Loading...
HomeMy WebLinkAbout06/18/1990 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO. FORM NO. 10148 Held June 18, 1990 19 Mayor Jan Rozanski called the regularly scheduled meeting of the Dublin City Council to order at 7:30 P.M. on Monday, June 18, 1990. Mr. Sutphen led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mrs. King, Ms. Maurer, Mayor Rozanski, Mr. Strip and Mr. Sutphen. Mr. Campbell had an excused absence. Mr. Hansley, City Manager, and Mr. Smith, Law Director, were also present as were the following members of City staff: Mr. Bowman, Ms. Brown, Ms. Clarke, Mr. Foegler, Lt. Geis, Ms. Grigsby, Mr. Harding, Mr. Jones, Ms. Jordan, Ms. Kurtz, Mr. Mack and Mrs. Metz. Mr. Amorose moved to approve the minutes of the June 4, 1990 meeting of Council. Mrs. King seconded the motion. Vote - Mr. Sutphen, abstain; Mr. Strip, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Amorose, yes. There was no correspondence to be read at the meeting. Update Report on Sewer Situation Mr. Terry Foegler, Development Director, had the following comments: 1. Columbus sewer crews have begun working with the Dublin crews; specifically as regards smoke testing in predetermined areas. 2. Flow data is being received from the 20 meters that have been installed throughout the system. 3. Work on the lift station is proceeding on schedule with mid-August being the targeted completion date. 4. Having determined that the meter on the 24" line has been substantial y overestimating the flows going through that line to varying degrees, it has been determined that the 11.7 event of last July was actually 10.4 million gallons, making the gap between 10.4 and 9.5 much smaller than the gap from 11.7 to 9.5. 5. Ten work orders for additional repairs were issued last Monday, and 10 more will be issued this week. Ms. Maurer asked if the EPA had accepted the difference between the 11.7 and the 10.4 million gallons per day. Mr. Foegler said that staff was continuing to monitor the situation and will verify with the new meter, the fact that there has been an over- estimation of the flows in the 24" line. Mayor Rozanski asked Mr. Foegler for an estimate on the amount of I&I that will be reduced with repairs for which the 10 work orders were issued the previous week. Mr. Foegler said that calculations estimate that they average 20,000 to 30,000 gallons per manhole, per peak rain event, per manhole. Mr. Strip asked if the City had any plans to seek recourse damages from contractors/developers for illegal, intentional hookups, noting that such illegal hookups, as a result of existing legislation on the books, would result in a criminal charge and subsequent fine, but wondered if there was an opportunity to fine them for additional monies, since the City has spen such large sums of money for repairs. Mr. Hansley replied that the issue has not yet been addressed. Mr. Foegler, responding to a question from Mayor Rozanski, said that the issue of allowing holding tanks as a temporary measure has been referred to the Public Service Committee. Mrs. King reported that the Public Service Committee had met last Thursday and that the issue of holding tanks was the first item on the agenda; that expert testimony was presented by representatives of the Franklin County Board of Health, representatives of builders, etc. A holding tank can be made of concrete or vinyl, being 2,000 to 3,000 gallon tanks buried 8' into the ground with a rise coming up and a manhole on top which is sealed and which can be locked, depending on a City's particular regulations. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAY7 N LEGAL BLANK CO. FORM NO. 10148 Held June 18, 1990 19 Page Two Mrs. King reported that according to the regulations of the Franklin County Board of Health that such tanks are normally installed in yards which are more than 40,000 square feet, but that in this instance, as a temporary measure, perhaps such tanks could be installed on lots of 20,000 to 30,000 square feet. The issue of whether or not the tanks would ever be used was mentioned, as well as mentioning that the ability to use the hold tank initially would be to acquire financing for new home construction, noting that the theory is that it takes approximately six months to build a new home and hopefully by that time the ban will be lifted. The Franklin County Board of Health reported that the cost of installing a tank would be approximately $2,000 to $3,000 and that they are expensive to maintain; that they must be pumped out every ten days or so at a cost of approximately $200 to $300 each time the tank is pumped out, bringing the cost of yearly maintenance to about $10,000. It was also noted that after the ban is lifted that the cost of reclama- tion of the area of the tank installation would be approximately $500. Mrs. King reported that there will be another meeting of the Public Service Committee on June 21, 1990 to discuss the issue. With regard to cost, Mayor Rozanski said that cost should not be a City consideration but, if approved, the installation of holding tanks and subsequent expense should be up to the developer/builder; but that regulation of same should be under City control. Mrs. King commented that also discussed were concerns regarding odor, safety, and the fact that trucks would be using subdivision streets on a frequent basis for pump out the tanks. Mr. Strip said that he had such a holding tank at a recreation home and that he had experienced no problems with odor, safety as well as having heard no objection to the trucks, said trucks being similar to those that deliver heating hole to private homes. Mayor Rozanski said that he felt it was important to consider helping the small builders, that the City was losing good builders from the community. Responding to a concern from a builder within the community, it was noted that if Dublin can be satisfied that holding tanks can be used safely, in an environmentally sound manner, that the Franklin County Board of Health indicated that they will consider a waiver of the required Lot size currently in their regulations. Mr. Foegler said that the Franklin County Board of Health want the City of Dublin to make the request for the waiver and, as well, to specify the level of regulation that the City will require. It was also noted that a bond should be required by the City for those persons desirous of planning to put holding tanks on residential propertie . Ms. Maurer suggest a motion indicating Council's approval to defer the matter to staff to create an ordinance, regulation, whatever would be required to implement the possibility of holding tanks on residential properties. Mr. Hansley suggested that staff would like a sense of Council, as to policy regarding their approval of the idea that holding tanks are a good idea, subject only to specific rules and regulations adopted by staff and the Service Committee. Ms. Maurer changed her motion to omit the word ordinance and simply ask that staff implement, through rules and regulations, a policy to allow temporary holding tanks. Mr. Strip seconded the motion. Mrs. King said that she felt that it was important that the policy developed by staff come back and be approved by the Public Service Committee and Council. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAY7 N LEGAL BIA NK CO. FORM NO. 10148 Held June 18 1990 19 Page Three Mrs. King moved to amend Ms. Maurer's motion to add that the draft policy produced by staff must be approved by the City's Public Service Committee prior to its implementation. Mr. Strip seconded the motion. Vote on motion and amendment. Mr. Amorose, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Mayor Rozanski directed staff and legal counsel that if a resolution or ordinance is necessary, to have same prepared for Council at the next regularly scheduled Council meeting. Mr. Foegler described an innovative approach to addressing the inflow/ infiltration problem that was devised by those involved with the develop- ment of the Perimeter Mall Shopping Center. That approach was discussed with representatives of the Ohio EPA. That approach would be to connect the sewer system as they normally would; construct a telemetry system; what the telemetry system would do would be that it would indicate that the lift station was going to over- flow; that the collection system would block off; that the sewage would be held within the collection itself (probably a day's worth of storage); that they could have additional tanks to provide further storage; and that they could then pump beyond that at such time as the spill is stopped. Mrs. King referred to the minutes of the June 4, 1990 Council meeting in which she asked if the Ohio EPA was satisfied with the City's efforts to date, and that Mr. Foegler had indicated that he would prefer a formal (written) acceptance of the plan as opposed to a verbal acceptance. She asked if such a letter had been received. Mr. Foegler reported that the Mayor had received a letter dated June 15th which approved certain portions of the December plan which was submitted to the Ohio EPA. Mrs. King said that she would like staff to followup and get written approval of all the actions that the City of Dublin has taken to solve this particular situation of spills into the Scioto River. Mrs. King also said that she strongly agreed with Mr. Strip in that she felt that the City should follow through on the issue of developing a policy of redress for the citizens of Dublin; that if there are persons who are responsible for a percentage of the problem that they need to be held accountable for their actions. Mr. Smith said that as soon as time would allow that he and Mr. Foegler would look into the issue of redress and will develop a policy for Council review and approval, noting that there would be a problem with the probability of proof. Mayor Rozanski introduced Mr. Ted Gray, State Senator from District 3 who was in attendance. Comments from Citizens (For items not on the agenda.) Mr. Larry Anderson, representing the Emergency Services Committee of Dublin/Concord mentioned that he was present to discuss a system error in the delivery of services of less than quality nature to a certain segment of Dublin for many years, which, he said, is less than satisfactor of a part-time nature of less than professional staff and of less than full equipment. Mr. Anderson said that the committee was preparing and would circulate a petition to residents in the area to point out that those citizens were not satisfied with the services being received from the Concord Township Fire Department and EMS. He said that the signed petition would be presented to Council at their July 2, 1990 meeting. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting O YT N LEGAL BLANK CO. FORM NO. 10148 Held June 18, 1990 19 Page Four Mr. Anderson announced that said committee was having a meeting on Wednesday, June 20, 1990, at the Brand Road Fire Station, and invited all interested residents of the community, Dublin City staff and members of Council to attend the meeting. To illustrate his point, Mr. Anderson described a specific incident that had occurred the previous evening on Hawick Court South in Muirfield in which an emergency situation had occurred. 911 was called; the dispatch was made to the Washington Township services; two trucks responded enroute to the scene of the problem; a paramedic from Concord suggested that the location could be in Concord Township; the dispatcher was called again; the dispatcher contacted Concord Town- ship; 10 minutes later Concord Township arrived on the scene; Washington was on the scene in 32 minutes. Mr. Anderson further stated that there have been at least seven incidences in the last year and a half in which Council has knowingly permitted the Dublin/Concord are of the community to received services that are less than totally professional. Ordinance No: 49-90 - Ordinance to Adopt a Proposed Tax Budget. Public Hearing. There were no registered proponents or opponents. Mrs. Metz reported that: there was not any increase in funds proposed; the inside millage, based on last year's rate is 1.75 (1 mill in the General Fund,.25 in the bond retirement fund and .5 in the police operating fund). The outside millage is currently 1.25 (1.20 operating fund, a levy passed in 1981 which is an ongoing levy) and .05 for the Bond Retirement Fund. Mrs. Metz briefly discussed and explained several numbers/issues in the document. Mrs. King asked about a specific dollar amount and Mrs. Metz explained that that amount was the advance from the General Fund for the purchase of land for the Coffman Road extension; that the City had anticipated selling bonds In December when other note issues came due, planning to go directly to bonds with the advance; that that money will be paid back from the process of a note or bond issue when that is done. Mrs. Metz noted that the majority of the City's property tax income is from income tax and that she had been fairly conservative in her project- ions because the City was experiencing a reduction in income taxes already this year as a result of the sewer connection ban and the subsequent effect on the construction season in the city. She noted that the City had been, typically, been realizing a 25% to 50% increase in income tax dollars, but that because of the sewer ban she had projected around a 10% increase, a figure which is normal for most communities, reflecting an average rate of growth. Mrs. Metz reminded Council that when the ban is lifted the dollar amount can be altered; that the purpose of this particular budget is only for the property tax rate. There was a brief discussion regarding the amount of the projected income• tax increase. There will be a third and final reading of the Ordinance at the next regularly scheduled Council meeting. Mr. Sutphen moved to remove from the table Resolution No. 12-90. Ms. Maurer seconded the motion. Vote - Mrs. King, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Strip, yes. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYT N LEGAL- BLANK CO. FORM NO. 10148 Held June 18, 1990 19 Page Five Resolution No. 12-90 - Resolution Agreeing to Change in Boundary Line Along North Side of Tuttle Crossing Boulevard West of Frantz Road. Third Reading. Mr. Hansley explained that this would be a minor 1.4 acre boundary adjustment to allow a stretch of highway to be totally within one jurisdiction - the City of Columbus, and not shared with Dublin and Franklin County facilitating maintenance and safety services. He also noted that the right-of-way in Franklin County will be annexed to Dublin. With regard to the issue of signage that had been discussed previously, Mr. Hansley said that staff had met with the City of Columbus staff and that they were in support of the position of Dublin's staff and that enforcement can be managed at staff level. Mr. Hansley also noted that the City of Columbus had installed the signalization at Tuttle Crossing Boulevard and Frantz Road. Vote on the Resolution - Mr. Strip, yes; Ms. Maurer, yes; Mr. Sutphen, yes Mayor Rozanski, yes; Mr. Amorose, yes; Mrs. King, yes. Resolution No. 20-90 - Resolution Regarding Statement of Services for Proposed Annexation of 733 Acres from Washington Township to City of Dubli . Third Reading. Mr. Hansley explained that this was merely a statuatory requirement that the City pass a listing of those services available to an area that had petitioned to be annexed to Dublin. He also recalled that the matter was initially referred to the Finance Committee to examine some financial implications and as well as land use implications (Land Use Committee) in the several months before the annexation request would appear before Council. Mrs. King said that she was hopeful that Council will have adopted an annexation policy in the near future so that the City will be able to give an early indication to petitioners as to whether or not Council will accept an annexation. Mr. Smith again said that the City is obligated under State law to send down to the commissioners, when a petition for annexation is filed, a list of those services available at the time the petition is filed. Mr. Hansley noted that Council had, as a 1991 goal, requested that staff begin working on policy statements regarding future annexations and that Mr. Foegler's staff will be working on that policy/analysis once the 1990 goals have been satisfied. A Land Use Committee meeting was tentatively scheduled for June 29, 1990. Vote on the REsolution - Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Strip, yes Mayor Rozanski, yes; Mr. Amorose, yes; Mrs. King, no. Ordinance No. SO-90 - Ordinance Amending the Table of Organization for the City of Dublin, and Declaring an Emergency. Second Reading. Mr. Harding requested since the were etting close to identifying the preferred candidate, ghat Counci~ consi~er passing the legislation as an emergency measure. Ms. Maurer moved to waive the three time reading rule and treat as an emer envy. Mr. Strip seconded the motion. Vote - Mr. Amorose, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Vote on the Ordinance - Mr. Sutphen, yes; Mr. Strip, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Amorose, yes. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYT N LEGAL BLANK CO.. FORM NO. 10148 Held June 18, 1990 19 Page Six Ordinance No. 51-90 - Ordinance Amending Section 2 ("Wage-Salary Structure Administration") of Ordinance No. 17-90 ("Compensation Plan"). Second Reading. Mr. Strip moved to waive the three time reading rule and treat as an emergency. mrs. King seconded the motion. Vote on the motion - Mrs. King, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Vote on the Ordinance - Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Strip, yes; Ms. Maurer, yes. Ordinance No. 53-90 - Ordinance for Change of Zoning on 51.387 Acres on the West Side of Wilcox Road, Approximately 1,000 Feet South of Rings Road. First Reading. Mr. Amorose introduced the Ordinance. Mr. Amorose moved to refer the Ordinance to the Planning and Zoning Commission. Mrs. King seconded the motion. Vote - Ms. Maurer, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mrs. King, yes; Mr. Strip, yes; Mayor Rozanski, yes. Ordinance No. 54-90 - Ordinance Repealing and Recodifying Section 703 of the Dublin Codified Ordinances. Alarm Systems. First Reading. Mr. Sutphen, introduced the Ordinance. Mr. Hansley said that the legislation specifically deals with problem areas that the City is having with the current alarm ordinance; that this Ordinance is basically a total rewrite of the present Code section. Lt. Geis reported that the Division of Police can get 12 to 15 false alarms on any given shift; that a false alarm in laymen's terms is when an alarm sounds, the police respond and there is no burglary occurring, noting that it is usually a mechanical defect in an alarm or an accidental activation by either a homeowner, neighbor, relative, employee, etc. There will be a second reading of the Ordinance at the regular Council meeting on July 2, 1990. Ordinance No. 55-90 - Ordinance Amending Ordinance No. 102-89 Regarding Regulation of Street Signage in the City of Dublin. First Reading. Mrs. King introduced the Ordinance. Ms. Brown explained that for enforcement purposes it was necessary to include specific PUD language and that it be required that all sub- divisions, not just Muirfield, be required to have reflective lettering on street Signage in 18 months. Mrs. King said that "the bottom line" is that if a subdivision chooses to keep is distinctive Signage that it has to have reflective lettering and breakaway posts. It was also noted that all new developments must include the standard street Signage and that such Signage must be in place prior to final acceptance of the development by the City. There will be a second reading of the Ordinance at the Council meeting on July 2, 1990. RECORD OF PROCEEDINGS Minutes Of Dublin city council Meeting Meeting DA LEGAL BLANK CO. FORM NO. 10148 Held June 18, 1990 19 Page Seven Other Report from Concord Township Board of Trustees Ms. Jan Antonoplos, a Concord Township Trustee and resident of Dublin/ Concord presented to Council a refined proposal, designed to assure the members of the Dublin City Council that Concord Township is able to provide the necessary services to protect all residents of Concord Township at less cost then is proposed by Washington Township. Mr. Tom Geer, Vice President of the Concord Township Civic Association, noted that should the Dublin/Muirfield portion of Concord Township be removed from the township that there will be a material increase in cost to the other residents of Concord .Township without any improvement in service. Mr. Geer acknowledged that the role of Dublin City Council in this matter is a bit difficult, but suggested that the role of Council is to provide the Concord Township Trustees with guidance on what it is that the City wants as far as providing services. Mr. Bill Uttley, a resident of Weybridge, remarked that the trustees had not been approached regarding an upgrade in services, and also said that he felt that the residents had been well served and that with the planned upgrade in services that the residents will be better served in the future. Ms. Jackie England reported a very recent, positive, personal experience with the services provided by the Concord Township Fire Department. Mayor Rozanski noted that Council had only received the report from the trustees this evening and that he felt that members of Council needed an opportunity to review and study the document prior to making any recommendations. Mr. Tony Trachevski, Assistant Fire Chief for Concord Township, said that the trustees would probably be asking the voters in November to approve a 3.3 mill levy for fire and emergency medical services. He said that with the funds they would be able to have six full-time people, two per shift, as well as a 40 hour daytime fire chief's position and one position 24 hours a day part-time. Mr. Trachevski also said that overtime hours had also been budgeted as well as a option to hire additional people to cover vacations, days off, etc. Mr. Strip requested that persons not erroneously refer to the merger vote of last year as a referendum on fire siervice; that fire service was a part of the merger issue but the voters were not voting on fire service. Mrs. King recalled her recent request of staff for a synopsis of alternatives and timelines as they relate to this issue. Mr. Hansley referred to a memorandum regarding the formulation of a paper township dated June 11, 1990. Ms. Maurer expressed a concern that staff was being asked to provide information on a great number of important issues, and said that she would prefer that Council not direct the staff to pursue the paper township issue until Council has finished with prioritizing the 1991 goals. She noted that she felt the issue before Council at the present time is whether or not to change the Washington Township boundaries. Ms. Maurer further stated that she appreciated the fact that the Dublin City Council was progressive and forward thinking, determining policy, but that she also felt that Council should not, at each meeting, address additional policies, creating additional projects for staff. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYi N LEGAL BLANK CO. FORM NO. 10148 Held June 18, 1990 19 Page Eight Mrs. King moved to delegate to the Public Safety Committee the issue to determine a policy and plan as to how the issue should be resolved, as wel as a timeline for same, assisting both townships in giving them a sense of direction. She also moved that the Public Safety Committee have a recommendation on whether or not the City should provide the same fire, emergency medical services protection for the entire City by the same group, with a time- line. Ms. Maurer seconded the motion. Discussion followed regarding millage and dollar amounts with regard to the millage request to voters by Washington Township. There was also discussion regarding the differences between an operating levy and a bond retirement levy. Mrs. King said that she had moved to send the issue to the Public Safety Committee, and for that committee to make a recommendation to Council on how to handle the issue of uniform fire protection to the City of Dublin as a whole on a long term basis, and to provide some kind of a timeline and a method of resolving the issue of whether or not Concord Township/Dublin should remain in Concord Township or should be moved to Washington Township for the purposes of fire and EMS protection. Mr. Strip seconded the motion. Ms. Maurer said that she would support the motion only if there is an understanding that the issue is not deferred to staff. Vote on the motion - Mr. Amorose, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Discussion Regarding Statement of Policy - Private Street to Public Stree Conversion. Mrs. King said that the Public Service Committee had met and made a recommendation to adopt a policy or legislation (whatever is required) to clarify the issue regarding the conversion of private streets to publi streets. She noted that the question became; what standards should a private street have to meet in order to be accepted as a public street. It was mentioned that the Mews condominium complex in Muirfield had requested that their street be dedicated to the City. The president of the condominium association, Ms. Clarke said, had met with she and the City Engineer to discuss the possibility of that street becoming a public street. Mrs. King reported that the recommendation of the Public Service Committe for consideration for accepting a private street as a public street is divided into three categories. Those categories with associated standard are as follows: 1. Platted but Unbuilt Street Right-of-way width Street width Curb and gutter Roadway typical section Pavement thickness and strength Building setback Sidewalk installation and placement. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYT N LEGAL BLANK GO. FORM NO. 10148 Held June 18, 1990 19 Page Nine 2. Street Built but no (or minimum) Development of Abutting Land Parcels As a minimum the following standards must be met through those areas in which development already exists: Street width Curb and gutter Pavement thickness and strength Sidewalk installation. 3. Street Built and All (or nearly all) Abutting Parcels are Developed As a minimum for acceptance as a public street, the following standards must be met: Street width Curb and gutter Pavement thickness and strength Sidewalk installation. Mr. Strip said that the condominium association had told him that they are willing, prior to dedication, to apply a new coat of blacktop to the street at a cost of approximately $20,000. Mr. Amorose, because the street is so narrow and there is parking on both sides, wondered how a snow plow or other maintenance equipment could operate effectively on that street, noting that parking would have to be restricted to one side of the street. Mrs. King commented that an option to be considered would be that the street remain a private street, noting that perhaps Council would be setting a precedent of circumventing the City's zoning standards. It was noted that there had been no formal application to Council to convert this street from private to public. There was discussion regarding policy statments having been made by Council which often are not followed with legislation, making those policies legal and binding. Mayor Rozanski requested that copies of the memorandum be distributed to all members of Council and that the issue be discussed at the next meetin of Council. Recommendation to Council from Public Service Committee Regarding Macbeth Drive Culvert. Mrs. King said that the recommendation of the Public Service Committee was as follows: to put in a second 66" culvert under Macbeth Drive immediately adjacent to the existing one and, at the same time, create an on-stream detention pond west of Sawmill Road and east of Kiplinger Pond, said pond being sized for a 10 year storm at current calculations. She noted that the cost of the project which would include both the pipe and the detention pond as well as land acquisition would be $370,000. Mrs. King also said that if additional detention should occur in Columbus and/or in Dublin it is possible that the 10 year detention pond could actually retain a storm of greater proportions, perhaps a 20 to 25 year storm. Mr. Shoup, consultant, said that approximately 72 acres would be required for the pond itself, that being an irregular shape and that perhaps if squared up 9 to 10 acres might be required. He said that the City would have to acquire the land or acquire easements to use the land. Mr. Shoup also said that there would be no actual structures/residences involved but that the back ends of lots, especially along Bright Road, would be involved. Mr. Smith said that acception Option 6, as recommended, would greatly alleviate the City's liability, noting that the existing dam could give way in a storm. RECORD OF PROCEEDINGS Minutes of Dublin city council Meeting Meeting DAYT N LEGAL BLANK CO. FORM NO. 10148 Held June 18, 1990 19 Page Ten Mr. Alexander, a resident of the area immediately west of the culvert, with the Billingsley Ditch going across his land said that with the second culvert it would double the water capacity coming through the culvert. Mrs. King asked Mr. Shoup to explain the effect of the water on down- stream residences as well as to why there is a continuing recommendation to some widening of the culvert, even with upstream retention. Mr. Shoup noted that at present the capacity of the 66" culvert (without surcharging [without water stacking up behind or to the east of Macbeth Drive is 175 cubic feet per second]). With surcharging the water goes to the north and around the driveways across the road and is around 220 cubic feet per second. Mr. Shoup said that it is the recommendation of his firm, as well as the firm who did the study 8 to 10 years ago that the culvert was grossly undersized and should be enlarged for the hydraulic opening. He also noted that as soon as the capacity of both the culvert and the retention pond are exceeded, estimated to be at a 10 year storm event, that there will again be a flooding situation. Mr. Shoup said that a two year storm would definitely flood the road, going over the road not at the culvert but just north of the culvert at the driveways. Mrs. King suggested, regarding the downstream effects of flooding, that perhaps the City might buy Mr. Armbruster's property and create a detention basin on that property. Mr. Alexander referred to the original study which reommended eliminating the horseshoe and he said that agreed. Mr. Shoup said that what Mr. Alexander said was true, and said that the best thing the City could do would be to improve the hydraulic opening underneath Macbeth; the second would be to provide some kind of retention and the third would be to improve the downstream hydraulic flow characteristics of the stream, which include not only eliminating the horseshoe but also the meandering nature of the stream (the bend). Mrs. King mentioned different perceptions of a clean river - to an engineer it is a straight channel, flat bottom, etc. but to a person such as a naturalist it means good water, a vegetated bank, a meandering stream that literally quiets the water because it slows it down. Mr. Sutphen moved to accept Option 6 - the construction of a second 66" culvert and a retention basin. Ms. Maurer seconded the motion. Mr. Strip noted that it is the policy of Council to solve this problem for a 10 year flood and this is a workable plan; that if the policy is a 25 year flood then it is workable only if Columbus joins in. Mr. Hansley noted that several days ago there was an article in the newspaper about Mayor Rinehart's recommended cuts to the City of Columbus's capital improvement funds and that one of the recommended cuts is the northwest drainage improvements. Mr. Smith said that he felt that the City should start somewhere, and that though it might not be the ultimate solution that the City needs to something so that the earthen dam does not break. It was noted that without the retention basin the second 66" culvert would be close to a two year storm. Mr. Foegler said that another question Council might want to address woul be whether for a few more dollars the City could drastically increase the capacity of the system, and that the answer would be no, that it would require massive improvements. RECORD OF PROCEEDINGS 1Vlinutes Of Dublin City Council Meeting Meeting AYT N E AL BLANK CO. FORM NO. 10148 Heli June 18, 1990 19 Page Eleven Mr. Shoup agreed that it would take a great deal of excavation to increase retention in the area and also said that the two culverts would handle a two year storm, but that with the retention pond the two culverts will be able to handle a ten year storm. Vote on the motion to accept the recommendation of the Public Safety Committee - Mr. Sutphen, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes; Mayor Rozanski, yes. Mr. Sutphen again said that he wanted the culvert and retention to be put in at the same time. Comments from Staff Lt. Geis 1. With regard to the alarm ordinance said that it will not address' the apathy situation of the officers with regard to false alarms, but will go a long way towards addressing the frustration of the officers on the street who have to deal with false alarms on a daily basis. Mr. Foegler 1. Noted that Ms. Kurtz had had discussions with Mrs. Catherin Headlee regarding the problem of weeds on vacant lots. 2. The Dublin Chamber of Commerce has asked staff to provide a program for their membership on June 26, 1990 at 8:00 A.M. at the Performing Arts Center, said program dealing with the sewer connection ban and related issues. Representatives of the EPA and Mr. Ray Lorello of the City of Columbus have also been invited to the meeting. Ms. Jordan 1. The summer recreation programs started on this date. The Kidszone program has added a third site at Griffith Thomas Elementary School. 2. Noted that pertinent information has been provided to Council members regarding meets and the process with regard to the proposed community center. 3. Still need a Grand Marshall for the 4th of July Parade. Mr. Harding 1. Have scheduled the second annual new employees reception for June 27, 1990 from 12:00 noon to 2:00 P.M. Chief Bostic 1. Requested that any Council member with a question regarding false alarms give him a call. Council Roundtable Discussion Mr. Strip 1. The Finance Committee along with the Finance Director and the Tax Administrator will be meeting soon to discuss the corporate tax situation. Ms. Maurer 1. The Goal Setting Committee sponsored a reception for members of the boards, commissions and committees, explaining the Council goal setting process, on Thursday, June 14, 1990. RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting Meeting DAYT N LEGAL BLANK CO. FORM NO. 10148 Held June 18, 1990 19 Page Twelve Mr. Amorose 1. Regretfully informed those present that he would be resigning his position as Council representative to the Planning and Zoning Commission, a position he has held for many years. Mrs. King 1. Commended Mr. Amorose for his hard work on the Planning and Zoning Commission. 2. Said she would be vacationing for a week or so. 3. Noted to Senator Gray that 12 years ago it was stated that state- wide standards for urban storm water retention were needed, and obviously still are needed today and urged him to revisit that issue. Senator Gray noted that opposition comes from other mayors. Mrs. King said that she felt that it was really a matter of consumer protection. 4. Requested that Council members review a proposed piece of legisla- tion (H.B. 865), said legislation being proposed by Representative William Schuck, and requested that staff provide Council with a recommendation. 5. The results of the survey, the Bright Road waterline questionnaire, are available, the results being that the people in Phase 1 favor moving ahead while those who reside in the Phase 2 area do not favor moving ahead. Siad that the Public Service Committee had recommended that before proceeding with any action that staff go back and recalculate the cos to the Phase 1 owners, said information to also include the current tap fees. The survey also recommended that persons be assessed by front footage, and it was recommended to staff that when recalculating the cost that it would be based on the three same scenarios. She also said that they want to make it clear to residents that the residents would have to pay the assessment, even though it could be spread out over 20 years, but that the choice to tap in would be optional. Mr. Sutphen 1. Noted that he had received three different invitations from the Dublin Arts Council regarding the Leatherlips dedication, commenting that it was not a very prudent use of money. Mr. Hansley suggested that it may have happened because Mr. Sutphen could have been on three different computer lists - member of Council community leader and resident. Mayor Rozanski 1. Remarked about the letter from a couple from Tampa, Florida who were visiting in Dublin and received excellent care from the Washington Township paramedics following an accident. 2. Said that he had heard nothing but favorable comments during the past weekend on the Avery Park during the Jarosi Soccer Tournament. Also thank the paramedics of the Washington Township Fire Department for their professional care as regarding injuries, etc. during said tournament. Mr. Amorose moved to adjourn to Executive Session at 10:50 P.M. Mr. Sutphen seconded the motion. Vote - Mr. Strip, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mr. Sutphen, yes Mrs. King, yes; Mayor Rozanski, yes. ~~~~!i `~~la ~ C.~ ~~~_n.1 _ ~ Z~ or - Press ng Officer Clerk of Co ncil