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HomeMy WebLinkAbout10/21/1991 Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 1 Meeting DAYTON LEGAL BLANK CO., FORM NO 10148 October 21, 1991 Held 19 The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Jan Rozanski at 7:35 P.M. on Monday, October 21, 1991. All members were present. Mayor Rozanski: Any correspondence? Myra: None Mayor Rozanski: Okay. Before we start tonight's agenda, I'd like to welcome the Scouts here tonight. Perhaps their Den Leader would get up and introduce them and tell us what's going on. Scouts were introduced. Mayor Rozanski talked about the COT A bus for the handicapped that was on display at City Hall earlier in the evening. Comments From Visitors on Any Item Not on Tonight's Agenda. Dublin Resident: We will presenting this petition next week at the Safety Council Meeting, but we wanted to give you a copy initially to look over. What it's in regard to is the opening of Muirfield Drive, and the safety of the children that are going to Scottish Corners Elementary School. We're very concerned about the speed of traffic going down Muirfield, and we understand that there have been some police stationed there off and on; but it's becoming quite a speed area and there are children crossing the street both from Mojave Street, from Sells Mills, and from our neighborhood that runs back farther down Sells Mills. We have over 300 signatures on a petition and I'll read it to you just briefly. (Petition was read.) Mayor Rozanski: Thank you. Any other comments from any citizens? Jack Chaisson: Since I didn't see it on the agenda, I was wondering if Mr. Smith could give us a brief update on the appeal. Steve Smith: Thank you. Last week on Tuesday, Concord Township Trustees, through their attorney, Mr. Rich, filed for a rehearing in the Supreme Court, which they can do under Rule 9 in the Supreme Court rules. Last Friday, we filed our brief in opposition. We expect an answer on that within days, not weeks. It would be very, in my professional opinion, not to prejudge their decision, but it would be very unusual that the Court would grant a rehearing in this matter. This is a procedure that they are allowed to follow, it is not appealed to any other court because we're in the Supreme Court. But they have filed it, we have responded; we could have responded this week, but we filed it Friday in an effort to speed it up. We called the Clerk today to see when it might be heard. But I really do believe we'll have an answer within days, rather than weeks. The longest time they've ever, I shouldn't say they've ever, the indication previously was that if it took three weeks, that would be an awful long time. So I expect that we may hear yet this week. Thank you. A. C. Strip: Am I not correct, though, that even though there's a rehearing requested, the decision in the meantime stands, and the County Commissioners in Delaware County are under a mandate? Steve Smith: The writ came down from the Supreme Court on Wednesday. It was sent both to myself and to Delaware County Commissioners. I suspect from the previous conversation I've had with Mr. Whitney's office that at their next meeting, which I think is two weeks, that it will be on their agenda. When they had their meeting on Monday, they didn't have the writ. Because they were going to act, even though they didn't have the writ. So I think they meet every two weeks. A. C. Strip: I guess in the simplest language, I was just trying to get you to say that the fact that they've asked a reconsideration does not slow down the process. Steve Smith: That's right. They didn't take any action to attempt to slow down the process. So we're moving forward, Mr. Chaisson. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 2 Meeting DAYTON LEGAL BLANK CO., !-OHM NO 1U141::1 October 21, 1991 Helrl 19 Mayor Rozanski: Anybody else have anything to comment on that is not on tonight's agenda? Then we'll move forward with the Third Reading of Ordinance No. 73-91 by title only. Ordinance No. 73-91- An Ordinance Providing Preliminary Legislation for Resurfacing Project on SR-745. Mayor Rozanski: Any comments or discussions? Hearing none. Ms. Maurer: yes Mrs. King: yes Mr. Campbell: yes Mr. Amorose: yes Mr. Sutphen: yes Mr. Strip: yes Mayor Rozanski: yes Mayor Rozanski: Next, we'll move on to the First Reading of Ordinance No. 79-91 by title only please. Ordinance No. 79-91 - Ordinance Accepting the Lowest and Best Bid for Single Axle Dump Trucks. Mayor Rozanski: May I have an introduction? David Amorose: I'll introduce the ordinance. David Harding: You should have my administrative report as well as the bid tabulations before you. September 6, we opened bids. We received bids from 5 vendors: Center City International; Bob McDorman Chevrolet; Byers Chevrolet; Graham Ford, Inc.; MCD Equipment Company. As reflected on the bid tabulation, the lowest bid was submitted by Center City International. That was in the amount of $97,112.56. The high bid was submitted by MCD Equipment Company in the amount of $105,790. When we analyzed the bids, we noted that all of the bids submitted, except for MCD Equipment, did contain some deviations to varying degrees. However, in the judgment of staff, the deviations in the bid submitted by Center City International, which were deviations in the area of brakes, mirrors, and windshield modem. In staff's judgment, those are not critical deficiencies; those are deficiencies that we would be willing to waive. Therefore, it is staff's judgment that the low bid, submitted by Center City Internatiomil, would be the bid that we would recommend approval. One final note would be that we have not asked for emergency legislation at this point; however, the bid is firm until December 6, 1991. We are working with the vendor right now to see if he might be willing to hold that bid firm for a period longer. We'll get back to Council in that regard. We may ask for emergency legislation at the Third Reading, if necessary. Mayor Rozanski: Any questions or comments from Council? David Amorose: Yes, Dave, I take it these single-axle dump trucks are going to be used for salting the highways? David Harding: I would imagine they'll be used for that purpose as well as other purposes. I wish I could be more detailed; I would imagine they would be all-purpose type vehicles, Division of Maintenance. David Amorose: So there's going to be considerable more equipment added to these vehicles, snowplows, lighting, salt spreaders, --. David Harding: I believe so, but I don't want to speak for Danny Johnson. David Amorose: Is there a package available through the State of Ohio where we could Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 3 Meeting DATION LEGAL BLANK co., FORM NO 10148 October 21, 1991 Relrl 19 possibly purchase snow removal equipment under their purchase agreement? David Harding: We would have to check the list of standard contracts to see. That is a possibility. IIW;; .1 Dan Sutphen: I brought that up with Dan in June and again in July, and these bids were just getting ready to go out; and I personally saw what they had available and they were not, at that time of year, they did not have any truck that even came really close to, they had like 180 H.P. engine, be good for a parking lot, but to run on freeways all day long, I don't know that it would get the job done. Probably would have done it for a year or two, and then we'd have a lot of maintenance. Tim Hansley: Maybe to say that a little bit better, the State had two extremes. One, a real light-duty truck for around a state facility, driveways and such. And the other one was a very heavy duty for continuous operations on a freeway. There was none that was really designed to run the local highway spec, which is what we were looking for. A lot of times, the State bids, say for a police cruiser, is very much the same as we would use, and we have bought cruisers that way, but Dan Johnson was not happy with the spec, as related to our local needs. So that's a program that was not available for his needs. Dan Sutphen: These specs Danny and I worked on are very similar to what Franklin County, John Circle's office, purchased for the Franklin County area. David Amorose: Danny, what's the GBW on these? Dan Sutphen: Around 35,000, I believe. David Amorose: So it's pretty much a specialized truck. We're not going to be using this truck for much of anything else except snow removal. Dan Sutphen: No, it's the same cab to axle, the dump bed, as what we purchased last year, about 18 months ago; it's the same chassis, the same cab to axle, the same engine horsepower, the same identical transmission, axle sizes are the same. What Dan wanted to do was open up the specs so that the vendors could bid air or hydraulic, and that is reflected in some of the specifications. David Amorose: I just ask the Service Committee to look at these purchases a little bit more closely in the future, because this is a very specialized piece, these are over $50,000 apiece for these trucks. And I think we need to look into, maybe some more multi-uses for these types of things. Dan Sutphen: I understand. And along those same lines, Council may be interested or not, these have aluminum dump beds on them because of the rust and the problems that we've had with the other trucks. That certainly is, $5,000 of this price is buying something that's going to last, and we don't have to buy a new dump bed to replace it; or just a tailgate, for instance, on the back of a dump truck, costs $1,400. I don't know how that costs that much, but I saw a bill for one that was $1,100, and this one that had a special rear end, was $1,400, I believe. Hopefully, it can be used and recycled, that box will be able to be used on other equipment. Tim Hansley: And Dale Albright, I just wanted to add, too, that Danny Johnson does regard both these trucks, and all his fleet, as, maybe with the exception of the one large truck he has, as multi-purpose vehicles, and he hauls gravel, dirt, whatever, and the Parks Department, also, uses his equipment on occasion to haul, so they're not just snowplowing trucks. Dan Sutphen: They're 84" cab to axles, and that's the same size as what we've bought, other than the big Kenworth, that's what we've always bought, 84 cab to axle. Mayor Rozanski: It's my understanding we'll hold this over, Dave, at least until the next Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 4 Meeting LJAVTON LEGAL ~LANK co., I-URM NO IV141:S October 21, 1991 Relrl 19 Council Meeting? David Harding: Yes, sir. ifj,' Mayor Rozanski: Okay, we'll hold this over for a Second Reading at our next regularly scheduled Council Meeting. Next, we have Ordinance No. 81-91 by title only, please. Ordinance No. 81-91 - Ordinance to Approve Renaming Alleys in the Historic District. Mayor Rozanski: Could I have an introduction? Dan Sutphen: I'll introduce it. Mark Jones: Pretty briefly, the Historical Society and the Old Dublin Association have sponsored these name changes. The names are based on old family names that were associated with Dublin when it was first established. We are only seeking to change the names of the alleys because we only have either numbers or east or west, there are no addresses on these streets or alleys, so it's a minimal amount of hassle. We feel it's a good way to incorporate some of the historic family names into Old Dublin, with minimal amount of cost. It is our intention to request street signs with the names on it, if it's approved, and we may be looking at other slight changes down the road, if this goes forward. Any questions? Denise King: You said there were no addresses on these streets, correct, so we don't have to notify any residents and no one will be surprised? Mark Jones: That's correct. Denise King: And is there a general consensus in the area that this action should be taken. I know you're in very close touch with that neighborhood. Mark Jones: Yes, we've had very positive support. Dan Sutphen: And I sit on that board and I've been talking with Mark, and I've gone to a couple meetings and I know, I won't say that everybody should be happy, but I know that they've been working on this since, the Mayor appointed me to this about in February, so I think that it's worked out for the best with everybody liking, I hope everybody likes the way it's put together. Mayor Rozanski: I've heard rumors to the effect that the signage for these new alleys, you're going to request special signage for the Historical District? Mark Jones: We have discussed that with both Danny and Tim. Our desire would be to have a black background with white lettering to tie in with the other street furnishings, the street lights and poles, trash containers. We have talked, both about using the same standard pole with just a different color, as well as a more ornamental pole that would be more similar to the street lights. That's yet to be resolved, take that one step at a time, but it would be our preference to have black background with white reflective letters. Tim Hansley: I might also remind Council that the ordinance you passed last time or time before last, allows staff to make that request of Council, but then Council would have the final vote as to whether you would allow that deviation. So that would have to come back before you before anything other than white on brown could be approved. Mayor Rozanski: The only reason I bring this up, we're going to change the names and we're going to make signs for these alleys. Let's only do it once, and not make our standard signs, and then come in with a request for new and different signs for that area. I guess my point is, if you're going to make the change, let's get on with it and present it to Council, so we can basically do the two things simultaneously, so we can get it done in one time instead of doubling our costs on signage. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 5 . Meeting DAYTON LEGAL BLANK co., HJRM NO lU14tj October 21, 1991 Helrl 19 .> Tim Hansley: The reason this is before you tonight, is because it takes a while for the name change to be officially in effect, because once you take the reading three times, and then 30 days later, it's effective, then we have to change the plat, and notify the County, probably at that time or maybe halfway through that process, when it became obvious to us that it had support of Council for the change, then we would probably about that time bring that proposal back to City Council as to whether it's going to black, or brown, or whatever. But we agree with you at staff, not to do it two or three different times. A. C. Strip: Is the name change in conjunction with the downtown merchants, or the Historic Association, or something along those lines? Who is involved? Mark Jones: Both the Old Dublin Association, as well as the Dublin Historical Society. A. C. Strip: The reason I ask that is, if we're going to have a deviation from the standard sign, this may sound like a small distinction, I'd feel a lot more comfortable if either they endorsed it, or made that request, as opposed to it coming from the City itself. It may sound like a very small difference, but since we just passed a sign ordinance, I'd like to see some group supporting it. Mark Jones: There is a, or was, a Pinney Road, that is no longer used. It was a private road off of Frantz Road, just south of Metro Place South. So to avoid any chance of any similarity or confusion, we added Pinneyhill as one word and make it Lane, to make sure there was significant difference from the other. David Amorose: I guess if! looked at this, if I didn't know the name, I would assume that that was the name, Pinneyhill rather than Pinney. Is that correct, was the name Pinney? Mark Jones: The family name was Pinney, that's correct, but it was always, the street apparently was always referred to as Pinneyhill, and it was very popular for sledding. Mayor Rozanski: The road off Frantz is called -- Mark Jones: Pinney Road, and it has apparently been abandoned, and wasn't always a private road. Four local landmarks that existed in the area, for example, there was a blacksmith, or several blacksmiths, on East Alley, and there was a grist mill at one time on West Alley, not a water-driven, but it was an old mill. They're both on east and west of High Street, they'll have the same name, whereas before, South Street and 4th Alley had separate names, even though they were very closely aligned. Mayor Rozanski: Having no further discussions, we'll hold this over for a Second Reading at our next regularly scheduled Council meeting. That concludes the shortest agenda we've had in recent history, five years, seven years? We haven't had this short agenda since I can remember being on Council in '86. We'll move on to Others, and under Others, we have a presentation on Cellular One. Others Sandra Puskarcik: Good evening, I'm here tonight to present a video that Cellular One put together that demonstrates Dublin's cooperation with Cellular One in getting the innovative tower put into Avery Park. And what I'll do is, go ahead and start the video, it's about 13 minutes long, Terry Foegler is in the video, and Adore' Kurtz, talking about the City's role in this innovative step. And then after the video, we'll have John Murphy of Cellular One. (Video presented) I think when I watched this film, I'm very proud because, once again, it shows that our Council, our administration, our residents have proven to be pioneers when it comes to technology serving the residents. I'm quite proud. Cellular One will be using this video throughout the country when they approach the different cities who will be putting up towers. They'll take it to council meetings, they'll take it to interested civic associations to show how cooperation can result in something positive. I'd like to introduce John Murphy with Cellular One, who is the Manager of the Real Estate Group and he'll say a few things. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 6 Meeting DAYTON LEGAL BLANK CO., r-ORM NO lU14t1 October 21, 1991 Helrl 19 John Murphy: I just wanted to thank Council, I wish we had this tape available to us when we first tried to introduce this subject. It's worked very well for us, I hope it's worked well for the City. We hope the facility is what you thought it would be. The facility is handling about 3,000 calls a day for us, it will benefit us in our expansion up to Marysville, and it's just been a very positive thing for everybody that's been involved and we really appreciate your support. Mayor Rozanski: Thank you, John. It is very positive when a city and private industry can work together to solve a problem. And if you can meet our standards and criteria, you've got the rest of the country, it should be a breeze, because we feel we're tough. We try to do things right, we try to do them aesthetically pleasing in this town, and if you can meet our standards, you can probably do it anywhere else in the country. John Murphy: Well, as a resident of Dublin myself, I appreciate that. A. C. Strip: As long as you recognize how innovative a city we are, can we work out a deal on getting a royalty every time you show the tape? John Murphy: You'll probably show it more often thap we will. Thank you. Mayor Rozanski: Anything else to come before Council tonight? Report from Council Committees. Report From Council Committees. A. C. Strip: The Finance Committee met on the issue of the modification of the tax ordinance and we will review our conclusions with staff and possibly be back to you with a change of ordinance on the income tax procedure. Unfortunately, there was a breakdown in communication between staff and the committee, so staff was not present and we want to give them the opportunity to meet again, if necessary. Just wanted to let you know, we are on top of it, we have met, we'll work out something. Joel Campbell: Barbara and I, the Land Use and Planning Committee, met at the bridge site, which was formerly the Gockenbach property, located north of 270. We walked inside the building and around the grounds. Just to refresh your recollection, this was the site we discussed last meeting, where there was a question whether that should be used as a rental property for residential purposes by the City, whether it should be torn down and just basically left as vacant land, whether it should be made into a park, and/or whether it should be made into a park with some attendant facilities connected to it, in other words, using the home as a combination of offices, etc., storage, what have you. We walked around and the grounds are in need of some work. There was a swimming pool that has been filled in, a number of other items laying around the property, but it is a nice access to the river. And Barbara has written up a report of our discussions. What it boils down to is that we felt the grounds might be very appropriate for a park, and in fact, while we were there, Pat Bowman and Bobbie Clark from the Planning Division came and Sarah was there from the Parks Department, and we looked at the grounds and there was some thought that if we did make this into a park, that it may well be a possible, it would definitely be a temporary park, but possibly once the bridge is designed and put in, it might well be a possible permanent access to the river along that area. It's not presently in the City, so there would have to be either an annexation of the site and then go through our zoning process, or it would have to go through the process with the township and we'd have to obtain building permits and all that to do whatever we do, if we do anything there. The key factor, I guess, is if we leave it as it presently exists, it's certainly going to be subject to some vandalism, so I think we need to do something to either occupy the structure as a residence, or occupy the structure as something that the City could use. And we would probably want to straighten up the land around it a little bit to do some basic improvements, if we decide to make it into a park. It would probably' be a very nice site for a park, the question would be, how intensive the use might be on the buildings if we did decide to do this. And, I think, Barbara can certainly speak for herself, but I know I was pleasantly Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 7 Meeting DAYTON LEGAL BLANK co., I-ORM NO lU14~ October 21, 1991 Helrl 19 surprised at the facility. It might be very nice for use as, there are a couple rooms that look out over the river and the land, and might be nice for, as Barbara makes some notes in here, classrooms or conference rooms for small groups, horticulture, garden groups, and those types, arts and crafts type facility. So the big question we all have to decide tonight is, which of these routes we want to go. The Land Use Committee in the report here, is certainly, I think, a valid statement that we recommend that it be temporarily used for a park, that it be labeled as a temporary park, probably even with signage, such as "Temporary Bridge Park", so everybody knows that's where the bridge goes eventually, and that it is temporary. Then the question would be, how much use should be put, if the house and the barn should be used for storage, and offices, and meetings, and things like that, with adequate parking being laid out on the upper grounds. And I think our recommendation would be that we ought to use the facility as best we can, and the big question is, what everybody else feels. Barbara, you want to add anything to that? Barbara Maurer: No, except two things, I was pleasantly surprised, too, by the way in which the house is structured. It reminded me a great deal of a building that the North End Mental Health Board used as a retreat, I can't remember the name of the park, but it's just north of 270 in Westerville, off Schrock Road, there's a big park area there, and there's a very nice lodge, and the room at the back of this house is very much like, in fact, I think it would be better for the purpose of a retreat than that one, because this one could have a full kitchen. Some of the fixtures were taken out, all the ceiling fixtures were taken out, so it needs electrical work. But it does have central heating and air conditioning, which is good because the windows aren't the type you could put air conditioning in. It has four rooms, all the rooms upstairs have very, very nice hardwood floors, it has four rooms that would be suitable for offices, one that could be used as an office or conference room. And then this large living room in the back has a big fireplace, picture window that looks out over the river, and the kitchen, also, looks out over the river, and has good tile floors, nice cabinets. It would have to have the kitchen equipment put in, they took the sink, so it needs sink, plumbing. Has electrical stove hookup and refrigerator. So it could be used for meetings, retreats, office space for probably the horticulturalists and foresters, who would kind of fit together there. The basement could be used for classrooms in horticulture; it could even be used as an indoor growing space for plants. The barn needs to have something done immediately, it's got two old refrigerators in it, and our service people need to go over and take the doors off those refrigerators immediately, before somebody does damage to themselves. And also, the barn door needs a lock immediately. The barn has a lot of junk in it that was left there by the previous owners, but it has a wide door entry and can be used for storing park maintenance equipment, and it is at the bottom of a road. It would probably need some parking area leveled and graded in the front, or gravel, but it would be very suitable for fishing park, picnic tables, just enjoying the river environment. Well, you have to decide that, I would guess that, we don't have that bridge on the five- year improvement plan, so ---. Well, I don't know whether you need to buy anything, you just need to replace the sink, and have water, I think, if you want to have it so that you could use it, or even rent it for use, as a common term, you could have a microwave or a small refrigerator. I think the only think you really need to do is replace the sink and ~~~. ' A. C. Strip: I have two additional concerns, and that is, sure, it fits code for private residence, but will it fit all the various requirements for public invitee type situation. Barbara Maurer: Handicapped access? A. C. Strip: Well, I'm thinking about that, and also, just in general. Probably have a higher standard of duty when you're inviting the public in than for a residence, fire safety, sprinkling possibilities, that type of thing. And my last concern, this is not a "no", these are just questions I raise, what is our element of risk of liability for injury, etc., in a structure such as this, none of which we can answer tonight. That might be something staff may want to look into. Mayor Rozanski: I would feel safe in saying that probably most of Council, if not all of Council, would support it as a temporary park usage until we can compile numbers and Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 8 Meeting DATION LEGAL BLANK co., F-ORM NO 1014H October 21, 1991 Held 19 figures together on what it would cost to make the building useable for office. I think we would be a little leery on supporting that until we had figures to look at and judge the practicality of that building. Barbara Maurer: We thought about the handicapped access issue on the front. The front of the building is very easily accessible, but I don't know what the laws are whether you have to have the rest of it. Mayor Rozanski: That's why we'd have to have our Building Department look at it and give us a preliminary list of what needs to be and then price it out by some means, before we could make a recommendation. " Tim Hansley: I think the report we gave you about a month ago, and Peter talked about it last time at your meeting, is that he is prohibited by statute from doing those, overseeing those modifications. His first recommendation, his requirement, under his licensing, is that you would have to hire an outside architect to make those recommendations and oversee those changes through a contractor, or through our own workers. Just to hire a Meacham & Apel type firm to come in and do that would be several thousand dollars, in his estimation. His estimation is, however, that you can meet the code by making some modifications as far as putting up exit lights, and having a secondary exit from each of the rooms, and so forth, that his initial walk-through says, it would be suitable for that purpose with some semi-major modifications. I'm saying maybe for a $10,000 total budget and using our own crews to do some of the work, you would be able to meet the types of things that Barbara's talking about, offices and some other semi-public use related to the park, itself, similar to the uses that you use in chamber room now. But you're not going to do it for zero dollars, but I think using the combination of outside contractors, using City forces, $10,000 to $15,000 range is the number that I would think we're talking about. But I don't know how you get from where you are today to where you, you have to make that decision, I think you have to hire somebody to come in and officially spec that out and give you a cost estimate before you can go to step two. Denise King: I hope that if we're going to entertain that notion, that we would do it as a part of the overall budget decision making, number one, rather than holding it out as a separate project; and number two, I would appreciate it if you would review, for the public, why we bought that piece of property, because most people here tonight were not involved in that very lengthy process. Tim Hansley: Yes, obviously one issue that the Council is struggling with, primarily for the press and the audience, is the house was purchased to be torn down, to hopefully in the short run, construct a bridge under 270 and over the river at that point, to connect up to Tuller Road. Basically, in the meantime, we've determined that that does not fit into our five-year funding cycle, and the proposal before Council now is whether to go ahead and tear the house down or make some interim use of that facility. And the two-member Land Use Committee toured it tonight, I think someone conferred with staff, it would be kind of a shame to tear it down if there's some value to the community to use the next 5-10 year period prior to the bridge being constructed. Denise King: And that piece of property was purchased at the insistence of the property owners, who wanted a decision out of the City as to whether or not we were ever going to buy it. It was really an implementation of a public policy that we were going to build the bridge there, and at the same time it was acquiescing to the wishes of a resident. Tim Hansley: I think another issue that's underneath that, is that a City is handcuffed a little bit when we have to buy property, we're mandated by statute to buy, based on an appraisal of the property before we go to court and fight it out that way. And sometimes the jury sets a value that's even higher than what the appraisal may have been. I think in the sense given that we have paid more for it than it would be worth as a house, is the other reason that Council and probably the Land Use Committee is tempted to not just tear it down, if there's some reasonable public use for that 5-10 year period. I hope it's shorter Minutes of RECORD OF PROC,EEDINGS Dublin City Council Meeting Page 9 Meeting DAYTON LEGAL BLANK CO FURM NO l014lj October 21, 1991 Held 19 than that, I hope we have a windfall of money, we can build a bridge in four years, but I think, optimistically, we're looking at 8-10 years before that house would have to be torn down for the bridge itself. Barbara Maurer: I just want to mention that when we originally talked about this, I pointed out and I want to restress that, that the adjacent property, underneath 270, is already used by fishermen and women. And there were people down there fishing while we were looking at the property. And it would really lend itself, obviously, to just expanding that use, that the public has already taken upon itself. And it is a really lovely view and a lovely place to just kind of enjoy the river. Tim Hansley: I'll add one other quick comment that since you got that reaction from your two-member committee, any of the other five of you who have not been onsite, please make arrangements to go through, because it does show better than it looks on paper, or through a staff report. It is an interesting piece of property that you own. I think the City would be hard-pressed if you decide you have to just tear it down; I just don't think that would be the wisest thing, but the issue is, how much do you spend, and at what time frame. But please call me if you want to take a trip through there. Mayor Rozanski: Tim, do you think it's possible to maybe have one of our many architectural firms, or engineering firms within the City, donate a gift to the City of their services to give us a preliminary cost analysis of what it would take? Tim Hansley: Steve and I would probably give you the same answer, I think it's possible to do that. The only downside of that is you have to be very careful if it's a firm that you're currently going to do some business with, or that you have done business with in the past. It's very tough to keep a hand's distance with that, and not looking like we're trying to improperly influence that next zoning decision, or that next contract we're going to let. Normally, we try to find innovative ways like that to gain services from the public, but that one, because we do so much architectural work and so many rezonings and things like that, it would be tough. It's that basic appearance of conflict of interest, but I might ponder that, if I can think of a way to do it just totally above board, have a competition or something like that, where maybe a group of architects selects one of them to be the person. A. C. Strip: How about the University? Mayor Rozanski: Maybe we could ponder that a little bit and see if we could come up with a method of getting that service donated. I don't think it's a big cost factor. It would be challenging for maybe a group of students at the engineering college. Tim Hansley: Maybe just a certified architect who lives in town who is in a firm somewhere else who absolutely has no plans to do building or work with the City and never has in the past. A. C. Strip: Maybe works for the State, or something like that. Tim Hansley: Yes, that's another possibility. Mayor Rozanski: Perhaps we could look into that. Throw some feelers out and see what would happen. A. C. Strip: One more issue, and I don't want to sound like a fuss-budget, but I sure would like to hear something, not now, but maybe by short memo from Parks and Recreation, because what I don't want this Council to do is walk into a situation and after we declare it a park, find out we're getting a request to improve at the cost of $10,000 an acre, which is not unusual for parkland. Just find out, is it going to be a passive park, or are we talking about building a soccer field there, or football field, or baseball diamond, I just have to know what Parks and Rec. would do with it, so that we don't get eaten up at $2,000, $3,000, $4,000 at a time, and you turn around and you just got a $50,000 park. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 10 Meeting DAYTON LEGAL I:JLANK CO., I-UI-(M NO lU14tl October 21, 1991 Held 19 Tim Hansley: And I would agree with Denise, one way to attack that particular issue, is to include it, put one of the cash capital projects with a number, in competition with any other signage program, vehicle replacements, or whatever, and that way it either makes that cash list or it does not, in competition with everything else, at some dollar figure. So that's one level of controlling you may very well say this year, in terms of a tight budget, that we will allocate $10,000 and not a penny more for the total improvement, or 15, or whatever that number is. Barbara Maurer: This property is going to be used as a park, whether we're in there or not, people are going to come down and use it. It's very amenable to fishing. I'm sure those people are walking down the hill, and they don't see anybody in the house, and next to it are going to come over and use what is more attractive area to fish from. So, I think the question is not, is it going to be used as a park; it's going to be, is it going to be a supervised park, a maintained park, and are we going to accept responsibility for having a park that is a Dublin park that has some amenities. Our recommendation, I think, was to keep it as natural as possible, because it is a lovely area; it may have to be mowed. But I would say a few picnic tables and perhaps some evergreen screening between that and the next property, are all that I would do to it. Tim Hansley: I think your report begs the attached issue, and that's that if we don't encourage its use as a public park and with the signage and all that, we would have to take the reverse approach, and that's to board it up and fence it off to keep it from becoming an attractive nuisance, for which we would have liability if we're not maintaining it in some above board fashion. So that's why we need some direction from City Council, which way you want to go. In fact, we did not have access to the barn before, I learned something valuable tonight, is that the barn is now, they were lockhorned the last time I was there, so we need to take care of that. Barbara Maurer: Also, there is a well that is at least, what, 20 feet deep that needs to be covered over. And, those are the type of things that we really ought to act on very quickly. But other than that, it's all ready for use. Tim Hansley: I might also remind Council, some of you may not have even known this, but one of the first things we did was, there was a swimming pool in the backyard, that we knew was an attractive nuisance, had water in it the day we took ownership. Ten minutes after we had control of the property, we had that destroyed. It was not worth fixing, and it was not something we wanted to take liability for. We must have missed the well somehow, but I'll take care of that. David Amorose: I would just like to make a motion, if that's necessary, it's just to refer this to the Parks and Recreation Committee, so that we can take a close look at it and report back to Council on it. A. C. Strip: I would second the motion. Mayor Rozanski: The discussions of referring this to Parks and Recreation Committee. Tim Hansley: Parks and Recreation for a report back as to the intended use? David Amorose: Yes, I'd like to meet with all the Parks and Recreation Department, the rest of the committee, and visit the site, study it a little bit, and get back to Council. Mayor Rozanski: And to pass on the recommendation from the Land Use Committee? David Amorose: Of the City of Dublin, with a couple members here, Parks and Recreation Committee and I think it needs to be studied. There's no sense in saying "Hey, maybe it could be used for a park". Well, if the park people can't take a look at it. Mayor Rozanski: We have a motion to refer it to the Parks and Recreation Committee, with the recommendation of Land Use Committee. And that was seconded. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 11 Meeting DAYTON LEGAL BLANK co., F-ORM NU lU14t:J October 21, 1991 Held 19 Mr. Strip: yes Mr. Sutphen: yes Mr. Amorose: yes Mr. Campbell: yes Mrs. King: yes Ms. Maurer: yes, with the caveat that I don't want this studied to death while people are vandalizing the building. So I would appreciate a quick response. Mayor Rozanski: yes Mayor Rozanski: Any other reports from Council committees? Hearing none, we'll move on to Comments from Staff. Comments From Staff. Tim Hansley: A couple quick items. We had informed Council a few meetings back, I think at a Finance Committee meeting on the budget, that we were approaching what we considered to be a deadline on awarding a design contract on the water tower. We raised that issue and got some direction but it was not from a majority of Council. We were in Committee Session, as I recall. What we really want to do tonight is inform Council that we intend, within the next week or so, to enter into that design contract with Dan Boothe for services of designing the water tower at the specific location that staff has previously identified that we own. If there's a strong opposition to that tonight or sometime in the next few days, we will need some way for Council to express that opposition so we can identify the issues that may be there. We do intend to work with the neighboring folks to let them know we're not going to do this behind closed doors. We're going to begin to tell people what size tower, and what exact location, and try to get them to buy into the design if they think there's some special painting or whatever that we need to take a look at. We would try to do that at some type of public forum, but as far as we know, that's the direction Council wants us to go into; unless you tell us something different tonight, we'll assume thereafter. Dan Sutphen: My thoughts on it along those lines is try to make this a cost-saving device for the township, also, for the fire station, so I have a question, are we going to include them in or are we going to include in the design of the tower that we can have the two-story plus office/house area in there that could be finished as a fire station. Tim Hansley: Good question. The tower, the minimal design will include two levels of storage be it for some City function or some township function that they would negotiate with us at some later date. The last time I talked to Chief Bostic, they were not ready to make a strong commitment to us on that site. Dan Boothe has assured me personally that his negligible cost in the overall design of the tower to design it, to put in the header that's higher, high enough for the requirement. The basic design, whether we design it for a park storage or fire storage, is the power's being designed, there's no difference. So we don't need that commitment at this point in the process at all. That can be retrofit later, a year or two from now. The key to that is that if we don't begin designing right now, it's going to be beyond the spring of 1994 before it's going to be in service. We feel very strongly as a staff, if you're going to buy it, you need to go ahead and get about it so you have it in use in 1994. That's two years worth of dry season that you could have the adverse effects of not having this tower in service. Mayor Rozanski: Have you had any further discussions with Columbus on the sharing of the cost? Tim Hansley: No, we have not, but that's also a strong commitment that, again, we're at the design phase and that's the phase where you would determine those costs, and we feel we can still keep that dialogue going before we actually award construction contracts. Mayor Rozanski: Our goal to tell you to go and build it and design it and that, I think is out of necessity that we're forced to do this. And when you come to us with it and, if that's what has to be done, then we've got to do it. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 12 Meeting DAYTON LEGAL BLANK CO., I-URM NO 1UI41::1 October 21, 1991 Relrl 19 Tim Hansley: Again, I guess we want to do it, hopefully, in full cooperation with Council, but we feel that you don't have a whole lot of other choices in that you own that land and it happens to be in the exact right location, design-wise. Dan Sutphen: Would you ask Dan Boothe to supply us, in the Chicago area I know of three cities that have fire departments or municipal service garages in water towers, could you get names and addresses of people we could contact up there? Tim Hansley: We can do that. Because space is such a premium and land is such a premium in Dublin, we would never recommend not voting it to have some type of storage capability, be it the Fire Department, or salt shed, or whatever would be the appropriate use, as you determine that later. But, yes, we will provide that to you. Barbara Burkholder: First, I just wanted to report that this weekend, Parks and Recreation Department is sponsoring a Haunted Hayride for middle schoolers, going to be from 7:00 to 11:00 P.M. in Pickerington, Ohio. We estimate we're going to have 70 middle schoolers that we will be transporting on Dublin school buses. Secondly, I just wanted to report the Dublin Golden Gatherings Seniors will be sponsoring a needy family again this year. The next issue I want to bring up is, as you're all aware, one of our City representatives on the Mayor's Advisory Task Force, is no longer with us. Staff would like to recommend that Ms. Sandra Puskarcik be considered as the other City representative. We propose Ms. Puskarcik because we feel with her communications background and her childhood knowledge that she would be a real asset to our group. We meet the third Wednesday of the month, we usually meet in the evening, but we are changing our meeting to the morning to facilitate more people showing up for our meetings. The other thing is the Mayor's Advisory Task Force would like to continue on as the steering committee for 1992. We feel that we still have more work to complete and 1991 is almost over, and we feel that we can help you attain the goals of child care in Dublin if we can continue on as the steering committee. Last but not least, one of our goals for 1992 is to compile a child care directory, and we need to build consensus with Council whether this directory would be serving corporate Dublin or the Dublin School District. We also would like to know if you would feel that we could use advertising to offset the cost of this directory that we would compile. Mayor Rozanski: Barb, would you get a list of that s<? Council can have those questions to look at and discuss at a later date? Marsha Grigsby: I would just like to make Council aware of the fact that we have received a final audit report. I will be getting copies of that to have in your packets at the next Council meeting. Just like to let you know that there were no surprises in the report. It's a clean report, they have some minor recommendations that they have made, but they were all recommendations that we were aware of, that we're currently working on, or are in the process of looking at. A. C. Strip: Since we're not meeting until the first Monday of next month, and if you have them available and if it's not inconvenient, could you speed up the process? Otherwise, we get the packet Thursday night, and the reading material sometimes is so full, we barely can get through it by Monday. So if you have it now, why wait? Marsha Grigsby: Okay, I'll go ahead and get the copies made and put it in your mailboxes, would that be sufficient? Mayor Rozanski: Put it in the mailboxes, we can pick it up. Any other staff members have anything tonight? We'll move on, then, to Council Roundtable. Council Roundtable. Denise King: I would just to like to remind everyone, we have a Public Safety Committee Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 13 Meeting DAYTON LEGAL BLANK co., FORM NO 10148 October 21, 1991 Relrl 19 meeting scheduled for 8:00 A.M. on the 28th; and Dana, if you'll check in with me a few days beforehand, I want to make sure those reports we talked about will be ready to discuss, otherwise, we'll change the agenda. The other thing, Dave Harding, thank you for the chairs. These don't tip back, threaten our safety. Dan Sutphen: Are we going to be able to have Service Committee meeting at 9:oo? Well, we're still tentatively around 9:00 or 10:00, or sometime on the 28th, we'll have our walk in Old Dublin. At least we'll do that much, and then set up another meeting for the balance of the Service Committee meeting. Denise King: I have one other thing, in your packets tonight, was some information about the Water Beyond 2000 Study, and I really feel strongly that the City should take an active role in that whole process, and wanted to call that material to your attention. I would recommend our Public Service Committee look at it, but more importantly, I think the staff needs to make a recommendation back to Council, or directly, depending upon what role Council wants to play, directly back to the Water 2000 study team, so that the needs of this community are fully reflected in the recommendations that come out of that report. .. Tim Hansley: Let me add one quick comment because really there's a lot of policy-type issues involved with the study, with their recommendations as a committee. I would urge you to read the material that Denise referenced, it's in your packet. But if you get a chance to watch on Channel 3 on your cable, it's the public hearing they had up in Delaware County, and some of it you can identify with, a lot of the information on both sides was informative, it helped you at least understand what's in the, what recommendations are made, I think it's 5 or 6 options they're talking about: I haven't watched it all the way through. We may try to tape that for you, maybe make it available to you in the round room, or whatever, so you can do it on your own time. But what I would suggest to you is that you do both things, read the packet of material, watch part of that video tape, if not all of it, and then prior to Goal Setting meeting, have some thought as to whether you like it, don't like it, where you see us fitting into the process so that staff, then, can get some direction from you, or we can at least exchange a dialogue on those issues, because a lot of it is how you believe, as a Council, as opposed to what is technically possible. And I agree with Denise, I think this community, as well as the other communities, have to take some stand on whether you're neutral, opposed, in favor, or whatever. It's a complex issue, because there are 5 or 6 main issues that they're looking at. Some are upground reservoirs, some are well fields, and so forth and so on. Thank you. Denise King: And there's an opportunity for cooperative projects. And so, if any community wants to become involved in that, they have to speak up and be counted. Mayor Rozanski: I have one quick issue. Barbara brought in my mind about locking up buildings. I noticed those doors are coming off the hinges. David Amorose: Did they not promise us that they would raze that building as soon as possible? Mayor Rozanski: They promised us that they'd allow the Fire Department to burn it down when they planned on razing it. Tim Hansley: I was looking at Gene to see whether we had a date because that was the last thing that I heard, was that they were going to use it for fire training. Gene, do you have any information on that? A. C. Strip: Will EPA allow that anymore? Tim Hansley: Why don't we agree that Gene and I will work on either getting it burned, or in lieu of that, then get it secured so we don't have somebody getting hurt in there? I think it's a good point. Barbara Maurer: In our packet we received from the responseso of a personnel issue, in Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 14 Meeting DAYION U:.GAL BLANK co., !-OHM NU. lU14tf October 21, 1991 Helrl 19 what form would you like us to talk about that. Tim Hansley: I would say that would be right for Executive Session, and we have a brief one scheduled for a legal matter, plus I think Dave wanted to give you a quick briefing on the Clerk of Council, so if you want to include that as a legal and personnel executive session for a few minutes, we can do that. Mayor Rozanski: I'd entertain a motion to go into Executive Session and talk about personnel. Moved and seconded to go into Executive Session. Mr. Sutphen: yes Mr. Amorose: yes Mr. Campbell: yes Mrs. King: yes Ms. Maurer: yes Mayor Rozanski: yes Mr. Strip: yes Mayor Rozanski: This meeting is adjourned. We will not be reconvening, we will be taking no action. Meeting adjourned at 8:50 P.M. .. /~/ . /1 U ~A,( /I ~€. Cler of Council - iVi..