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HomeMy WebLinkAboutCouncil Minutes 03-08-2010RECORD OF PROCEEDINGS Minutes of _ DublirLCity_C . Meetine March 8, 2010 Mayor Lecklider called the Monday, March 8, 2010 Regular Meeting of Dublin City Council to order at 7:35 p.m. at the Dublin Municipal Building. ROLL CALL Present were Mayor Lecklider, Mrs. Boring, Ms. Chinnici - Zuercher, Mr. Gerber, Mr. Keenan, and Mr. Reiner. Vice Mayor Salay was absent (excused). Staff members present were Mr. Foegler, Ms. Grigsby, Mr. Smith, Chief Epperson, Mr. McDaniel, Mr. Harding, Mr. Hammersmith, Mr. Burns, Ms. Oft, Ms. Puskarcik, Mr. Hahn, Ms. Crandall, Mr. Tyler, Mr. Langworthy, Mr. Earman, Mr. Thurman, Ms. Adkins, Ms. Martin, Ms. Husak, and Ms. Colley. PLEDGE OF ALLEGIANCE Mr. Gerber led the Pledge of Allegiance. APPROVAL OF MINUTES Approval of the minutes was postponed until the March 22 meeting. PROCLAMATION Dublin Business Appreciation Day —Wednesday, March 17, 2010 Mayor Lecklider presented a proclamation in recognition of Dublin Business Appreciation Day to Dick Mandrell, Executive Vice President of Perio, Inc., headquartered in Dublin. Mr. McDaniel noted that the City recently entered into an economic development agreement with Perio, Inc. and the Planning and Zoning Commission has approved the proposed renovation of Perio's existing building. He added that this is the third year that the City has celebrated Dublin Business Appreciation Day on St. Patrick's Day. On behalf of Perio, Inc. Mr. Mandrel[ thanked Council for the economic development incentives recently authorized. He provided a brief history of Perio, Inc. and noted that they will expand their offices on Wilcox Road to add 17 new jobs over the next five years. He thanked City Council for all of their support. CORRESPONDENCE There was no correspondence requiring Council action. CITIZEN COMMENTS There were no comments from citizens. AGENDA MODIFICATION Mayor Lecklider moved to modify the agenda to hear the presentation from the Bicycle Advisory Task Force at this time. Mr. Keenan seconded the motion. Vote on the motion: Mr. Keenan, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Ms. Chinnici- Zuercher, yes; Mrs. Boring, yes; Mr. Reiner, yes. Tom Merritt, Chairperson, Bicycle Advisory Task Force acknowledged the members of the Task Force present at the meeting. Over several months of meetings, the Task Force has reviewed what other communities in Ohio and across the country are doing in regard to bicycle transportation. The Task Force is comprised of representatives of various segments of the community, including businesses, residents, retired people, and students. The group is robust and provides great opportunities for citizen input in developing public policy. In their meetings, they have reviewed the Community Plan, the Parks & Recreation Master Plan, and materials from the League of American Bicyclists. The League has assembled the five "E's" of engineering, education, encouragement, enforcement and evaluation — and these have been used to structure their ideas and provide a framework for the work plan provided to Council tonight. He noted that their recommendations will be proposed with the considerations of costs, safety, practicality, and what is beneficial to the general welfare of the community. They will work within practical constraints in developing their recommendations by means of the work plan. Input is being gathered during their meetings, and their focus is on the recreational users as well as the commuting bicyclists. They have learned that cycling has a major impact on RECORD OF PROCEEDINGS Minutes of Dublin City Cou ncil Meeting March 8, 2010 Page 2 how the community is viewed and in how businesses make decisions about where to locate. It also helps businesses in retaining and attracting the young workforce. The bike initiatives will blend well with the long -term goals of the community and will provide health benefits to the community as well. In addition, there may be opportunities for various bike - related events that will attract visitors to the community. He summarized that the Task Force has identified some short-term and long -term initiatives, which are presented in the work plan outlined in the "5 E's" format. They are requesting Council's support of continuing with their work plan, and with this endorsement will work toward bringing more solid recommendations to Council in a couple of months. He thanked Council for this opportunity, and asked Task Force member Jeff Stephens to address Council regarding the benefits of a bike - friendly community. Biking a bicycle advocacy organization. He chairs the Columbus Transportation and Pedestrian Commission, which advises their Public Service Department and City Council. He is also a member of the League of American Bicyclists as well as the Alliance for Biking and Walking. He will attend a national summit tomorrow in Washington and will visit with the congressional delegation. He noted that world -class cities have other ways to move people versus the single -use automobile. Robust accommodation for bicycle use contributes to the health, environmental sustainability and economic competitiveness of cities. Complete streets and bicycle - friendly accommodations lead to livable communities, which leads to the attraction and retention of new workers and knowledge -based workers, which furthers economic development. The League of American Bicyclists designates communities around the country as bicycle friendly. There are over 100 listings, and Columbus was the first city in Ohio to receive the bronze designation, based primarily on its planning efforts for the future. He desires that Dublin be the first city in Ohio to achieve the gold designation in this ranking. He noted that Consider Biking drafted a letter and submitted it to the Columbus Chamber of Commerce and the Columbus Partnership in late December, signed by 22 significant corporate leaders in Columbus, supporting investments in cycling to improve the health of employees, for economic development, and to make the Columbus community more livable. He provided additional details regarding studies being done across the country about cycling. The Columbus Foundation recently committed to invest funding in the next few years to encourage people to ride bikes to and from work and for everyday transportation. He urged Council to support the work of the Task Force and to consider investing in the recommendations brought forward in the coming months by the Task Force. Mayor Lecklider invited comments from Council Mr. Keenan noted that Boulder, Colorado was one of three cities receiving the platinum designation in the bicycle - friendly rankings. Perhaps contacting Ms. Brautigam, City Manager and former Dublin City Manager for information would be helpful. Mr. Stephens noted that Boulder has earned this designation in just ten years. Dublin can do the same with a handful of further investments to support cyclists on the roadway, together with education and encouragement. Ms. Chinnici - Zuercher thanked Mr. Merritt for his report and the Task Force's work to date. In regard to his statement about costs and practicality, she is somewhat concerned with imposing such a limitation on the parameters at the outset. Dublin is already far advanced, and moving to the top level will require even more creativity. From her perspective, she supports being practical, but not allowing that to be a hindrance to the ultimate recommendations of the Task Force. Mrs. Boring agreed, adding that the Task Force should not limit themselves in terms of parameters. Safety is a paramount concern, of course, but there is a need to "stretch" and push the limits in looking at the long -term plan. Mr. Merritt responded that with any public improvements, there are associated costs. He emphasized that the Task Force is cognizant of costs, but does not believe this will hinder their recommendations for improvement of cycling in Dublin. RECORD OF PROCEEDINGS Minutes of Dublin City Council MeetinP March 8, 2010 Page 3 Mr. Reiner, Task Force Member stated that the group may soon bring forward low cost or minor cost items. Dublin has a significant investment already in bike trails and is one of the most progressive cities in this regard. What is needed now is to tie together some planning efforts. More work is needed to educate youth on using bicycles to commute to school and laying out routes for them to travel safely. This movement aligns with the Healthy Dublin initiative and will help attract young workers to the Dublin businesses. In addition, activities to generate more hotel -motel tax with competitive cycling events for all ages will be considered. These competitions will spark interest in cycling among young people in Dublin. The City has an abundance of parkland, which can be utilized for such events, providing both entertainment and generating revenues. The Task Force is working on multiple facets of these issues, and all of the members are very engaged in this work. He thanked Council for the excellent group they have appointed to the Task Force, which has made the work interesting and productive. Mr. Reiner moved for approval of continued support of the work plan proposed by the Task Force. Mr. Gerber seconded the motion. Mayor Lecklider thanked Mr. Merritt and Mr. Stephens for their excellent presentations. He is impressed with the amount of work accomplished by the Task Force in such a short time, which speaks to the quality and enthusiasm of the members. He believes their work will bring not only recognition, but great benefit to the community. Vote on the motion: Mr. Keenan, yes; Mayor Lecklider, yes; Mr. Gerber, yes; Ms. Chinnici- Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes. Mr. Merritt thanked City staff members who have worked with the Task Force and dedicated their time as well. LEGISLATION SECOND READING /PUBLIC HEARING - ORDINANCES Ordinance 12 -10 Amending Section 52.03 ( "Water Wells ") of the Codified Ordinances of the City of Dublin, Ohio. Mr. Hammersmith stated that Council had questions on February 22 regarding the language of the amendments. He clarified that Engineering will be reviewing all requests for new water wells, including geothermal wells that return water to the aquifer and any potential contaminants. A data base will be maintained with this information for reference in investigating any future complaints. In terms of permitting of residential wells, Franklin County Board of Health regulates residential wells and must approve the water quality of the well before occupancy of the house is granted. There is no required annual inspection, but the County strongly suggests the homeowner have the well monitored once each year for bacteria and nitrates. FCBH will perform this inspection for a nominal $30 charge. They will respond on a complaint basis regarding well issues. The private commercial wells that provide a public water source to a business are under the jurisdiction of the Ohio EPA. Annual testing is required for those wells and the Ohio EPA monitors for compliance. Staff recommends approval of the amendments to the Code. He added that there are other agencies considering the issue of geothermal wells and there may be suggestions for new Code requirements at a later date. Mr. Keenan thanked staff for the follow -up report. Mr. Reiner asked if Dublin's Code addresses cisterns used to collect rainwater. In view of the sustainability discussions, this would provide a water source for lawn watering and various other uses. Mr. Hammersmith responded that the Code does not address this, but staff is monitoring the discussions in Columbus and Grandview on the topic. Mr. Reiner suggested that Dublin investigate this, as it will be a relatively clean and environmentally sound source of water. It would be important to address the rain barrel issue quickly, as many people are now purchasing them and plan to use them. RECORD OF PROCEEDINGS Minutes of Dublin City C ouncil Meeting March 8, 2010 Page 4 Mr. Keenan added that the Dispatch had extensive coverage of this topic in a recent edition. This would be a perfect complement to sustainability efforts. Vote on the Ordinance: Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, yes; Ms. Chinnici- Zuercher, yes; Mr. Gerber, yes; Mayor Lecklider, yes. INTRODUCTION /FIRST READING — ORDINANCES Ordinance 13 -10 Petitioning the Board of County Commissioners of Union County, Ohio to Adjust the Boundary Lines of Jerome Township so as to Exclude That Territory Which, as a Result of Annexation, Now Lies within the Corporate Boundaries of the City of Dublin, and Declaring an Emergency. (Kevin and Jocelyn Mullins Annexation of 5.66+/ - Acres - Ordinance 01 -10) Mr. Gerber introduced the ordinance. Mr. Smith stated that this action allows the City to petition for adjustment of the township boundary from Jerome Township to Washington Township, following the City's recent annexation of this land. The reparations agreement has been executed by the property owner. Staff is requesting Council dispense with the public hearing and pass this as an emergency in order to move forward with the petition. Jerome Township is aware of this pending action. Mr. Gerber moved to dispense with the public hearing and treat this as emergency legislation. Mr. Keenan seconded the motion. Vote on the motion: Mayor Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, yes; Ms. Chinnici - Zuercher, yes; Mr. Gerber, yes. Vote on the Ordinance: Mrs. Boring, yes; Mr. Gerber, yes; Mayor Lecklider, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes. INTRODUCTION /PUBLIC HEARING - RESOLUTIONS Resolution 18 -10 Authorizing the City Manager to Execute an Easement with American Electric Power (AEP) for Installation of Electric Service for the Darree Fields Elevated Water Tank. Mr. Gerber introduced the resolution. Mr. Hammersmith stated that this 10 -foot easement has been requested by AEP to serve the new water storage tank at Darree Fields. The line will be installed this month. Staff recommends approval of the resolution. Mr. Keenan asked if this water storage tank is similar to the Blazer Parkway tower. Mr. Hammersmith responded that it is the same size and configuration. Mr. Keenan asked if the storage space under the tank can be used, similar to the Blazer tank. Mr. Hammersmith responded that the storage space will be utilized as an expanded maintenance area for Parks, and will be separate from the areas needed to service the water system. A geothermal heating system has been installed for the storage area. Mr. Keenan noted that there was an issue with the Blazer tank related to egress, which complicated the issuance of the occupancy permit and resulted in extra costs. Mr. Hammersmith responded that this has been addressed, based on the lessons learned with the Blazer tank. Vote on the Resolution: Mr. Gerber, yes; Mayor Lecklider, yes; Ms. Chinnici - Zuercher, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes. Resolution 19 -10 Accepting the Lowest/Best Bid for the Dublin Police Impound Lot. Mr. Gerber introduced the resolution. Mr. Burns stated that bids were opened on February 10 for this project that will provide a 50 x 70 foot steel building in the southeast corner of the fleet and maintenance facility. This building will be used by Police to secure and storage large evidence, generally RECORD OF PROCEEDINGS Minutes of Dubli City Council Meeting March 8, 2010 Page 5 vehicles that have been involved in crime or serious traffic accidents. In addition, some asphalt work and fencing is included, as well as landscaping on the mound between the rear of the building and the residences of the nearby subdivision. Thirteen bids were received and Janco, LLC was the lowest bid. Staff recommends approval of this bid. Ms. Chinnici - Zuercher noted that, based on the photos, this will likely be an improvement to the view from the Tuswell neighborhood. She encouraged staff to ensure that the landscaping is installed as early as possible. Mayor Lecklider asked if the landscaping will be installed on City property, and if the City will maintain it. Mr. Burns responded affirmatively. Vote on the Resolution: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Gerber, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Mayor Lecklider, yes. Resolution 20 -10 Accepting the Best Bid for Cosgray Land Rental. Mr. Gerber introduced the resolution. Mr. Hahn stated this allows a one -year lease agreement with William and Robert Thomas to farm the City -owned property adjacent to Darree Fields. In this case, the highest bid is the best bid and staff is recommending approval. Vote on the Resolution: Mr. Gerber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Keenan, yes; Mayor Lecklider, yes; Ms. Chinnici - Zuercher, yes. Resolution 21 -10 Accepting the Lowest/Best Bid for the 2010 Sidewalk Maintenance Program. Mr. Gerber introduced the resolution. Mr. Hammersmith stated that the Engineer's estimate for this project was $115,000 and nine bids were received. He reviewed the locations of the proposed work, as outlined in the staff report. There is an economy of scale factor results in clustering of some of the work. Residents are notified through door hangers, personal interaction with inspectors and through the web site. The repairs are generally needed due to tree roots heaving up the sidewalk. Engineering works with Forestry staff to save trees wherever possible. Trimming of the canopy and root pruning are done to prevent sidewalk impacts. Staff is not recommending the lowest bidder, based upon review of the bid and contact with the references. Staff believes that the low bidder did not have the scope of experience to address the complexity of the project. The sidewalk program involves root pruning, tree removal, and interaction with citizens on restoration work. Staff is therefore recommending the second lowest bidder, whose bid is $99,421.19. The City has had prior favorable experience with Newcomer Concrete Services in past years. Mayor Lecklider asked if this program is done in conjunction with the street maintenance program. Mr. Hammersmith responded that it is not; it is a separate program and bid separately. Many years ago, the two programs were combined. Since the time the City embarked on a formal and City- funded sidewalk repair program, it has been done as a separate project. Mayor Lecklider asked how the determinations are made of which sidewalks to repair. Mr. Hammersmith responded that the sidewalks with the most severe deflection are repaired as a priority. The scope of the project is defined by the budget constraints. The three to four -inch deflections in some areas have been addressed in the program. Mr. Keenan recalls that the City set the parameters for the repairs several years ago. He pointed out that Dublin is one of the few public entities that pays for these repairs; residents pay these costs in other cities. RECORD OF PROCEEDINGS Minutes of Dublin City Co uncil Meeting March 8, 2010 Page 6 Mayor Lecklider noted that some of the areas on the list are relatively new, such as Sheffield Place. He asked what the need for this repair work suggests to the staff. Mr. Hammersmith responded that it is a function of the width of the tree lawn, the species of tree and where the roots impact the sidewalk. A four foot versus a seven -foot tree lawn makes a major difference in the sidewalk impacts. Mayor Lecklider noted that both of these issues are being addressed in future development plans. Mr. Hammersmith added that there are also some issues with the installation of water services that impacted the sidewalks. Mr. Reiner asked if Forestry staff is rewriting the street tree requirements. Mr. Hammersmith responded that they are refining their practices and working with Engineering staff, based on experiences. Mr. Reiner stated that he would expect that a revised list of street trees will be devised that are not high rooting, raising the concrete. Much of the problem related to the clay and the fact that the trees are not planted in a top soil base. Mr. Hammersmith stated that placement of the tree — tree lawn versus the back side of the sidewalk — is another factor. Mayor Lecklider noted that the memo indicates that no trees will be removed as a result of the City's sidewalk replacement. Is this correct? Mr. Hammersmith responded that this is always the intent, but there are situations where so much of the root mass is removed that the tree is not structurally sound in high winds. Staff makes every effort to avoid tree removal with the program. Mayor Lecklider stated that this brings up some issues related to notification: (1) the fact that the sidewalk replacement is scheduled; and (2) if staff determines a tree must be removed, how that is communicated. Mr. Hammersmith stated that staff works with Forestry, talking directly to the resident about the situation and the planned action. Ms. Chinn ici-Zuercher recalls that there was a citizen in the past couple of years who was extremely upset with a tree removed under this program. It is important to make every effort to talk to the residents versus putting a notice on the door or in the mail. Mr. Hammersmith responded that staffs preference is to make personal contact, leaving a contact name — the onsite inspector -- on the door hanger. He acknowledged that in the past, there were some very severe situations that required tree removal. Vote on the Resolution: Ms. Chinnici - Zuercher, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mayor Lecklider, yes; Mr. Keenan, yes; Mr. Gerber, yes. STAFF COMMENTS • Historic Dublin Wayfinding Ms. Ott reported that a summary of the progress on the wayfinding project was provided in the packet. In addition, she has information to share regarding the design process underway since the ARB selected the preferred concept in May of 2009. Staff hopes to return to the April 12`" Council meeting with a recommended design, including final cost estimates for Council's consideration and approval. She shared the recent iterations of the design, noting that the cost information is not finalized at this time. • Two concepts were provided in February 2009 to Council, as developed by Intercom, the project consultant. Based on feedback, it was clear there was need for additional design work to address the number of colors, scale, and compatibility with the District. • Staff developed four other concepts, which accompanied these two concepts and were all forwarded to ARB. (She reviewed the various concepts.) Ultimately, ARB selected two concepts, A and C for further refinement. ARB then recommended Concept C with some conditions. Since that time, staff has been addressing the refinements and related fabrication issues. • The signs would be installed along Bridge and High Streets at key turning points for entrance into municipal parking lots. A mast arm sign would be placed, heading both east and west at the intersection of Bridge and High to direct people to public parking north and south on High Street. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting March 8, 2010 Page 7 • Adding identifiers along side streets, including North Street, Franklin Street and Darby Street will help indicate locations of public parking and entrances of municipal lots. • Another key component of the first phase of the wayfinding project is information kiosks. They are still under design, and will assist those in parking lots to identify their destination in the District. The fabrications issues have presented many challenges, and the solar technology for lighting the signs has not worked well. Staff has now returned to a more traditional look for the sign, if it is to be lit with a gooseneck fixture. • There has been significant discussion regarding the logo portion of the project. She shared three versions of the logos reviewed by ARB. They felt it was important to keep the overall colors in the palette at three or less, and so staff has worked on a two color logo to be used on the pedestrian -scale components of the project as well as for some of the auto - oriented components. She shared the design as a two- dimensional application, with potentially a cast bronze pole medallion. • Staff has also worked on the sign location plan. She will forward the slides associated with tonight's presentation to Council. Approximately 20 locations throughout the District have been identified where some type of signage with various messaging is needed. This would require 28 -30 two -faced signs throughout the District. • In the next 30 days, costs and locations for the signs will be finalized. Staff will have a complete count of where the various recommended sign types would be located as well as the costs for implementation of this phase. • There is $50,000 programmed in the CIP to fund the project. She offered to respond to questions. Ms. Chinnici - Zuercher commented that the memo indicates that two of the considerations were the ability to produce and maintain a majority of the signs in house and the ability to minimize the need for fabrication of custom parts. However, it seems that these two considerations have less than high priority for ARB, and now the signs being considered would require fabrication by an outside vendor. She recalls that these two considerations were very critical, in view of the ever - changing District and development underway, which would result in frequent need for signage changes. Producing the signage in house was an important consideration in terms of costs. She is concerned with the plan for a special medallion with this signage. The real need is for directional signage produced in house in a cost effective manner. She asked Ms. Ott to comment on what happened to these criteria during the process. Ms. Ott responded that those criteria have been maintained in the project as it moved forward. In terms of custom parts, this has been minimized by a plan to order them in mass quantities. The exceptions are the logo itself and the ability to produce an industrial sticker or a caste piece in house, using the existing equipment. The other piece that cannot be produced in house is the sign face, as it is not a standard shape with the circle as a separate component. The remaining components are items that can be purchased from suppliers. In addition, staff considered the maintenance issues — ensuring that the signs are designed such that the City's in house staff can use City equipment to install them and to remove them. There is some initial cost for some signage which must be ordered from outside sources, but the pricing seems competitive. To do the signage completely in house would require removal of the logo and reconsideration of the sign shape. Ms. Chinnici - Zuercher asked if it is necessary to have the sign shape and logo in all locations, or if it could be used in some key locations in the District. Ms. Ott responded that the "P" in a circle is an international design for parking, so there is a need to maintain this message for the visitors. Regarding the use of the logo, it is completely optional. Staff can advance the auto - oriented phase of the project without use of the logo. Ms. Chinnici - Zuercher asked about whether key locations can be identified for use of the logo sign. Ms. Ott responded that, currently, the logo is incorporated in the entry signs for parking lots and at the kiosks, which would result in 8 -10 locations. Ms. Chinnici - Zuercher stated that the remainder of the signs could then be done in house, without the logo. Ms. Ott responded that the bigger issues arise with the pedestrian component and how to incorporate a theme that is identifiable. Ms. Chinnici - Zuercher stated that these are universal "P" signs, so what about these would not be standard signs? RECORD OF PROCEEDINGS Minutes of I)uNon Cuty (ounnil Meeting March 8. 2010 = Ms. Ott responded that the upper half of the circle is incorporated into the shape of the sign — it is not stand alone. Staff discussed with ARB the concept of having a lollipop sign — the name sign with the "P" above it. ARB felt it was more appropriate to incorporate it into the sign face. Mrs. Boring asked for the cost differential, and whether Council has been shown any samples of the variations, which were provided to ARB. Ms. Ott responded that these options were included in the earlier concept work and she can provide that to Council. Mrs. Boring asked why the "P° cannot be mounted on a square sign with a bolt. Ms. Ott responded that the signs are not flat sheets, but wrap around a 2 -1/2 inch pole in a box design. Staff will have a prototype developed for this. This sign design distinguishes them as part of the wayfinding system. Another challenge in the District is the existing regulatory and business signage. The wayfinding signs must be compatible, yet must be distinctive. Doing this in a subtle way has been an important aspect of the design process. Mrs. Boring asked if Council has previously been given information about a box -type design for signage. Depending upon future development, the signs may need to be relocated. She is disappointed the signage cannot be manufactured in house. Ms. Ott responded that staff strived for this, but felt that the design should not be limited to in house capabilities. Mrs. Boring stated that perhaps the signage that can be manufactured in house should be provided to Council for consideration. Mr. Reiner stated that the in house signage capabilities are for a flat sign with a painted surface. Wrapping the signs on the post is more architecturally interesting and elegant. Perhaps staff could bring back some options for flat signs, along with what is being proposed. He does appreciate all of the work that went into this project to date. Ms. Ott responded that staff plans to return on April 12 with the prototype sign as well as designs that are fully developed for Council's consideration before moving forward. Mrs. Boring clarified that what has been requested is the prototype and the flat signage so that Council can view both. Mr. Reiner clarified that Council also wants to have the cost of the standard bolted sign and the upgraded sign. Ms. Ott responded that staff will provide this. Mr. Keenan stated that Council has previously reviewed proposals for alternative on- street parking in the District. He wants to ensure that the placement of these wayfinding signs will not result in banging car doors into the signage when exiting vehicles. He likes the logo as shown, and believes that if the price differential is not significant, there is no reason to choose a flat sign with bolts versus the prototype suggested. Mr. Reiner agreed that Council needs this information before making a final decision. Mr. Gerber agreed with Mr. Keenan and Mr. Reiner. The City has waited a long time for this wayfinding project, and based on all of this discussion, it is possible that the signage may not be installed yet this year. His concern is with timing, and the signage is needed now. Mayor Lecklider stated that he likes the logo, and agrees it is distinctive. In light of the concerns expressed tonight, is what is being shown tonight within the approved budget? Ms. Ott responded that she believes the proposal is within budget. The two cost variables are the cast bronze medallions, if recommended versus the industrial sticker. The other item is the pricing on the kiosks and the related issue of providing electric service to them, as the utility line must be buried. Ms. Chinnici - Zuercher commented that there is an option in the staff memo for temporary wayfinding signage to be installed at a cost of $1,400. Ms. Ott responded that staff can certainly install these temporary signs, if Council desires. RECORD OF PROCEEDINGS Minutes of D ublin City Co uncil Meeting March 8, 2010 Page 9 Ms. Chinnici - Zuercher stated that the original timeframe for the wayfinding project installation was the end of summer, and there is a need to have signage in place for the summer season. That was why she requested an update on the project and why staff is now offering an option of temporary signage. Ms. Ott responded that staff is not recommending the temporary signage, but rather providing this as an option to Council. Mrs. Boring asked for the timeframe required to install the temporary signage. Ms. Ott responded that, weather permitting, it will require approximately two weeks to install seven signs of the old style in the locations identified at a cost of $1,400. Mayor Lecklider asked for the estimated timeframe for the permanent wayfinding signage, if Council moves forward with the project on April 12. Ms. Ott responded that it is estimated as late summer. Ms. Chin nici-Zuercher moved to direct staff to install the seven temporary signs at a cost of $1,400 in the District, as outlined in the memo. Mr. Gerber seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Chinnici - Zuercher, yes; Mr. Gerber, yes; Mayor Lecklider, yes. • Intelligent Communities Forum Visit Mr. McDaniel distributed a report about the Intelligent Communities Forum, a New York - based think tank that studies the economic and social development of the 21" Century community. They are the sponsor of the Intelligent Community Awards Program, and this year Dublin was named as a Top 7 Intelligent Community. The report also details the recent site visit from Lou Zacharilla, the co- founder of the Intelligent Communities Forum; the process for the naming of the top Intelligent Community award winner; the guidelines for the on -site evaluation; and the itinerary followed in Dublin. Also included in the report are examples of how this recognition will be used in economic development efforts for Dublin. He shared a videotape that explains the Intelligent Community Forum and announces the winners of the Smart 7 awards. Mr. McDaniel summarized that staff is very proud of this recognition and thanked City Council and the City Manager for their support of the effort. It will enable Dublin to leverage its broadband investment for the future. He thanked the Council Members who were able to attend the meetings with Mr. Zacharilla. COUNCIL COMMITTEE REPORTS /COUNCIL ROUNDTABLE Ms. Chinnici - Zuercher 1. Noted that she asked the Clerk to copy for Council the materials recently received from MORPC regarding Stimulus II funding. If Council has any feedback, she asked that it be provided to the City Manager or to her by Wednesday so that it can be shared at the Thursday MORPC Board meeting. 2. Congratulated Mr. McDaniel on the Intelligent Community Forum ranking. She appreciated the invitation to the dinner meeting with Mr. Zacharilla. She has heard feedback from others who participated and how pleased they were to be able to promote the City in this forum. This exercise helps everyone to understand how well Dublin competes and is ranked on a global level. Congratulations also to the previous leadership of the City who supported the initial investment in broadband, which brought the City to where it is today in these rankings. 3. Reported that she recently had the opportunity to administer the oath of office to a newly appointed member of the Board of Zoning Appeals. She stayed for the meeting and listened to the cases. It reminded her of the importance of Council giving regular feedback about how the appointees actually function in the Board meeting environment, which may require observing meetings. It provides an opportunity to see another dimension of the boards and the individuals serving on them. She suggests Council consider undertaking such visits on a regular basis in the future. Mrs. Boring RECORD OF PROCEEDINGS Minutes of Dublin City Council March 8, 2010 Page 10 1. Stated that Wednesday, March 17 has been declared as Dublin Business Appreciation Day, but the activities will occur on Tuesday, March 16. Is this correct? Mr. McDaniel confirmed that is correct. 2. Complimented staff for the Police response in regard to parking issues at the Columbus State Dublin campus during a recent event. The Police responded quickly to the call for service and contacted the resident to follow up within a day. This action is another example of why residents give the City such excellent ratings in the community survey. 3. Thanked Mr. McDaniel for his foresight and insistence that the City move forward with the broadband initiative many years ago. He has continued to work to identify other ways to bring more economic development to Dublin. Mayor Lecklider: 1. Commented in regard to the Intelligent Community Award that Dublin doesn't often enough pause and celebrate such achievements. For a community of 41,000 people, being in the Top 7 and in the company of the other six esteemed finalists from around the world is very impressive. There is good reason to celebrate, and thanks to staff for all of their efforts in this endeavor. 2. Noted that board and commission interviews are scheduled on both April 6 and April 7. Will two evenings be necessary to complete the interviews? The Clerk responded that the plan was to provide an option to candidates, but she will work to schedule them all on a single night — whichever night works best overall for the candidates who apply. 3. Commented that he had an outstanding experience at Dublin Business Appreciation Day last year, and urged everyone to participate if possible this year. 4. Noted that Mr. Hahn had asked for feedback about the lighting on the Dublin Veterans Project sign. Mr. Gerber stated that he viewed the area and believes the modified lighting is acceptable. Other Council Members indicated they had not had a chance to view it, and Mr. Hahn agreed to leave the temporary lighting in place through the coming weekend. It is designed to light the sign for those traveling northbound on Dublin Road from the Historic District. Mr. Hahn added that the original lighting provided uniform bright lighting for the sign. What is now in place are lower light level lamps, directed upward. It provides more shadow on the engraved letters on the sign. Mayor Lecklider noted that his perception is that in driving northbound, the additional lights create shadows but do not make the lettering on the sign easier to read. He could not read the word "park" until he was 10 -20 feet from the sign. Mr. Gerber stated that there is definitely less lighting, but it seems to highlight the lettering much better. He did not have a problem discerning the lettering on the sign. Mr. Hahn stated that staff will leave the temporary lights in place through the weekend and asked that Council Members drive by on Dublin Road northbound to view the lighted sign. ADJOURNMENT TO EXECUTIVE SESSION Mayor Lecklider moved to adjourn to executive session at 9:25 p.m. for discussion of legal and land acquisition matters. Mr. Reiner seconded the motion. Vote on the motion: Mr. Gerber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Lecklider, yes; Mr. Keenan, yes; Ms. Chinnici - Zuercher, yes. The meeting was reconvened at 10:35 p.m. and formally adjourned. lL - 22 � Mayor— siding Officer Clerk of Council