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HomeMy WebLinkAbout08/02/1993 Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DArrON LEGAL BLANK co., FORM NO. 10148 Held August 2, 1993 19_ The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Jan Rozanski at 7:30 p.m. on Monday, August 2, 1993, and Mr. Strip led the Pledge of Allegiance. Members of Council present for roll call were: Mr. Strip, Mr. Campbell, Mrs. King, Mayor Rozanski, Mr. Sutphen, Mr. Amorose and Mr. Kranstuber. Mr. Hansley, City Manager and Mr. Smith, Law Director were also present. Mr. Amorose moved to adjourn to Executive Session to discuss a legal matter. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Kranstuber, yes; Mr. Strip, yes. The meeting was reconvened at 7:40 p.m. Approval of Minutes of July 19. 1993 Meetin:: Mr. Sutphen moved to approve the minutes of July 19. Mr. Amorose seconded the motion. Vote on the Motion - Mr. Strip, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mr. Sutphen, yes. Correspondence The clerk reported that there was no correspondence to Council. Comments from Visitors There were no comments from visitors. ~ Leeis1ation ..., " Ordinance No. 25-93 - An Ordinance Repealing the Existing Chapter 1191 of the Dublin Codified Ordinances and Proposing a New Chapter 1191 (Architectural Review). (Tabled Ordinance) Mayor Rozanski requested that this item not be removed from the table because Council did not received the map requested at the last meeting. Ms. Newcomb stated that she has a map with her tonight which shows the existing boundaries as well as the proposed new boundaries. Mayor Rozanski responded that this information should have been included in the packet so that Council members could have studied it prior to tonight's meeting. Mrs. King suggested that Council take testimony from citizens who are in attendance at tonight's meeting. The ordinance could then be voted upon at the next meeting. Mr. Campbell moved to remove Ordinance 25-93 from the table for purposes of discussion and residents' comment. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Kranstuber, no; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, no; Mr. Strip, yes; Mr. Amorose, no; Mr. Sutphen, yes. (Motion carried) Ms. Newcomb proceeded to show the maps of the area to Council. Mayor Rozanski stated that the map Council requested was to contain the properties and demonstrate how the properties lined up with the boundaries of the district. In response to Mrs. King's question, Ms. Newcomb then described the boundaries of the district as shown on the maps. Mayor Rozanski stated that the boundaries described by Ms. Newcomb of the existing district are not the same as the description in Ordinance 20-85 - the last legislative action by Council involving the district. He proceeded to read the description contained in Ordinance 20-85. Mr. Kranstuber noted that resident John Moffat had stated at the Land Use Committee meeting that the narrative boundaries have an opening, in other words, they do not close on four sides. Ii " t-- I I II I i I i I Minutes of RECORD OF Dublin City Council Meeting Meeting PROCEEDINGS Page 2 p...." ~"',~ "'* DAYTON LEGAL BLANK co., FORM NO. 10148 Held August 2, 1993 19_ Ms. Newcomb responded that staff had prepared the boundaries from the description and they were able to close the boundaries. Mr. Sutphen stated that he will not vote on the ordinance tonight because every address on the street should be shown on the map of the existing district. He does not understand the delay in providing this map to Council. Ms. Newcomb responded that staff will provide a map showing the property boundaries. Mayor Rozanski stated that Mr. Moffat has told him that the boundaries were changed by a previous Council a week after being set. John Moffat stated that the meeting after a past Council had approved the district, they rejected their approval. Dorothy Moffat. 126 Franklin Street. Dublin stated that the residents have already signed a petition against being made part of the district. The residents were not aware that they were presently in the district. She does recall attending a Council meeting when the residents all appeared and it was rescinded. This was at a date prior to 1985, but she does not recall exactly when. Heidi Dewald. 171 Franklin Street, stated that when the residents were notified of the ARB meeting about this issue, four out of six neighbors were out of town. The residents never received any information about who attended, what was discussed, or what happened. Mr. Campbell stated that Council members are waiting for clarification of exactly which residences are presently in the district. To alleviate the fears of the residents, he commented that he is not in favor of adding to the Franklin Street district. Those who are not included in the district now should not be concerned. He will not vote for the ordinance if it includes the southern portion of Franklin Street. His concern is what Council will do with the northern part of Franklin Street that may have already been included in the district even though residents may not have known. The bigger issue is holding up the entire ordinance because of these 9 houses. They should not be included if they do not want to be included. Mr. Kranstuber agreed. Mr. Campbell added that Franklin Street residents were told that Council would likely vote on the ordinance at tonight's meeting, and thus he believes they should all be given a chance to speak if they desire to do so. John Moffat stated that he has property in both the historical district and on Franklin Street outside of the historical district. Residents were never informed if they were taken in. He has never seen any Council agenda item relating to including Franklin Street in the historical district. The residents have the right to be informed and to be asked if they want to be included in the district. He does not mind the three properties he owns on High Street being included, but he does not want the three properties on Franklin Street he owns to be included. The address of his Franklin Street properties is 126 - three lots with the same address. The High Street addresses are 119 S. High, 123 S. High and 45 N. High Street. His house on Franklin Street lies north of the southern boundary of the cemetery. None of Franklin Street was ever in the historic district except the church. The church was in the Community Commercial district, and the Community Commercial district was what was the historical area. Mrs. King stated that she does not sense that there is enough support on Council for extending the boundary of the historic district to include modern parts of Franklin Street. If the residents are not in favor of being included, she will not vote for it. Mr. Kranstuber moved to table the ordinance until the next scheduled Council meeting, requested that staff provide a map to Council prior to the next meeting, and that the clerk research the legislative history of the historic district and provide the narrative from the minutes where it was discussed. Mr. Amorose moved to amend the motion to include a legal description of the Holder Wright works at Bright and Riverside Drive in order to better define that area. Mr. Kranstuber accepted the amendment to his motion. Mrs. King seconded the amended motion. I, Ii i' I' II il I' I: II Ii I, II I I I I I I I I i I I I i I Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 3 Meeting DAYTON LEGAL BLANK co., FORM NO. 10148 I, I, -+-- I I Held August 2, 1993 19 Vote on the motion - Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Kranstuber, yes. Mayor Rozanski asked Ms. Newcomb to meet with him tomorrow regarding the map to make sure Council is given what they need prior to the next meeting. Ordinance No. 32-93 - An Ordinance Providing for a Change of Zoning of 65.337 Acres, Located on the North Side of Summitview Road, Approximately 1740 Feet East of Riverside Drive, to be Rezoned from: R-l, Restricted Suburban Residential District to: PLR, Planned Low Density Residential District. (Third Reading) Ms. Clarke stated that she has submitted a memorandum to Council along with a map that shows additional bike paths on the southern portion of the property. Mr. Strip had requested appropriate language from staff to support the developer's request for a sidewalk waiver. This addition to the plan already received should be the basis for a sidewalk waiver. Staff recommends approval of the ordinance with the conditions appended by the Planning Commission. ! Mr. Campbell asked about the well issue that was raised at the last meeting. Mr. Stoycheff has told , Mr. Campbell that several residents are still concerned about the possibility of drilling wells. Would it be feasible to add a condition that prior to any well drilling, the Engineering staff could review the well drilling plans to ensure that it will not adversely affect surrounding property owners? Ms. Clarke responded that the proposal for the lake will be reviewed by the Engineering staff as part of the preliminary plat. She believes that is the most appropriate place for it to be appended as a condition. But if Council feels it is a pivotal issue for the rezoning, formulating an appropriate condition that forces the study of that issue would be appropriate. Mr. Campbell asked if the rest of Council is satisfied with having this discussion on the record with the review to take place at the preliminary plat stage, or if a condition should be added with the rezoning addressing the well drilling issue. Mr. Amorose stated that he would like this condition added to the record at this time. Mr. Adams agreed that he would not drill a well without reviewing the plans with the City Engineer. Mrs. King thanked Mr. Adams for his cooperation on the park issue, the bikeway issue, and for his responsiveness on the well issue. Vote on the Ordinance with conditions appended by Planning Commission and the additional condition imposed by Council regarding review of well drilling plans by the City Engineer _ Mrs. King, yes; Mr. Kranstuber, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Campbell, yes. Ms. Clarke asked if Council would review the request for sidewalk waiver based upon the bike path plan submitted. It was not listed as a separate item on the agenda. Mr. Adams stated that he had requested at the last meeting that Council address this issue at the same time as the rezoning so that they could go forward with the preliminary plat. iWJ;, Mrs. King moved to approve the sidewalk waiver for the Summitcrest Lakes development plan. Mr. Campbell seconded the motion. Mrs. King clarified that she moved approval of the sidewalk waiver because of the bike paths to be installed throughout the development. Vote on the motion - Mr. Sutphen, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mr. Strip, yes. Ordinance No. 60-93 - An Ordinance Accepting an Annexation of 3.6+/- Acres from Washington Township to the City of Dublin. (Second Reading) There was no discussion by Council. There will be a third reading of this ordinance at the August 16 Council meeting. Ordinance No. 66-93 - An Ordinance Amending Chapter 1187 (Landscaping) of the Dublin Codified Ordinances Relating to Street Tree and Public Tree Requirements. (First Reading) Mr. Sutphen introduced the ordinance. Ms. Newcomb stated that this ordinance adds a sentence back into the Code which was inadvertently Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 4 Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 Held August 2, 1993 --4 19_ deleted in a 1991 reVISIon. The landscaping code originally required street tree planting in residential districts only. It was amended in 1988 to include street tree planting in all zoning districts. When the Code was revised in 1991 for public tree permits, one sentence was inadvertently deleted. This is merely a housekeeping issue. There will be a public hearing scheduled before Council following review by Planning Commission. Ordinance No. 67-93 - An Ordinance Providing for a Change of Zoning of 45.18 Acres of Land Located on the East Side of Dublin Road Approximately Opposite River Forest Subdivision from: R-l, Restricted Suburban Residential District to: PUD, Planned Unit Development District. (First Reading) Mr. Sutphen introduced the ordinance and moved that it be referred to Planning & Zoning. Mr. Amorose seconded the motion. Vote on the motion - Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes. Ordinance No. 68-93 - An Ordinance Providing for a Change of Zoning of 1.33 Acres of Land Located on the West Side of Frantz Road, Approximately Midway Between Metro Place North and Metro Place South from: PUD, Planned Unit Development District to: PUD, Planned Unit Development District. (First Reading) Mr. Sutphen introduced the ordinance and moved that it be referred to Planning & Zoning. Mrs. King seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes. Ordinance No. 69-93- An Ordinance to Accept a Quote for the Liggett Road Bridge Replacement Without Formal Advertising and Competitive Bidding, and Declaring an Emergency. (First Reading) Mr. Amorose introduced the ordinance. Mr. Smith stated that the City Engineer has requested replacement of the Liggett Road bridge without formal bidding because the bridge is very unsafe and is a threat to the safety of the two companies which utilize the bridge. Those companies have offered to assist with a donation of labor. Waiting to bid this project would result in a delay of three to six months, endangering those who use the bridge. Based upon these conditions, the ordinance has been drafted as emergency legislation. Mr. Kindra commented that the bridge should be replaced immediately. The work should have been done several months ago. The contractor is present to answer any questions from Council. Mr. Strip asked when this situation became an emergency. Mr. Kindra responded that the deck is currently falling and disintegrating. There are two steel plates placed on the top of the deck, but there is little structural support. Fortunately, there is little traffic as the bridge is utilized mostly by the companies located there. Mr. Strip asked if staff had obtained any additional informal bids since the project is in the $30,000 range. Mr. Kindra responded that he had been informed back in July of 1992 that Northwest Conduit had made a commitment to contribute labor. With this understanding, staff began to formulate plans. The plans, though, are not complete plans and to ask anyone else to give a quote would necessitate spending $10,000 to $15,000 to complete the plans. Mr. Amorose moved to waive the three-time reading rule and treat as emergency legislation. Mrs. King seconded the motion. Vote on the motion - Mr. Kranstuber, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mrs. King, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Campbell, yes. Vote on the ordinance - Mr. Campbell, yes; Mr. Strip, no, only as a matter of principle; Mr. Kranstuber, yes; Mr. Sutphen, yes; Mrs. King, yes; Mr. Amorose, yes; Mayor Rozanski, yes, only due to the safety factor. I; Ordinance No. 70-93 - An Ordinance Requesting Approval to Change the Name of a Service Street in Muirfield Village, Phase 42 in the City of Dublin, Ohio. (First Reading) Mr. Sutphen introduced the ordinance. Ii Mr. Hansley stated that there is an attached memorandum from the city engineer regarding this ,I !~ change, resulting from the petition of 100 percent of the property owners. At this time, the street f: is a private drive within the city of Dublin at the northwest corner of Muirfield Drive and Glick. I I I t-- Ii I I i I ! " I I Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 5 Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 Held August 2, 1993 19 Mr. Foegler stated that Council has been requested to approve this change since they are effectively amending the plat. The street sign would be the responsibility of the Muirfield Association. There will be a second reading at the August 16 Council meeting. Resolution No. 12-93 - A Resolution Extending the City of Dublin's Designation of Financial Institutions as Public Depositories as Provided for by Resolution No. 15-91. (First Reading) Mrs. King introduced the resolution. Ms. Grigsby stated that two years ago Council designated Bank One as the depository for active funds. A section of that resolution included a one-year additional option upon the request of staff to Council. At this time, staff is requesting approval to enter into this one-year option based upon the excellent service from Bank One. An RFP process was undertaken at the time of the selection of Bank One as the depository. In addition, staff would like to amend the RFP to include some additional items such as ties to the economic development plan. There will be a second reading at the August 16 Council meeting. Other Final Plat - Glenbarr III at Muirfield Ms. Clarke stated that Glenbarr III was reviewed by the Planning Commission last month, and they approved it as a final development plan. This is the third and last phase of Glenbarr. The architecture has changed somewhat. In reducing the number of units, they were able to build larger units. The overall density has decreased, but the square footage of the last 9 units has increased. The final plat is the portion of the application that comes before Council. Planning Commission approved the plan with five conditions: 1. That the street layout and utilities be designed to the requirements of the City Engineer; 2. That the street cross-section and pavement design be submitted to the City Engineer and shall conform to the design standards of the City of Dublin; 3. That the maintenance of the private streets be the responsibility of the homeowners' association and be indicated on the final plat; 4. That the easements for public utilities be provided with adequate widths according to Dublin standards and be indicated on the final plat; and 5. That the tree lines be shown on the plan and be protected with fencing during the construction period. There is also a memo from Randy Bowman outlining minor changes in these conditions. He suggests that they be clarified as follows: 1. Condition # 1 be modified to read, "That the street layout and utilities be designed to the requirements of the City Engineer and that the minimum pavement width around the landscaped island be no less than 20 feet." 2. Condition #3 be modified to read, "That the maintenance of the private streets and private utilities be the responsibility of the Glenbarr Condominium Association and be noted as such on the site dimension plan and the amended condominium plat. " 3. Condition #4 be modified to read, "That easements for public utilities be indicated on the amended condominium plat and a full-size reproducible copy of the recorded condominium plat as amended be submitted to the City Engineer for filing. " 4. No modifications were proposed to Condition #2 or #5. Mr. Amorose asked if the private roads are built to the same standards as public roads. Mr. Kindra responded that they are not. $,!" Mr. Amorose expressed concern about a possible request at a later date that these private streets be dedicated as public roadways. He asked for verification that they would be responsible for bringing them up to city standards for new street construction. Mr. Kindra responded that this street is a small extension of a uniquely laid out development. Making a case for a standard with this situation for a private street may not be appropriate. Staff is currently reviewing the subdivision regulations and street standards contained therein. He added that these situations can be handled on a case by case basis. .. Discussion followed. Mayor Rozanski asked if the applicant is willing to sign a hold harmless agreement with the city in the case that city or city-contracted vehicles damage the private streets. David Godfrey. 6001 Macewan Court. Dublin stated that he is the builder of the project, and he is willing to sign a hold harmless agreement. Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 6 Meeting DAYTON LEGAL BLANK co., FORM NO. 10148 Held August 2, 1993 19 Mr. Campbell commented that in the text, there was discussion at P&Z about the different style of the new project versus what was built previously. He asked if the new units are comparable to what is existing. Mr. Godfrey responded that in the new units, they raised the center part of the unit over the bedroom, resulting in an irregular roof line and breaking up the straight line. The new units will be more expensive as they are much larger. The exterior paint, roof and trim will be exactly the same as the existing units. Mrs. King asked if Mr. Godfrey would characterize the approval process at Planning & Zoning as consensus building and cooperative or otherwise. Mr. Godfrey responded that he would characterize the process as cooperative. He added that there were some misunderstandings because he was not familiar with how the process worked. Mr. Strip moved to approve the final plat for Glenbarr III at Muirfield with all of the conditions listed by Planning & Zoning and modified by Mr. Bowman, and with the additional condition that the owner/developer sign a hold harmless agreement with the city for damage done to the road by any city or city-contracted vehicle. Mr. Godfrey accepted all of the conditions. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Strip, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Mr. Kranstuber, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Amorose, yes. Preliminary Plat - Dublinshire 6 Ms. Clarke stated that this is a preliminary plat for 9.99 acres located on the northeast and southeast corners of Dublinshire Drive in Muirfield, flanking the extension of Dublinshire Drive over to Muirfield. There are two or three lots north of Dublinshire Drive, and the balance of the 25 lots are located to the south. This property is zoned PLR. This particular section is called Dublinshire 6 and is bounded on the south by parkland which runs along Bear Run; to the east is the Woods of Dublinshire subdivision; to the north is the panhandle of the Earlington Village PUD; to the west across Muirfield Drive is Dublinshire Section 4. The density is 2.5 dwelling units per acre. The purpose of the preliminary plat is to give a lot layout, design of the street system, provide for the extension of utilities, easements, etc. In this case, the site derives benefit from Muirfield Drive and Dublinshire Drive, and both of those are already completed. Muirfield Drive was constructed entirely at public expense, and since it clearly provides the necessary service to the development, the developer's fair share contribution of this expense for construction is appropriate. The balance of the streets within the subdivision are standard residential construction. There will be no curb cuts along Muirfield Drive. There also will be no direct access onto Dublinshire Drive, as the lots will be internally oriented. There is a bike path to be constructed along the north side of Dublinshire Drive which will lead to the tunnel underneath Muirfield Drive. Lot 561 in the proposal is peculiar in that part of the lot lies outside the area subject to this preliminary plat. When the section to the north (Dublinshire 7) is approved, those two pieces of property will be joined into one lot. The Planning Commission recommended approval with the following conditions: 1. That any portion of the Bear Run floodplain on the site be clearly indicated on the preliminary and final plats; 2. That the developer design and construct a bikepath along the north side of Dublinshire Drive and provide any necessary easement for same; 3. That a landscape plan for Muirfield Drive and Dublinshire Drive be provided consistent with the area and subject to Staff approval; 4. That the Dublinshire 6 name be used throughout the development process; 5. That Dublinshire Drive not provide vehicular access to the abutting lots; 6. That the layout be designed to meet the City Engineer's requirements as to spacing between intersections, angles of intersection, cul-de-sac design, easements, etc.; 7. That stormwater detention be provided to meet the Dublin guidelines and meet the approval of the City Engineer; 8. That the 24-inch sanitary sewer alignment and extension be satisfactory to the City Engineer; 9. That the developer provide right-of-way along Dublinshire Drive, if necessary, to provide for the addition of left turn lane(s) at Muirfield Drive, as determined by the City Engineer; 10. That concerns such as traffic circulation, access, and safety be addressed by the developer for the future extension of Richens Drive to the north; 11. That a tree preservation plan be implemented to protect the trees in the fence row during construction; 12. That appropriate bikepath easements be provided to the park/bikepath locations; RECORD OF Dublin City Council Meeting PROCEEDINGS Page 7 Meeting Minutes of DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held August 2, 1993 19 13. That the preliminary plat be drawn according to the requirements of Staff including correct titles, phasing designation, lot numbers, specifically addressing lot #561, notes, and utility easements; That prior to approving the construction plans for the subdivision, the developer's performance bond be submitted to include the fair share reimbursement for the construction cost of this section of Muirfield Drive, that sum being $129,913.45; That Johntimm Drive be renamed to Johntimm Court; That bikepaths located between lots be installed at the same time as the streets; That "No Parking" be designated on Johntimm Court on the final plat; That parkland shown along Muirfield Drive be changed to private greenspace with an established landscape plan and landscape easement and be privately maintained; That street lighting at the intersection of Dublinshire and Muirfield Drive be resolved by the developer and the staff. ~ 14. 15. 16. 17. 18. 19. She noted in regard to Condition #8 that the sanitary sewer line currently dead-ends at Dublinshire Drive and needs to be extended westward and northward to serve quite a number of acres that are located to the west of Muirfield Drive. Planning Commission approved this application with these 19 conditions, subject to six bases: 1. That the proposal demonstrates a single-family land use and density consistent with the Community Plan. 2, That the proposal expands upon the parkland along the boulevard program being established. 3. The development proposal is consistent with the character already established on adjacent sites. 4. The clear intent of City Council and Planning Commission was to have the developer pay its fair share for a portion of the cost of construction for Muirfield Drive. 5. That the previously granted zoning approvals have always assumed contribution by the developer for the construction of Muirfield Drive through the assessment process. Now that the process is being challenged, it is appropriate to include a condition whereby the developer provides a performance bond, as set forth in Condition #14. 6. That condition #14 of the staff report will serve to achieve compliance with the provisions of the City subdivision regulations. Donald Plank. 326 S. High Street. Columbus. Ohio stated that he represents Holding Corporation of Ohio. As stated before Planning & Zoning Commission, they accept all the conditions set out in the presentation except Condition #14 for the reasons stated before Planning & Zoning Commission. Ms. Clarke pointed out that the typical street section on this plat shows Richens Drive as having a width of 24 feet back to back. This is less than the usual standard and staff does not want this plat to confirm that width as that road is extended northward. The typical street width would be 31 back to back. Mr. Kindra stated that Condition # 17 should be expanded to state that no parking zone will be shown on the final plat as has been done in other subdivisions due to the narrowness of the street. Mr. Campbell moved to approve the final plat with the 19 conditions contained in the Record of Action of the Planning & Zoning Commission from the July 8, 1993 meeting with a consideration of the 6 bases set forth in those minutes for the action of the Planning & Zoning Commission. Mrs. King seconded the motion. Vote on the motion - Mr. Kranstuber, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes. Reports from Council Committees Mr. Strip, Finance Committee Chairman, stated that he has two bed tax matters to discuss tonight: 1. Council had originally awarded the sum of $2,200 to the Dublin AM Rotary Club Caddyshack with the provision that the funds be used to purchase city services. Some of the required services could not be provided by the city, and so the Rotary has asked that their award be amended to $2,200 without the condition that the funds be used for city services. Mr. Strip moved that the award be granted to the Dublin AM Rotary Club subject to an audit of the bills by the Dublin Finance Department. Mayor Rozanski seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Kranstuber, yes. II I I II Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 8 Meeting DAYTON LEGAL BLANK co., FORM NO. 10148 Held August 2, 1993 19 2. The Big Apple Circus has in the past relied on obtaining city police services for traffic control and security and these costs were picked up by the city. Due to miscommunication about changes in guidelines published in the bed tax application brochure, Finance Committee recommends an allocation of an additional $4,320 to the circus for police costs. Mrs. King moved to allocate an additional $4,320 to the Big Apple Circus for police costs. Mr. Kranstuber seconded the motion. Vote on the motion - Mr. Campbell, yes; Mrs. King, yes; Mr.Kranstuber, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mr. Amorose, yes. Mr. Campbell, Public Service Committee Chairman, reminded Council that the Committee will meet on Thursday, August 12 at 8:30 a.m. at City Hall in the Council conference room. Comments from Staff Mr. Hansley reported that staff is requesting an Executive Session in regard to land acquisition following the meeting. He also provided a brief report to Council on the team sent to St. Genevieve, Missouri to provide assistance with the flood relief effort. They are expected back this week. He provided a detailed report on the assignments of the Dublin team over the past two weeks. The Dublin team has truly "made a difference" with their efforts. In particular, he mentioned Mr. Johnson's unique ability to gain the acceptance and trust of the local townspeople for the Dublin group which greatly enhanced the team's success. Mr. Hansley also noted the valued contribution of Washington Township paramedic Billie Hall. Members of Council expressed their deep appreciation to those who volunteered for this rescue effort. Following brief discussion, Mr. Sutphen moved to give the city manager authorization to extend the stay of the relief team pending notification of Council. Mr. Kranstuber seconded the motion. Vote on the motion - Mrs. King, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mr. Kranstuber, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Strip, yes. Mr. Kindra reported that the 1993 Street Maintenance program will commence tomorrow. The sidewalk work on the island at Riverside Drive and Bridge Street will be done this week. Columbus & Southern Power is moving poles on Bridge Street. Mr. Hansley noted that the fabrication plant for Dublin's new water tower is in Des Moines, Iowa, and thus there will be delays on the delivery because of the flood. The foundation work and waterline work is underway, however. Ms. Jordan announced that the Dublin Dolphins won the league championship for the third consecutive year. The Dublin lifeguards competed in the local lifeguard games and will be competing in the state finals in Westerville on Friday. As of last week, the junior counselors who volunteer in the city's parks programs have logged in over 1,000 hours of time. Mr. Hansley added that the swim team provided food supplies for the Flood Relief Team on very short notice. The surplus food donations will be given to the Red Cross for distribution in the flood area. !'l!-'" Chief Ferrell reported that he spoke with the Police Chief in St. Genevieve who expressed appreciation for the efforts of Officer Barnes and Sterling in assisting the St. Genevieve Police Department. The tentative date for dedication of the Justice Center is Saturday, September 11. The Police Department will move into the new building between August 23 - 27. Plans call for the communications to be transferred to the Justice Center on Sunday night, August 29 at midnight. Mr. Smith reported that the Judge has rendered a decision on litigation involving tax abatements in the Llewellyn Farms area. Judge Crawford has ruled that the action taken by Council last year was proper. Mr. Smith will provide a copy of the decision to Council. Council Roundtable Mr. Kranstuber noted the large number of vacancies in the business district of Old Dublin. He asked about the status of the city-owned building at 29 S. High Street. Mr. Foegler responded that the city is working with a preferred tenant, however their tenancy will require significant upgrade to the building. Peter Lenz is working with the tenant to determine the most economical way to meet building codes. Mr. Amorose noted that the street trees on the north side of 161 between Riverside Drive and Dale Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 9 Meeting DAYTON LEGAL BLANK co., FORM NO. 10148 Held August 2, 1993 19 !/lI'S"-<.~ were removed during the recent improvements. He asked if there are plans to replace the trees which were located roughly in front of Rax Restaurant. Mr. Foegler responded that there are no plans to do so as part of that project, but the overall 161 improvement from Dale to Sawmill may include some landscaping. Staff decided to wait until the plans for Dale to Sawmill are finalized before reinvesting in landscaping. Mr. Amorose noted that he is still concerned about excess guardrail at the intersection of Riverside Drive and 161 in front of the Fifth Third Bank. At one time, the shopping center elevation was much lower. The guardrail, if not necessary, is certainly an eyesore. Mr. Sutphen expressed concern about the unmowed grass on many vacant lots throughout the city. Inspectors should cite the owners of property for these violations. Mrs. King noted the following: 1. She appreciates the article in the Villager today written by Chief Ferrell regarding enforcement of the alarm provision wherein a charge is made for excessive false alarms. She noted that there are 300 per month in District 3 alone. It is past time to enforce this provision, as Council amended the alarm ordinance back in 1990. The issue involved is a safety issue for police response. The false alarms could prevent officers from responding to the true crisis calls. Brief discussion followed with input from Mr. Hansley and Chief Ferrell about the issues involved in enforcing this provision of the ordinances. 2. Mrs. King thanked Ms. Grigsby and her staff for their efforts in working with the county budget commissions to make adjustments to the apportionment of local government funds. Joe Testa of Franklin County and Jon Peterson of Delaware County have been very cooperative in working with Dublin on this issue. (/M'" -, 4ik, Ms. Grigsby stated that she is also working with Union County where the effect at this time will be minimal. This may change in the future. She added that there was a budget commission today, and Franklin County has certified that they will change the factors involved in the excess allocation. She will continue to work on adjustments to the base allocation. 3. Mrs. King noted that, in light of the flooding in the midwest, it is important to remember that floods can occur in Central Ohio as well. For this reason, it is important to be cognizant of what is built in the floodway and the impact it may have on our city or cities downstream. Mayor Rozanski commented that: 1. Shortly after the sidewalk beautification project was completed on Bridge Street in front of the Dublin Community Church, a motorist hit a tree which had to then be removed - this was the first tree on the west end, closest to the cemetery. He requested that staff investigate this to see if the driver's insurance will cover this damage. It needs to be replaced now so that trees will be uniform in size along the street. 2. He asked about the status of mowing of weeds on a portion of the Chill practice facility site. Mr. Hansley responded that the city has not yet resolved whether it will be mowed by the Maintenance Department or the Parks Department. He will work with Mr. Shepherd to resolve this issue. ....- "~ Mrs. King moved to adjourn to Executive Session at 9:45 p.m. to discuss land acquisition matters. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Strip, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Sutphen, yes; Mrs. King, yes. Mayor Rozanski announced that the meeting will not be reconvened following the session. The meeting was adjourned at 9:45 p.m. ~ CL ~~ Clerk of Council