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Home My WebLink About65-09 OrdinanceRECORD OF ORDINANCES ]nc. Ordinance No. 65-09 Passed 20 AN ORDINANCE AMENDING THE ANNUAL APPROPRIATIONS ORDINANCE FOR THE FISCAL YEAR ENDING DECEMBER 31, 2009 WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual appropriations ordinance be made in order that appropriations are not over expended; and WHEREAS, it is necessary to amend the annual appropriations ordinance to provide funding in certain budget accounts. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, ~ of the elected members concurring, that: Section 1. There be appropriated from the unappropriated balance in the General Fund the amount of $1,024,000 as follows: Leal Services 101-1140-710-2345 Legal Services $ 75,000 101-1140-710-2346 Other Legal Services $475,000 $550,000 Accounting and Auditing 101-1220-710-2390 Miscellaneous Contractual Services $ 25,500 Taxation 101-1230-710-2390 Miscellaneous Contractual Services $ 38,500 101-1230-710-2910 Refunds $410,000 $448,500 Section 2. There be appropriated from the unappropriated balance in the Special Assessment Debt Service Fund the amount of $12.00 to account 320-0210-790-2301 for fees charged for the collection and distribution of special assessment taxes. Section 3. There be appropriated from the unappropriated balance in the Emerald Parkway Phase 8 TIF Fund the amount of $32,000 to account 441-0314-780-2349 for property appraisal services. Section 4. There be appropriated from the unappropriated balance in the COIC Improvement Fund the amount of $109,165 to account 448-0314-780-2510 forright-of--way acquisition, and $5,320,000 to account 448-0314-780-2550 for costs related to the relocation of Industrial Parkway and improvements to State Route 161. Section 5. There be appropriated from the unappropriated balance in the Dublin Methodist Hospital TIF Fund the amount of $1,325 to account 453-0314-780-2349 for property appraisal services associated with the Avery Road widening project between Shier Rings Road and Tuswell Drive. Section 6. There be appropriated from the unappropriated balance in the Employee Benefits Self-Insurance Fund the amount of $215,000 to account 701-1120-710-2362 for payment of employee health claims. Section 7. There be appropriated from the unappropriated balance in the Income Tax Revenue Sharing Fund the amount of $70,000 to account 802-0210-710-2390 for payment made to the Dublin City Schools for contractual obligations associated with the Tuttle Crossing Community Reinvestment Area. Section 8. There be appropriated from the unappropriated balance in the Unclaimed Monies Fund the amount of $5,000 to account 803-0210-710-2911 for payment ofrefunds RECORD OF ORDINANCES Ordinance No. 65-09 Passed Form. Yo 3.4.043_. _ _ Page 2 ~0 of general unclaimed checks, $150 to account 803-0210-710-2912 for payment of refunds of unclaimed payroll checks, and $1,700 to account 803-0210-710-2913 for payment of refunds of conditional occupancy permit deposits. Section 9. The appropriations in the Agency Fund be reduced in account 805-0210-710- 304 by $200,000 due to the issuance of fewer than anticipated sewer taps, and in account 805-0210-710-2914 by $200,000 due to the issuance of fewer than anticipated conditional occupancy permits. Section 10. The public hearing be waived to provide immediate funding authorization for these projects and programs. Section 11. This ordinance shall take effect and be in force in accordance with Section 4.04(a) of the Dublin City Charter. Passed this l~ day of ~~ L-~-~~~~~/ , 2009. Mayor -Presiding Officer ATTEST: Clerk of Council CITY OF DUBLIN_ Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017-1090 Phone: 614-410-4400 • Fax: 614-410-4490 To: Members of Dublin City Council From: Terry Foegler, City Manager Date: November 12, 2009 Initiated By: Marsha Grigsby, Deputy City Manager/Director of Finance Michele Hoyle, Budget Manager Memo Re: Ordinance No. 65-09 Amending the Annuat Appropriations for Fiscal Year Ending December 3I, 2009 Summary Ordinance No. 65-09 amends the annual appropriations for the fiscal year ending December 31, 2009 in the General Fund and in various other funds to provide sufficient funding in certain budget accounts. Section 1 requests additional funding authorization in the total amount of $1,024,000 in several General Fund accounts. This amount includes increased appropriations for general legal services and legal services outside the general services provided by the Director of Law. In part this increase reflects payment for an additional month of legal services in 2009; in 2008, only eleven months of billings were paid rather than the usual twelve due to deficits in 2008 appropriations that were not addressed at the end of the year. Additionally, the increase in other legal services reflects costs associated with the matters identified on the attachment. Also included within the General Fund is a request for increased funding for banking fees for the Division of Accounting and Auditing. These fees were offset by interest income earned on deposits in prior years; however, current low interest rates do not generate sufficient income to do so at this time. Other proposed amendments include an increase in funding for Taxation to fund collection services to pursue delinquent taxpayers in small claims court. The firm of Wellman Weinberg successfully has collected on several large multi-year delinquent accounts. This cost is offset by recovery of delinquent taxes. Increased funding for income tax refunds is also requested, due primarily to companies filing air extension in October requesting refunds. As is typical during a down economy, fewer companies are choosing to maintain credits, and instead are requesting refunds, not only of 2008 payments but of credits carried forward from earlier years. Also, those who are carrying credits into 2009 are carrying smaller amounts and, if they made estimated payments this year, they are smaller than previous years, which may result in additional amounts to be refunded. We have seen a reduction in net profit revenue during the first ten months of 2009, which means we have less net profit estimated payments and credits available, likely resulting in fewer refunds in 2010. Sections 3 through 5 request additional funding authorizations for several capital project funds as Memo re. Ordinance 65-09 -Amending the Annual Appropriations November 12, 2009 Page 2 of 2 noted in the Ordinance. The requests include the Emerald Parkway Phase 8 TIF Fund for property appraisal services ($32,000); the COIC Improvement Fund for right-of--way acquisition ($109,165) and for the relocation of Industrial Parkway and improvements to State Route 161 ($5,320,000); and the Dublin Methodist TIF Fund for property appraisal services ($1,325). Section 6 requests additional funding authorization for employee health claims in the amount of $215,000. As discussed in the letter to City Council dated July 1, 2009, this additional funding request results from several high dollar claims experienced by the City in 2009, as well as increases due to mandatory Police physicals, and a higher than expected number of elective surgeries. Sections 7 and 8 request increased appropriations within agency funds. Revenue sharing payments to Dublin Schools were greater than anticipated in the 2009 budget, resulting in a shortfall in appropriations in the Income Tax Revenue Sharing fund. This shortfall results in an amendment to appropriations within that fund of $70,000. Appropriations are also increased in various categories within the Unclaimed Monies fund to cover payments for unclaimed checks. Section 9 decreases appropriations in two accounts within the Agency Fund. Deposits are held within this fund for various permits, vendor bonds and other programs such as rental of City facilities. These reductions, in accounts used for sewer tap paybacks and conditional occupancy refunds, are reflective of reduced development activity. Recommendation Staff recommends that Council dispense with the public hearing and approve Ordinance 65-09 at the November 16 Council meeting. Attachment Significant Matters Included in Other Legal Services Right-of Way acquisition 256,380 General labor 130,272 Labor Negotiations (FOP) 19,976 Telecommunications 106,183 Tech Park/Research Park 74,487 Litigation- Reywal 40,666 Home Rule/Residential Building Code 17,951 EPA 125,480 Other miscellaneous 34,542 Total through 11/12/2009 $ 805,936