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HomeMy WebLinkAbout02/17/1992 Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON LEGAl BLANK CO FORM NO. 10148 Held Fehmary 17, 1 QQ2 19 The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Ian Rozanski at 7:35 p.m. on Monday, February 17, 1992 and Mrs. King led the Pledge of Allegiance. '"', Members of Council present for roll call were: Mrs. King, Mr. Campbell, Mayor Rozanski, Mr. Amorose, Mr. Strip, and Mr. Sutphen. Mr. Kranstuber arrived at 8:05 p.m. Mr. Hansley, City Manager, and Mr. Banchefsky, Assistant Law Director, were also present. Mr. Amorose moved to approve the minutes of the February 3, 1992 meeting. Mrs. King seconded the motion. Vote on the minutes: Mr. Strip, abstain; Mr. Sutphen, abstain; Mr. Amorose, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Campbell, yes. Correspondence There was no correspondence to Council. Comments from Visitors pt,",,," Donald Leach, attorney with the firm of Buckingham, Doolittle & Burroughs, 88 E. Broad Street, stated that he represents the residents of the Woods of Dublin in their petition to vacate a portion of Rushwood Drive. He inquired the placement on the agenda of the petition, stating that the residents had believed that the petition would be considered before Council at the same time as the Bristol Commons rezoning. to ~. Mayor Rozanski responded that he had intended to list the petition under the "other" portion of the agenda; however, he had been asked to address this petition immediately following the public hearing for Bristol Commons so that the comments regarding Bristol Commons would be fresh in the minds of Council members. Mr. Leach emphasized that he had understood that the petition was tabled until the time of the Bristol Commons public hearing, and he believed that they would be considered concurrent! y. Mayor Rozanski acknowledged that the Rushwood Drive petition is related to the Bristol Commons rezoning hearing and that the petitioners were welcome to speak at the Bristol Commons public hearing. He confirmed that the petition would be discussed immediately following the Bristol Commons public hearing. .....~,...._~ Ordinance No. 67-91 - An Ordinance Providing for a Change of Zoning of an 85.236 Acre Tract Located on the North Side of Brand Road and the East Side of Ashbaugh Road. To be Rezoned from: R-l, Restricted Suburban Residential District, to: PLR, Planned Low Density Residential District. Public Hearing. Ii> Chris Cline, 37 W. Bridge Street, representing the applicant, registered as a proponent of the rezoning. Ed Russell, 5525 Ashford Road, and Donald Leach, 88 East Broad Street, Columbus, Ohio, registered as opponents of the rezoning. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting II I nAYTON 1 FGAL RLANK C . FORM NO. 10148 Helrl - . 1 '7 1 ()()~ 19 Page 2 .''''~ ...'4l'. Pat Bowman, Planning Director, gave the staff presentation to Council on the Bristol Commons proposed rezoning, providing a brief background of the case which has been in review by the Planning & Zoning Commission since September of 1991. Mr. Bowman summarized the issues surrounding this rezoning and their resolution: 1. Density for the proposed development has been reduced from 208 units to 180 units. 2. Parkland dedication issues have been resolved, resulting in full dedication of parkland as well as parkland maintenance fees and development sums. 3. Disposition of Ashbaugh Road - negotiations are underway with Muirfield Tournament officials to vacate Ashbaugh Road, deeding it to the Tournament for private use. 4. Local street system connections to the proposed development. Staff believes that the roadway system as proposed is adequate. If Council believes there are problems in the roadway extensions or configurations, Planning & Zoning Commission is requesting specific direction be given to them on this issue. ...,..-".".. -.",. Mr. Bowman presented slides of the proposed development and surrounding area. He acknowledged that the main issues in this rezoning relate to the placement of this proposed development in the middle of many already developed areas (Brandon, Woods of Dublin, Treetops, River Forest), and the desirability of similar density for the new development as exists in the older developments. He pointed out that the Indian Run stream runs near this development, but the flood plain area is outside the Bristol Commons development. Mr. Bowman stated the following: 1. The site is 85 acres, with limited frontage on Brand Road, and no access onto Ashbaugh, Muirfield Drive, or River Forest. 2. The proposed parkland dedication is 12.4 acres which more than meets the open space requirement. The developer, in addition, has agreed to contribute a minimum of $150,000 toward development of this parkland and to maintain it for a five-year period. 3. The subdivision as proposed will contain 180 lots, with gross density of 2.11. Lots are 80 to 100 feet wide, with most being 100 feet wide. 4. Staff expects Ashbaugh Road to become a private road to be used and maintained by the Tournament for their use once a year and possibly for a special event such as a Ryder Cup. *', 5. Proposed new road into Bristol Commons is an acceptable location, on the curve with the best clear site distance possible. 6. City and developer are conducting a FEMA study to alleviate some of the flooding in the area. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting NK . FORM NO. 10148 Held F~hm:'lTY 17) 1 qq? 19 Page 3 7. As part of the application and as one of the conditions, there is a structured agreement between the developer, the civic associations and the Woods of Dublin relating to landscaping and entry features. 8. Regarding the roadway issue, staff believes that the two streets from adjoining developments should be used to provide additional access to Bristol Commons. Both of these streets have a 50-foot right of way, and have been purposely designed to minimize cut-through traffic and to make them continue to function as residential streets. Staff believes the extensions of these roads will provide better access to all subdivisions and will still provide safe roadways functioning as residential streets. Staff believes that the proposed development at more than 100 units requires additional access for safety reasons other than the one access over a bridge along a stream. The three access roadways planned will provide safe access for the development at its proposed density. Staff recommends approval of the application as it conforms with the surrounding residential development and is consistent with the goals of the Community Plan. The Planning Commission in January unanimously recommended approval of the plan. In a later motion, they approved the proposed roadway system, stating that more access was desirable in this case versus limited access. The roadway issue, although discussed, was not a paramount issue in the case. There were eleven conditions imposed by the Planning Commission for the Bristol Commons development: 1. That the developer dedicate 40 feet of centerline of Brand Road in fulfillment of the thoroughfare plan, and cooperate in the disposition of Ashbaugh Road, making it a private road. 2. The flood plain development (park and bridge) be designed to conform with the results of the flood way study, and that the flood hazard areas be accurately shown on all plat, planning, building permits and engineering documents. 3. That drainage detention comply with MORPC guidelines and be approved by the City Engineer, and that design of all detention facilities within the park be approved by the Parks Director as well. 4. That a left turn stacking lane on Brand Road be considered as indicated in a study by Gary E. Palatas, P.E., to be addressed by the developer at the time of final plat for the first phase of the subdivision; be assessed as satisfactory by the Engineering staff; and be installed entirely at the developer's expense, if determined to be necessary. While staff agreed that they do not want to see Brand Road widened if unnecessary, Mr. Bowman reported that eyewitnesses indicate that a widened Brand Road would help clear site distances. Thus, it is expected that the left turn lane will be necessary and will be installed by the developer of the Bristol Commons project. 5. That the minor areas of wetlands be indicated on the file set of plans. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON I FGAL 81 ANK co. FORM NO. 10148 Hel 19 Page 4 - .. '. 6. That a park development, maintenance plan, and bikeway extension into the subdivision be approved by the Parks Director and the Parks and Recreation Committee. 7. That roadway drainage along Brand Road be maintained as approved by the City Engineer. 8. That all utilities and the new street intersection be designed and installed as approved by the City Engineer. 9. That the sanitary sewer easement be provided. The easement through this property from Brandon to Muirfield will eliminate the lift station currently operating at Ashbaugh Road. 10. That this subdivision be subject to the standard residential height of 35 feet. 11. That the provisions of a letter dated January 8, 1992 from Chris Cline to Mr. Vince Lodico of the Woods of Dublin Residents' Association be incorporated as commitments by the developer in the rezoning ordinance. - .' ... Mr. Bowman also presented an overall composite drawing of the Bristol Commons development and surrounding area for reference in the discussion to follow. Chris Cline, 37 West Bridge Street, representing the applicant stated that this Ordinance had been scheduled for public hearing at the last Council meeting; due to administrative problems with legal notices, the hearing was postponed until tonight. He requested that Council waive the third reading of this ordinance to enable the developer to stay on the scheduled timeline for the project. He briefly described the adjacent properties to the proposed development. He presented charts showing disposition of the density for the subdivision, with the majority of lots having 100 foot lots and ranging in price from $200,000 to $300,000. He stated that 12.4 acres will be dedicated as parkland, almost an acre over the requirement. The developer has also committed $150,000 to the entrance development. A permanent easement or deed will be granted to the Tournament to give them permanent access to the Ashbaugh Road entrance to the Muirfield parking lot. P' He acknowledged that the Rushwood Drive issues have been difficult to resolve - that the developer has been caught in the middle of this and is willing to follow directions of City staff. Staff directed that the roadway be opened, and the developer has responded to the Woods of Dublin residents' concerns by making the roadway as circuitous as possible. ... Mr. Cline mentioned that the deed restrictions for this development contain architectural control standards, and that building plans will be reviewed by an architect to ensure that they meet these criteria. He stated that River Forest and Woods of Dublin residents have requested that tree lines be filled in along the eastern edge of the development which the developer has agreed to do. The developer has also agreed to increased rear yard setbacks. The developer has agreed to share the cost of an entry feature at the present Rushwood Drive terminus with the Woods of Dublin. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON t FGAL eLAN . F RM NO. 10148 Held Febmary 17, 1992 19 Page 5 "....--... ~- ,~ He commented that Charlie Driscoll and himself were in attendance to answer any questions or concerns. Edward Russell, 5525 Ashford Road, River Forest, stated that his property adjoins the Bristol Commons development. He expressed concern with the drainage of the area and presented pictures of the area in question. He asked that the developer assure him in writing that the potential drainage problems created by the development will be corrected by the developer. Mr. Cline responded that the City Engineer will require that any drainage problems created by a natural tributary to this land must be addressed by the developer. The developer cannot block off drainage which naturally flows onto this land. In response to Mr. Russell's request for a written commitment from the developer regarding this potential problem, Mr. Cline stated that as part of the developer's commitment, it will be the developer's job to deal with whatever water naturally flows onto this land. ~ Mayor Rozanski commented that all developments must comply with MORPC standards and added that no more water is allowed to drain off the property after development than did prior to development. ..-. Mr. Campbell requested that Mr. Russell be given a copy of the minutes of this meeting. Donald Leach, 88 E. Broad Street, attorney representing the Woods of Dublin residents, stated that he was not speaking for or against the development, but rather asked that Council keep an open mind to the proposed road structure for the development. He took issue with Mr. Bowman's statement that three access points were necessary in view of the proposed density for Bristol Commons. The study done by Gary Palatas, P .E., clearly states that there should be a minimum of two points of access. Mayor Rozanski stated that, while tonight's vote for the rezoning would approve the road system throughout the plan, each phase of the roadway system will come back before Council for approval when platted. Mr. Cline confirmed that this was correct and that some phases of the proposed development will not be back before Council for two to five years. The Rushwood area phase will not be in for platting for a minimum of two years. Mayor Rozanski stated that the finally approved roadways could vary from what is being presented tonight. '" ~ Mrs. King asked Mr. Cline what assurances Council would have that houses built on lots 85, 86 and 87 will not be endangered by the drainage problems shown by Mr. Russell in his presentation. Mr. Cline responded that there is an old farm tile system in the area, and that it is too premature to predict what impact development would have on those lots. Responding to a question from Mrs. King as to whether this area could in fact be a sinkhole rather than a drainage tiled area and, if so, would the developer continue to build on those lots, Mr. Bowman suggested that Mr. Russell's issue be addressed at the time of final Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting II DAYTON I FGAI BLANK co. FORM NO. 10148 Held Fp.bnlary 17, 1992 19 Page 6 "",..,., ...-"l development plan. At that time, the developer will be asked to demonstrate that they have taken care of the drainage problem and can guarantee that those lots are buildable. Mr. Cline added that at the time of final plat acceptance, the engineering work will be done to assure the City that these concerns have been addressed. Mrs. King expressed concern about lots which adjoin the flood plain and whether buyers would be informed of these conditions. Mr. Cline assured her that only lot #3 is even close to the floodplain and that the floodwater contact potential is minimal. He added that lenders require flood plain insurance when a property is situated in these areas, so a buyer would be made aware of this situation. Concerns were expressed by Council members over the proximity of Lots 413, 414, 415, and 416 in Brandon to the flood plain. Mayor Rozanski asked Mr. Foegler to make note of this for discussion at another time. Mrs. King asked what remedy the City will have if the roadway system allowing cut- throughs in the Woods of Dublin area becomes a problem. - .'-.. Mr. Bowman responded that the roadway could be made into a cul-de-sac with some type of emergency vehicle access path. He added that the issue of three access points for Bristol Commons came about because it was only fair that Brandon not have to bear the additional traffic load and not the Woods of Dublin. Brandon residents could just as easily petition for a cul-de-sac for the same reasons. Mr. Bowman stated that if Council sees a problem with the roadway system, it should be addressed now and not later. Mr. Strip agreed that the issue should be addressed at this point; that it certainly will not be addressed after it is built. He also stated that the Rushwood Drive residents should certainly have been aware that their street would be a through street at a future date at the time they purchased their homes. Mr. Bowman responded that this issue did not come up until the time of the Bristol Commons rezoning and that the City had never given any indication to residents that Rushwood Drive would become a cul-de-sac at a future date. ,. Mary Montgomery, 5734 Rushwood Drive, stated that when they bought their home five years ago, the plat did not indicate that this street would be continued; Windwood, however, was platted to continue. She stated that they were told that the property at the end of Rushwood was private; that the street could go through to Brand at some point; and that the residents could petition for a cul-de-sac at that time. '" Mr. Kranstuber asked about the setback for lots 83 to 87. Mr. Cline responded that each one of these is required to have the rear setbacks of the lot they abut, which is 50 feet. The rest of the subdivision has a 25 foot setback. Mr. Cline assured Mr. Kranstuber that the fence row trees will be maintained, and that a boundary survey is being done at this time where trees have been marked - not for removal, but for survey purposes. In response to Mr. Kranstuber's question regarding deed Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting nAYTON LEGAL BLANK CO. FORM NO. 10148 Held Febmary 17, 1992 19 Page 7 restrictions, Mr. Cline answered that the deed restrictions have been submitted which call for 2,000 square feet minimum houses and a three-person architectural review process. Mr. Kranstuber moved to waive the three-time reading rule, as requested by the applicant. Mr. Sutphen seconded the motion. Mrs. King asked for some reaction from the citizens who were present. Mr. Banchefsky explained that if Council waives the three-time reading rule, the legislation would go into effect in 30 days. He also acknowledged that waiving of the reading would simply place the developer back on his original timeline for the development. Mr. Campbell stated that this rezoning has been in Planning Commission for about 6 months, and he believes that it is important to take a vote tonight while all who have an interest in the issues are in attendance. Mr. Leach stated that he would not object to the waiving of the third reading if Council had fully considered the petition to cul-de-sac Rushwood Drive at the earlier meeting. However, the residents believed that their petition would be considered at the same time as the rezoning for Bristol Commons and requested the opportunity to present the petition prior to the vote on the rezoning ordinance. Mr. Strip moved that the vote on Ordinance 67-91 be tabled until after the presentation of the Rushwood Drive petition. Mr. Amorose seconded the motion. Vote on the motion to table - Mayor Rozanski, yes; Mr. Campbell, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Kranstuber, yes; Mr. Strip, yes. Petition to Vacate Rushwood Drive Mr. Leach stated the following: 1. The City's consultant, Mr. Palatas, states that time and distance will not be reduced by taking a route through the Woods of Dublin. The residents of the Woods of Dublin maintain that the route through Rushwood would be 1.5 miles, whereas the route through Brandon would be 2.5 miles and would take considerably more time. 2. It has been stated that the traffic route is sufficiently circuitous to discourage through traffic. The residents maintain that in looking at the plat, the route is not sufficiently circuitous. 3. Rushwood is not a wide street and was not built to the standards of a connector street. It is also a fairly straight road, allowing an opportunity for speeding and resulting in dangerous conditions. Thus, the physical characteristics of Rushwood Drive prohibit it from being a through street. 4. The residents of the Woods of Dublin agree that a pass-through is desirable for fire and safety traffic. However, this can be accomplished by having a gated pathway for safety and fire vehicles. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON I FGAI BLANK co. FORM NO. 10148 Hel 19 Page 8 ~1W, .. He pointed out the survey of the Donegal Cliffs residents done by Kris Hess of Rushwood Drive provides Council with solid data about the numbers of people who would cut through the Woods of Dublin. Mr. Leach added that there is an example of an emergency vehicle pass-through on Monsarrat Drive in Dublin as well as in Worthington Hills where it crosses into Delaware County. Mr. Sutphen commented that the emergency vehicle pass-through on Monsarrat has been ineffective during icy, wet weather. Fire trucks are not able to get through it at that time. He believes that the access provided by Rushwood is an important safety feature for both Bristol Commons and the Woods of Dublin. Mr. Campbell commented that he also is concerned about safety issues in regard to adequate emergency access. He also stated that he is opposed to creating isolated neighborhoods through the closing off of streets such as Rushwood. He also acknowledged that the connection to Bristol Commons is logical, as the developer has made every effort to make their lot sizes similar to those of the woods of Dublin. """"""Ift Mr. Kranstuber stated that if Arlington had prevented connections 30 to 40 years ago, as explained by Mr. Sutphen, they would be experiencing massive traffic problems at this point. It is important to provide many options for east-west, north-south traffic at this early stage in Dublin's development. Agrees that isolating neighborhoods is not a policy that the City should endorse. .,.* Mr. Leach commented that the Dublin Community Plan assures that residential neighborhoods will be provided with through traffic of residential volumes. Mr. Leach proposed that the road not be opened initially; if there are traffic problems at a later date, the road can always be opened. Mr. Amorose stated that since the majority of Donegal Cliffs lies south of Rushwood Drive, he does not believe that most of Donegal Cliffs residents will exit at the north exit. He is concerned with the length of a possible cul-de-sac on Rushwood Drive and doesn't believe that emergency cut-throughs are effective. Approving this petition would set a precedent for other residents to petition for cul-de-sacs. Mr. Leach stated that predicting traffic patterns for Donegal Cliffs residents is merely speculation. Also stated that Mr. Palatas' distance measurements were incorrect. Other consultants solicited by the Woods of Dublin residents did not want to get involved in the situation. Mr. Kranstuber commented that at the present time Donegal Cliffs residents would most likely make a left on 745 and a right on Brand. He acknowledged that future traffic patterns could change. ., Kris Hess, 5802 Rushwood Drive, spoke in support of the petition to close Rushwood Drive. She stated the following: 1. Her survey, as presented to Council in January, did indicate stops signs and turns for the proposed route through Rushwood. Her survey did not include Donegal Cliffs residents south of Rushwood Drive, but only the original portion. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON LEGAL BLANK co., FORM NO. 10148 -------------~ --------'---'--------, Held February 17. 1992 19 Wage 9 I: ... 2. She commented that her survey was done in an objective manner, and her questions were not worded to slant the survey results in any manner. She presented herself to the residents as soliciting information to forward to the Planning & Zoning Commission. 3. Group tried to hire a consultant to do a traffic study on behalf of the Woods of Dublin residents, but was unsuccessful. Talked to people at the county and to another city planner who agreed that people will cut through. 4. Stated that the opening of Muirfield Drive and access to 270 is changing traffic patterns and will encourage cut-throughs on Rushwood. The proposed new high school at Brand and Avery and future retail stores on Muirfield Drive will also encourage cut-throughs. 5. The future elementary school at Brandon will bring a traffic light at 745 and Brandonway. This will steer more traffic away from the light and over to Rushwood to cut through. 6. If the roadway were slated to be a through road, it should have been a minimum of 31 feet wide instead of 25 feet. ,_w".~ ~. ;4 7. There are cul-de-sac lengths in the city which vary a great deal. Many are longer than the proposed Rushwood Drive cul-de-sac. They are all longer than 600 feet, the maximum cul-de-sac length as stated by staff. Norma Colosimo, 5787 Rushwood Drive, stated that Rushwood Drive is a long and narrow street which will serve as a connector between two major streets in Dublin. Because there are no side streets, there will be no way to slow traffic on the street. Brought up example of MacBeth which was closed and did not set a precedent in the area. One safety access has been adequate for the Woods of Dublin for five years; when Windwood Drive goes through, there will be an additional emergency access. The subdivision certainly does not need three emergency access points. The children in the area are accustomed to the quiet neighborhood with little traffic. Rubin Schmidt, 5737 Dunnwood, expressed concern that there are no stop signs in the neighborhood and no place to put them. He asked that Council take into consideration protecting the neighborhood identity for the Woods of Dublin. He asked that Council approve the Bristol Commons rezoning, but at the same time grant the petition to close Rushwood Drive. Mary Montgomery, 5734 Rushwood Drive, commented that in no way is Dublin like Arlington - believes this is an improper analogy. There is so much east-west, north-south access in Arlington that people need not worry about their streets being used as cut- throughs. Dublin, on the other hand, does not have these options. The only east-west roads are 161, Brand Road, and Glick Road. North-south roads are 745 and Muirfield Drive. With heavy traffic on these roads, people will seek alternate routes and cut-throughs. She believes that there is no need for a safety access between Brand Road and 745, as the fire and safety vehicles prefer to stay on straight roads that have higher speed limits and are straight. This community of 69 homes does not need a third exit or entrance. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 ,=cc_~==,"c~=.=,===--L I Held February 17, 1992 19 I: !Page 10 I' 011' Jim Bishop, 5458 Haverhill Drive, Brandon, spoke against the Rushwood Drive petition. He cited Brandonway as a good example of what can happen with a cut-through. Closing off Rushwood Drive would increase the traffic using the alternate route of Brandonway. Mr. Kranstuber asked if Mr. Bishop was representing the Brandonway Civic Association i in his comments. Mr. Bishop said that he was not. John Pappelman, 5370 Haverhill Drive, is also opposed to closing Rushwood. He believes that Crawley Drive will take all of the additional traffic that would have been routed through Rushwood. Thinks this is unreasonable and outrageous. Norma Colosimo of Rushwood Drive spoke again in support of the Rushwood Drive petition. Stated that Brandonway is a much wider street and has side streets where stop signs could be installed to better control traffic. Mr. Strip confirmed that Council is not voting on the plat at this time, but merely on the road system for the rezoning. Mr. Banchefsky added that to change the plat at a future date from the development plan approved by the Planning & Zoning Commission will require an overriding vote from Council and is an involved process. Adopting the rezoning ordinance tonight will basically lock in the proposed roadway system. Mr. Cline stated that he will follow the directions of City staff in regard to roadway systems and will not, as a zoning applicant, go against staff. Discussion followed about the type of action which could be taken by Council in regard to the Rushwood Drive petition. Mr. Banchefsky responded that if Council decides to approve vacation of a portion of Rushwood Drive, it would have to be in the form of an ordinance. He stated that whether Council motioned to take a vote on the petition or whether they took no action at all would have no effect on the right of the petitioners to call for an initiative. Mr. Strip moved that Council vote on the petition as submitted to Council. Mrs. King seconded the motion. Vote on the motion - Mr. Campbell, yes; Mr. Sutphen, yes; Mr. Kranstuber, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Strip, yes. Mr. Campbell moved that the petition to close Rushwood Drive be rejected. Mr. Sutphen seconded the motion. Mrs. King stated that she appreciated all of the effort of the citizens who got involved in this effort, and especially the leadership of Kris Hess in this effort. She commended the Planning & Zoning Commission for all of their work on the Bristol Commons development. After reviewing all of the information submitted, she believes that the best interests of the city as a whole and the citizens of Rushwood are served by allowing the street to be the interconnector it was intended to be. She stated that the planned extension of Dublinshire II to Muirfield Drive will help to preclude the use of Rushwood as a cut-through. I Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON LEGAL BLANK co. FORM NO. 10148 ~eld Febnlary 17, 1 Q9? i 19_ ~ I I i i I I I I I I Page 11 f'l""-"'" *" She also stated that the purchase of a home on Rushwood was a conscious decision to purchase on a through street. Her vote was yes to reject the petition. Mr. Strip commented that all streets are cut-throughs for someone. He believes that granting the Rushwood petition would set a precedent in regard to other Dublin streets where residents may desire a cul-de-sac. His vote was yes to reject the petition. Mr. Kranstuber appreciated the involvement of the neighbors on these issues. He stated that he believes the right thing to do from a public policy and planning viewpoint is to leave the road open. Also stated that the "community" is Dublin, not the Woods of Dublin. His vote was yes to reject the petition. Mr. Amorose commented that this was not the first group to come to Council with traffic concerns. He believes it is in the best interests of the city to keep this roadway open. He voted yes to reject the petition. ..",.'.. Mayor Rozanski stated that following a lot of study on these issues and in view of the fact that Bristol Commons has been required to comply with many conditions to satisfy the surrounding neighborhoods, keeping the roadway open only makes sense. He believes that residents of Rushwood will get acustomed to and appreciate the convenience of having another access available to them. Mayor Rozanski voted yes to reject the petition. "'" .~ Mr. Sutphen believes this is primarily a safety issue and that the Dublinshire Drive opening to Muirfield Drive will help discourage any cut-through traffic on Rushwood. He voted yes to reject the petition. Mr. Campbell stated that there has been a tremendous amount of effort by the residents which has positively influenced the Bristol Commons development planning process. He believes that Council must represent the best interests of the City as a whole, and thus must sometimes make unpopular and difficult decisions. He voted yes to reject the petition. Mayor Rozanski thanked the citizens for their time and efforts. ... Ordinance No. 67-91 - An Ordinance Providing for a Change of Zoning of an 85.236 Acre Tract Located on the North Side of Brand Road and the East Side of Ashbaugh Road. To be Rezoned from: R-1, Restricted Suburban Residential District, to: PLR, Planned Low Density Residential District. Tabled Ordinance. .. Mr. Strip moved that Ordinance No. 67-91 be taken off the table. Mr. Amorose seconded the motion. Vote on Mr. Kranstuber's motion to waive the three-time reading rule - Mayor Rozanski, yes; Mr. Campbell, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Kranstuber, yes; Mr. Strip, yes. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON I FGAL BLANK co. FORM NO. 10148 Hel 19 Page 12 ",..'~~ .. '. Vote on the Ordinance - Mr. Amorose, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mayor Rozanski, abstain. Ordinance No. 88-91 - An Ordinance to Adopt the Proposed Operating Budget and Capital Program for the 1992 Fiscal Year. Tabled Ordinance. Mrs. King moved that the Ordinance be taken off the table. Mr. Strip seconded the motion. Vote on the motion - Mr. Amorose, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mr. Strip, yes; Mr. Sutphen, yes. Mr. Hansley commended Council for the time spent on carefully reviewing the budget. He suggested that emergency language be added to the ordinance to make it effective immediately upon adoption. f/IflP"'-..", Mr. Strip commented that he believes it is important to adopt the budget tonight. He acknowledged the efforts of the Personnel Board of Review, the staff and Council who have worked so hard on this budget review. .." Mr. Campbell thanked Dan Sutphen and also the Personnel Board of Review for all of their efforts. The budget process this year was a learning process for all involved. The Personnel Board of Review assisted Council in identifying issues relating to in salaries and benefits which needed to be addressed. Mr. Amorose acknowledged Mr. Strip who chaired the Finance Committee and coordinated the budget review. He requested that the average salary issues raised by the newspapers be commented upon tonight and suggested that the memorandum provided to Council from Mr. Hansley on this subject be given to the press. Council had no objections to providing this memorandum to the Personnel Board of Review and to the press. Mr. Foegler stated that the average salary of the City of Dublin worker is slightly over $30,000; the median salary is $28,000. 4f11""""'-,,,- Mrs. King acknowledged the efforts of staff in compiling a budget that clearly reflected the goals of Council at the time the budget was prepared. Those goals are continually evolving, as is the City. Saluted Finance Chairman A.C. Strip for his leadership and hard work. Expressed concern that passing the budget as presented tonight may provide a false impression about salary and benefit packages for City employees. Quoted newspaper article in the Dublin Villager stating that City employees are slated for 6 percent across the board pay raises, bringing the average salary to $40,716. She acknowledged that this error resulted from a number of factors, including misinterpretation of a report, but the time lag in responding to this error on the part of staff compounded the misunderstanding. She requested that the Personnel Board of Review, as an extension of Council, deserves full cooperation from everyone in getting the information needed to perform their assignments. .. In response to Mrs. King's question, Mr. Foegler stated that the average employee in the City of Dublin earns $30,635. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting nAYTON I EGAI Al ANK co. FORM NO. 10148 19 Page 13 1fIIti""""'"' "", " Mrs. King also clarified that no 6 percent pay raises are slated for staff at this time; this would be done by ordinance. Expressed concern about passing the budget without an opportunity for the Personnel Board to respond to the staff memorandum given to them tonight. Mayor Rozanski thanked the Personnel Board of review for their work in bringing issues to Council and eliciting responses from staff on these issues. Thanked staff for helping to educate Council members on the budget process this year. Joseph Holub, Personnel Review of Board, spoke briefly to Council on a couple of issues their group had raised: 1. The $40,000 average salary figure was not given by the Board, but by Mayor Rozanski at a recent meeting. 2. The 6 percent across the board raises originated from documentation provided by Administration to the Personnel Board. 3. Important point to remember is that there are significant increases in salary and benefits in the City during recent years. The Personnel Board is simply fulfilling its duties by pointing out these changes. ,J/ilr' ~~ tk ,;< 4. Personnel Board believes that Council was very courageous in taking a close look at these issues. Believes that the City should pursue a course of doing more with less, as salaries have a ripple effect upon the City. Emphasized that the City should be run more like a business. 5. Concluded by thanking Council for their responses to the Personnel Board of Review's reports. Sandra Puscarcik commented that there was confusion over the news article quoted earlier. The salary figures were reported by the Dublin News and not the Dublin Villager. Mr. Kranstuber acknowledged that the time delay in responding to the error in average salary figures contributed to the confusion in the media. Mr. Strip moved to adopt the amended budget and to treat this as emergency legislation. Mr. Sutphen seconded the motion. ..:~:,....,." Vote on the Ordinance - Mrs. King, yes; Mayor Rozanski, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes. .-;';_.4 Ordinance No. 02-92 - An Ordinance to Accept the Lowest/Best Bid for the Ashbaugh Outfall Sewer and Lift Station Removal, 1992. Third Reading. There were no comments or discussion by Council on this Ordinance. Vote on the Ordinance - Mr. Strip, yes; Mr. Amorose, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Kranstuber, yes; Mr. Sutphen, yes; Mr. Campbell, yes. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting' DAYTON LEGAL Bl ANK co. FORM NO. 10148 Held Fp.bmary 17, 1992 19 I Page 14 .ff/"""''''- ","- Ordinance 08-92 - An Ordinance Approving the Editing and Inclusion of Certain Ordinances as Parts of the Various Component Codes of the Codified Ordinances of Dublin, Ohio. (E) First Reading. Mr. Strip introduced the Ordinance and moved to waive the three-time reading rule and treat as emergency legislation. Mrs. King seconded the motion. Vote on the Motion - Mr. Kranstuber, yes; Mrs. King, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mayor Rozanski, yes. Vote on the Ordinance - Mr. Campbell, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mr. Kranstuber, yes; Mrs. King, yes; Mr. Amorose, yes; Mayor Rozanski, yes. Ordinance 09-92 - Annual Appropriations Ordinance - An Ordinance to Establish Appropriations for Current Expenses and Other Expenditures for the City of Dublin, State of Ohio, During the Fiscal Year Ending December 31, 1992, and Declaring an Emergency. fIf!!""""l ~.. ." Mr. Strip introduced the ordinance and moved to waive the three-time reading rule and treat as emergency legislation. Mrs. King seconded the motion. Mr. Hansley explained that this is a companion document to the budget ordinance which serves as the legal document for the budget as opposed to the policy document. Vote on the Motion - Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Vote on the Ordinance - Mrs. King, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Kranstuber, yes. Ordinance 10-92 - An Ordinance Providing for a Change of Zoning of 41.374 Acres Located on the East Side of A very Road, 3,000 Feet South of Brand Road, to be Rezoned from R-l, Restricted Suburban Residential District, to R-4, Suburban Residential District. First Reading. iJ!'iP'" .'" Mr. Amorose introduced the Ordinance and moved that it be referred to the Planning & Zoning Commission. Mrs. King seconded the motion. '" . Vote on the Motion - Mrs. King, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Kranstuber, yes. Other Appointment to Tree and Landscape Advisory Commission Mayor Rozanski explained that Donald Barr had resigned from the Commission and an Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON LEGAl BLANK CO. FORM NO. 10148 ~ II Held Febrnary 17, 1992 19 Page 15 lft~""'-"" Jio<, '. application has been received from Barbara Setterlin for appointment to the Tree and Landscape Advisory Commission. Mrs. King stated that she believes that all applications Council has recently received for appointment to Boards and Commissions should be considered for this vacancy. She recommended meeting separately to review applications and make suggestions for candidates to fill this vacancy. Mr. Strip suggested delegating this review of candidates to a committee of two or three to speed the process and nominated Mrs. King to chair that Committee. Mrs. King agreed to do this and Mr. Amorose and Mr. Campbell will join her to review applications. The committee will make a recommendation for appointment at the next Council meeting. Water and Sewer Rate Study Presentation Mr. Hansley suggested that this be moved up on the agenda since an outside consultant was in attendance at the meeting to give this presentation. .~,.- Mayor Rozanski agreed to this change. .0 Bill Comely, Coopers and Lybrand, stated that Council was given a draft set of projections regarding water and sewer rates along with comparable rates from other municipalities. He gave a brief background on the study. He stated that he made a presentation to Council in January at a budget meeting where he provided the analysis determining the necessary rates if the full costs of water and sewers are levied against users - in essence, making water and sewer systems fully self-supporting. Following that meeting, Mr. Comely was asked to calculate the rates assuming a reasonable subsidy from the general funds or income tax receipts. Working with staff, Mr. Comely's calculations reflect the cost to the general fund of about 60 percent of the debt service related to the capital improvements - the $16,000,000 sewer issue and the $4,500,000 water issue contained in the capital improvements budget. Following determination of the subsidies, a rate structure will be proposed that is competitive with surrounding municipalities, yet provides a combination of subsidized and user charges that is equitable across the board. Proposed residential water tap fees would be approximately $1,500 to recover costs associated with additional capital improvements. The sewer tap fees are proposed to increase more slowly. By 1996, the combined water and sewer tap fees will cover about 75 percent of the total capacity charges. ate, .,., Currently, there are user fees for water but not for sewer. Proposal calls for an increase over a period of time that will result in 72 percent of the user fees being cost recovered out of user fees by 1996. In summary, the overall proposal calls for $1,100,000 in general funds subsidy and a rate structure where user fees will cover 72 percent of the total cost by 1996 and capacity charges that will cover about 75 percent of the capacity related charges by 1996. '", J!'ii '\i,j.- I '" Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting NK . FORM N . 10148 'I II I I i Held February 17, 1992 19 Page 16 Also pointed out that there are fairly large cash balances in the sewer fund side, as he has suggested building up a $1,000,000 cash balance by January 1, 1996 to cover reserve funds required for debt service. Mr. Campbell asked where these costs would place Dublin in comparison to other Central Ohio communities. Mr. Comely responded that Dublin would be the highest of those currently on the Columbus system. In response to a question from Mr. Sutphen, Mr. Comely stated that Columbus has proposed and plans to enact increasing user rates for sewage over the next few years. He acknowledged that the tap fees for Dublin will be higher than other Columbus area communities because of Dublin's need to make capital improvements. Mr. Campbell asked that in comparison to communities experiencing comparable growth to Dublin, where would Dublin's proposed rates stand. Mr. Comely responded that Dublin, on the user fee side, is close to or slightly higher than most growth communities. As far as tap fees in relation to areas who compete with Dublin for development, there are no comparable areas on the Columbus system to measure these fees against. He stated that the Del-Co system in nearby Delaware County has some of the highest rates in the area. But in terms of comparing Dublin to other municipalities on the Columbus system, it is difficult because of Dublin's need to spend $22,000,000 on water and sewer capital improvements over the next few years. Mr. Campbell commented that he is approaching this from the vantage point of a prospective developer who is assessing costs of building in different communities. He asked what would be the justification for these rate changes. Mr. Comely responded that this proposal includes a fair distribution of costs among all of the groups - residents, City, commercial users. He acknowledged that the West Branch is tremendously expensive, but there are few alternatives. He suggested that developers be told that these costs are being equitably distributed. Also commented that the rates in Dublin are very favorable compared to what is in effect in other parts of the country. People transferred in from other parts of the country are accustomed to these levels of water and sewer rates. Mr. Foegler asked if he has found any other municipalities who are subsidizing utilities to the extent that Dublin does. He asked if other Central Ohio communities subsidize utilities at the levels Dublin is proposing. Mr. Comely answered that there are no other communities in Central Ohio who have subsidized utilities to the extent that Dublin has. Mr. Kranstuber stated that he would like to see a chart comparing the sewer and water rates of 12 growth communities in Central Ohio, Franklin and Delaware counties before any decision is made. Mr. Strip added that Council members are not concerned with communities on the Columbus system specifically, but rather Central Ohio in general. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting NK FORM NO. 10148 Heln 1 '7 1 00") 19 Page 17 Ii'. Mayor Rozanski stated that Council is interested in a comparison of communities with whom Dublin is competing for development, regardless of which system they are on. Mr. Strip stated that he is concerned about the developer who is coming in from out of state to build a plant and wants to find out what it will cost to build the project. This is the type of information Council is seeking. Mrs. King stated that she believes that the water and sewer tap rates and user rates combined should support the costs of the system. She would like to see the City eventually move to a rate which covers the cost completely at some time in the future. She expressed concern that Dublin has to bear the costs of $22,000,000 of capital improvements for the water and sewer improvements, while other similar communities, i.e., Westerville, Hilliard, New Albany, are not being asked to do so. Mr. Foegler responded that $16,000,000 of the costs are related to the deep tunnel sewer project, a problem not faced by other communities. '" Mrs. King commented that is inequitable that one community and its developers, residents and businesses are required to pay costs that no other Columbus area community has had to pay. She is hopeful that the new administration in the City of Columbus will provide the leadership to examine these inequities. She added that, according to the school system in Dublin, it requires a $1,000,000 home to generate the real estate taxes necessary to pay for the education of two children. At some point, it will be important to give consideration to the fact that residential development costs more to serve than office or commercial development. It may be appropriate to consider providing an incentive through the rate process to seek the types of development which generate income to the City. Mr. Kranstuber agreed that discounted rates to industrial and commercial users would be a great idea, if it can legally be done. Mr. Comely commented that user fees will not be a big issue to commercial developments; rather, the tap fees will be the concern. The user fees, because of EPA requirements, will be required to be shared equitably based on usage. Mr. Comely asked that if Council members request specific communities for comparison to forward their requests to Terry Foegler or to Marsha Grigsby. He will be happy to provide that type of information to Council. Mr. Kranstuber asked Mr. Foegler to make note that the Land Use Committee should examine the possibility of offering discounted rates to commercial developers. Mayor Rozanski asked Mr. Hansley how staff would like to have Council proceed on the water and sewer rate study. "" Mr. Hansley responded that one option would be to direct staff to prepare the legislation to adopt the study given to Council, or to leave some blanks on the legislation to be filled in by Council. He suggested Council move ahead on this as quickly as possible because of the delayed collection of these funds. Suggested Council motion to adopt the report and to direct staff to prepare the proper legislation. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting I' DAYTON LEGAL BLANK CO. FORM NO. 10148 Held 19 Page 18 "!'~ *'^ '. Council members agreed that more discussion is needed before the report can be adopted. Mr. Strip expressed concern with adequate lead time for developers before adoption of these rates. Mr. Foegler pointed out that most of the increases will be phased in over the next few years. Mrs. King stated that these increases have been discussed since March of 1990 on a regular basis, so they should not come as a surprise to anyone. Mayor Rozanski stated that he recommends that Council consider adoption of the report at the next Council meeting. Mr. Foegler commented that all of the rates as proposed are in term of equivalent residential units which can be skewed among different types of users in different types of ways. He will provide additional information to Council before the next meeting. Discussion Regarding Proposed Ordinance to Modify Swimming Pool Fees iN"'-~ Mayor Rozanski announced that the additional analysis requested from Janet Jordan on this proposal was provided to Council in a memorandum dated 2/12/92. ,~ ., Mr. Strip proposed that daily passes be issued to Dublin residents only in view of the crowding on holidays and weekends. Mr. Hahn responded that it would be difficult to identify at the gate those who are Dublin residents. It would likely be difficult to enforce. In response to a question from Mayor Rozanski about design capacity of the pool, Mr. Hansley stated that the issue is not the number of people in the pool, but rather the condition of the water for health standard purposes. Mr. Hahn stated that when the pool is overcrowded, the manager has the option of suspending daily passes on that given day. He confirmed that season passholders would then have priority. .,w Mr. Kranstuber commented that during the months of June and early July, the pool is extremely crowded, especially on weekends. He agreed with Mr. Strip's suggestion to eliminate daily passes for non-Dublin residents. He stated that Council has an obligation to the citizens of Dublin to provide a quality pool experience, and the overcrowded conditions on weekends do not provide a quality pool experience. ... Mrs. King reminded Mr. Hansley that one of Council's goals for this year was performance-based budgeting. She stated that Council would benefit from having a better understanding of what the pool capacity really is and whether or not the number of memberships should be limited in order to provide a quality recreational experience for residents at the pool. This may mean limiting the number of passes sold this year or next, but safety concerns and the desire for a quality experience will influence the decision. Selling an unlimited number of passes may make pool administration difficult and the conditions unsafe. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting NK . FORM N . 10148 Helrl - 1 '7 1 00') 19 Page 19 ...~"" '" " Mr. Hansley responded that no matter how many memberships or daily passes are sold, state health codes mandate that conditions of the water determine capacity for any given hour. Mrs. King stated that season passholders don't want to purchase them only to be told that they can't swim due to overcrowded conditions. Mr. Campbell moved to amend Section 4 of the proposed legislation to state that daily passes would be available to Dublin residents only. Mr. Hansley stated that, even if Council eliminates passes for non-residents, the current growth level of subdivisions in Dublin may lead to a situation where split passes would be necessary to accommodate all who want to use the pool. Council may have to look at the possibility of building another pool. Council members expressed concern that they be kept apprised of the potential demand so that they can plan ahead. ~'''''''. Jeff Card, Parks and Recreation, stated that early June and the weekends in June and early July were the busiest time for the pool. -","-# In response to a question from Mr. Sutphen, Mr. Hahn responded that even if passes for non-residents were eliminated, there could still be potential for overcrowded conditions depending on the weather. Mayor Rozanski stated that there are two issues to be addressed: (1) rate proposals to be voted upon tonight so that the information can be included in brochures; and (2) addressing the overcrowding at the pool. Mr. Sutphen proposed registering Dublin residents only during March and April and non- residents after that time. Mayor Rozanski asked Mr. Hahn what the assumptions are in the report for the number of passes to be sold in 1992. Discussion followed about growth patterns in the Dublin area which will affect predictions of numbers of passholders. Mr. Hahn stated that Parks & Recreation expects 500 non-resident passholders and approximately 2700 resident passholders for 1992. "", .. Mrs. King seconded Mr. Campbell's motion to amend Section 4, and moved to add Section 6 stating that non-resident season passes be available for sale after June 1, 1992 if the number of season passes sold by that date does not exceed 2600. Mr. Kranstuber stated that the non-resident numbers are not the problem, but rather the the tremendous growth of Dublin residents and the need to provide pool facilities for them. He stated his opinion that non-residents should not be eliminated from membership this year, but maybe next year if growth dictates. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON LEGAL BLANK co. FORM NO. 10148 Hel 19 Page 20 Mrs. King amended her motion, stating that non-resident passes be available for sale after June 1, 1992 if the number of season passes sold by that date does not exceed 3100. She stated that between now and May, there will be time to determine the comfortable capacity of the pool. This is a year of transition, but it is a time for decision. Mr. Campbell proposed amending the motion on the table stating that the date for sale of non-resident passes be changed to May 15, 1992. In response to Mr. Kranstuber's question, Mr. Hahn stated that the biggest risk in the proposed changes would be if the projections for memberships of Dublin residents fell short, resulting in budget problems. Mr. Kranstuber added that what Council is doing is sacrificing potential revenues to give residents of Dublin a better experience at the pool. Mr. Strip emphasized that the total number of memberships to be sold has not been limited. In response to questions about the process to adopt the proposed legislation, Mr. Hansley stated that Council can pass an Ordinance subject to the Law Director and the Clerk putting it in the proper form. ",. Mr. Campbell introduced the Ordinance as Ordinance No. 11-92. He moved that it be amended to include his previously stated amendment to Section 4 as well as the amendment to Section 6 as previously stated by Mrs. King and amended by Mr. Campbell. Mr. Strip seconded the motion and moved to waive the three-time reading rule. Vote on waiving the three-time reading rule - Mr. Amorose, yes; Mr. Strip, yes; Mr. Kranstuber, yes; Mr. Sutphen, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes. Vote on Ordinance 11-92 as amended - Mr. Kranstuber, yes; Mr. Sutphen, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Amorose, yes; Mr. Strip, yes. Mr. Hansley stated that Council members would get a copy of the final version of the Ordinance in their next packet. Mr. Amorose requested that Mr. Card and Mr. Hahn provide information to Council on the design capacity of the pool itself; a log of daily attendance to give more information regarding overcrowding; and a breakdown on passes of composition of families (numbers) to determine how many are attending the pool. He requested that this information be tracked beginning with the 1992 season. w.. Mr. Card stated that they could calculate the capacity based upon square footage of the pool, but added that on any given time on any day the crowding in the pool is a judgment call made by staff. The numbers who come through the door do not necessarily determine the crowding in the pool itself. Mr. Amorose stated that this information would be helpful to project whether there is a need for an additional pool in the future. All of Council agreed that they would like to receive this information. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO. FORM NO. 10148 Held Febmary 17, 1992 19 Page 21 ..". ., Motion to Go to Bid on the Justice Center Mayor Rozanski moved that the Administration be authorized to seek formal bids for the construction of a Justice Center. It is recognized by Council that the contracts will not be awarded unless Council determines that there are sufficient capital improvement funds available to fund this project. Mr. Strip seconded the motion. Mrs. King expressed concern about taking this step prior to the time when funds are clearly available. Mr. Kranstuber expressed support of the motion as long as the design of the Community Center is still apriority. Mayor Rozanski stated that there has been no change of priorities. Mr. Campbell stated that he is concerned about making this commitment prior to the adoption of water and sewer rate legislation. 1fIfI""""S Mr. Banchefsky agreed that the bid packages should contain the language stating that this bid is contingent upon sufficient funds being available. .',w Mr. Hansley commented that this type of stipulation could possibly add costs to the project because bidders will prepare documents for a project where bids may possibly not be awarded and may add a percentage to cover their costs for the bid. He recommended passing legislation to free up revenues at approximately the same time, thereby removing doubt as to whether the bids will be awarded. Discussion followed about the possible additional costs resulting from the language of the bid documents. Vote on the motion - Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Campbell, no; Mr. Kranstuber, yes; Mrs. King, no; Mr. Sutphen, yes; Mr. Strip, yes. Council Committee Reports Mr. Strip reported that the Finance Committee has set a meeting date to review 1992 applications for Hotel/Motel Tax Funds on Monday, February 24, 1992 at 7:30 p.m. in the Council Meeting Room. Mr. Amorose requested that the Clerk give copies of all applications to each Council member. !ii>, . Comments from Staff Ms. Grigsby announced that there was a memorandum in the packet from Steve Hoffman regarding interpretation of the safe harbor policy. Council members expressed no objections to this interpretation. Chief Ferrell commented that the April edition of Columbus Monthly will feature an article about the safest cities, and that Dublin is rated near the top. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting fw V'...."'ll ... ~ DAYTON lEGAL BLANK co. FORM NO. 10148 Held 19 Febmary 17, 1992 Page 22 Ms. Puskarcik announced the a media training session for community leaders, sponsored by the City, will take place on Wednesday, February 19 at 7:30 p.m. The response has been very positive and they expect a large turnout. Council Roundtable Mrs. King announced that residents are waiting for results of traffic studies at 745 and Bridge Street, and that she would like to see a meeting date set for the Public Service Committee to address this issue. Mr. Sutphen agreed to call Mrs. King to set a date for this meeting. Mr. Campbell reminded Council that he would like to set up a joint meeting date in March with the Planning & Zoning Commission. He requested that Council members bring their calendars to the Goal-Setting session so that a date can be set. Mayor Rozanski commented that the first Monday in September is Labor Day, and that Council needs to determine alternate meeting dates for September at some point, perhaps the second and fourth Mondays, or moving the first meeting to Tuesday, September 8. He stated that there has been a request for the City to pick up the costs for traffic and security for the St. Patrick's Day party again this year. Discussion followed regarding policies for these types of requests so that all groups are treated in a fair and equitable manner. All groups requesting this type of funding should make application for Hotel/Motel tax funds. Mr. Strip moved to provide police services for this year to the group. Mayor Rozanski seconded the motion. Vote on the Motion - Mrs. King, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Amorose, abstain; Mr. Kranstuber, yes; Mr. Campbell, yes. Mr. Kranstuber asked about the status of the proposal for an in service on dealing more effectively with the public. II Ii II I Mrs. King stated that, due to the late hour, she would prefer to postpone this discussion. Mr. Sutphen moved to adjourn to Executive Session to discuss personnel issues and legal matters. Mrs. King seconded the motion. Vote on the Motion to Adjourn - Mr. Strip, yes; Mrs. King, yes; Mr. Campbell, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Sutphen, yes. i I II i, 'I II II Ii II Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting' 11 OAYTON L FGAI BLANK co. FORM NO. 10148 Hel 19 Page 23 I\I"!'". -~ Jilllik,i~ ., Mayor Rozanski announced that the meeting will not be reconvened following the Executive Session. The meeting was adjourned at 12:45 p.m. ~ c2~~ erk of CouncIl """""- .......'.,-'"l ..., "'