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HomeMy WebLinkAbout07/02/1990 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DA N LEGAL BLANK CO. FORM NO. 10148 Held July 2, 1990 19 Mr. Amorose, Vice-Mayor, called the regularly scheduled meeting of the Dublin City Council to order at 7:30 P.M. on Monday, July 2, 1990. Mr. Sutphen led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mr. Campbell, Mrs. King, Ms. Maurer, Mr. Strip and Mr. Sutphen. Mayor Rozanski was absent. Mr. Hansley, City Manager, and Mr. Smith, Law Director, were also present as were the following members of City staff: Mr. Bowman, Ms. Clarke, Chief Ferrell, Mr. Foegler, Mr. Harding, Ms. Jordan, Ms. Kurtz, Ms. Newcomb and Mr. Willis. Mr. Sutphen moved to approve the minutes of the June 11, 1990 meeting of Council. Mr. Strip seconded the motion. Vote - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, abstain, Ms. Maurer, yes; Mr. Strip, yes; Mr. Sutphen, yes. Correspondence There was no objection to a request for a one day liquor permit from the Arthritis Foundation for a function to be held at Stouffer's Dublin Hotel on Saturday, July 28, 1990. Update on Sewer Situation - Mr. Foegler. 1. Held a meeting last Tuesday with members of the Chamber of Commerce, members of the development community, officials from Columbus and other public officials and presented an update as regards the sewer situation. 2. Hopefully the telemetry system will be in place in mid-August at the same time as work on the pump station will be completed. 3. Continue to search out and look for sources of I&I. 4. The City of Columbus continues to work with Dublin in that effort. 5. Mayor sources of I&I were found last week - one at Adria Labs and a series of manholes on the Muirfield Golf Course have been identified which are being further evaluated. 6. Perhaps can petition the EPA by mid-July to left the ban with the demonstrated I&I reduction combined with the lift station improve- ments. 7. With regard to the problems at Adria Labs - numerous sources of I&I in the neighborhood of hudreds of thousands of gallons. The burden of testing has been put on the owner of the property. 8. Employees of the City of Columbus continue to work with Dublin staff on a day to day basis, smoke testing and dye testing, and have been very helpful. 9. Have probably found more than the magic amount of I&I, but all has to be carefully quantified, and the best way to quantify most of the areas is to flood them out manually and see how much water gets into the system. Ms. Maurer asked if the EPA had accepted the finding that the main storm event of July, 1989 had been 10.4 rather than 11.7. Mr. Foegler said that in the June 15 report to the EPA that Dublin staff had stated that that finding had been made preliminarily and that documentation regarding that fact will be included in the July 15 report to the EPA. Mr. Amorose thanked Mr. Foegler for a fine, professional presentation before the Chamber of Commerce, and said that he felt confident that soon Dublin will probably have one of the tighest sewer systems in the State of Ohio. Comments from Citizens Mr. Bill Brantley, representing homeowners living on the north side of Clover Court in Waterford Village presented a petition to Council. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DA N LEGAL BLANK CO. FORM NO. 10148 Held July 2, 1990 19 Page Two The petition requested that the Dublin City Council provide an acceptable solution which alleviates a mutual drainage water problem associated with heavy rainstorms. The petition also requested that the Dublin City Council assign qualified City personnel to inspect the areas in the backyards being used for water drainage and provide a report with an appropriate solution to this problem which would be acceptable to a majority of the homeowners. Mr. Sutphen requested that a representative of the Engineering Department meet with Mr. Brantley on site, examine the situation, and recommend a way to alleviate the situation to the Public Service Committee. Ordinance No. 49-90 - Ordinance to Adopt a Proposed Tax Budget. Third Reading. Vote - Mr. Strip, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Campbell, yes; Mr. Sutphen, yes. Ordinance No. 54-90 - Ordinance Repealing and Recodifying Section 703 of the Dublin Codified Ordinances - Alarm Systems. Second Reading. It was noted that the recommended fine would be, for a third false alarm call, a fine of approximately $250 to $300 for fire and perhaps a $20 fine for a false alarm police call. Mr. Hansley noted that the manpower, expensive equipment, etc. for a Fire Department false alarm call is expensive. Chief Ferrell noted that the Division of Police has about 20 alarms directly wired into the Police Department dispatch unit, but that they do try to discourage these. He also commented that the old Ordinance was unenforceable, that it indicated that an individual almost had to intentionally call in a false alarm for the ordinance to be enforceable. There will be a third reading of the Ordinance on July 16, 1990. Ordinance No. 55-90 - Ordinance Amending. Ordinance No. 102-89 Regarding Regulation of Street Signage in the City of Dublin. Second Reading. Mrs. King explained that as originally written the Ordinance specifically required that Muirfield in 18 months have white reflective lettering on the street signs and also have breakaway posts, but the Ordinance did not mention requiring the same signage of the other subdivisions in Dublin. Mr. Hansley reported that he had spoke to the president of the Donegal Cliffs Civic Association and that he did not feel that they had any object'on to the requirements. There will be a third reading of the Ordinance on July 16, 1990. Ordinance No. 56-90 - Ordinance Authorizing City of Dublin to Enter into a Cooperation Agreement for Community Development Block Program. First Reading. Mr. Sutphen introduced the Ordinance. Mr. Bowman said that it was staff's recommendation that Dublin participat in the program as it has done in the past; that it is a program primarily designed to aid lower and moderate income families. Ms. Maurer, as Council's representative to MORPC, pointed out that there was money spent from the program in Dublin - $37,000 for public improvements and $3400 for housing rehabilitation and weatherization activities, the program benefitting individual homes where perhaps senior citizens can get assistance. She also noted that the cost of administration is borne by MORPC. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYi N LEGAL BLANK CO. FORM NO. 10148 Held July 2, 1990 19 Page Three There will be a second reading of the Ordinance on July 16, 1990. Ordinance No. 57-90 - Ordinance Authorizing the Purchase of Park Land Real Estate - Dublin Spring Project. First Reading. Mr. Sutphen introduced the Ordinance. Mr. Smith explained that this was enabling legislation to authorize him to pay Leona and Herbert Jones $25,000, an amount approved by Council in a previous Executive Session, being done by contract. Mr. Sutphen moved to waive the three time reading rule and treat as an emergency. Ms. Maurer seconded the motion. Vote on the motion - Mr. Campbell, yes; Mrs. King, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Ms. Maurer, yes. Mr. Amorose noted that the Dublin Kiwanis had originally hoped to acquire the land at no cost to the City, but subsequently the City has spent approximately $70,000 for land acquisition and another $30,000 from bed tax funds for improvements, with a great deal of hard work donted by the Kiwanians for the project. He said that he felt that it was a worthwhile project, and money well spent, since it does give the public additional access to the Scioto River. It was noted that it is Lot 108, not 107. Vote on the Ordinance - Mr. Strip, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Campbell, yes; Mr. Amorose, yes; Mrs. King, yes. Ordinance No. 57-90 - Ordinance Authorizing the Purchase of a Computer. First Reading. Mrs. King introduced the Ordinance. Mrs. Metz reported that bids have been received from a computer system in response to a formal RFP process; that it has been recommended by the City's consultant that a selection of a computer system be made for the Public Safety and Finance applications; that staff is currently still reviewing references and pursuing more formal contract negotiations; that staff will not identify a specific vendor until the formal process is complete. Mrs. Metz also said that as a "ball park figure" the cost would probably be around $300,000. She also noted that this initial phase does not purchase all the necessary equipment for all departments but is heading the City in the right direction. Mr. Sutphen wondered about putting some type of contingency in the bid that should a new model be developed before the City's system is on line, that the City could get that newer model. Mrs. Metz said that the City's consultants have indicated that that would be difficult; that one cannot really quantify and guarantee something that is not out yet; that there generally are some rights regarding the upgrading of software but not hardware. Mrs. Metz discussed and explained the differences between integrate and interface as they appeared on the chart attached to her memorandum, showing relationships of the transfer of data within departments and between departments. Ms. Maurer further noted that a great deal of staff time would be required to load the data into the system; that she did not want staff burnout and people leaving, and wondered if there were plans to add personnel Mrs. Metz said that different alternatives would be studied, and Chief Ferrell said that he felt that the vital issue was how much accumulated data is important enough to enter. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYi N LE AL BLANK CO. FORM N0. 10148 Held July 2, 1990 19 Page Four Mrs. Metz said that Council will probably be seeing legislation from the Personnel Department shortly for adding an in-house data processing personnel, with one of those recommendations coming from the State Auditor's Office. There will be a second reading of the Ordinance at the next regularly scheduled Council meeting on July 2, 1990. Ordinance No. 59-90 - Ordinance. Accepting the Lowest/Best Bid for Tuller Road Improvements. First Reading. Ms. Maurer introduced the Ordinance. Mr. Willis reported that staff opened two bids on June 22, 1990- one bid from R. E. Holland of Enon, Ohio and the other from Nickolas M. Savko & Sons of Columbus, Ohio. He reported that bids were accepted on two alternatives - asphalt pavement with stone base as well as bids for an asphalt pavement with a concrete base. The lowest bid was the bid for the asphalt pavement with the stone base from R. E. Holland, the amount of the bid being $1,040,186.50. The alternate bid for the asphalt pavement. with the concrete base was submitted by Nickolas M. Savko and Sons with a bid of $1,177,807.08. Mr. Willis also noted that completion time for this project is 270 calendar days or about 9 months. Mr. Sutphen recalled discussions a couple of years ago regarding standards for roads in Dublin, and it was his recollection that the standards called for a concrete base with asphalt overlay. Mr. Willis said that the City did, approximately two years ago, adopt standards for street thickness with two types of pavement permitted - one with a stone base with asphalt overlay; one with a concrete base with asphalt overlay, both of which are considered to be equal in strength. It was suggested that Mr. Foegler and other staff review the situation further and report back to Council with a recommendation. Mr. Sutphen also expressed concern regarding the reliability of the two bidders, and suggested that he would probably prefer to rebid the project for a concrete base with asphalt overlay and try to get more bidders. There will be a second reading of the Ordinance on Monday, July 16, 1990. Mrs. King said she also had a concern, wanting to be certain to hire a contractor whose performance the City can believe in, or have strong penalties that will make a believer out of the contractor. Mr. F. Smith of Decker Construction Company said that he had not bid on the job. He did note that the issue of asphalt or concrete is rather moot, but did say that for this job concrete would probably be better. Mr. Smith also noted that the specifications require a temporary road be put in with an item called 410, a stone material to a certain type of gravel which a great deal of dust in it and traffic would be difficult to maintain on it. He also said that the plans and specifications call for only about 25% of the necessary amount of stone to construct a temporary road. Mr. Smith called the design engineer who designed the project and was told that the road would be built in four sections, one section at a time, and moved four times during construction of the project. Ms. Maurer asked Mr. Smith what he would recommend rather than a temporary road. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYT N LEGAL BLANK CO. FORM N0. 10148 Held July 2, 1990 19 Page Five Mr. Smith said that he would recommend shutting the road down and building and doing all of the improvements at once, with no temporary road. Following comments by Mr. Smith regarding unit price, force accounts, etc. Mr. Amorose asked that Mr. Willis address those items. in a memorandu to Council. Ordinance No. 60-90 - Ordinance to Accept Lowest/Best Bid - Avery Road Park Sports Lighting Project. First Reading. Mr. Sutphen introduced the Ordinance. Ms. Jordan said that two bids were opened on this project; that the estimated cost of theproject was $120,000; that the low bid that came in was for $119,300 from Chandler Electric; that the project will light two ball diamonds at Avery Road-Park as well as set up the electrical capacity to serve the new proposed concession stand. ms. Jordan said that in the capital improvements budget for this year that the project was listed at $90,000, but that when the new concession project was brought on lines, as well as a request for potential future lighting and metal poles, that the cost went up to $120,000. With regard to the fact that there were only two bids, Ms. Jordan said that numerous electrical contractors had been called, and that it was determined that doing sports lighting seems to be a specialized job function in the industry, performed primarily by mid-size electrical contractors. Ms. Maurer moved to waive the three time reading rule and treat as an emergency. Mr. Strip seconded the motion. Vote - Mrs. King, although she would have preferred to have a second reading, voted yes; Mr. Sutphen, yes; Mr. Campbell, yes; Ms. Maurer, yes; Mr. Strip, yes; Mr. Amorose, yes. Vote on the Ordinance - Ms. Maurer, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Campbell, yes. Presentation by Planning Department Regarding 161/33 Landscaping Project and Presentation of Concept Plan for Sidewalks Along Bridge Street. Mr. Bowman had the following comments: 1. Staff worked with an ad hoc committee comprised of Mr. Amorose, Mr. Bill Sherman, Mr. John Reiner and Mr. Don Barr. 2. The landscaping project is to be done on Rt. 161/33 between the I-270 interchange and Frantz Road. 3. The established capital budget is $100,000, and this project will use up those funds. 4. Chose to concentrate in this area as it is not affected by any foreseeable road widening or the sidewalk improvements proposed for this year. 5. Regarding sidewalks, staff's initial plan is to install sidewalks in the Bridge/Post/Frantz area; will also focus on the east side of Frantz Road. 6. Due to the slope in front of the Dublin Plaza which poses problems with pedestrian access and landscaping, the City would first do the sidewalk on the north side of the street, thus allowing time to further study the area in front of the Dublin Plaza Shopping Center. 'Responding to a comment from Mrs. King, Ms. Newcomb said that the funds for the project were funded in the 1990 budget and that nothing has been requested from bed tax funds, but said that perhaps such funds could be considered in developing more extensively the bed planting areas. Mr. Campbell asked if there was a technical reason why there is nothing planned in the median area except grass. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DA1T N LEGAL BLANK CO. FORM NO. 10148 Held July 2, 1990 19 Page Six Ms. Newcomb said that she had incorporated plantings in the median but that when the plan was reviewed by the Ohio Department of Transportation they were concerned about what those planned plantings would do to the drainage. She also noted that there is a Swale that runs through the middle of the median. Mr. Campbell also wondered about signage at the gateway areas into Dublin. Ms. Newcomb reported that there will be a sign at the Frantz Road/Dublin Road gateway; a sign made of stone attached to a heavy stone base. Mr. Amorose briefly discussed turf along the roadside, developing a turf care program, fertilization, weed control as well as using rotary mowers. He also noted that the committee and staff had felt that it was important to get the trees and shurbs in and that then the perennials and annuals can be added at a later date. Ms. Newcomb, responding to a question from Mrs. King, said that it is a limited access right-of-way from I-270 to a little east of Frantz Road where ODOT standards apply - no plantings of anything less than 4" caliper and plantings no closer than 30' from the pavement. Mr. Bowman said that staff would study more closely the median area as well as the sloped area in front of the shopping center With regard to the sidewalks Mr. Bowman said that staff would work as quickly as possible, realizing the difficulties involved in the area in front of the shopping center as well as further east along Bridge Street in front of the cemetery. He indicated that staff will concentrate along the north side of Post/Frant/Bridge, going from the OCLC driveway along the north side of Post Road, going into the gateway park, and going along the entire north side of Bridge Street from Frantz Road to the high. school. Mr. Bowman noted that a boardwalk would be put in along the drainage ditch on the north side of Bridge Street. He said that staff would also like to concentrate along the east side of Frantz Road, going north of Corbin's Mi11 (the Household Bank area) making possible access into the shopping center. Mr. Bowman said that construction of the sidewalk on the west side of Frantz Road going north to Metro Center should not be difficult. Mr. Bowman said that the City would do as much as the budget allows in these sidewalk construction projects. Mrs. King suggested examining and taking a good Look at continuing the sidewalk in front of Roush Hardware, even if it would require moving some of the trees, noting also that it is getting more difficult to see oncoming traffic when trying to exit the shopping center onto Frantz Road. Request for Bed Tax Funds - Dublin Civic Beautification Awards Program - Tree and Landscape Advisory Commission and Parks and Recreation Department. Mrs. Marge Rosher, a member of the Tree and Landscape Advisory Commission, said that the members of the Commission were desirous of promoting and enhancing the beauty and general welfare of the City of Dublin. To that end, she said, .they were proposing a new program to help carry out this mission - the Dublin Civic Beautification Awards Program - presenting awards to individuals and groups in specific classifications in an effort to improve the attractiveness of the City. Mrs. Rosher requested the support of Council and noted that they had the endorsement of the Parks and Recreation leadership for the project. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYT N LEGAL BLANK 00. FORM NO. 10148 Held July 2, 1990 19 Page Seven Ms. Maurer had concerns regarding a statement made in the proposal which states the Tree and Landscape Advisory Commission has the right to reject any and all entries, saying that it sounded arbitrary. Mrs. Rosher said that the condition was put in because sometimes persons have not always entered in the proper class and that they would be contacted to be certain that they were entered in the appropriate class for the competition, but also said that they would be willing to eliminate that verbiage. Mrs. Andres said that she felt that that was a valid point but that she wondered if that might not be a standard disclaimer for any type of competition. Ms. Maurer had additional questions regarding the classes and the differentiation between professional and non-professional gardens especially since there is no differentiation in the over-65 category. Mrs. Rosher said that the entires will be judged by three qualified people who are not residents of Dublin, with very specific guidelines for the judging. Mrs. Andres and Mrs. Rosher said that they felt classifications can be changed once the program has been initiated. Ms. Maurer suggested that an amount of money should be included in the budget for educating the community about the program; perhaps allocating $200 for that purpose. Because the City needs to follow the same requirements as any other groups applying for bed tax funds, which requires a 15 day waiting period from submission of the application, it was decided that Council would vote on the request at the July 16th meeting. Mr. Campbell suggested that the group might want to consider saying that the judges decision is final, including the right to reject, to make no award. Mr. Amorose said that he envisioned a broader spectrum, mentioning the Columbus Convention and Visitors Bureau City Beautiful Award, and suggested that perhaps in the future some of the areas in Dublin's program might be expanded and make it more of a City Beautiful Award, including additional categories specifically relating to how perhaps businesses might have developed amenities such as bikeways, walkways, storm water retention/detention ponds, water features, fountains, etc. Update from Public Safety Committee Regarding Fire Department Issue. Mr. Sutphen referred to a document prepared by the Public Safety Committee, addressing the fire department issue for all of Dublin in the future. He reported that a Public Forum meeting had been held this evening at 6:30 P.M. and that another forum was scheduled for Tuesday, July 10, 1990 at 7:30 P.M., and also mentioned that the purpose of the meetings was to educate the members of the Public Safety Committee as well as the public. Mr. Jack Chaisson, spokesperson for the Emergency Services Committee, said that it was their position that the City redraw the boundary lines and move the Concord portion of Dublin into Washington Township. He also said it was the Committee's position that the issue was not well communicated to the residents when it was raised in 1988 so they made a decision to go forward with a petition drive in which 68 volunteers went door to door with the petition. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYT N LEGAL BLANK CO. FORM NO. 10148 July 2, 1990 Held 19 Page Eight He noted that the petition asks the Dublin City Council to readjust the boundaries to move Concord Township/Dublin into Washington Township, saying the signers are willing to pay the additional taxes and also said that many people had not been aware when moving into Muirfield that they would be in Concord Township and receiving volunteer fire and rescue squad services. Announcing the results of the petition drive, Mr. Chaisson said that 1244 people signed the petition. He thanked the Dublin City Council for their consideration of the matter and urged them to proceed in redrawing the boundaries. Mr. Strip said that he wished to clarify a perception, noting that the Dublin City Council has not ever provided fire and emergency services; that those services have been provided by the township in which the residents reside, be it Jerome, Perry, Washington or Concord. A packet of information was distributed to each member of Council prior to Mr. Chaisson's remarks. Giving a little background information, Ms. Maurer said that the purpose of putting the issue on the ballot in 1988 was to get a straw vote of the residents in the area; that the Delaware County Commissioners refused to put the issue on the ballot; that the Ohio Supreme Court allowed it to be placed on the ballot; that the decision was handed down just four weeks prior to voting day, and that thus there was not enough time to educate the people on a very complicated issue. Mr. Campbell, though not on Council in 1988, said that he had gotten the impression, of late, that there was some feeling in the community that somehow the Dublin City Council had failed to act when they should have acted. He wanted to make it very clear that the Dublin City Council had no legal obligation to take any action on this point until the present time when they as a group decided that they had a moral obligation to act. Mr. Campbell further said that he felt that the Council is now at the point where they do have a moral obligation to take some final action on July 16th and then go forward and try to resolve the issue so that everyone can put said issue behind them. Several Council members expressed their appreciation for the efforts of the committee in getting the community educated, motivated and involved in the issue. Mrs. King said that she felt that members of Council do not feel that they can leave adjacent communities so that they do not have minimal level of services. She noted that it does not appear to be difficult or expensive for Concord Township to continue to provide existing levels of services if Dublin chooses to move the Concord portion of the City of Dublin out of Concord Township and into another jurisdiction for provision of fire and emergency medical services. They would have to double their existing millage which is now $4.00/month for a $200,000 home. Mrs. King also said that due in part to this effort that there has been additional education and concern among other residents of Concord Township outside the City of Dublin who may want to move toward an increased Level of service that the 3.3 mills would provide, with or without the Dublin portion being available as a tax base. She suggested a timetable be established and make it very clear that at some point in time it is going to be the Dublin Fire Department. Mr. Sutphen noted that Perry Township had been informed 32 years ago that Dublin would be doing something; that consolidating services is "what this is all about". He also referred to page 5 in the report submitted by the Public Safety Committee regarding a timetable as follows: RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO. FORM NO. 10148 Held July 2, 1990 19 i Page Nine 1. Notify the Plain City Fire Department of the election to consolidate services into Washington Township. Suggest that any Jerome Township portion of Dublin also be serviced by Washington Township. 2. Work with the City Planning Department and other appropriate agencies to prepare a program to continue changing the township boundaries whenever future annexations take place so that the township boundary continues to expand as the City boundary expands. 3. Contact Perry Township to determine their cooperation and attitude as to consolidating their fire department into a single fire department. The proposed timetable for this would be approximately one year. Various options exist in that consolidation and those options can be the subject of a later recommendation by the Safety Committee. 4. Wi11 have a time frame of one year to work to try to reserve land in Perry Township through annexation or rezoning for a future fire station if the need should arise. 5. The above has a time frame of approximately three years, but could possibly be four. Mr. Chaisson said that the committee would certainly endorse the three year consolidation plan. Discussion Regarding Site for Art in Public Places .Project - Dublin Arts Council. Mr. Amorose commended all those involved on the exceptional dedication ceremony and program held the previous Sunday - the dedication of the Leatherlips sculpture in Scioto Park. Ms. Maurer also offered her congratulations. Ms. S. Miller of the Dublin Arts Council thanked the Dublin City Council for supporting the project, expressed thanks and appreciation to the Dublin City Staff for their support, as well as the community as a whole f r their involvement. She commented that the representatives from the Ohio Arts Council were impressed, and that media coverage had been extensive. Ms. Miller said that the Dublin Arts Council was hoping to duplicate that process with the second Art in Public Places Project, a project at Avery Road Park. Ms. Jordan commented that Avery Road Park is used the most, by far, of any park in the City, and a project in that park would provide great visibility as well as a challenging project - athlete and artist. Mr. Campbell expressed his appreciation of the Leatherlips project at Scioto Park and the positive publicity which resulted. His concern with the selection of the Avery Road Park site was that it would not have the high visibility of another site such as the Sherex area or one of the gateway locations for people driving by, visitors from out of town, giving a positive impression of the City, noting that if the City were going to apend approximately $100,000 on a project that it should have high visibility and a positive impact. Ms. Miller said that their board's concern with the Sherex site was that there would not be parking, no opportunity for individuals to explore the art. Ms. Maurer noted that approximately 200 to 300 people attend the Sunday Concert in the Park series at Scioto Park, many of them not from Dublin. She also commented that she was not of the "drive by art school"; that the interesting thing about art is how well it wears. Regarding Avery Road Park, Ms. Maurer said that Avery Park is used not jus by Dublin residents but by people from outside of Dublin who use the athletic facilities. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BIANK CO. FORM NO. 10148 Held July 2, 1990 19 Page Ten Ms. Maurer said that she found in her informal surveys that the Dublin parks are used by people outside of Dublin at a ratio of 4 to 1, the 1 being people from Dublin. Mrs.. King said that she had never preferred Avery Park as a site for public art and would never make it a priority, saying that she preferred a highly visible location, suggesting perhaps the Boy Scout Park site. Mr. Sutphen said that he also did not prefer the Avery Road Park site. Ms. Miller said that the original intent. had been to have a public art sculpture in each of the public parks in Dublin, being able to create a public art tour, drawing people in to experience the program. Mr. Amorose said that when the Avery Park site was first suggested that he had reservations, but that subsequently he thought about the number of young people that would be exposed to art, and said that he thought it would be quite appropriate. Mr. Amorose also said that he was in favor of art where people could drive by, walk by, that it should be visible. Ms. Miller said that the idea was to have the children who use the park provide input as to what they would like to see, how they feel about it, etc. She also said that input was received from area art teachers who suggested that they do a separate project with the children, using the same criteria, building their own project or own art sculpture. It had also been suggested that the jurors could talk with the children, making it all an educational experience. Ms. Miller said that the success of the Leatherlips project had to do with the process of involving the community and that she had a hard time visualizing how to involve the community in an art sculpture that one can drive by. Mr. Campbell noted that the Leatherlips sculpture had historical and emotional appeal as well as artistic appeal. Mr. Amorose said that he would very much like to see a piece of art work in the Sherex site, noting that plans had been made for the site to commemorate the 25th anniversary of Earth Day in April of 1995. Ms. Miller said that there would be time to do the Sherex piece - Avery Park in 1992 and Sherex in 1994. Several Council members said that they did not object to doing a sculpture for Avery Park but that it was a matter of priorities. Mrs. King said that having a tour of sculptures was an appealing concept, whether they were in entryway/gateway areas or in parks. Mr. Strip suggested perhaps considering working with commercial banks, gaining high visibility and perhaps monetary contributions, as a possible alternative. Ms. Miller said that she would discuss the matter with the board, saying that she was not sure that they would want to consider the Sherex site, that they had been "pretty sold" on the Avery Road Park site. Mr. Campbell noted that if the City would be using bed tax monies to help fund the projects that it would be appropriate for the Council to have some input into where the projects will be placed, being charted with the responsibility of using bed tax funds for purposes of enhancing visitor traffic to the community. RECORD OF PROCEED[NGS Minutes of Dublin City Council Meeting Meeting DA N LEGAL BLANK CO. FORM NO. 10148 Held July 2, 1990 19 Page Eleven Comments from Staff Ms. Jordan 1. Announced that the Fourth of July Parade would begin at 12:00 noon, a change in time from previous years. Mr. Harding 1. Announced that three Fax machines were available to be picked up by members of Council. Council Roundtable Discussion Mr. Strip 1. Wondered about the status of the request from the residents of Strathmore Road to be able to dedicate the street to the City. Mrs. King said that the residents had been informed, through a spokesperson, that if the City is going to set standards for zoning and then allow builders to build something sub-standard, give them a variance, let them come "through the back door later" that the City would be setting a bad precedent. The issue of private versus public streets will be on the next Council meeting agenda. Ms. Maurer 1. Referred to the memorandum regarding the recommendations of staff and the Land Use Planning Committee regarding planning for the remainder of the northeast quadrant. She summarized the contents of the memorandum, but since members of Council had not had an opportunity to study it, Mr. Amorose requested that it be put in the packets for review and study and then be discussed at a later date. 2. Ms. Maurer, referring to the proposal regarding the proposed Recreation/Community Center recalled that when Council was discussing the City's contribution to the proposed regional ice rink that during the process of deciding recreation needs for the community that the ice rink would be discussed. Ms. Jordan said that in the previous Saturday meeting, with input from citizens, that an ice rink was listed as an interest but was one "that fell out" when listing priorities. Mr. Campbell said that he had attended the meeting, and gave a brief account of the process followed, and noted that the ice rink was a low priority. Mr. Campbell also said that he recalled that. Council also said that they would continue to want to be involved in the discussions regarding the ice rink with the other communities, but would not contribute any additional money until Council had determined that they would really want to do it. Ms. Jordan said that that was the direction she had followed. 3. Reported that the Dublin/Worthington Rotary has recently decided to create a playground for children with special needs in Worthington; is interested in educating the appropriate departments in Dublin and soliciting input; that she would be willing to get the various entities together as well as the people who are parents of children with special needs. Mr. Sutphen 1. Said that he would like to see enforcement regarding non-compliance with handicapped signs as well as enforcement with regard to non- compliance regarding the painting of private fire hydrants. RECORD OF PROCEEDINGS Minutes of Dublin city council Meeting Meeting DAYTON LEGAL BLANK 00. FORM NO. 10148 Hel July 2, 1990 19 i Page Twelve 2. Wondered about progress on the Muirfield Drive extension. Mr. Foegler said that things are progressing; that authorization to proceed should be complete by mid-July and also that the Law Director has been researching the issue regarding assessments. He reported that staff will have a right-of-way description to the Law Director the following day so that he can put together the necessary legislation for a quick take. Mr. Campbell 1. Asked - when can we drive on it? When will it be done? Mr. Willis said that the construction time will probably be one construction season, and Mr. Hansley said that he was hopeful that ground could be broken on some part of the project yet this year. Mr. Smith reported that they are waiting for the engineering drawings in order to draw a legal conclusion as to how much can be assessed and also said that bond counsel is working on it. 2. Requested that the sound system in the Council Chambers be improved/ repaired so that it will work properly. Mr. Hansley said that the new system .had not been totally installed, but that staff would follow through and have it checked out. 3. With regard to the interesting, proposed Recreation/Community Center process the previous Saturday, said that there were 160 calls made, a random selection of calls, to try to organize a focus group - 60 people said that they would attend the meeting and about 30 were present. With the three groups, Mr. Campbell said that it was surprising how comparable the groups were in their listing of priorities. Ms. Jordan said that the next meeting of that whole process was scheduled for July 9 in the Council Chambers at 7:30 P.M. and welcomed attendance by members of Council. She noted that two people from each of the three groups was selected to continue in the process. Ms. Jordan also said that there was not a design at present, but merely functions to be served in the proposed community center; the goal being to have the process completed by mid-August so that a decision can be made whether or not to have the issue put on the ballot in November. Council decided to meet on Monday, July 9th, at 6:30 P.M. to select the Planning and Zoning Commission representative, as well as members of the Solid Waste Advisory Committee. Mr. Amorose 1. Congratulated staff on the Boy Scout Park gateway project, and also noted that construction on the Dublin Road/Frantz Road gateway project is underway. Noted that he was a little disappointed with regard to the three isl ds that were to be planted in the 161/33/Riverside Drive area. 2. Asked if Council wished to do anything regarding the request from Mr. Jonathan Jaynes for a stop sign at the Glick Road intersection at Carnoustie. Mr. Hansley said that Mr. Jaynes had said that it was a very dangerous intersection with vehicles exceeding the 35 mph speed limit on Glick Road and of primary concern is the fairly large number of neighborhood children required to cross this high-speed environment each day as they access the recreational facilities north of Glick Road. Mr. Hansley had explained to Mr. Jaynes that normally the City does not recommend installing stop signs to control speed, and Mr. Jaynes asked that perhaps the City could make an exception for Glick Road as they had done on Tara Hill Drive. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting D N LEGAL BLANK CO. FORM NO. 10148 July 2, 1990 19 Held Page Thirteen It was agreed to defer additional discussion and recommendations to the next meeting of Council on July 16th. 3. Commented favorably on the. Annual Report which was distributed last week. Mr. Amorose moved to appoint Mr. Joel Campbell to the Planning and Zoning Commission as Council's representative. Ms. Maurer seconded the motion. Vote - Mr. Amorose, yes; Mr. Campbell,yes; Mrs. King, yes; Ms. Maurer, yes; Mr. Strip, yes; Mr. Sutphen, yes. Mr. Amorose noted that the Council committees would have to be rearranged. Mr. Campbell said he would probably serve on the Land Use Committee and resign from the Parks and Recreation Committee of Council as well as the Finance Committee. Mr. Sutphen moved to adjourn to Executive Session. Mrs. King seconded the motion. Vote - Mr. Sutphen, yes; Mr. Strip, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Campbell, yes; Mr. Amorose, yes. yor - Presi g Officer ~ G'~-`~~~c/ Clerk of Council