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HomeMy WebLinkAbout02/03/1992 Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting ....""""!I .... .. " .'~ .. DAYTON I FGAL BLANK CO. FORM NO. 10148 II jl j: II The regularly scheduled meeting of the Dublin City Council was i called to order by Mayor Jan Rozanski at 7:45 p.m. on Monday, I February 3, 1992 and Mr. Campbell led the Pledge of Allegiance. I I I , Ii I! i I I II 'I II il II II I ,I I II !I i I Held February 3, 1992 19_ Members of Council present for roll call were: Mr. Kranstuber, Mr. Amorose, Mayor Rozanski, Mr. Campbell, and Mrs. King. Mr. strip was temporarily absent and Mr. Sutphen was absent (excused). Mr. Strip returned for the Executive Session. Mr. Hansley, City Manager, and Mr. Stephen Smith, Law Director, were also present. Mr. Campbell motioned to approve the minutes of the January 20, 1992 meeting. Mr. Kranstuber seconded the motion. Vote on the minutes: Mrs. King, yes; Mr. Amorose, abstain; Mr. Kranstuber, yes; Mayor Rozanski, yes; Mr. Campbell, yes. Mayor Rozanski announced that the City of Dublin was awarded a Certificate of Achievement for Excellence in Financial Reporting for its Comprehensive Annual Financial Report for Fiscal Year Ended December 31, 1990 from the Government Finance Officers Association of the United States. Mayor Rozanski presented a commemorative plaque to Marsha Grigsby, Director of Finance, and congratulated Marsha and her staff for their hard work in achieving this honor. Correspondence There was no correspondence to Council. Comments from visitors Jack Chaisson, 5645 Whitecraigs Court, addressed Council on behalf of several residents regarding the unbagging of the traffic light at 745 and Bridge Street. He expressed concern about the unsafe conditions at this location for drivers who want to turn north against the westbound traffic on Bridge street. He stated that he and many other citizens are requesting that this light be unbagged, and that they are awaiting results of studies being done by the City Engineer's office. Mr. Foegler responded that this is an issue that staff will be addressing with a Council Committee. He also stated that the most appropriate action at present would be to proceed with the 161 construction project. He requested that the Council Committee meet and forward their recommendation to the Mayor that the entire Bridge and High improvement be implemented at this time. Ordinance No. 80-91 - An Ordinance Authorizing the City Manager to Enter Into a Sewer and Water Line Extension Agreement with Evergreen Land Company. Tabled Ordinance. Mayor Rozanski announced that this Ordinance has been requested to be tabled again. He suggested tabling the Ordinance until the March 2, 1992 Council meeting to allow adequate time for preparation of the agreement. Vote on tabling the Ordinance until March 2, 1992: Mrs. King, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mayor Rozanski, yes; Mr. Campbell, yes. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting ;1 .. Ii il Ii .. Ii !I i il i: il II II Ii II ,I Ii i' :1 II II II II II I I I I I I I I, II Ii i I 1 I: /ifI"'" '>. .. DAYTON LEGAL BLANK co. FORM NO. 10148 Held -r- February 3, 1992 19_ Page 2 Ordinance No. 88-91 - An Ordinance to Adopt the Proposed Operating Budget and capital Program for the 1992 Fiscal Year. Tabled Ordinance. Mayor Rozanski announced that the budget hearings are not complete at this time and that, if there were no objections, the Ordinance will be tabled until the February 17, 1992 Council meeting. There were no obj ections from Council members on tabling the Ordinance until the February 17, 1992 Council meeting. Resolution 19-91 - A Resolution Adopting the City of Dublin's Goals for 1992 and Adopting a status Report for Goals Adopted in 1990 and 1991. Tabled Resolution. Mr. Amorose motioned that this Resolution be removed from the table. Mrs. King seconded the motion. Vote on the motion - Mr. Campbell, yes; Mr. Kranstuber, yes; Mrs. King, yes; Mr. Amorose, yes; Mayor Rozanski, yes. There was no discussion on the Resolution. Vote on the Resolution - Mayor Rozanski, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mr. Campbell, yes. Ordinance No. 02-92 - An Ordinance to Accept the Lowest/Best Bid for the Ashbaugh Outfall Sewer and Lift station Removal, 1992. Second Reading. Mr. smith announced that they are in the process of obtaining all of the necessary easements for this project, and that these will be finalized before the time of third reading. A third reading of this Ordinance will take place at the February 17, 1992 Council meeting. Ordinance No. 05-92 - An Ordinance Reappointing Members to the Parks and Recreation Committee and to the Architectural Review Board of the City of DUblin, Ohio, and Declaring an Emergency. First Reading. Mrs. King introduced the Ordinance and motioned that the three- time reading rule be waived and that the Ordinance be treated as an emergency. Mr. Amorose seconded the motion. Vote on the Motion - Mayor Rozanski, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mr. Amorose, yes; Mrs. King, yes. Vote on the Ordinance - Mr. Kranstuber, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes. Ordinance No. 06-92 - An Ordinance Amending the Temporary Appropriations Ordinance No. 93-91 for Fiscal Year Ending December 31, 1992 and Declaring an Emergency. Mr. Kranstuber introduced the Ordinance. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting I I - -----L , I i I I I ~'''' lit. 4 'j." 1fIP" " '" DAYTON I FGAL BLANK co. FORM NO. 10148 Held February 3, 1992 I Ii 19~i- - ii [I II II II , I I I I I I Page 3 II Ii II II II II II 'I I' I II Ms. Grigsby explained that the temporary appropriations passed by Council in December of 1991 did not provide funding for capi tal proj ects . In order to continue the Medex sanitary sewer project, the Ashbaugh Sewer project, and the state Route 161 Improvement Project, it is necessary to amend the appropriations. The emergency nature is required because of the demands to proceed with the design phase of the 161 project. In response to a question from Mrs. King regarding federal, state or county funding for the 161 project, Mr. Foegler stated that Administration recommends that the City proceed with the Franklin to Dale portion and that this be 100 percent funded with local dollars. The review of issues necessary for federal funding, such as the historical impact and environmental concerns regarding the gasoline storage tanks could significantly delay the entire 161 project. The current appropriations Ordinance will fund the design portion for the Dale to Sawmill portion of the 161 project and will be credited toward the required City contribution to the project. Mr. Amorose motioned that the three-time reading rule be waived and that this Ordinance be treated as an emergency. Mr. Kranstuber seconded the motion. II Ii II II I Vote on the Motion - Mr. Kranstuber, yes; Mr. Campbell, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mrs. King, yes. Vote on the Ordinance - Mr. Campbell, yes; Mrs. King, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Kranstuber, yes. Ordinance 07-92 - An Ordinance providing for a Change of Zoning of 3 Tracts of Land Totalling 38.965 Acres Located Along Tuller Ridge Road to the South of TUller Road. To Be Rezoned from: cc, community Commercial District, to: PUD, Planned Unit Development District. First Reading. Mr. Amorose introduced the Ordinance and motioned that this be referred to the Planning & Zoning Committee. Mr. Kranstuber seconded the motion. Vote on the Motion - Mrs. King, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Kranstuber, yes; Mr. Amorose, yes. Resolution 01-92 - A Resolution Accepting the Donation of a Honda Automobile from Immke Northwest Honda. Mrs. King introduced the Ordinance. Chief Ferrell stated that D.A.R.E. officers Mike McCaskey and Randy Louks solicited the donation of an automobile for use in the D.A.R.E. program from local car dealers, and Immke Northwest Honda responded with this donation. The donation by the dealership will be either outright or as a leased vehicle. The car will be customized to make it recognizable as a D.A.R.E program car by Truesports, Inc. who have agreed to donate material and labor to custom paint the vehicle. Mayor Rozanski thanked the D.A.R.E. officers who worked so hard to obtain the donation, and thanked the Immke dealership for this generous gift which will benefit the Dublin school children. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON I FGAI BLANK CO. FORM NO. 10148 Held February 3, 1992 19_ Page 4 "....... . '. Vote on the Resolution - Mr. Kranstuber, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes. other Mayor Rozanski requested that an addition be made to the agenda under "Other" and introduced Janet Jordan, Parks & Recreation Director. Ms. Jordan announced that Barbara Setterlin, a former employee of the City of DUblin, is proposing a Landmark Tree Project as part of her honors program research paper at The Ohio state University. This concept has been presented to both the Parks and Recreation Committee and the Tree and Landscape Advisory Commission who have both heartily endorsed Ms. Setterlin' s program. .....~"'f\ Barbara Setterlin, Dublin resident, explained to Council that she is proposing to investigate the establishment of a Landmark Tree Program within the City of Dublin as part of her undergraduate research paper. She has previously distributed this proposal to City Council in their packets. She believes her efforts will benefit the City of Dublin by leading to the adoption of a formal Landmark Tree Program in the City. Ms. Setterlin emphasized that her research paper will examine both the pros and cons of the establishment of such a Landmark Tree Program. "" " Mr. Amorose added that during the Planning and Zoning process, landmark trees are currently being identif ied. Many times developers have been requested to preserve these trees in their construction process. He expressed support for this type of program. Mrs. King expressed her support for this proposal and recommended that Ms. Setterlin work with the Tree and Landscape Advisory Committee and the Dublin Historical Society on this proj ect. She suggested they developer handouts with information on techniques for protecting tree roots during the construction process. Mrs. King motioned that Council support Ms. Setterlin's project in developing a Landmark Tree Program for the City of Dublin. Mr. Kranstuber seconded the motion. Vote on the Motion - Mr. Amorose, yes; Mr. Campbell, yes; Mr. Kranstuber, yes; Mayor Rozanski, yes; Mrs. King, yes. fl"""""'.'''l. Council Committee Reports .. There were no reports from Council Committees. Comments from staff Mr. Hanslev announced that two locations have been proposed to Council for Goal-Setting sessions - the Hampton Inn and Steve Smith's office conference room. A third option would be the Chamber meeting room, if available. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO. FORM NO. 10148 Held February 3, 1992 19_ Page 5 .".'''IiI ... Mr. Hansley briefly described the proposed program which will be facilitated by Dale Bertsch and Jim Kunde. Staff members in attendance will tentatively be himself, Mr. Foegler, Ms. Grigsby, and Mr. McDaniel, depending upon the Goal-Setting Committee's preferences. Emphasis of the proposed sessions will be on planning, team building, and facilitation processes, as well as goal setting. The program is tentatively set for Friday evening, March 6 beginning at 5 p.m. and continuing until 9 or 10 p.m. and Saturday, March 7 from approximately 9 a.m. until 4 p.m. Following a brief discussion, Council members agreed to meet at Steve Smith's office conference room at 366 E. Broad Street, in the offices of Carlile Patchen & Murphy for the Goal-Setting session. Council members expressed concurrence with the suggested format for the program. Ms. Griqsby announced that minor renovations in the Courts area have been completed. These renovations will provide needed storage for the Court records. ~,.,.."., Chief Ferrell commented that a meeting was held recently with the Water ford civic Association to address residents' concerns over the recent robbery in the area. The response to the meeting was positive and the Police Department will be working closely with the group over the spring and summer. ... Mr. Kranstuber thanked Chief Ferrell and Officer Sedlock for meeting with the Waterford civic group to address their safety concerns following the recent armed robbery in the area. In response to Mrs. King, Chief Ferrell stated that his department will notify all of Council regarding future community meetings such as the recent Water ford meeting so that Council members can attend. Mr. Bowman announced that the Planning & Zoning Commission will meet twice during February to accommodate the large number of cases before the Commission. This is a positive indicator for a resurgence of development in the City of Dublin. Mr. Smith stated that the City of Dublin prevailed last week in a lawsuit filed by Lancione relating to the sewer ban. He stated that copies of the opinion would be available to the press in Sandra Puskarcik's office. Council Roundtable . " Mr. Camobell distributed a memorandum to Council from Planning & Zoning Commission member Judi Stillwell. He requested that Council consider setting a joint P & Z/Council meeting, as suggested in the memorandum, to address policies and general direction Council would like to see over the next year or two. He suggested meeting with the P & Z Commission sometime during the month of March, following completion of the budget process. Mr. Campbell also noted that he was pleased that the installation of the traffic light at Dublin Village Center Drive is underway. Mr. Foegler responded to Mr. Campbell's request for an update on the Tuller Road project. The appraisals are currently being I 4- If Ii II Ii ,I I: I, Ii 'I I I I I 1 I I Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO. FORM NO. 10148 Held February 3, 1992 19_ Page 6 .JIf""'H?,~ III> updated; when they are completed by early next week, the estimated assessments will be prepared by the design engineer and a package of legislation will be brought to Council. Mavor Rozanski commented that he had observed a series of stakes along the freeway in the area of Ashland Chemical to Frantz Road. Mr. Hansley responded that this is a federal tower lighting project which is scheduled to proceed within the next few days. Mayor Rozanski expressed concern that the landscaping recently installed in the area could be damaged with the installation of these lights, and requested that staff attempt to work with the contractor to preserve the landscaping as much as possible. Mr. Hansley responded that the contractor has a state contract for this project and has not been cooperative with the City on similar projects. Mrs. King and Mayor Rozanski agreed that constituents at the Statehouse be contacted to help work through these issues. .. Mayor Rozanski also has observed damage to the trunks of trees planted in the area of 161 west of Frantz Road. Ms. Jordan responded that groundhogs have damaged these trees and that steps are being taken to prevent these problems. Mayor Rozanski asked if other Council members had received a copy of a letter from Lou Weil of Dublin Building Systems regarding proposed sewer and water tap fees and how Dublin's industrial and commercial site fees compare to Hilliard, Columbus and Delaware County. Since other Council members had not received this letter, he requested that a copy be given to them prior to the next Council meeting. 1IJIf#""<\ II II II Mayor Rozanski stated that, under the premise that these adjustments to water and sewer fees will free up monies for capital improvement projects, he would like to propose that Council consider the possibility of going to bid for the Justice Center without actually making a commitment to proceed with construction. The current low volume of commercial building activity could result in considerable costs savings to the City by bidding the project at this time, prior to the building season. .. Mr. Camobell stated that this seems to be a very practical idea if it is permissible from a legal standpoint. He reminded Council that he does not want to lose sight of the planning for the Community Center in pursuing bids for the Justice Center, but conceded that the cost savings achieved by the timing of bids could possibly free up monies for Community Center planning. Mrs. King asked for staff's opinion of this action which would commit to spending money which the City does not yet have - those monies resulting from increased water and sewer fees. She would not recommend going to bid until the sewer and water rate changes are determined. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON I EGAL BLANK CO. FORM NO. 10148 Held February 3, 1992 19 Page 7 -- I!i<,. ,~ Mr. smith suggested that draft legislation be prepared for the next meeting, assuming staff is in agreement with going to bid. Mr. Foegler stated that an ordinance would not be necessary to seek bids for the project. He agreed that there would be no fiscal risk of proceeding to seek bids; however, he pointed out that if dollars are not appropriated, this could preclude some contractors from even bidding on the project. Mr. Hansley commented that a motion should include language to the effect that Council has every intention of proceeding with the bids, subject to the stipulations that they would want to include. Technically, it is possible to go ahead and seek bids; however, if a contract is not subsequently awarded, it could negatively impact future projects undertaken by the City, i.e., the community Center. JIIlII"""""''''Ii In response to a question from Mr. Campbell regarding time lines for seeking bids, Mr. Hansley responded that following authorization from Council to proceed, the architect would require approximately four weeks to prepare the final bid documents; they would then allow three to four weeks for bids to be submitted; and staff would then need approximately two to four weeks to review the bids before a recommendation is brought back to Council. Thus, there would be several months before the funds would need to be certified by Finance as available for the project. He acknowledged that Council could proceed to direct staff to go to bid, but depending upon how the motion is worded there could be an element of risk in the process. .. Chief Ferrell commented that he had spoken to Bob Apel and learned that the American Disabilities Act will require some minor modifications to the bid documents. He was supportive of action by Council which would result in a summer starting date for the Justice Center project. Mr. Kranstuber stated that he believes the issues of (1) raising the sewer and water fees and (2) proceeding with the bids for the Justice Center are two independent and separate issues. Sewer and water rates will be updated regardless of whether the community Center and Justice Center projects are built. Mayor Rozanski clarified that what he had said was that the possibility of raising tap fees would free up some monies for capital improvement projects. Mr. Kranstuber asked for the other members' opinions of authorizing bids for the Justice Center. ....,-~'"... Mr. Amorose stated that he believes the Justice Center must take priority over the Community Center because the Justice Center is not a luxury, but a necessity. The Division of Police has outgrown their facility; the lease will expire at some point; and since funds have been expended for planning and design, it makes sense to proceed with the Justice Center project. Mavor Rozanski stated that going to bid with the Justice Center will not require expending funds in the immediate future, and the planning and design phase for the Community Center can be funded with the savings provided by going to bid for the Justice Center during the off-season. Mayor Rozanski confirmed that ..' '" II II I :1 II Ii Ii I I i ,j Ii I I i ! I I: I I I I I II I I I I II I I I I I Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON I FGAI BlANK CO. FORM NO. 10148 I I ==~~~~-~ j Held February 3, 1992 19_ Page 8 1Il'P""""",_ .... priorities on capital improvements projects would not be changed by going to bid on the Justice Center. He suggested that a motion to go to bid be prepared for the next Council meeting; additional information on water and sewer rate changes would be available to Council prior to that time. Also suggested that modifications for the Disabilities Act could be commenced, as these will have to be made at some time in the future anyway. Ms. Grigsby commented that the contract cannot be awarded until funds are in place and available to be certified. Mayor Rozanski re-emphasized that the stipulation would be included in the motion that the contract could not be awarded immediately following submittal of bids; that there would be possibly a month or so delay before the bid could be awarded. He recommends bringing a motion to Council at the next meeting. This will allow time to ensure it contains the necessary stipulations. Mr. Smith clarified that he was not implying that an ordinance was necessary to go to bid, but rather that he believed that some Council members wanted a very specific motion because of the unusual nature of this action. IjIIIl- Mr. Hansley agreed that allowing two weeks for preparation of this motion would allow adequate time for the motion to be property structured. In response to Mr. Amorose' s question, Mr. Hansley stated that there are no additional costs in modifying the Justice Center plans in conformance with the Disabilities Act. These costs will most likely be recovered in the architect's fees once construction commences. He emphasized that pursuing the proposed time frame for the Justice Center bidding may require emergency action on other ordinances regarding rate changes on water and sewer fees so that Finance can show revenue sources over the next five to ten years to fund capital projects. II< Council agreed to consider a motion at the next Council meeting regarding going to bid on the Justice Center project. Mr. Amorose motioned that Council adjourn to an Executive Session to discuss personnel and legal matters. Mrs. King seconded the motion. Vote on the motion to adjourn - Mayor Rozanski, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mr. Amorose, yes. The meeting was adjourned at 9:05 p.m. (/JI1r*--- .', ~ 'j) ~j Clerk of Council ~