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HomeMy WebLinkAbout09/13/1993 Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON LEGAL BLANK co.. FORM NO. 10148 Held September 13, 1993 19 The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Jan Rozanski at 7:30 p.m. on Monday, September 13, 1993, and Mrs. King led the Pledge of Allegiance. Members of Council present for roll call were: Mrs. King, Mr. Campbell, Mr. Sutphen, and Mayor Rozanski. Mr. Kranstuber, Mr. Strip and Mr. Amorose were excused. Mr. Hansley, City Manager and Mr. Smith, Law Director were also present. Approval of Minutes of AUl!ust 16. 1993 Meetin:: Mr. Campbell moved to approve the minutes of August 16. Mr. Sutphen seconded the motion. Vote on the Motion - Mayor Rozanski, yes; Mr. Campbell, yes; Mrs. King, abstain; Mr. Sutphen, yes. Correspondence The clerk reported that three liquor permit applications have been forwarded to Council. I 1. Application for a new D-4 permit at 4140 Tuller Road for the Columbus Men's Senior Baseball League. 2. Application for a new C-l&2 permit for Jen Tis Corporation at 6520 Riverside Drive. 3. Application for a transfer of a D-5 permit for Texas Star Steakhouse at 6379 Sawmill Road from Stelzer, Inc. at 6379 Sawmill Road. Mayor Rozanski asked about the location of the Men's Senior Baseball League proposed application. Mrs. King suggesting holding off on approval until Council receives further clarification on the location of the club. Mayor Rozanski, Mr. Sutphen and Mr. Campbell agreed. There was no objection to the J en Tis Corporation permit nor the Texas Star Steakhouse transfer of permit. Swearin::-in of New Police Officers Chief Ferrell introduced the newly hired police officers for the city - Michael Malpass, Jennifer Meyer and John Dejarnette. Mayor Rozanski proceeded to swear-in the new officers and welcome them to the City on behalf of Council. Proclamations Mayor Rozanski read a proclamation regarding support of the Red Ribbon campaign for awareness of alcohol and drug addiction awareness. Comments from Visitors Tom Snyder. 6311 Newgrange Drive stated that he represents the residents of Lowell Trace and surrounding areas. He explained that the detention pond in the Red Trabue Nature Center has become an eyesore - it is overgrown with weeds, a significant amount of water stagnation and algae growth, leading to a tremendous amount of mosquito breeding. MORPC requires detention ponds to have an average depth of 8 feet, yet this pond averages 4 feet. The spraying of mosquitoes kills only the adults and not the larvae. The pond is also too shallow for fish to survive the winter. The residents have signed a petition, submitted to Council requesting that the city dredge the pond to a depth necessary for habitation of algae-eating carp which will aid in reduction of mosquito nesting. They are also requesting installation of a pump to aerate the water which will eliminate the present lack of oxygen in the water and stocking of the pond with carp to the recommended level of that in other ponds. Mr. Campbell commented that he had met with the residents and urged them to come to the full Council to express their concerns. He added that the Parks Department is studying the problem to come up with a solution. Brief discussion followed. Mr. Snyder emphasized that the civic group is requesting that the pond be dredged to a depth of 8 feet, followed by installation of a fountain. Ms. Jordan stated that staff will provide an update to Council on the status at the first October meeting. Lel!islation Ordinance No. 66-93 - An Ordinance Amending Chapter 1187 (Landscaping) Relating to Street Tree and Public Tree Requirements. (public Hearing) Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 2 Meeting DAYTON LEGAL BLANK co.. FORM NO. 10148 Held September 13, 1993 19 There were no registered proponents or opponents to the legislation. Ms. Newcomb summarized that this legislation is a housekeeping item, as a sentence was inadvertently left out of an amendment to the landscaping code passed in 1991. This sentence requires street trees in all zoning districts. I There will be a third reading at the next Council meeting. Ordinance No. 67-93 - An Ordinance Providing for a Change of Zoning of 45.18 Acres of Land Located on the East Side of Dublin Road Approximately Opposite River Forest Subdivision from: R-I, Restricted Suburban Residential District to: PUD, Planned Unit Development District. (Public Hearing) Charles Driscoll, Multicon Builders, Inc., 500 S. Front Street, Columbus registered as a proponent. Lucia Cosslett, 8055 Dublin Road, registered as a concerned neighbor. Ms. Clarke showed slides and provided a brief presentation on the proposed rezoning for a single- family subdivision. She noted that the area of parkland by the river has been increased by one-half acre since review by the Planning Commission. The proposal is to develop 82 single-family lots with 6.175 acres of parkland. Approximately two to two and one-half acres of parkland is located along Dublin Road and will be used as a landscape buffer. Another 3.8 acres will include the ravine, a wooded area and a portion of frontage along the Scioto River. The gross density of this proposal is 1.8 units per acre, which is the same or lower than most of the area. Staff believes this proposal is consistent with the Community Plan. She added that there are major water and sewer lines through this site, and 8 of the lots near the eastern portion are very close to major easements. After substantial discussion with the Engineering staff and the developer, it was determined that the appropriate place for a new intersection on Dublin Road would be opposite Ashford Road. However, there is inadequate site distance at the present time, and Engineering staff believes that steps should be taken to improve Dublin Road by removing the hump in the road at that location. The applicant is requesting streets that are slightly less in width than required in the Code - this requires a variance to the subdivision Code regulations from 32 feet to 28 feet back to back. In addition, the design of the right-of-way to create tangent sections at the corners has been requested by the City engineer. The developer will also request a detention waiver for the site. She noted that the area along Dublin Road will be public parkland, but will be landscaped to an agreeable plan and maintained by the homeowners' association. Staff had concerns that this park did not serve enough public purpose in terms of recreation, however the Planning Commission expressed the strong statement that they thought a consistent landscaping along that section of Dublin Road was indeed a public purpose and they endorsed it. Due to the proximity of existing houses and utility lines, there will be no blasting as part of the construction of the subdivision. Subject to City Council approval, staff recommends that the city share the cost of the Dublin Road improvement with the developer paying 80 percent and the City funding the other 20 percent. If the entrance were located to the north, the improvement would not be necessary; however ,staff believes there is a benefit to the community at large and thus it is appropriate for the City to make a contribution. Planning Commission reviewed the application and approved it 6 to 0 with the following conditions: 1. That pavement rights-of-way, utilities, storm water outlets, cul-de-sacs, vertical alignments and street geometrics be designed to the satisfaction of the City Engineer; 2. That the developer dedicate to the city right-of-way of 40 feet wide measured from the center of Dublin-Bellepoint Road; 3. That full cross-sections be submitted to the Engineer prior to consideration by City Council; 4. That the rear yards of lots on Dublin Road and development standards be altered for consistency similar to those in Donegal Cliffs to be resolved between the developer and the staff; 5. That appropriate notes be included on the preliminary and final plats to restrict developments on the utility easements; 6. That the entrance intersection be aligned with Ashford Road; 7. That the existing dry-laid stone walls on the west side of Dublin Road and along the eastern border down along the flood plain be protected during all phases of construction; 8. That a left-turn lane by the developer for southbound movements from Amberleigh Way onto Dublin-Bellepoint Road be provided; 9. That a preliminary tree preservation plan be submitted prior to Council and detailed preservation be submitted with the final development plan for each phase; 10. That the areas to be dedicated as park and their maintenance be resolved between the developer and the staff; 11. That the side lot lines of lots backing up to Dublin Road, designated as lots 65 through 69 in the Preliminary Development Plan, be extended to the west border of the proposed Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 3 Meeting DAYTON LEGAL BLANK co.. FORM NO. 10148 Held September 13, 1993 19 subdivision, and Reserve "B" designated as a no build zone, or be otherwise resolved to the satisfaction of the staff; 12. That the street names, including "Amberleigh Way" be examined for appropriateness by the engineering and public safety staff; 13. That the developer lower the elevation of Dublin Road at the development's entrance to the satisfaction of the City Engineer; 14. That a bikepath be installed across the frontage of Dublin Road; Ms. Clarke noted that she recommends an additional condition: 15. That the notes on the drawing be corrected. Mr. Driscoll commented that Conditions 4 and 11 no longer apply since the land will now be open parkland. Discussion followed. Mayor Rozanski asked about costs of removing the mound on Dublin Road. Mr. Driscoll commented that preliminary numbers indicate it will be in the $200,000 range. Mr. Driscoll requested that Dublin Road be closed for a time during the construction period. He also stated that he is in agreement with all conditions except 4 and 11. Discussion followed about clarification of Condition 8. Mrs. King proposed that a Condition 16 be added specifying that a special turn lane be provided both northbound and southbound from Dublin- Bellepoint Road onto Amberleigh Way and Ashford Road. Mr. Driscoll agreed to these conditions. Discussion followed about the logistics of closing Dublin Road for construction purposes.Mr. Hansley noted that the issue of the road closing is not part of the rezoning. The developer is merely seeking feedback. Mrs. King added that she has growing concerns with the concept of granting detention waivers, stating that the flushing of that volume of water into the river has many negative impacts. Mrs. Stephen Cosslett. 8055 Dublin Road stated that her property lies just west of the proposed development. She has safety concerns about the placement of the entranceway across from Ashford Road due to the large numbers of pedestrians, cyclists, etc. who cross there each day. She recommends that a comprehensive study be undertaken to plan the best entranceway location for each of the east side developments being planned. She owns the stone wall along the west side of Dublin Road, and she is concerned that lowering Dublin Road by three feet will destroy this wall. Her property is on the National Historic Registry and is protected. She noted that she is supportive of the bike path being continued along the east side of the road to avoid unnecessary and dangerous crossings for children. She also has concerns that there be a good buffer along Dublin Road since the density will be 3 to 12 times greater than the adjacent development across Dublin Road. ~ Mr. Driscoll stated that the preservation of the wall brought up by Mrs. Coslett will be addressed in the engineering phase. He requested that Mrs. Cosslett provide documentation to him regarding the registration of the property on the Historic Register. He committed that they will attempt to preserve the wall in its present location. Mayor Rozanski asked staff to provide a list of conditions as passed by Planning & Zoning, with the two additional requested by Council tonight, and a recommendation on whether or not to eliminate conditions 4 and 11 . He requested this be provided prior to the next meeting. Ordinance No. 06-93 - An Ordinance Providing for a Change of Zoning of 104.067 + 1- Acres of Land Located to the Northeast of Avery and Rings Roads, to be rezoned from: R-IB, Restricted Suburban Residential District (Washington Township Zoning) to: PUD, Planned Unit Development District. (public Hearing) Registered as a proponent was Rob Meyer, 41 South High Street, representing applicant Avery Road, Ltd. There were no registered opponents. Ms. Fierce gave a slide presentation for the proposed rezoning and described the site and surrounding area. Since the concept stage of this plan, the overall acreage has been reduced from 104 acres to approximately 74 acres. Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 4 Meeting DAYTON LEGAL BLANK CO., FORM ~O. 10148 Held September 13, 1993 19 She noted some concerns with the proposal. The plan calls for the interruption of Rings Road - a linear road running east and west. The plan calls for a new road to be built, known as "Norn" Street, renamed from Malahide Street, to run from Rings Road to the Woerner-Temple extension, de-emphasizing traffic movements on Rings Road. The final alignment of Norn Road is proposed to be directly opposite of Norn Street within the Heather Glen Phase 3 subdivision which is not yet under development. Since the Southwest Area Plan called for the extension of Woerner-Temple from Avery Road all the way to 270 to carry large volumes of traffic, staff believes that the applicant should pay an appropriate level of contribution to the extension of W oerner- Temple as the road will ultimately serve this development. Ms. Fierce noted that the proposal includes 60 single-family lots on the east side of Norn Street with a density of 3.1 dwelling units per acre, consistent with the surrounding area. It also includes a number of multi-family units: 223 will be two-story apartment buildings located to the west of Norn close to Avery. Along Avery and Rings Roads, 57 condominium units are proposed. Both portions of the multi-family development will have consistent and compatible architecture. There is also an area of planned commercial development along the northwest portion of the overall site. Uses proposed for this 5-112 acre piece include suburban office and institutional district, wholesaling uses within the Restricted Industrial District, and wholesaling, warehousing and transportation uses within the Limited Industrial District. As noted on the site plan, the parkland proposed is generally located within the center of the site in order to preserve the existing trees. The overall requirement is 13 acres and the proposal includes nearly 14 acres of parkland. Sidewalks will be constructed along both sides of all new streets for this development except where bike paths are being proposed. There is an 8 foot bike path along the north side of Rings Road from the east property line of this site over to Norn Street and another bike path is proposed along the west side of Norn Street up through to the park. ~ Planning Commission recommended approval with 15 conditions: 1. That a new legal description be submitted for the PUD and PCD areas. This has been completed. 2. That a bond or other legal tool be used to secure sidewalk improvements along the Avery Road frontage until the Avery Road Corridor Overlay is completed. This has been resolved through the Law Department. 3. That the applicant submit revised text with development standards and preliminary development plan with all completed requirements within 30 days, including buffering between different uses, refined list of requested uses, architectural details, and coordination for the commercial site. Most of this has been completed; the outstanding issue on the text includes the buffering between the different uses. 4. That streets, sidewalks and bikeways, utilities, easements, stormwater management, vehicular access and rights-of-way as described above be designed to the requirements of the City Engineer. 5. That street cross-sections and pavement design be submitted to the City Engineer and conform to the design standards of the City of Dublin. 6. That the maintenance of private streets and stormwater detention areas not in parkland be the responsibility of the homeowners' association and be indicated as such on the final plat. 7. That the intersection of Rings Road and Malahide Road (now called Norn Road) be designed for staged construction to the satisfaction of the City Engineer and that the funding for the ultimate alignment of that intersection be established in a manner acceptable to the City. 8. That the construction or funding of the extension of Malahide Road (now Norn Street) north of Woerner-Temple be established andlor designed in a manner acceptable to the City. 9. That the applicant make a contribution to the construction of the Woerner-Temple extension. Ms. Fierce added that the Development Department believes that a substantial contribution to the public infrastructure is needed to support this application. Staff believes that the fair share for the development is 30 percent of the design and construction of the total length of the extension of Woerner-Temple of 2400 feet from Avery Road to Wilcox Road. The estimated cost, not including the right-of-way acquisition, for the 30 percent of the total cost is approximately $200,000. The applicant has currently agreed to construct only the portion of Woerner-Temple on his site, but has indicated that he would contribute an overall sum of up to $100,000 to the extension. 10. That the applicant provide a traffic study to outline an appropriate level of roadway service for the construction of proportions of multi-family units, some of which may be built before road improvements. The scope of service is to be reviewed by the City Engineer. 11. That the number of curb cuts along Avery Road be limited to one where the proposed private access drive within the planned commercial piece is located. Ms. Fierce noted that u Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 5 Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 - ----l- Held September 13, 1993 19 this has been added to the text. 12. That the need for traffic signals andlor street lights be addressed to the satisfaction of the City Engineer. 13. That Malahide Road be renamed Norn Street. 14. That all private streets be constructed to meet City standards. 15. That Norn Street be extended through the northeastern part of the parkland. Ms. Fierce added that this has been indicated in the text. Rob Meyer. 41 S. High Street was present representing the applicant, Avery Road Limited. Jeff Glavan, architect, Jason Coffee, engineer from R.D. Zande & Associates, and Randy Asmo of Avery Road Limited were also present. Mr. Meyer stated that this application represents the preliminary development plan for 72-112 acres at the northeast corner of Rings and Avery. He proceeded to provide a brief background to Council of this development from the concept plan stage filed in late 1991. The proposed plans were i reviewed numerous times with Planning Commission and area residents. The ultimate plan was . approved by Council in June of 1992. The concept plan at that time was based on the extension of an east-west road right across Corporate Exchange Drive. In December, 1992, a preliminary development plan was submitted with two main changes: 1) based on the evolving transportation study for the area by MS Consultants, a new alignment for the east-west road was determined - the Woerner-Temple extension; 2) they added the Limited Industrial ground zoned in Washington Township as well as the Bee property which increased the total acreage from 80 to over 100. Over the past 9 months, the plan has changed - the Woodin and Bee pieces have been eliminated. The alignment of the Woerner-Temple extension has been set at the new location as contained in the Southwest Area Plan. He highlighted the basic elements: 1. Concept plan provided for 423 residential units. There are now 340 units. The single- family area has shifted to the west, and the multi-family area has shrunk. ,2. They have lost any commercial area and have brought in industrial zoning at 10 to 12 acres under current Washington Township zoning which has now been reduced in area to 5.6 acres with the more stringent requirements of the PCD text. 3. The main east-west street now clips the corner of the proposed parkland for the development. 4. Single family is 60 units on 20 acres. They are requesting a street width from the city engineer of less than standard at 26 feet. Staff is considering recommending a 28 foot pavement width which would be acceptable. Mr. Meyer continued his presentation with a description of the development text which has been submitted to staff. He stated that he believes the developer has worked hard to meet the requests of the neighborhood and the staff. In regard to the Woerner-Temple extension contribution, Mr. Meyer stated that they do not object to a fair share approach and have already agreed to constructing the portion on their property. There is further need to work with staff, as their cost estimate of the 42 feet pavement needed is $120 per foot. Staff is discussing a pavement cost of $278 per foot, and this difference needs to be resolved. Only 15 percent of the road extension will be on their property. Discussion followed about the computation of the various cost estimates and their elements. Mr. Smith added that if there is to be a fair share contribution for roadways, legal staff recommends that the agreement be executed as part of the rezoning document. .,... Mr. Sutphen followed up with discussion about the Hoffman and Shrader properties being surrounded with commercial development. Mr. Sutphen also believes the developer should construct the bike path on Avery Road. He again emphasized the importance of consolidating surrounding , properties into this development. Mrs. King expressed concern with the elimination of the commercial uses, emphasizing that she shares the rest of Council's concerns about planning for the commercial tax base for the city in order to avoid raising taxes or lowering city services. She also favors piping of the ditch along Rings Road, and asked about the possibility of piping the ditch on A very. Discussion followed. Mr. Campbell noted that he is prepared to accept the recommendations of the Planning Commission in regard to this application. He recalls that the developer dropped the commercial uses in the Dublin School district area of this plan because the adjacent homeowners were opposed to it. The Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 6 DAYTON LEGAL BLANK co., FORM NO. 10148 Meeting Held September 13, 1993 19 plan as proposed has been supported by the area residents. Ms. Jordan stated that she understands that the bikepath runs on the north side of Rings Road from Wilcox to the intersection of where Norn Street will be. She believes that the bikepath should be continued on the north side of Rings Road where it crosses over the multi-family site all the way to Avery for consistency. She is requesting a bikepath be installed rather than the sidewalk noted on the current plan. Mr. Meyer responded that he has no problem with this change. Mr. Sutphen requested that this be added as Condition 16, and that all of the conditions be clarified by staff prior to the next meeting. Mr. Kindra asked if filling of the ditch along Rings Road in front of the single family would be an additional condition. Mr. Sutphen responded that the developer had already agreed to do so. Mr. Meyer concurred. Tom Currie. 5927 Rings Road expressed concern about whether the bikepath could fit between the roadway and the ditch. Discussion followed. Luther Shrader. 5750 Avery Road stated that there should be no residential zoning on the east side of Avery because of the amount of dust that settles from the trucks on the gravel road nearby. The noise from the air hammers used there is excessive for a residential area. There will be a third reading of the ordinance at the September 20 Council meeting. Ordinance No. 25-93 (Amended) - An Ordinance Repealing the Existing Chapter 1191 of the Dublin Codified Ordinances and Proposing a New Chapter 1191 (Architectural Review). (Tabled Ordinance) Mr. Campbell moved to take this from the table. Mr. Sutphen seconded the motion. Vote on the Motion - Mr. Sutphen, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes. Ms. Newcomb noted that since this ordinance was last reviewed by Council in August, there has been a revision made to the proposed boundaries at the request of the ARB. The Board voted unanimously to maintain the existing boundaries of the district and add to the district by extending the eastern boundary across to the eastern bank of the Scioto River. The amended ordinance contains two components of the district: the architectural review district and the properties listed on the Ohio Historical inventory list. Maps have been provided in Council packets. Ms. Newcomb confirmed that this would meet the requirements for the certified local government status. In response to Mayor Rozanski's question, Ms. Newcomb confirmed that Mr. Moffitt's property is indeed split by the boundary line of the district - part of his property is in the district and part of it is out. Mr. Moffitt stated that he has a petition which has been forwarded to all Council members requesting that they not be included in the district. Mr. Smith noted that Mr. Moffitt should contact him in order to amend the petition to request removal from the district. He promised to contact Mr. Moffitt within the week. Vote on the Amended Ordinance - Mr. Sutphen, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes. Ordinance No. 70-93 - An Ordinance Requesting Approval to Change the Name of a Service Street in Muirfield Village, Phase 42 in the City of Dublin, Ohio. (Third Reading) Staff recommends adoption of the ordinance. Vote on the Ordinance - Mr. Sutphen, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes. Resolution No.12-93 (Amended) - A Resolution Extending the City of Dublin's Designation of Financial Institutions as Public Depositories as Provided for by Resolution No. 15-91. (Third Reading) Ms. Grigsby noted that Star Bank has requested that they be added to the list of financial institutions. I I I II II II II Ii II 'I II II II II Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 7 Meeting DAYTON LEGAL BLANK co., FORM NO. 10148 Held September 13, 1993 19 Society Bank has also been added since they were omitted in error. Vote on the Amended Resolution - Mrs. King, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Sutphen, yes. Ordinance No. 71-93 - An Ordinance Requesting Approval to Change the Name of Enterprise Drive to Innovation Drive in the City of Dublin, Ohio, and Declaring an Emergency. (Second Reading) Mr. Hansley stated that staff was recommending adoption by emergency tonight, but there are not five members present to do so. Unless Council objects tonight, the City plans to have a ceremonial street sign with the new name for the Applied Innovation groundbreaking ceremony. There was no objection from Council members. There will be a third reading at the September 20 Council meeting. Ordinance No. 72-93 - An Ordinance to Amend Certain Sections of the Codified Ordinances of the City of Dublin Pertaining to Penalties for Driving Under the Influence and Licensing Violations, to Comply with Current State Law, and Declaring an Emergency. Mr. Sutphen introduced the ordinance. Mr. Smith stated that this ordinance was drafted to bring Dublin into compliance with the new state OMVI law. He will request passage by emergency at the next meeting. There will be a second reading at the September 20 Council meeting. Ordinance No. 73-93 - An Ordinance Declaring a Nuisance at 3950 Summitview Road and Declaring an Emergency. Mr. Campbell introduced the ordinance. Mr. Smith stated that this ordinance was drafted in response to the problem that exists on Summitview Drive with the dogs. Legal staff is targeting the property under the declaration of a nuisance rather than amending the entire Code. At the next Council meeting, testimony will be taken from residents about why this property should be declared a nuisance. There will be a second reading at the September 20 Council meeting. Ordinance No. 74-93 - An Ordinance Amending Chapter 733, Mechanical Amusement Devices; Gamerooms, of the Codified Ordinances of the City of Dublin. Mr. Campbell introduced the ordinance and moved that it be referred to Planning & Zoning. Mr. Sutphen seconded the motion. Mr. Smith stated that this was drafted at the direction of the City Manager and a couple of Council members in order to revisit the issue. He recommends that it be sent to Planning & Zoning Commission for review. Vote on the motion - Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Campbell, yes. Ordinance No. 75-93 - An Ordinance Amending Chapter 339, Commercial Motor Vehicles, of the Codified Ordinances of the City of Dublin. Mr. Sutphen introduced the ordinance. Mr. Smith stated that Mr. Sutphen has suggested that emergency vehicles be added to this as some manufacturers are not complying with weight restrictions. The purpose of this legislation is to allow the Mayor to assess fines based upon the amount of overweight rather than as just a minor misdemeanor, bringing our Code into compliance with the recently amended state law. Mr. Sutphen's amendment will be drafted for the next Council meeting. Brief discussion followed about the need for the legislation at this time. There will be a second reading at the September 20 Council meeting. Ordinance No. 76-93 - An Ordinance Amending Sections 1107.01(C), 1103.06, 1105.10 and 1107.08 of the Codified Ordinances of the City of Dublin Providing for Cul-de-sac Regulations. Mr. Sutphen introduced the ordinance. Mr. Smith stated that his office has drafted the legislation at the request of Mr. Kindra and other city staff. Mr. Kindra reminded Council that the Service Committee endorsed this on February 18, and Planning & Zoning Commission approved this change on July 8. There will be a second reading at the September 20 Council meeting. Ordinance No. 77-93 - An Ordinance Accepting the Lowest and Best Bid for Janitorial Services, Authorizing the City Manager to Enter into a Contract with Aetna Building Maintenance for Said Services, and Declaring an Emergency. Mr. Sutphen introduced the ordinance. Mr. Harding provided a brief analysis of the bids received as outlined in the staff report provided Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 8 Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held September 13, 1993 19 by Mr. McDaniel. Two bids were received, and the lowest/best bid was from Aetna Building Maintenance in the amount of $55,566.36. Staff is requesting passage by emergency at the next meeting in order to have the service in place by October 1. Mr. Sutphen expressed concern about the small number of bids. Mr. Harding responded that 6 companies picked up bid specifications. Mayor Rozanski requested that staff contact the other companies to inquire why they did not submit bids. Mr. Harding stated that he would have Mr. McDaniel report back to Council at the next meeting. Mr. Hansley added that this is a first attempt to privatize some of the city services as outlined in Council's goals. There will be a second reading at the September 20 Council meeting. Ordinance No. 78-93 - An Ordinance Accepting the Lowest and Best Bid for Road Salt and Authorizing the City Manager to Execute a Contract Governing the Procurement of Said Salt. Mrs. King introduced the ordinance. Mr. Harding gave a brief presentation of information outl ined in the staff report which accompanies the ordinance. There were four bids submitted, and the lowest/best bid was from Morton International in the amount of $33.83 per ton. This company has given the city excellent service in the past. There will be a second reading at the September 20 Council meeting. Ordinance No. 79-93 - An Ordinance to Accept the LowestlBest Bid for the Innovation Drive Extension Street, Storm & Water Improvements Project, and Declaring an Emergency. Mrs. King introduced the ordinance. Mr. Foegler provided background information on the tax increment financing proposal used to attract the Applied Innovation firm to Dublin. Since that time, staff has been working with them to finalize the agreements and proceed with the public improvements design. Because of time constraints for the project, there is just one bid within the construction estimate from the firm which is currently doing the street maintenance work in Dublin - Strawser Paving. Staff strongly recommends that this bid be accepted by Council at the next meeting. Mr. Kindra will not be present at the next Council meeting, so Mr. Foegler invited Council members to ask questions this evening about the project. Mayor Rozanski expressed concern that there was only one bid. Mr. Kindra responded that approximately 6 bid specs were picked up, and because of the timeframe for completion of the project within 60 days, there was just one actual bid. Mayor Rozanski requested that staff contact the other contractors who picked up specs to find out why they did not submit bids. There will be a second reading at the September 20 Council meeting. Resolution No. 15-93 - A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor. Mr. Sutphen introduced the resolution. Ms. Grigsby stated that this legislation authorizes the millage to be assessed on the property taxes. The current millage is at 2.99 mills. She will be requesting passage by emergency at the next meeting to comply with county deadlines. There will be a second reading at the September 20 Council meeting. Other Final Plat - Bristol Commons. Section 2 Ms. Clarke provided a brief description to Council regarding this development. Staff and Planning Commission both recommend approval. The Planning Commission recommended approval with the following conditions: 1. That all conditions of the preliminary plat continue to apply; 2. That a tree preservation plan be submitted prior to construction, subject to staff approval; 3. That a street tree plan be submitted subject to staff review and approval prior to construction; 4. That all right-of-way be dimensioned and located as required by the City Engineer; 5. That no-parking zones be shown on the final plat to the satisfaction of staff; 6. That the construction drawings be modified to include temporary "T" turnarounds at the ends of Rushwood Drive and Fawnbrook Lane, designed to city standards; 7. That an 11" by 17" reduced copy of the approved final plat and electronic copies of the construction plans and final plat be submitted to the City Engineer in a format compatible with staffOs requirements; Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 9 Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 .__.~ Held September 13, 1993 19 8. That the right-of-way be redrawn at the intersections so that the tangent intersections rather than radii be shown. ... In addition, there was a request in conjunction with the reconfiguration of the right-of-way in Condition #8. This is a request for a waiver to Section 1107.04 of the Code to permit reconfiguration of the right-of-way at intersections. Staff and Planning Commission endorse this waiver. Mr. Driscoll, representing applicant Bristol Commons Associates, by F .A. Kohler commented that he concurred with all conditions. Mr. Campbell asked about the status of the left turn on Brand Road. Mr. Foegler responded that in order to get a temporary construction easement for this left turn lane, the individual wants a very expensive sanitary sewer extension in exchange. Staff has had discussions with the city attorney to examine the question of potential of eminent domain acquisition of this easement. Mr. Banchefsky is exploring this issue, and staff hopes to bring a recommendation to Council soon. Mrs. King commended Mr. Driscoll for his efforts in keeping the sediment out of the stormwater system with this development. She added that preserving the natural ground cover in the area with this phase will facilitate control of the sediment problem. Mr. Sutphen moved to approve the final plat for Bristol Commons, Section 2 with all of the conditions of the Planning Commission. Mrs. King seconded the motion. Vote on the motion - Mr. Campbell, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mrs. King, yes. r Reports from Council Committees Mrs. King, Public Safety Committee reported that the Committee met recently, and minutes have been distributed. She has responded to residents along Dublin Road who are requesting a possible lowering of the speed limit because of a change in the use of the road. The process is complicated as it is a state route. She has also sent letters to the civic associations impacted and asked that they respond within 30 days. She will keep Council advised of the status of this issue. iIf,I",,.., Comments from Staff Mr. Smith congratulated Chief Ferrell on the opening of the Justice Center. Mr. Hansley thanked Mr. Smith for his efforts in securing Chief Justice Moyer as the speaker for the dedication. Mr. Hansley commented favorably on the recruitment process for the Police Department undertaken by Mr. Harding and Ms. Telfer resulting in the high caliber of candidates such as those appointed tonight. He also requested feedback from Council regarding the confidential memorandum related to the recreation center land purchase. Mr. Foee:ler gave a brief update on the City's purchase of the Romanoff building. The Romanoff Company was delayed in moving from the building because of some issues in finding new space. At this point, the purchase is set to close in mid-October, and the Development Department should move in by the latter part of December. Ms. Clarke reported that a senior planner has been hired by the Department. Vince Papsidero, former principal planner from MORPC, began employment with the City of Dublin last week. Mr. Kindra stated that State Route 161 has now received a project number from ODOT. The foundation for the water tower was poured last week. II II I, II 'I I' !I II ",' Ms. Jordan reported that registration for fall programs is this Saturday. The Chill will be using the old Mayor's Court area for their registration since their facility is not yet completed. Chief Ferrell stated that the dedication ceremonies went very well. He thanked all of the departments who have assisted in the Justice Center project. He commented favorably on the turnout for the Dublin Festival of the Arts and added that parking problems ensued because of the large crowds and multiple events scheduled. Mr. Lenz reported that by the end of this year the city will grant close to 500 building permits for new single-family units. In August alone, 71 permits were approved with a value of $12.8 million. Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 10 Meeting DAYTON LEGAL BLANK CO" FORM NO. 10148 Held September 13, 1993 19 Council Roundtable Mr. Sutphen commented favorably on the dedication ceremony for the Justice Center. Mrs. Kini commented that: 1. The Arts Festival was a wonderful event with an outstanding variety of exhibitors and vendors. She commended the Dublin Women's Club for their efforts. 2. The Dublin Charity Cup soccer tournament was very well run and was a great opportunity to showcase the city to out of town visitors. Mr. Campbell noted that: 1. State Representative William Schuck has responded on the telephone issue raised by residents of Lowell Trace. He will be investigating the situation. 2. Mr. Campbell has had several calls regarding yard waste pick up where residents are missed. He asked staff to look into this. 3. He commented that Council may want to consider discussing rezonings at the first reading prior to sending them on to Planning Commission. If Council has serious concerns about a proposal, a cautionary note can be sent to Planning Commission along with the referral. This may improve the process for the developers by providing feedback at an early stage. Mayor Rozanski noted that: 1. He has sent a letter on to Council regarding the county-wide consolidation of fire services, and asked Council members to respond if they plan to attend the meeting. 2. The city of Dublin needs to acquire more active parkland in the near future to accommodate the increasing number of residents who play sports. 3. Staff members should be commended for their efforts in the recent paving of Tuller Road. ".~ The meeting was adjourned at 11:00 p.m. ..,.. a~~~ Clerk of Council II II II I' :t I! ] Ii I: I[ I I I II II I II I I I I II II II Ii II II I ,I 'I I, II II I, I' II I II II II II II I' il 'i II II I I, :] II II I I II I I !I II