HomeMy WebLinkAbout08/20/1990 RECORD OF PROCEEDINGS
Minutes Of Dublin City Council Meeting Meeting
DAYT N LEGAL BLANK CO. FORM NO. 10148
Hel August 20, 1990 19
I
The regularly scheduled meeting of the Dublin City Council was called
to order by Mayor Jan Rozanski on Monday, August 20, 1990 at 7:30 P.M.
Mr. Amorose led the Pledge of Allegiance.
Members of Council present were: Mr. Amorose, Mr. Campbell, Mrs. King,
Ms. Maurer, Mayor Rozanski and Mr. Strip.
Mr. Sutphen was excused.
Mr. Hansley, City Manager, was present as were the following members of
Staff: Ms. Clarke, Chief Ferrell, Mr. Foegler, Ms. Grigsby, Mr. Harding,
Mr. Jones, Ms. Jordan, Mr. Mack, Mr. McDaniel, Ms. Newcomb and Ms.
Puskarcik.
Mr. Smith, Law Director, arrived at 8:15 P.M.
Mr. Amorose moved to approve the minutes of the August 6, 1990 meeting of
Council.
Mr. Strip seconded the motion.
Mrs. King requested that the minutes indicate that hers was an excused
absence.
Vote on minutes - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, abstain;
Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes.
Sewer Update - Mr. Terry Foegler, Development Director
Mr. Foegler referred to Progress Report PR-4, Dublin Sanitary Sewer
System Improvements, dated August 15, 1990, which was submitted to the
Ohio EPA. He noted that members of Council had been provided with copies
of a summary of the report.
It was reported that the pump station and force main construction is
progressing on schedule with the scheduled startup date of the pump
station to be August 24, 1990.
Though a delay has occurred in obtaining the easement, construction and
installation of telemetry system is scheduled to be completed within
the next two weeks, and the flow monitor was installed in the critical
manhole last month.
The generator/odor control building is substantially complete. The
emergency generator and transformer have been set. Electrical, mechanica ,
and finish work on the inside of the building is now underway.
Mr. Foegler said that there were a number of manholes that have not been
located and that there are a number that would, if located and repaired,
require a tremendous disruption to private property (gardens, etc.).
He did say that if flow data or other data would indicate a problem
with a particular manhole that they would be repaired.
Mrs. King noted that some of the data in the full report could not be
interpreted without the atlas map.
Mr. Foegler said that he would check to see if those maps were available,
noting that they were very detailed, large base maps.
Mrs. King recalled that some time ago that she and Mr. Strip had
inquired whether or not the City was taking any action to assign
responsibility for some of the problems that have been discovered.
She also noted that Mr. Foegler and Mr. Smith were to work specifically
on that issue when time permitted, and wondered if any progress
had been made as regards manhole problems-manholes that were damaged
after their initial installation.
Mr. Foegler said that the difficulty is in making the determination as
to who is responsible for the problem, but that in cases where there is
certainty, that the City has gone to the property owner, making him/her
aware of the cost and submitting a bill.
Mr. Foegler said that Mr. Smith continues to research the matter with
regard to what specific additional legislation might be needed.
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting Meeting
DAYTON LEGAL BLANK CO. FORM NO. 10148
Held August 20, 1990 19
Page Two
Mr. Hansley reported that Mr. Johnson and his crews have been very
careful to videotape the leaks as they discover them as well as video-
taping them before the repairs are made, taking still pictures while the
repairs are underway and also taking pictures of the completed projects.
Mr. Foegler said that the key difference will be identifying where
there was intent (those cases being few and far between) versus those
that occurred in the normal course of construction.
Mrs. King noted that every city has a sewer system and wondered why
Dublin has had so many and so diverse problems, saying that she hoped
that the City has changed their practices so that Dublin will not
continue to have the same problems.
Mr. Foegler said that the first level of inspection is the manholes,
that being the easiest to identify and repair, but that it does not
mean that it will ultimately be the largest single source of I/I
problems; that the second and third level problem identification,
repair, etc. will go more slowsly.
Correspondence
Mayor Rozanski announced that the Franklin County Commissioners will hold
a public meeting on Wednesday, September 5, 1990 from 2:00 to 4:00 P.M.
to discuss "Community Development and Housing Needs in Franklin County".
The meeting will be held at 410 S. High Street on that date.
Presentation - Update of MORPC Services to Dublin - Bill Habig and Staff
Mr. Bill Habig, Executive Director of the Mid-Ohio Regional Planning
Commission (MORPC), after introducing several members of his staff,
had the following comments;
1. Have been visiting each of the member cities' Councils and
administrations over the past three months.
2. MORPC is a voluntary association of all the local governments in
Franklin County as well as Ross County and some communities in
other counties.
3. Dublin's representatives on MORPC are Barbara Maurer and Tim
Hansley, Ms. Maurer serving on the Legislative Task Force and Mr.
Hansley serving on the Local Government Committee.
4. All members pay dues of 27¢ per capita, dues which total about a
quarter of a million dollars which are leveraged by about a 12 to 1
factor to a budget of 3.8 million.
S. The mission of MORPC has four components:
A. Increase the abilities of local governments or other entities
to deal with local or regional issues.
B. Upon request, assist local governments in making best use of
local tax dollars and other resources through planning,
capital improvements programming and management techniques.
C. Increase the amount of federal and state funds flowing into
the region for use in meeting needs recognized by local
governments.
D. Decrease federal, state and in-house red tape and excessive
controls associated with grant programs and operation of
r local activities.
6. MORPC, a regional planning agency, is organized into the following
departments:
A. Transportation. MORPC is the federally designated, metropolita
planning organization working under the United States Departmen
of Transportation and the Ohio Department of Transportation,
planning highways, transit and other special projects such as
ride sharing, working with the City of Columbus with traffic
management programs for freeway construction, etc.
Maintain a long range priority list of road and bridge needs
to the year 2010, and also maintain a short term traffic
improvement program which is a five year plan.
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Minutes of Dublin City Council Meeting Meeting
DAYT N LEGAL BLANK CO. FORM NO. 1014H
Held August 20, 1990 lg
Page Three
The short term traffic improvement program is necessary in
order to receive federal highway and transit funds.
Provide a data bank of census and other information in line
with the transportation planning.
B. Finance and Administration. In addition to the normal financia
management work, they do public management systems as well as
host the mid-Ohio administrators group which does the salary
benefit survey for local governments in the county as well as
monitor legislation at the state and federal level.
C. Housing and Community Development. The department operates the
HUD Community Development Block Grant Program for the county
commissioners in Franklin County outside the City of Columbus,
focusing services first on target areas of low and moderate
income nature, doing capital improvements in these areas as
well as rehab of housing and weatherization as well as providin
other special needs such as access for the handicapped or the
elderly.
Also have been doing commercial revitalization in some of the
suburbs.
Also operate two weatherization programs for Columbia Gas and
Columbus Souther Power.
D. Information Services. Provides computer services, primarily
in-house, although also do some consulting work for members.
E. Developmental Controls. An advisory and regulatory staff which
provides land use planning, zoning and subdivision services to
member communities on a contract basis.
Administer the National Flood Insurance Program for Franklin
County.
Publish a regular newsletter, and the Executive Management
Department also does media relations and graphic design.
Have installed a geographic information system, automated
computer mapping, etc.
7. The following are issues that are being dealt with:
A. Solid waste management, primarily in the area of education.
B. Mediation. Last fall the board passed a resolution authorizing
the staff to get involved in mediating problems between
governments as requested by members.
Have been working in Delaware County (Polaris), establishing
communication between the staffs of the two communities.
C. Storm water management. Did a storm water technical manual
in 1978, but have not been able to put together a countywide
storm water solution.
D. Water and sewer contract negotiations.
E. Traffic management program for freeway construction.
Will be a major issue as I-71 goes under construction, going
on for two years, with construction on the Spring/Sandusky
Interchange beginning next year.
Are working with the City, the State and COTA to put into place
alternative programs for people to use, including ride sharing,
as well as a new program called guaranteed ride home which the
cab companies will use to provide an emergency service for
people that ride share or take the bus, etc.
F. Have been doing studies on I-270, specifically the area from
Dublin to Westerville.
The road needs to be widened, putting another lane in the
center each way,
Also being asked by the State and Federal highway agencies to
look at the interchanges to see what needs to be rebuilt or
expanded and to prepare a proposal which will be available
this fall.
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MiriUteS of Dublin City Council Meeting Meeting
DAYTON LEGAL BLANK CO. FORM NO. 10148
Held August 20, 1990 19
Page Four
G. Working with Columbus on its comprehensive plan, involving
all aspects of Columbus' planned use.
H. Port Columbus/Rickenbacker, looking at noise overlays to
protect the runway approaches in certain areas.
Mayor Rozanski asked about the progress regarding the mediation process,
MORPC being a facilitator between different governmental bodies.
Mr. Habig said that MORPC has not been asked by any pair of members
to mediate anything formally.
He referred to the Delaware County Staff Summit meetings which are not
between the elected officials of the governments, the purpose being to
get people to talk to each other and try to resolve some of the problems.
Mrs. King said that she felt that there was a perception that since
MORPC is so close to Columbus that MORPC does not work on the same
level with other communities.
She said that she felt that MORPC needs to raise their credibility with
with the suburban communities, indicating that they are a group
interested in helping both sides.
Mrs. King asked if there was anything that Dublin could do as a City to
assist in getting I-270 widened.
Mr. Habig replied that the new transportation bill will have to be passed
by Congress, and also said that interstate reconstruction money (the
type that would be needed here) is the most scarce dollar.
He noted that those dollars are in tremendous demand statewide and that
the State of Ohio has a priority problem of allocating those monies
because all of the freeways are 20 or 25 years old and need rebuilding
as soon as possible.
Mr. Habig also said that next year Congress will re-authorize the Surface
Transportation Act; that all transit and highway funding will be re-
examined; that it could be restructed; it is hoped that metropolitan
areas will get more flexibile funds to deal with the issues of
suburban congestion.
The question of whether there should be another major roadway system
after the interstate is also being studied.
Mr. Habig said that he did not think that there is any risk of interstate
reconstruction being dropped but that it could be slowed down, depending
upon the priorities for money.
With regard to the improvements to I-270 from Dublin to Westerville,
Mr. Habig said that first they would have to get a construction estimate;
that the addition of the two lanes will not be difficult but that the
difficulty would arise with the improvements and reconstruction to the
ramps and interchanges.
Mr. Habig said that as soon as cost estimates are received that they
will ask all of their members, Councils and mayors to make a case for
those projects with the Ohio Department of Transportation which receives
an allocation of those funds.
Responding to an inquiry from Mayor Rozanski, Mr. Habig said that the
project from I-270 from U.S. 33 to Cemetery Road will probably start
late this year or next spring; that it has been designed; that it was
put in as part of the expansion needed with the Tuttle Road Interchange;
that it is going to be programmed by ODOT.
He noted that completion of the project will probably require two
construction seasons.
With regard to the difficulties that may be encountered in the project
(improvements to I-270 from Dublin to Westerville) Mr. Haibig said
that he did not feel that the number of bridges would be a detriment;
that it is very common to widen bridges.
With regard to the proposed bridge across the Scioto River, Mr. Habig
said that when a section of the roadway reaches a critical stage of
congestion that more often than not it becomes a priority item because
of the demands on the road itself.
RECORD OF PROCEEDINGS
Minutes Of Dublin City Council Meeting Meeting
CIA YTON LEGAL BLANK CO. FORM NO. 1O14H
Held August 20, 1990 19
Page Five
In response to Mr. Campbell's question regarding a policy on Columbus'
360 policy, that of being able to grow in all directions, surrounding
the suburban communities, Mr. Habig said that MORPC does not have a
position on that issue.
He noted that MORPC is involving themselves in it in water and sewer
negotiations, and also said that it was his personal view that there are
many factors that will prevent it from happening, such as utilities in
Delaware County or Jefferson Township that are not Columbus utilities.
He also noted that the school win-win agreement would also affect it in
many cases.
With regard to water and sewer negotiations, Mr. Habig said that MORPC's
position would be to look at the merits of each position in a negotiation
and that he felt that both sides would have to be brought together in
some type of compromise; that being the way in which the agency would
approach the issue.
Mrs. King asked if MORPC had a position on the concept of a regional
water authority to provide a water supply to the entire Central Ohio
area.
Mr. Habig said no; that MORPC did a water plan in 1969 and updated it in
1974 and said that Columbus is presently updating their water system plan
He said that, personally, he was not convinced that creating an authority
would deal with some of the issues and that it would have to be done
with both water and sewer.
Mr. Habig commented that he felt that the real issue is the agreement on
growth between Columbus and the other communities, including the
surrounding counties, not just Franklin County.
Mrs. King commented that another issue is the quantity/quality issue
because the suburbs need to be assured that they will not be treated
as secondary users, noting that currently there are restrictions that
say that the suburbs can only have the surplus water.
She also noted that Columbus also seems to be hesitant to agree to
language which would guarantee national standards for supply or quality.
Mayor Rozanski agreed, saying that he felt that Dublin has a real
quantity/quality issue as a suburb, saying that he felt that the issue
needs to be raised by not just the suburbs but also raised by a regional
group such as MORPC.
Mr. Habig said that he would discuss specific issues with Mr. Hansley
and Mr. Foegler and that if there were specific problems that MORPC
would look into them further.
Comments from Citizens (Items not on the agenda)
Mr. Jack Chaisson, on behalf of the Emergency Services Committee -
Dublin/Concord Township, thanked the Dublin City Council for taking
the very positive action they took on July 16, 1990.
Mr. Chaisson expressed frustration regarding the fact that the Delaware
County Commissioners scheduled a hearing date, not until October 1, 1990,
and said that interested citizens felt that this was a long delay.
He said that they felt that with such a dealy that the Concord/Dublin
residents will not be voting on November 6, 1990 on a Washington
Township fire service levy but probably on a Concord Township fire levy.
Mr. Chaisson said that he was asking Council to assist in trying to
get the Delaware County Commissioners to take more responsive action.
Mr. Hansley noted that this was a complex issue; that there is no
existing case law where a real township crosses into more than one
county except in the case of a paper township; that the Delaware County
Commissioners, for that reason, feel the need to research the issue
further.
RECORD OF PROCEEDINGS
Minutes Of Dublin City Council Meeting Meeting
DAYT N LEGAL_ BLANK CO. FORM NO. 10148
Held August 20, 1990 19
Page Six
Mayor Rozanski noted that governments do work slowly.
Mr. Smith said that the time period is not a legal decision, and said
that he was not sure that any type of legal action could make it any
quicker.
Mrs. King suggested that perhaps Council could send a letter to the
commissioners, each member signing it as a personal appeal between
elected officials to state the concern regarding the issue and to
ask them to move on it more expeditiously than October lst.
She also suggested citizens petition the elected officials.
Mr. Strip said that he did have a concern with a letter from Council;
that Dublin City Council had recently unanimously passed a Resolution
which stated very clearly its position.
Mr. Strip also said that he felt that it would be more effective if the
commissioners (elected officials) would hear from the voters, via
petitions, letters, etc.
Ordinance No. 18-89 - Ordinance Providing for a Change of Zoning on a
50.888 Acre Tract Located on the East Side of Coffman Road, South of
Brand Road, North of Dublin Schools Administration Building.
Public Hearing.
Registering as proponents were Mr. Philip Fankhauser and Ms. Linda
Wurtz.
There were no registering opponents.
Ms. Bobbie Clarke showed slides of the site and the surrounding area and
had the following comments:
1. The rezoning application is known generally as Starkey/Coffman.
2. The site is approximately 48 acres located on the east side of
Coffman Road opposite Adventure Drive.
3. It is currently zoned in the R, rural classification, and the
applicant is requesting a rezoning to the PUD zoning district.
4. The Concept Plan was approved by the Planning Commission in January
by a vote of 5-2, and approval was recommended by Council in
February.
5. The total proposal is for a combination of multi-family and single
family development.
6. Each multi-family unit will be for four families, each with an
attached garage.
7. Generally, the applicant is looking to provide housing for the
"empty nester".
8. There will be 112 such units.
9. The single family component, which makes up Phases II and III,
will consist cf 36 single family homes.
10. There will be a total of 9.9 acres dedicated as parkland, which
will be established in phases.
11. Dr. Starkey submitted a letter to the City agreeing to dedicate
the parkland that would normally come in with Phase II; to
dedicate it within 5 years whether Phase II is actually constructed
within that time frame or not.
That was found acceptable by the Planning Commission.
12. The Planning Commission recommended approval by a vote of 6-0 with
the following .conditions:
A. Additional evergreen buffers be provided along the south
property line and along the north side between the single-
family lots and the 25 foot access lane.
B. Public easements be provided through the single-family lots to
permit access to Phase I of the park. This includes a temporar
easement from Coffman Road and a permanent easement to the
park from the proposed public road when it is built. The
applicant must also provide access to Phase III of the park
either by a bridge or pedestrian easement at the time of
dedication.
RECORD OF PROCEEDINGS
Minutes Of Dublin City Council Meeting Meeting
DAYTON LEGAL BLANK CO.. FORM NO. 10148
Held August 20, 1990 19
Page Seven
C. The 100-year flood plain must be surveyed and delineated on the
final plan to assure that all lots are buildable.
D. Storm water detention within dedicated parkland must be
eliminated.
E. Drainage concerns on-site as well as transport of runoff from
the west as per previous agreements, consistent with MORPC
guidelines and subject to approval of City Engineer.
F. Roadway drainage along Coffman Road and roadway geometry within
the site (right-of-way), pavement width, etc.) subject to
approval by the City Engineer.
G. Underground utility placement subject to approval by City
Engineer.
H. Phase II of the parkland to be dedicated be done within five
years with or without development which is consistent with
Dr. Starkey's letter to the City of July 2, 1990.
Mr. Amorose noted that Ms. Clarke had mentioned that the storm water
issue, the area west of Coffman Road was not addressed at the time
Hemingway, etc. was developed.
Ms. Clarke noted that the issue was addressed but that there is no
detention upstream.
She further stated that at the time of development of Hemingway as well
as other subdivisions upstream, that a waiver was issued and that
downstream easements were purchased from Dr. Starkey.
Ms. Clarke that it has since been determined that since detention
waivers were granted for the property to the west that at this juncture
the City is not going to require detention on this site for the storm
water that is actually generated upstream; that this site will have
to provide detention for its own development on site.
Ms. Clarke agreed with Mr. Amorose that since the storm water easement
was purchased that that would be a permanent type of easement to
accommodate the flow of water.
Mr. Campbell noted that the parkland phasing issue and the storm
water retention had been discussed at length at the Planning and
Zoning Commission, but that due to legal reasons, the issues had to
be resolved as stated above.
He also noted that the density levels did cause some concerns; a density,
with parking, of about 4.7 units per acre as well as a 3 to 1 ratio
of multi-family to single family.
Mrs. King also expressed concerns regarding the storm water runoff/
detention.
Mayor Rozanski noted that the easement through the property, the Swale
just north of the school administration building being that easement,
and also noted that underneath the Swale is a storm sewer pipe that
handles the drainage for Hemingway and pipes it down through portions
of this property.
Mr. Mack commented that he had determined in discussions with the
applicant/consulting engineer that the drainage from Hemingway, by
agreement, will be no worse then it is at present, and that in fact
there is a chance that it may be improved.
Mrs. King wanted assurance that the flow that is coming out of Hemingway
at present will not cause a problem once this property is developed.
Mr. Mack said that the mandate in working with the consulting engineer
for this project was exactly that, and that there would be no
compromise.
Mrs. King expressed a concern regarding possible flooding, and Mr.
mack said that if the individual builders build the houses to the proper
elevation, proper grading, that there should be no flooding, and that
it becomes the job of the building and engineering departments to make
sure that that happens.
RECORD OF PROCEEDINGS
Minutes Of Dublin City Council Meeting Meeting
DAYT N LEGAL BLANK CO. FORM NO. 10148
Held August 20, 1990 19
Page Eight
Mrs. King asked Mr. Mack if he thought the MORPC guidelines were
sufficient.
Mr. Mack said that they are the only guidelines that the City has to work
with.
Mr. Fankhauser, representing the applicant, noted that the schools will
benefit as a result of the development, that the schools will be able
to acquire a strip of ground that now separates the high school facility
from the administration building, allowing the schools to have a
continuous piece of property.
He also noted that a home presently on the site will be incorporated
into the overal development planning.
Ms. Wurtz commented as follows:
1. To the east of the site is Coventry Woods with a density of 1.68;
to the southeast the planned McKitrick office park; the Dublin
High School to the south; across the street various residential
subdivisions.
2. Two entrances will be provided off of Coffman Road, the most norther
entrance being for the single family that would be a public right-
of-way, and the southern entrance for the multi-family, which would
be private.
3. The multi-family units will be clustered around the office building
and the high school.
4. With regard to the single family there would be two cul-de-sacs
' adjacent to Coffman Road with lots that would be 80 feet.
Further into the wooded area the lots would be 100 feet.
5. The multi-family would be developed in the first phase with an
appropriate amount of parkland dedicated at that time and additional
parkland would be donated as the phases were completed, the third
phase of the development continuing all the way down to the southern
property line which would provide the last acreage of the park.
6. Pedestrian easement to the park would be built when the first phase
is built (the northern part).
Responding to a question from Mayor Rozanski, Mr. Fankhauser said that
the multi-family would essentially be a ranch style condominium property
that would be oriented to the active retirement market; it would not
be an assisted living program, there being no food service, medical,
etc.
He noted that it would be primarily owner-occupied residences.
Mayor Rozanski introduced the issue of the private street, noting that
the issue would be discussed later on in the meeting - does the City
allow private streets to be built that in the future the City will
have to take over and renovate and bring up to City standards or will
the City require that private streets be built under City standards
when initially put in.
Mr. Fankhauser replied by saying that with their development format
that they would concur with the concern that something be provided in
today's planning for future needs, and that as they organize the
condominium association (not only in the original design of the streets
which exceeds what would typically be found in private street develop-
ment standards), but beyond the completion of the construction to provide
for a reserve fund to begin to accumulate the very first day of operation.
There would, in fact, be a built-in long term maintenance program.
Mayor Rozanski referred to the request from the residents of the Mews
who have requested that Council accept their private street as a public
street. He noted that they have very good streets but were not built
to City standards as regards curb and gutter, parking, etc.
He noted that the association are going to repave the street at a cost
of $18,000 to $20,000, but that it will cost the residents another
$20,000 to bring the street up to City standards.
RECORD OF PROCEEDINGS
Minutes Of Dublin City Council Meeting Meeting
N N LE AL BLANK CO. FORM NO. 10148
Held August 20, 1990
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Page Nine
Mayor Rozanski also noted that many of the residents of the Mews are
on fixed incomes that that they can no longer afford the money required
to bring the street up to City standards.
He also noted that as a private street the City does not pick up trash
or do snow plowing, and that since the street is not up to City standards
that there can be damage from large trash trucks and snow plows.
Mr. Strip commented that there is a way to resolve that issue and that is
to simply require that the street initially be built to City standards.
There is an additional cost, Mr. Frankhauser said, and that the
affordability of the units might be negated in that instance.
There was additional discussion regarding disclosure statements in the
condominium document, but it was also pointed out that though first-time
buyers might be aware of the requirements that second and third time
buyers might not be aware of those same requirements.
Mrs. King commented that she thought that in a large part people want
to live in Dublin is because they know that they will get an excellent
product.
Mr. Fankhauser said that he felt that some very good points had been
raised, but that he would hate at this point to have to go back and
make all of the changes that could possibly be necessitated as a result
of going from private to public streets (widths and minimum setbacks, etc )
He did say that he would be willing to make an absolute commitment in
writing to all of the prospective buyers to make them fully informed of
the future responsibilities that they are assuming.
Mayor Rozanski said that he, personally, was not so concerned about the
side yards and setbacks, etc., but that his concerns were with the
quality of the pavement, the street itself.
Ms. Maurer said that she felt that future buyers of property have the
responsibility of understanding their individual condominium documents,
and that the developer should not be made responsible for future buyers.
She also said that she felt that there needs to be a development of this
type, affordable housing in Dublin.
Mr. Frankhauser, responding to Mayor Rozanski, said that he would be
willing to commit to stating in the condominium document that the City
of Dublin will not accept the private street until it is brought up to
City standards.
Mrs. King said that she hoped that the text, if an agreement can be
worked out, will be amended to read that the pavement has to be up to
City standards for strength and thickness and curb and gutter if
residents would, in the future, want the street to be a public street.
Mr. Fankhauser noted that there is a different from a technical standpoin
for the use of the streets in this particular neighborhood; that they
will not be subjected to the same demands as a typical public street;
that as a private street in a self-contained neighborhood, there would
be no through traffic, no school busses, etc.
As a result the street can be built to some standards less than streets
built as public streets with greater impact, and that those savings
can be passed on to the buyer.
Mr. Fankhauser also said that he would be bound by the commitment that
if in fact the street(s) are not constructed to City standards that
that fact will be disclosed to all buyers, and that residents who at
some point in time would elect and request the street(s) to become
dedicated, that they understand that prior to such dedication, at their
expense, the street(s) would have to be brought up to City standards.
RECORD OF PROCEEDINGS
Minutes Of Dublin City Council Meeting Meeting
DAYT N LEGAL. BLANK CO. FORM NO. 10148
Held August 20, 1990 19
Page Ten
There will be a third and final reading of the Ordinance at the Council
meeting on September 4, 1990.
Ordinance No. 83-89 - Ordinance Providing for a Change of Zoning on a
128± Acre Tract Located on the West Side of Avery Road North from Post
Road. Public Hearing.
Registering proponents were Mr. Ben Hale, Jr. and Ms. Linda Wurtz.
There were no registering opponents.
Ms. Clarke showed slides of the site and of the surrounding area and
commented as follows:
1. The site is basically 129 acres that wraps around the St. Brigid of
Kildare Catholic Church.
2. The site has frontage on AVery Road between Avery Park and the Catho 'c
Church.
3. There is a possible middle school site on the acreage.
4. The proposal is to rezone from the R-1 classification to PLR for 239
single family houses, along with 16.1 acres of dedicated park.
5. The parkland is broken up into three separate use classifications -
one will be for a parkway and bikeway frontage treatment along
Avery Road; there will be a neighborhood park of approximately
4 acres and a 6 to 7 acre expansion of Avery Park.
6. The AT&T easement runs through the lower third of the site.
7. Representatives of the Catholic Church have been active participants
in the negotiations with the developer.
8. The developer has agreed to extend the bike path across the Catholic
Church frontage as well as to provide a landscape planting plan for
their site (Catholic Church) as well as to bring sanitary sewer
service to the church site as soon as the City is able to allow said
construction.
9. The density, if the school site is included, is 1.85 units/acre;
excluding the school, the density would be 2.36 units/acre.
10. The area that is to the west of Avery Road has been slated for
development of two units per acre on an average.
11. The lots are a minimum 80 foot in width, 20,000 square feet in
area, and would meet the standards of the R-3 District.
12. The application was approved by the Planning Commission with 12
conditions, which are as follows:
A. Street trees to be installed in accordance with Dublin Code
(text revision).
B. No fencing to be stipulated for no-build zones (graphic
revision).
C. Right-of-way to be consistent with the Community Plan, to be
dedicated along Avery Road (30 feet from centerline) with
possible ditch enclosure to be determined by City Engineer.
D. Right-of-way for both east/west streets to be increased to
60 feet with appropriate pavement width.
E. Any water basin proposed within the park to be first and fore-
most an aesthetically pleasing facility.
F. Satisfaction of all engineering concerns not yet addressed,
including utility easements, drainage, street widths, and
ditch enclosure.
G. Rear access to church to be of secondary nature due to its
remote location and limited width of the street (24' pavement
width).
H. The developer will grade and seed the park areas and the
retention basin which is indicated in the northeast corner of
the subdivision.
I. To protect the trees and provide consistent treatment with the
Wexford Woods subdivision on the south.
J. To work with Parks and Recreation Department to determine
bikeway or sidewalk needs or widths along Tullymore Drive.
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Page Eleven
K. Left turn lane on Avery Road to be installed as required by the
City Engineer, if required by the City Engineer.
L. To make the intersection larger on the short street coming out
of the area of the church property.
Mr. Campbell asked if there had been any resolution of the bike path
issue on Tullymore Drive, and Ms. Clarke said that that would be done
in the platting process.
Mr. Hale said that the proposed school site will be developed for a
middle school or will remain as open space; that there are no rights
to develop that particular site.
He also noted that the applicant has agreed to bring both sanitary and
storm sewer to the church as well. as to provide an entry and land-
scaping with a bike path along the front of the church site.
Ms. Wurtz had the following comments:
1. Matched lot for lot along Wexford Woods.
2. Will be a bike path as well as open space along Avery Road.
3. Will be two ponds along Avery Road, which will be for aesthetic
reasons but, if needed, detention would be provided as well.
4. Tried to create neighborhood courts within the development.
5. Provided a major north/south road to connect to the developments
to the south and then a feeder connection to the north.
6. Also provided a future connection up to Brand Road at the north-
western property line.
7. Exceeded the park requirement.
It was noted that the pond(s) and the green spaces indicated along Avery
Road are a part of the parkland dedication (approximately 3.3 acres).
Discussion followed regarding maintenance of the entryways to the
subdivision which would be dedicated parkland and as a result would
be maintained by the City. (The areas along Avery Road.)
Ms. Clarke noted that the same is true in Lowell Trace and Wexford Woods.
Ms. Jordan said that the developer will landscape the area(s) initially,
with an agreement of a certain maintenance level based on specific
plantings; that agreement being worked through with the Parks and
Recreation Department and the horticulturist.
She noted that at point if the neighborhood association wants a higher
level of landscaping then an agrement will be worked out with the
association.
Mr. Hale told Mr. Amorose that the applicant has agreed to do the fine
grading and seeding of all the park grounds adjacent to Avery Road.
Mrs. King said that she would like to see reserved a portion of the
park space immediately around the most dramatic entrance to the street
as the responsibility of the association of homeowners so that there
is a commonality throughout Dublin that civic associations take care
of the entrances to their subdivisions.
Mr. Hale said that they would agree to make it a condition that the
maintenance of the entry features be put into the requirements of the
homeowners' association. He noted also that stockade fences will not
be allowed.
Ms. Wurtz said that they would agree to work with the City on landscaping
materials, required maintenance, etc.
Mr. Hale said that they could take out the entry features and still meet
the park requirement; that the depth is approximately 120 to 130 feet;
that they could literally put lots in there.
Mr. Amorose said that he liked the idea of the green space along the
roadway.
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Ms. Maurer said that this, with the ponds, would be a major entryway
feature and wondered if it should be maintained by the association
or the City, noting also that there would be a bikeway going through
that area.
Mrs. King said that she was suggesting giving that responsibility to the
homeowners so that right from the beginning they recognize it as their
obligation.
Mr. Hale said that the applicant had no problem with giving the home-
owners the duty to maintain that area, not simply the right.
Ordinance No. 34-90 - Ordinance Providing for a Change of Zoning on a
34.818 Acre Tract Located at the Southwest Corner of Rings Road and
I-270. Third Reading.
Ms. Maurer requested that Ms. Clarke comment on the letter received
from Mr. Chris Cline on this date.
Mr. Cline, in summary, requested that Council act on the Ordinance as
recommended by the Planning and Zoning Commission rather than specifying
the conditions for approval. In that way, once the Planning and Zoning
Commission has amended their minutes to include the omitted modification
of the staff report, the record will be correct for both the City and
the applicant.
Mr. Cline noted that the staff report initially read that the dedication
for Coffman Road would be in accord with the Thoroughfare Plan and that
the City would determine the amount and location of the dedication.
He said that however, prior to discussion, Mr. Bowman orally modified
the staff report to read that the dedication would be in accord with
the Thoroughfare Plan and that the amount and location would be
negotiated with the applicant.
Ms. Clarke said that she did not see a big issue but that she had no
problem with Mr. Cline's request.
It was agreed that the rezoning would be approved with the recommenda-
tions as passed by the Planning and Zoning Commission.
Vote - Mrs. King, yes; Mr. Strip, yes; Mr. Campbell, yes; Ms. Maurer,
yes; Mr. Amorose, yes; Mayor Rozanski, yes.
Mr. Campbell reported that Mr. Foegler's office is preparing legisla-
tion regarding the southwestern area commitments so that they are
documented and can be made public.
Ordinance No. 63-90 - Ordinance Amending Chapter 921 of the Dublin
Codified Ordinances Entitled "Sewer Regulations" to Comply with
Federal and State EPA Requirements. Third Reading.
Vote - Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr.
Campbell, yes; Ms. Maurer, yes; Mrs. King, yes.
Ordinance No. 65-90 - Ordinance Dealing with Conversion of Private
Streets to Public Streets. Third Reading.
There was discussion regarding the previous request by residents of the
Mews for conversion of a private street to a public street, and Ms.
Maurer pointed out that this Ordinance would allow Council no discretion,
no provision to allow waivers, and noted that there should be a process
by which Council can waive the requirement.
Mr. Strip moved to table the Ordinance, pending a Council decision
on the request presented by the residents of the Mews.
Mr. Hansley commented that Council needs to have a policy, determine
what their policy will be toward the Mews as well as a policy for any
other similar request that might come in at the time that the Ordinance
remains on the table.
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Page Thirteen
Mrs. King said that the Public Service Committee's recommendation was
adopted as a consumer protection issue; that the intent was to enunciate
a policy where there had been none.
She stated further that she would not mind if the Ordinance were tabled
so that it could be rewritten to totally prohibit private streets in
the future.
Mrs. King said that if there was sentiment on Council to support allowing
the Mews' private street be accepted as a public street by the City
that that was fine with her; that the purpose was not to penalize the
Mews but was to protect the rest of the City of Dublin, to protect
the taxpayers offering them a reasonable deal.
Mrs. King said that she would second the motion to table with the
understanding that it would be her intent to bring the legislation
back to say that there will never in the future again be private streets
in Dublin.
Mr. Campbell noted that that issue was not being dealt with at this time,
and Mrs. King withdrew her second of Mr. Strip's motion.
Ms. Maurer seconded Mr. Strip's motion, and that then after Council
voted on the motion that she would make a motion that the Mews request
be referred to the Public Service Committee for their recommendation.
A concern was expressed that if the Ordinance were to be tabled for
any length of time that there might be additional requests.
Mr. Campbell suggesting amending the Ordinance to add language which
would except pending applications.
Mr. Strip withdrew his motion.
Ms. Maurer also withdrew her second.
Mr. Campbell moved to amend the Ordinance to provide additional language
at the end of paragraph (c) (1) that would say; "provided that this
Ordinance shall not apply to applications pending on the date of passage
of the Ordinance".
Mr. Strip seconded the motion.
Following additional discussion Mr. Foegler commented that by passing
the Ordinance Council would, by exempting some from the process,
be holding them to a higher standard, the original standard.
There was additional conversation regarding standards, the process,
the discretion 'of Council in waiving standards, etc.
Vote on the Amendment - Mrs. King, yes; Mayor Rozanski, yes; Ms. Maurer,
yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Campbell, yes.
Vote on the Ordinance - Ms. Maurer, yes; Mr. Campbell, yes; Mrs. King,
yes; Mr. Strip, yes; Mr. Amorose, yes; Mayor Rozanski, yes.
Resolution No. 21-90 - Resolution Designating an Old Dublin Community
Improvement Corporation. Third Reading.
Mr. MArk Jones requested that the Resolution be tabled until the
second Council meeting in September, following an additional scheduled
public hearing on August 30, 1990 at 6:30 P.M. to further discuss the
by-laws and the purpose of the C.I.C.
Ms. Maurer moved to table the Resolution.
Mr. Amorose seconded the motion.
Vote - Ms. Maurer, yes; Mr. Campbell, yes; Mrs. King, yes; Mr. Amorose,
yes; Mr. Strip, yes; Mayor Rozanski, yes.
RECORD OF PROCEEDINGS
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Page Fourteen
Ordinance No. 69-90 - Ordinance to Accept Annexation of 7.129 Acres from
Washington Township to the City of Dublin. Second Reading.
There will be a third and final reading of the Ordinance at the next
regularly scheduled Council meeting.
Ordinance No. 71-90 - Ordinance to Accept Lowest/Best Bid for S.R. 161/
U.S. 33 Landscape Improvements. Second Reading.
Mr. Amorose moved to waive the three time reading rule and treat as an
emergency.
Mr. Strip seconded the motion.
Vote on the motion - Mr. Strip, yes; Mr. Amorose, yes; Mayor Rozanski, ye ;
Mr. Campbell, yes; Ms. Maurer, yes; Mrs. King, yes.
Vote on the Ordinance - Mr. Campbell, yes; Mrs. King, yes; Mr. Strip,
yes; Ms. Maurer, yes; Mr. Amorose, yes; Mayor Rozanski, yes.
Ordinance No. 72-90 - Ordinance Authorizing New Position - Management
Information Systems Coordinator and Amending Ordinance No. 17-90,
Compensation Plan. First Reading.
Mrs. King introduced the Ordinance.
Mr. Harding reported orally on the accompanying memorandum and job
description attached to the Ordinance.
As noted in the job description the position, at least initially, will
be assigned to the Department of Finance and will be under the
administration of either the Director of Finance or the Assistant
Director of Finance. Should the position grow into a more managerial
type of position in the future, it would be anticipated that the
organizational rotation may be re-evaluated and possibly changed to
another division/department or possibly the office of the City Manager.
The position was conceived out of a process involving several months
of study by an information systems project steering committee with
representatives from each department/division on a citywide basis.
The committee and the City's consultants felt that such a full-time
in-house position would be necessary for a variety of reasons.
1. The position would provide for the effective coordination of the
initial installation and startup of the City's new computer
system.
2. Will provide the needed on-going technical support after the system
is initially operation; for example, coordination of day to day
systems operation and function.
3. There was a need for effective evaluation and coordination of all
hardware and software system modification or enhancement, including
such things as the purchase of new software, etc.
4. There is a need to provide a system to respond to specialized
programming needs, special informational requests.
5. There is a need to provide ongoing training and guidance to the
staff in the use of both the hardware and the software system.
Mr. Harding noted that during the study project, the consultant did
survey other cities with computerized systems and found that an
established information systems coordination role is very critical in
providing the required ongoing technical support.
He also said that staff believes that the position is justified from
a variety of standpoints: economical, noting that staff thinks that
it would be more expensive to rely upon consultants for the on-going
day to day technical support, training and coordination of the system
enhancements.
Mr. Harding also said that staff feels that an in-house person would
be more responsive to the needs of the City providing support on a
timely basis.
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Held August 20, 1990 19
Page Fifteen
Mr. Harding also said that the State Auditor's office has recommended
that an in-house position be created, the person being instrumental in
the planning, development and maintenance of a backup system.
He said that staff was recommending a pay range of $26,000 to $36,500,
and that staff would like to proceed with the advertising process and begi
to take applications.
It was noted that the City has been offered a $7,000 discount to the
central processing unit if it can be delivered and installed by
September 30, 1990.
Staff may, at the next meeting of Council, possibly ask that the legisla-
tion be passed on an emergency basis.
Mr. Strip said that he had reservations about the position, expressing
three concerns; it seems that the position will require a high level
of expertise and that the pay range being offered may not be enough
for a managerial-type position; what will be the requirement for staff
support for the position in the near future; will this be a short-term
type position which the City might be able to contract.
Mr. Harding said that at first the position would not be a managerial-
type position, but would involve running cable, overseeing the installatio
as well as determining modifications to the hardware, in addition to
monitoring the day to day operation, as well as a higher level of
responsibility of interacting with the steering committee to make
decisions on software.
With regard to facilities, Mr. Harding said that Mrs. Metz had arranged
a workplace in the Finance Department area.
Mr. Foegler said that he had a concern as regards the pay level, and
acknowledged that the need would be more intense initially, but that
there would be more long term needs coming into play, mentioning
electronic mail, graphics programs, spread sheet capabilities, etc.
Mr. Strip wondered why the need for this person was not mentioned
when the budget was being discussed or when discussions were being
held regarding the new computerized system.
Mr. Harding responded by saying that he had not become aware of the
need for the position until approximately six weeks ago, and that he
had intended to have this item on the agenda at the same meeting as
the bid for the computer system, but that time had not permitted him
to write the appropriate job description.
Mr. Harding suggested that perhaps the consultants could be present at the
next meeting of Council to provide more information and answer questions.
The line item in the current budget ($1500) Mr. Hansley said was for
hardware/software packages.
Mr. Campbell said that he felt that a consultant will probably be needed
for some period of time, perhaps three years and that after that time,
that persons on staff would be able to deal with the system.
Mr. Harding said that initially he felt that the City would need more of
a "nuts and bolts" type technician mixed with some higher level of
responsibility.
Ms. Maurer commented that hiring someone at a programmer level would
require a higher salary range.
Mrs. King commented as follows: the City will need more than one person
for training; that discussion and decision of the requirements for the
position should be a part of the goal setting process; that this person
probably will not be on board before the computer arrives, and
questioned whether a City the size of Dublin needs a person this
expensive to work on computers.
RECORD OF PROCEEDINGS
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Page Sixteen
Mr. Harding responded by saying that in terms of surveys of other cities,
that Upper Arlington has a data processing or computer systems
supervisor at a division head level position with the Department of
Finance at a salary range of $30,000 to $39,000; that in addition
they have a computer operator position at a salary range of $22,000 to
$29,000.
He said that the City of Kettering has a full time data processing
coordinator at a pay range of $32,700 to $42,800, the position being
more strategically oriented towards a management perspective, and also
noted that MORPC has a manager of information systems at a pay range of
$33,900 to $46,100 as well as a systems coordinator at $22,600 to
$30,100.
Mr. Harding suggested that a representative of Ernst and Young be present
at the next meeting of Council to discuss what they perceive to be the
need for the position.
There will be a second reading of the Ordinance at the next regularly
scheduled meeting of Council.
Ordinance No. 73-90 - Ordinance Authorizing Issuance of a Duplicate Bond
and Attached Coupons. First Reading.
Mr. Amorose introduced the Ordinance.
Ms. Maurer moved to waive the three time reading rule and treat as an
emergency.
Mrs. King seconded the motion.
Vote on motion - Mr. Campbell, yes; Mr. Strip, yes; Ms. Maurer, yes;
Mr. Amorose, yes; Mrs. King, yes; Mayor Rozanski, yes.
Vote on Ordinance - Mayor Rozanski, yes; Ms. Maurer, yes; Mr. Campbell,
yes; Mrs. King, yes; Mr. Strip, yes; Mr. Amorose, yes.
Ordinance No. 74-90 - Ordinance Amending Annual Appropriations Ordinance
Improvements Related to Expansion of Sanitary Sewer Lift Station.
First Reading.
Ms. Maurer introduced the Ordinance, moved to waive the three time readin
rule and treat as an emergency.
Mr. Amorose seconded the motion.
Vote on the motion - Mrs. King, yes; Mr. Strip, yes; Mr. Amorose, yes;
Ms. Maurer, yes; Mr. Campbell, yes; Mayor Rozanski, yes.
Vote on Ordinance - Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski,
yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Amorose, yes.
Ordinance No. 75-90 - Ordinance Authorizing Payment to F. S. Faber as
Payment for Services in Connection with Commercial Plans Examiner and
Chief Building Official. First Reading.
Ms. Maurer introduced the Ordinance, moved to waive the three time
reading rule and pass as an emergency.
Mrs. King seconded the motion.
Vote on motion - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Ms.
Maurer, yes; Mr. Strip, yes; Mayor Rozanski, no.
Mayor Rozanski said that he was not comfortable with passing the Ordinanc
since members of Council had not received it until this evening.
Vote on the Ordinance - Mr. Strip, yes; Mr. Campbell, yes; Mayor Rozanski
no; Mr. Amorose, yes; Ms. Maurer, yes; Mrs. King, yes.
Resolution No. 28-90 - Resolution to Submit to Electors Question of
Issuing Bonds for Construction of Community/Recreation Center. First
Reading.
Ms. Maurer introduced the Resolution.
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Page Seventeen
Mr. Campbell recalled a previous discussion as to whether the bonds would
be issued as inside or outside millage, noting that Council had decided
that the inside millage could not be jeopardized and that it would be
outside millage with a commitment that there would be no new taxes-type
of bond issue and that that was the key question to be decided.
Ms. Maurer said that she felt that another question was to determine the
priority of the issue among other capital improvements, an issue to be
decided at the goal setting meeting.
Mr. Campbell also said that Council would need to decide whether or not
the project should be done in phases, as money is available, but also
said that in addition to the goal setting process that Council would
need to consider the persons who had spent the last six months in
determining the needs and wishes of the people of Dublin.
Mr. Strip expressed a concern, saying that he felt that Council was
"rushing into this".
He said that he was not opposed, but that Council did not know the
annual operation costs- staffing, repairs, utilities, etc.
Mayor Rozanski expressed similar concerns and said that the City would
not have to build the center immediately, but would have an opportunity
to refine/modify it (the plan), noting that the City would have a period
of six years in which to build it, perhaps being able to phase the projec .
Mr. Campbell said that the voters need to be informed, even with passage,
that the project may be done in phases, the City being able to absorb
the operating costs and pay the bonds.
Mayor Rozanski pointed out that it would be similar to the previous
recently voted bond issues - that Council would consider each project
in the five year capital improvement budget, being a part of the goal
setting process to be prioritized.
Mrs. King said that she supported putting the issue on the ballot in
November, but that it should be done in the same format as the bonds
that were passed in May, with citizens educated to the fact that this
project as well would be considered as a part of the five year capital
improvement plan.
She also said that she felt that a commitment should be made; that the
planning and engineering will be done in a timely manner and that it
will be planned in phases.
Mrs. King also said that she would feel more comfortable with a seven
to eight million dollar figure rather than 11 million.
Mr. Campbell said that if the City only asked for seven or eight million
that the City would not have the authority to build the center, but that
if the City would have the authority to spend 11 million, but that
the center would not cost that much, that then the City could decide not
to spend the additional three to four million dollars.
Mrs. King said that representatives of the community were asked what
the ultimate community center would have, and that Council had a
responsibility to "bring reality to bear".
She also expressed a concern that if the issue were defeated at the
polls that it would be difficult to bring it back.
Mr. Campbell, who was present at many of the discussions/meetings regardi
the community center, said that the people felt that "this is a demand
driven facility by what the community wants" not drive by what the City
can afford, and that ultimately the voters themselves will decide.
Ms. Maurer said that she felt that Council shoud pass the Resolution to
place the issue on the ballot and, as well, be committed to making a
very public effort to provide for those things that the community has
asked for.
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Page Eighteen
Mr. Strip suggested a compromise - that Council determine to "sell" the
issue based on no new taxes and on the ability of the City to fund the
project.
Mayor Rozanski pointed out that even if the engineering and drawings were
started immediately that it would be 18 months or more before any doors
to the building were opened.
Mrs. King expressed a concern regarding the economic future of the City,
country, etc.
Mr. Campbell said that he felt that the Council should do the project
as it can, when the money seems to be available or when the City can
afford it, and that bonds should not be issued until that time "comes
to pass".
Mr. Amorose agreed with Mr. Campbell saying that an 11 million dollar
expense for a center for 17,000 people is a strong commitment and also
said that there are a number of unanswered questions regarding staffing,
costs, etc.
He agreed that phasing would be the best approach.
Mrs. Margaret Vance, a resident and member of the Dublin Women's Club,
said that she felt that the success of the issue would depend on the
active support of members of Council.
Mrs. Vance expressed a concern regarding the manner in which the focus
group, in meetings, was asked to list their expectations as regards the
community/recreation center, and that those expectations were built too
high by the people who facilitated the meeting.
She also said that she felt that if the bond issue was approved by the
voters that Council should move in a timely manner.
Mr. Strip said that Council would move on the project in a responsible
manner.
Ms. Maurer moved to waive the three time reading rule and pass as an
emergency.
Mrs. King seconded the motion.
Vote on the motion - Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski,
yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Strip, yes.
Vote on Resolution - Mr. Amorose, yes; Mr. Campbell, yes; Mr. Strip,
yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes.
Resolution No 29-90 - Resolution of Intent - Appropriate Permanent Storm
Sewer Easement on 14.730 Acre Tract - Muirfield Drive Extension.
First Reading.
Mr. Amorose introduced the Resolution.
Mr. Smith reported that this Resolution and the following were to complet
the takes as regards the Muirfield Drive extension, and said that the
landowners will not accept the City's appraisal and will probably hire
an appraiser themselves; that there will be some litigation with respect
to the cost, etc.
Mr. Smith also said that the City is allowed to assess half of the cost
of the land itslef and all of the cost of the project
He also noted that when Council passes the Resolution of Necessity that
there must be construction cost estimates for the land, the project
and the utilities.
Mrs. King moved to waive the three time reading rule and treat as an
emergency.
Mr. Strip seconded the motion.
Vote on motion - Ms. Maurer, yes; Mr. Strip, yes; Mr. Amorose, yes; Mrs.
King, yes; Mayor Rozanski, yes; Mr. Campbell, yes.
Vote - Mayor Rozanski, yes; Ms. Maurer, yes; Mr. Campbell, yes; Mr. Strip
yes; Mrs. King, yes; Mr. Amorose, yes.
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Resolution No. 30-90 - Resolution of Intent - Appropriate Temporary Storm
Water Easement on 24.386 Acre Tract for Muirfield Drive Extension.
First Reading.
Mr. Strip introduced the Resolution.
Mr. Strip moved to waive the three time reading rule and treat as an
emergency.
Mr. Amorose seconded the motion.
Vote on motion - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Ms.
Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes.
Vote on Resolution - Ms. Maurer, yes; Mr. Strip, yes; Mr. Amorose, yes;
Mayor Rozanski, yes; Mr. Campbell, yes; Mrs. King, yes.
Resolution No. 31-90 - Resolution of Necessity to Provide Street Lighting
at Dublin Village Center. First Reading.
Ms. Maurer introduced the Resolution.
Ms. Maurer moved to waive the three time reading rule and treat as an
emergency.
Mr. Strip seconded the motion.
Vote on motion - Mr. Campbell, yes; Mr. Strip, yes; Mrs. King, yes; Ms.
Maurer, yes; Mayor Rozanski, yes; Mr. Amorose, yes.
Vote on Resolution - Ms. Maurer, yes; Mr. Amorose, yes; Mayor Rozanski,
yes; Mrs. King, yes; Mr. Strip, yes; Mr. Campbell, yes.
Other
Status Report Regarding Art in Public Places Project - Sally Miller,
Dublin Arts Council.
Ms. Miller, Executive Director of the Dublin Arts Council, had the
following comments:
1. Through personal conversations and through correspondence the Arts
Council has decided that they wish to proceed with the Avery Park
location for their next Art in Public Places Project.
2. The project was actually started last December, looking through all
of the parks, trying to decide which would be the most appropriate
location.
3. Need to start advertising for the competition as soon as possible.
Mrs. King referred to a recent article in a local newspaper which stated
that the Dublin City Council was trying to tell the Dublin Arts Council,
which is funded substantially by bed tax monies, where to put the
next public art project.
She said that she wanted to make it clear that what Council was trying to
do was to give the Dublin Arts Council feedback about whether or not
Council was enthusiastic about placing the art at Avery Road Park; that
she felt that the Arts Council has done a magnificent job with the
Leatherlips project, but that she would hope that the Dublin Arts Council
would "keep in touch" with Council regarding future projects.
Ms. Miller said that she was misquoted in the article and that after the
recent Council meeting that representatives of the Arts Council had
viewed and reviewed the various sites suggested by members of Council,
specifically the Sherex site.
Mr. Campbell commented that following the meeting in which the project
had been discussed that he had had a discussion with Ms. Miller, and
that alghough he was reconciled to the fact that the next project
will be in Avery Road Park that he felt that the next project should
be in a place where said project is more visible to persons who pass
through Dublin.
RECORD OF PROCEEDINGS
Minutes Of Dublin City Council Meeting Meeting
DAYT N LEGAL. BLANK CO. FORM NO. 10148
Held August 20, 1990 lg
Page Twenty
Mr. Burda said that it was his wish to stress two factors which have been
heavily considered by experts in the field of art in public places: that
there be a long lead time and that there be an early site selection so
that potential artists can plan ahead as well, and that the site
selected be an already developed area.
He noted that the suggested Sherex site is not developed, but that that
particular site will be seriously considered for the next project.
Discussion Regarding Sponsorship or Participation in Special Event.
Ms. Sandra Puskarcik said that Mr. Don Piunno has asked the City of
Dublin to support a proposed special event to be held in Coffman Park
on September 22, 1990, the event being a Hawaiian Luau that would
benefit the Easter Seal Rehabilitation Center.
She said that she wanted to get a sense of Council, to see if Council
would object to the City being involved as a sponsor or facilitator
of the event, noting that as a sponsor the City could be included in
promotional materials.
Ms. Puskarcik said that she was impressed with Mr. Piunno's strategy
and with the other persons involved in the project.
Several Council members wondered if the City would be setting a precedent,
wondering if perhaps Big Bear, etc. would, in the future, be asking the
City to sponsor other events in the future.
Ms. Maurer said that she felt that sponsorship of the event would be
appropriate; that items listed for sponsorship of the event were
things that the City intended for a Special Events Coordinator to do
when the position was created - help coordinate and lend expertise to
the event as well as coordinate the logistics of City services.
Ms. Maurer noted that she had asked Ms. Puskarcik to find out whether
or not the maintenance, police, parks and recreation departments have
built into their budget some funds for special events.
Chief Ferrell said that his division budgeted for items such as the
Muirfield Tournament, Corporate Challenge, etc. events which they knew
were going to take place this year, but that funds for this event were
not budgeted by the Police Division.
Mr. Hansley said that staff will be preparing the presenting to Council
a suggested policy statement regarding sponsorship of special events.
Logistically, Ms. Maurer commented that it would not be possible to
use bed tax funds for this event, but Mr. Hansley said that funds for
this event would come out of the budget.
Council members agreed that Mr. Piunno sincerely wants to be a part of
the community, that he is a very positive community leader, not seeking
personal recognition for projects and events in which he as the
manager of Korger's has been involved, and noting also that whatever
project he has undertaken he has done an extremely capable job.
Mrs. King said that she felt that the City can help with the event
without formally sponsoring it as a City, similar to the manner in
which the City assists the Dublin Women's Club with their annual
Arts and Crafts Fall Festival.
She also said that she felt that making a donation to a charitable
organization is a very personal choice; that the City should assist
in this event but not join as an official sponsor, the point being that
the City can assist with providing some level of City staff to help
such as the police, trash collection etc. but not join in the advertising
and the official sponsorship.
Following discussion, Mr. Strip moved to sponsor the event.
Ms. Maurer seconded the motion.
Vote - Ms. Maurer, yes; Mr. Campbell, yes; Mrs. King, yes (reluctantly,
for one time); Mr. Amorose, yes (also reluctantly for one time); Mayor
Rozanski, yes; Mr. Strip, yes.
RECORD OF PROCEEDINGS
Minutes Of Dub 1 in C ity Counc i 1 Meeting Meeting
DAYTON LEGAL BLANK CO. FORM NO. 1014H
Held August 20, 1990 _ 19
Page Twenty One
Comments from Staff
Mr. Harding
1. Referred to a memorandum regarding the appointment of Mr. Arthur
Lenz as the City's new building official.
Mr. Mack
1. Reported that the street re-surfacing project will begin next
week with scratch sealing and curb repair, the actual re-surfacing
to begin on the 10th of September and the project should be
completed by the first of October.
Ms. Jordan
1. Received six proposals on the Dublin Road bikeway project, and
hopefully the contract will be let next week.
Council Roundtable Discussion
Ms. Maurer
1. Suggested sending someon from the Solid Waste Management Advisory
Board to an advertised seminar on solid waste and recycling in
Detroit.
Mr. Hansley said if would find out if anyone was interested.
Mr. Amorose
1. Noted that even though the City had recently purchased an expensive
new street sweeper that he had not noticed a significant difference
in the cleanliness of curb and gutter areas around town.
Also wondered if the City could not go 10' over the corporate
limits and make a sweep of the intersections of Sawmill and S.R. 161,
the clock tower intersection or even at I-270 and Sawmill Road.
Mr. Hansley said that Mr. Johnson's staff had been busy with many
special projects, but that he has hired some part-time people and
that his intention is to try to do a better job of sweeping in the
coming months.
Also said that Mr. Johnson has a concern regarding liability, even
if Columbus would allow it, with regard to sweeping outside of the
corporate limits.
Also noted that there is a problem with perception in a number of
places around Dublin where people think that they are in Dublin
when in fact they are in Columbus, suggesting that perhaps the
Public Service Committee can consider that matter as well as the
policy of going into Columbus with the street sweeper.
Mrs. King
1. Announced a Public Service Committee meeting on Thursday, August
23, 1990 at 9:00 A.M.; the one issue being to discuss the
engineer's report on the Clover Court issue.
Residents will be notified and the Engineer's report will be
included in the letter to the residents.
Mr. Campbell
1. With regard to recent discussions of the sandwich board signs at
major intersections, felt that Council needed to emphasize the
fact that they had also discussed alternative publication methods.
2. Wanted to make certain that everyone understood what Council had
agreed on with regard to the bond issue for the community center -
that it will be outside millage, no new taxes, with the possibility
of phasing the project.
RECORD OF PROCEEDINGS
Minutes Of Dublin City Council Meeting Meeting
DAYTON LEG At. BLANK CO., FORM NO. 10148
Held August 20, 1990 lg
Page Twenty Two
Mr. Hansley suggested that Council may want to consider a dollar amount
to be spent on the educational/informational campaign as regards the
bond issue.
Mayor Rozanski
1. Agreed that Council would invite the Councils and City Managers
of Upper Arlington and Worthington and the Council and Mayor of
Hilliard to an informal dinner on Wednesday, September 19, 1990
at Dublin Stouffer Hotel.
2. Announced, after discussion, that the first Council meeting in
September would be on Tuesday, September 4, 1990, since Monday
September 3rd is Labor Day.
Mr. Strip moved to adjourn to Executive Session for discussion of
personnel and legal issues.
Ms. Maurer seconded the motion.
Vote - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Ms. Maurer,
yes; Mayor Rozanski, yes; Mr. Strip, yes.
ayor - Presidi Officer
~~~~ti-~
Jerk of C~ncil