containers on non - collection days. Staff has conducted this research, and a summary of the results was included in Council's packet. Staff seeks direction from Council regarding whether or not to proceed with drafting of such an ordinance for Council consideration. Vice Mayor Salay stated that she would be interested in reviewing an ordinance similar to the City of Hilliard's ordinance, which requires citizens to store their refuse /recycling containers within an enclosed area or at the rear of the building. Ms. Chinnici - Zuercher stated that she would like staff to proceed, as well. She was surprised that staff's memo indicates they have only received six complaints of this nature. She has noticed many homes within the community where such containers are not stored out of sight. Mrs. Boring stated that the legislation does not require compliance within a timeframe, nor does it provide an exclusion for the trash /recycling collection day. Vice Mayor Salay stated that the line of sight from some of these homes includes the rear of their neighbor's homes. However, she would like to have the receptacles in an enclosed area. Mr. Burns stated that the draft ordinance could include some alternative language requiring that waste and recycling receptacles be kept out of sight. Mr. Reiner noted that for many homeowners, it is easier for them to store their containers on the side of the house, away from the family activity. He believes that indicating, "stored out of sight" would be sufficient. Mr. Smith stated that Legal staff would draft an ordinance for Council's review. He asked if Council's intent is that the containers not be visible whatsoever, or only not visible from the front of the home. RECORD OF PROCEEDINGS Minutes of Dubll n City_Counc Meeting May 10, 2010 Page 6 Held 20 Mr. Reiner stated that part of the existing problem is that the new recycling containers are too large to store in many of the small garages. Vice Mayor Salay stated that if some garages are so full that they cannot accommodate the waste /recycling containers, perhaps the resident may need to address the issue. Mr. Smith indicated that Legal staff would draft an ordinance that is strict yet enforceable for review at the next Council meeting. STAFF COMMENTS Mr. Foegler reported 1. Staff is monitoring the progress of Senate Bill 110, proposed by Senator Niehaus. The legislation deals with new standards for onsite disposal systems, particularly those that are failing. There are provisions in the bill that are of some concern, including one that indicates, "If the Board of Health were to order a connection to a sanitary sewer system that is municipally owned as an outgrowth of this legislation, that the municipality cannot require annexation as part of that connection." Such a provision would violate the terms of Dublin's water and sewer agreement with the City of Columbus. There are also concerns with the provisions defining how the sewer lines are built that are not based upon good engineering. At some point, it may be necessary for Council to adopt legislation taking a formal position regarding this bill. Staff is compiling a summary of the bill, which will be provided to Council as soon as it is completed. Ms. Salay asked what has prompted this legislation. Mr. Foegler responded that there has been a desire for some time to improve and enhance the standards for onsite disposal systems, many of which are failing. There are some worthwhile provisions in the bill, but the annexation provision presents a variety of problems for Dublin. The Ohio Municipal League has taken a formal position of opposition to the bill; Columbus has expressed some concerns; and Dublin has been sharing its concerns with other cities. Ms. Willis, Engineering Manager met with the Columbus Regional Logistics Council on May 4 th at Port Columbus to promote the I- 270/U.S.33 Interchange. This Council is a subcommittee of the Columbus Chamber. It is comprised of private entities such as Battelle. Duke Realty, Big Lots and Cardinal Health working together to promote infrastructure projects that benefit the transportation and logistics industry in Central Ohio. There is evidence of increased regional support for the 1- 270 /U.S. 33 interchange project. Action is being taken to implement the proposed on- street parking provisions for Historic Dublin. Mr. Keenan stated that after reading the packet information regarding on- street parking, he is concerned with what the City will achieve in terms of number of parking spaces versus the problems that may result. The signage could result in much clutter in the District. However, he is particularly concerned that traffic issues related to 1 -270 and SR 161 would have the potential to create major traffic congestion within Dublin. Mr. Foegler responded that staff could prepare an overview that provides information on the signage, parking spaces and potential issues. Anytime there are provisions for on- street parking, there will be trade -offs in service levels. Service levels will decrease within Dublin, and there will inherently be more sign clutter. The consistent tradeoff will be the loss in capacity and service level to the RECORD OF PROCEEDINGS Minutes of Dublin City Co uncil Meetine May 10, 2010 Page 7 traveling public versus the benefits of on- street parking in enhancing a pedestrian environment in the Historic District. Mayor Lecklider stated that what concerns him is the potential for westbound traffic to back up approximately 2,400 feet. Mr. Gerber stated that, currently, it is not unusual for traffic to back up on Bridge Street in the evening due to the traffic exiting from 1 -270. Narrowing the road from four lanes to two lanes could be problematic. Mayor Lecklider stated that it was his understanding that on- street parking would be permitted only after 7 p.m. Mr. Foegler confirmed that it would occur on weekdays after peak hour, beginning at 7 p.m. To balance the parking relief against traffic back -up issues, 7 p.m. is the earliest that can be achieved. Vice Mayor Salay stated that she would be interested in the anticipated pedestrian impact. This parking plan would slow traffic, which would improve the sidewalk environment in that area. Perhaps it could be implemented, and if not successful, it could be eliminated. Mrs. Boring stated that she has observed a more hazardous situation created due to the fact that pedestrians will begin to walk between parked cars. Mr. Foegler responded that the tradeoff of the on- street parking is that traffic will move more slowly, and stack up in exchange for the enhancements to the pedestrian environment. Vice Mayor Salay stated that business owners in the Historic District would prefer the traffic to be slower, allowing travelers to notice the businesses. It is necessary to find a balance. Ms. Willis presented an overview of the on- street parking plan for the Historic District. She noted that between South High Street and Blacksmith Lane, there would be on- street parking spaces only on the south side of Bridge Street. This plan would provide a total of 41 parking spaces. In regard to the necessary signage, it was determined that if there were four spaces or less within a parking zone, signage would be needed at each end of the zone with arrows pointing inward. If there were more than four spaces in a zone, a sign in the middle of the zone would also be necessary. Because this would present a new driving condition in the area and the number of lanes would be reduced, it would be necessary to provide precautions during the introductory phase. Barricades would be placed in the lead -in space in both the west and eastbound directions. With this year's street maintenance program, a crosswalk will be installed at Darby Street with a curb ramp on the south side of Bridge Street. This will connect BriHi Square valet parking on Darby Street to areas on the south side of Bridge Street and will enhance pedestrian mobility in that area. Mayor Lecklider asked how pedestrians would safely cross at that location, absent a traffic light. Ms. Willis responded that there will not be a traffic light. She acknowledged that it would be difficult to cross during the peak hours of the day, until approximately 7 p.m. At the traffic signal at Bridge and High streets, gaps are created, so there will be time for pedestrians to safely cross. Mayor Lecklider asked if any other action is contemplated in addition to striping the pavement for the crosswalk. RECORD OF PROCEEDINGS Minutes of --2ubtin-City-C9unc Meetine May 10, 2010 Page 8 Ms. Willis responded that some consideration has been given to installing pavement treatment in that area to enhance the visibility of the crosswalk and to alert drivers to the existence of the crosswalk. There will be 21 "No Parking" signs installed on Bridge Street. At 4 p.m., queuing /stacking of traffic will extend for over one -half mile — from the 1- 270 /US 33 interchange merge point west to Shamrock Boulevard. By 7 p.m., the stacking would only extend to Monterey and over to the Tommy's Pizza driveway. Ms. Chinnici - Zuercher stated that she cannot support this on- street parking proposal. She parks periodically on the Brazenhead side of N. High, and it is dangerous to exit the vehicle. The traffic in this location is very significant. She doesn't disagree that it would be desirable to improve the environment for those patronizing the restaurants and the pedestrians, but this proposal would create a traffic nightmare and bring many negative phone calls. It seems apparent that at some point, a private - public partnership effort will be necessary to create a parking structure in the area. She is hopeful that the report expected within the next 60 days will result in moving forward along that line. This on- street parking plan does not solve anything and creates additional problems. Mr. Keenan asked if the proposed crosswalk at Darby Street has been reviewed by the City's Risk Manager in view of the potential serious liability issues for the City. He agrees with Ms. Chinnici - Zuercher, noting that the information was needed for review. However, having reviewed this report, it now is apparent that not enough parking spaces would be gained to warrant the potential serious problems which would result. The City needs to have a parking garage available for the District. Vice Mayor Salay stated that the issue is with the location of such a garage. It may solve the problem for a quadrant, but the pedestrian environment and streetscape will continue to be negatively impacted by the traffic moving at high speeds through the District. She would like Council to be brave, try this plan, and see how the environment is impacted in the District. She agrees that the concept of a crosswalk at Darby Street may be problematic, but if on- street parking is provided in this location, only two lanes must be crossed instead of four. The traffic will also slow down, and the pedestrian in a crosswalk does have the right -of -way. The key is to slow the traffic enough to make the drivers aware of waiting pedestrians who want to cross and allow opportunity for eye contact. She asked Engineering staff for their professional opinion. Mr. Gerber stated that he would like to have more pedestrian opportunities in that area. However, he agrees with Mr. Keenan and Ms. Chinnici - Zuercher in terms of the concerns with the rush hour traffic impacts. The City is working to attract and retain businesses in the City, and now will ask the residents to be tolerant of narrowed lanes, impeding traffic during the high volume time of day. The plan is flawed. Mr. Hammersmith stated that in this situation, staff is taking what is known today, including that information in the analysis, and projecting what they believe will occur under a given condition. It is not an exact science and results could be worse or better than predicted. Based on the projections, this is the best forecast that can be made. Engineering staff believes that the back -ups will be similar to what has been predicted. What cannot be predicted is a change in behavior, and people may seek alternate routes that may help relieve the traffic situation. Vice Mayor Salay asked if there is any ability to adjust signal timing in the corridor. Ms. Willis responded that the queuing does reflect revised signal timings in the corridor to reflect the changed conditions. RECORD OF PROCEEDINGS Minutes of Dubin_City Co_u_ncil_ Meeting May 10, 2010 Page 9 Mayor Lecklider stated that the challenge is compounded because there are very few alternative routes. Mr. Hammersmith agreed, noting that there is not a grid system of multiple pathways over the river with the exception of Emerald Parkway. Mrs. Boring stated that when lanes of High Street were closed in conjunction with the BriHi project, the traffic was severely impacted. Many who travel through Dublin on busy weekends will not be familiar with alternate routes. Mr. Reiner added that drivers backing into parking spaces on the street will cause further delays in traffic. Ms. Chinnici - Zuercher noted that the City has just invested in burying utility lines in Historic Dublin, and so it makes little sense to clutter the area with the signage necessary to implement this plan. She does not see what would be gained with this project. She appreciates the information, but it brings major concerns over the potential impact on traffic — even for those who know the area and who could access alternate routes. Mayor Lecklider noted that the biggest benefit of the on- street parking plan would be the enhancement of the pedestrian environment of the District. Gaining 41 parking spaces would not offset the aggravation resulting for the driving public and residents. However, he is willing to be open- minded about what the Goody - Clancy study may suggest on a larger scale. In the near term, this plan gives him much pause. Mr. Keenan moved that the on- street parking plan not be implemented at this time, but that it can be revisited upon receipt of the Goody - Clancy report and other parking studies in the District. Ms. Chinnici - Zuercher seconded the motion. Mayor Lecklider noted that the information was valuable and brought a good discussion. Personally, he is not ready to move forward with the plan at this time. Mr. Gerber noted that there is a desire to balance traffic, safety, parking availability, and having a pedestrian - friendly environment. More information will be helpful toward that end. Vote on the motion: Mr. Keenan, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Vice Mayor Salay, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes. COUNCIL COMMITTEE REPORTS /COUNCIL ROUNDTABLE Mr. Keenan thanked staff for their work on a very productive and excellent goal - setting session for Council. Mr. Gerber: 1. Added his thanks to Vice Mayor Salay, Administrative Chair for her efforts in working on the goal- setting retreat planning. 2. Thanked Mr. McDaniel and Mr. Foegler for the memo in the packet regarding Council engagement with the business retention and expansion program. In follow -up to the retreat discussion, he is aware that further discussion will take place in the future about this topic. Mayor Lecklider offered Council Members an opportunity to comment about this matter. Ms. Chinnici - Zuercher noted she appreciates the report. However, she felt that Mr. Gerber's discussion focused more on relationships with CEOs in a different level and type of conversation. RECORD OF PROCEEDINGS Minutes of Du blin City Counc Meeting May 10, 2010 Page 10 Mr. Gerber agreed, but indicated that in follow -up to the retreat discussion, there is additional information that will come forward in the facilitator's report. Once the report is available, he expects that Council will then continue to work with staff on this initiative. Mr. Reiner: 1. Stated that he has received some inquiries regarding the status of the Brand Road bikepath. This project was scheduled in the CIP, but has it been delayed? Mr. Hammersmith responded that the project has not been delayed. Preliminary engineering has been in process for approximately one year on that portion of the Brand Road bikepath, between Muirfield Drive and Dublin Road, and also on the Dublin Road South bikepath, between Waterford Drive and Tuttle Road. More progress has been made on the Dublin Road South bikepath, and a report on the preliminary alignment for the Dublin Road South bikepath will be provided at the next Council meeting. There has been some resident opposition to the Brand Road bikepath due to its tight alignment. There is not much room to accommodate this bikepath along Brand Road. Due to this opposition, staff believes a Bicycle Advisory Task Force discussion should occur regarding the opportunity for a bike lane on Brand Road versus a bikepath. Mr. Reiner asked if funds for construction of the Brand Road bikepath have been programmed. Mr. Hammersmith responded that funds from the Parkland Acquisition Fund were scheduled for land acquisition, and funds for construction were programmed for 2010 and 2011. 2. Noted that the City is likely two years out from the next Art in Public Places project. He has talked with Vice Mayor Salay and Mr. Guion about the possibility of using the bicycle racks project as an art form, achieving both functionality as well as a public art piece. His daughter has described a similar project in New York City, where bicycle racks resemble guitars, butterflies and similar objects. Ms. Chinnici - Zuercher responded that a few years ago, she brought back photos from Barcelona of bicycle racks that were actually public art. She believes she shared those with Mr. Hahn at that time. Ms. Chinnici - Zuercher 1. Stated that she attended the community meeting with the Bicentennial artist. Ms. Ott did an excellent job in structuring the meeting and the focus groups worked well. She appreciates the report in the packet summarizing the meeting. The artist, Mr. Hatcher, was very gracious, expressing the opinion that this was the community's art, and not his, and that he would be creating an art piece based upon what he hears from the residents. 2. Reported that she and other Council Members attended the annual MORPC meeting on May 4 and the Police Memorial service held today at the Justice Center. Mrs. Boring commented that Council has asked staff to consider implementation of a bicycle rack project for several years. Mr. Hahn responded that there are two bicycle racks included for the BriHi project, and these racks are bicycle shaped. Shipment of those bike racks is anticipated later this month. One rack will be installed on Wing Hill and the other near the Darby Street parking lot. Mrs. Boring inquired if the Parks & Recreation Advisory Commission has considered other locations in the City where bike racks might be needed. Mr. Hahn responded that there is a definite need for bicycle racks in the Historic District. However, due to parking lot screening requirements in the District, it is difficult to identify a site where a rack could be incorporated. Further, eliminating a RECORD OF PROCEEDINGS Minutes of Dublin ity—Go_uncil Meeting May 10, 2010 Page 11 vehicle parking space to accommodate a bike rack was not considered desirable. However, this week, a rack will be installed behind the Starbucks establishment. There is an expansion of the bike racks at the North Pool proposed for next year. Mrs. Boring asked what direction Council should give staff so that, where feasible, any future bike racks should be non - traditional racks. Mr. Hahn suggested that Council could ask staff to strive for creativity in selection of the bike racks. Vice Mayor Salay asked if this is an initiative that the Bicycle Advisory Task Force is pursuing. Mr. Reiner responded that he suggested this as a potential public art project for the Dublin Arts Council to pursue. It is also a topic that the Bicycle Advisory Task Force will want to discuss in the near future. Mrs. Boring stated that if the City moves forward with installation of bike racks where needed, she does not believe it will be necessary to ask the Dublin Arts Council to direct public art funds for this purpose. Vice Mayor Salay responded that bicycle racks can also be public art. Mr. Reiner stated that he agrees that bicycle racks can be art, and it is always desirable to save the taxpayers' money by using hotel /motel tax funds provided to the Dublin Arts Council to fund a public art project that is functional as well as artistic. Mrs. Boring responded that more information is needed on what other cities are doing. She does not concur that a commissioned art work would be the appropriate step. Mr. Hahn responded that more non - traditional bike racks are available now, such as those ordered for the BriHi area. Mr. Reiner stated that it would be advisable to provide that information, including photos to the Bicycle Advisory Task Force. Vice Mayor Salay 1. Stated that the goal setting retreat facilitator sent the draft report to her on the Monday following the retreat. The report includes the draft goals, and she is working with staff on a final version. When completed, the report will be provided to Council for feedback, and then it will be presented to Council for formal approval. 2. Noted that information was included in the packet regarding a rezoning in Washington Township and Darby Township for the MOSSL soccer complex. This project will be reviewed by the Franklin County Planning Commission on Wednesday, and the county staff is recommending disapproval. One of the bases for their recommendation of disapproval is the Future Land Use provision of the Dublin Community Plan. Franklin County views the soccer fields as a permanent use for this land, but Dublin may not view it as permanent. She wanted staff to be aware of the opportunity to provide input at the hearing on Wednesday. Mr. Langworthy responded that a Planning staff member will attend all of these meetings. Vice Mayor Salay asked if the intent is for Dublin to provide clarification to the other entities as to Dublin's position regarding the rezoning. Mr. Langworthy responded that staffs intent at the first meeting is simply to listen. The rezoning process will involve a more lengthy discussion. It is desirable to hear the other positions and comments before becoming involved in the discussion. Mr. Keenan stated that there is a lot of stress on Dublin's soccer fields due to the high use. Council recently received a report regarding the soccer programs in general, which indicates a lack of available fields for the recreational and the club RECORD OF PROCEEDINGS Minutes of Du lin Cit Cou ncil Meeting May 10, 2010 Page 12 20 and travel team programs. The more fields that are available, the more stress will be taken off the City's Parks and Recreation facilities. Mr. Langworthy responded that several City divisions are collaborating to address this issue. Ms. Chinnici - Zuercher stated that she was unaware that Council had taken a formal position on this proposal, so she was initially concerned about Planning staff taking a public position on the rezoning at the county. However, she now understands that staff will simply be gathering information at the hearing. Mayor Lecklider: 1. Stated that he, several Council colleagues and staff members attended the MORPC luncheon last Tuesday and participated in today's Police Memorial service at the Justice Center. certification over a number of years. The elements of the certification program include continuing education, professional and social contributions, and service to the state and national organizations. 2. Noted a special thanks to Vice Mayor Salay for her work on the planning of the Council goal setting retreat. 3. Congratulated Ms. Clarke, Clerk of Council, on receipt of the Master Municipal Clerk designation. He asked Ms. Clarke to comment. Ms. Clarke stated that this is the highest level of the Municipal Clerk Institute training program. She has been working toward this MMC professional Appointment of Acting Clerk of Council Mayor Lecklider moved appointment of Judy Beal as Acting Clerk of Council for May 22 -28, 2010. Mr. Gerber seconded the motion. Vote on the motion: Mr. Keenan, yes; Mr. Gerber, yes; Vice Mayor Salay, yes; Mayor Lecklider, yes; Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes. ADJOURNMENT TO EXECUTIVE SESSION Mayor Lecklider moved to adjourn to executive session at 8:45 p.m. for discussion of legal matters (to confer with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action) and land acquisition matters (to consider the purchase of property for public purposes). Vice Mayor Salay seconded the motion. Vote on the motion: Mr. Keenan, yes; Mr. Gerber, yes; Vice Mayor Salay, yes; Mayor Lecklider, yes; Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes; Mr. Reiner, yes. The meeting was reconvened and formally adjourned at 9:15 p.m. W tea. %A W AML C�<9- Clerk of Council