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HomeMy WebLinkAbout01/18/1993 Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014!::J Held January 18, 1993 19 The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Jan Rozanski at 7:30 p.m. on Monday, January 18, 1993 and Mrs. King led the Pledge of Allegiance. Members of Council present for roll call were: Mrs. King, Mr. Campbell, Mr. Kranstuber, Mr. Amorose, Mayor Rozanski, Mr. Sutphen, and Mr. Strip. Mr. Hansley, City Manager, and Mr. Smith, Law Director, were also present. Approval of Minutes of December 21. 1992 and January 4. 1993 Meetin2s Mr. Amorose moved, and Mr. Strip seconded the motion to approve the minutes of the December 21 Council meeting. Vote on the motion - Mr. Sutphen, abstain; Mr. Strip, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Kranstuber, yes. Mr. Amorose moved to approve the minutes of the January 4 Council meeting. Mrs. King seconded the motion. Vote on the motion - Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, abstain; Mr. Sutphen, yes; Mr. Amorose, yes. Correspondence The clerk reported that there two liquor permit applications forwarded to City Council. The first is a transfer from 6314 Cosgray Road to 204-206 Dublin Center Drive of aD-I, D-2 and D-3 permit. The use is for a proposed Santa Fe Restaurant at this location. The second application is for a change in the corporate ownership of an existing permit at the United Dairy Farmers location on Muirfield Drive. There were no objections to these permit applications. Comments from Visitors Rose DeLay. 5744 Wilcox Road, stated that she has lived at this address for 44 years. She expressed concern about the proposed realignment of Rings Road through her property which would require that she relocate. Mr. Hansley responded that staff has prepared a detailed letter about this proposal and wants to meet with her to explain it in detail. Ms. DeLay agreed to meet with staff in this regard. Le2islation Ordinance No. 110-92 - An Ordinance Providing for a Change of Zoning of 34.65 Acres of Land, Located on the Northeast Corner of Rings Road and Wilcox Road to be Rezoned from: R-IB, Restricted Suburban Residential District (Washington Township Classification) to: PLR, Planned Low Density Residential District. (Third Reading) Ms. Clarke stated that she has discussed this rezoning with several members of Council as well as with the applicant since the last meeting. She has no addendums for the rezoning at this time. Mrs. King commented that she is concerned about Council setting a precedent in this rezoning of transferring a portion of the required green space over to road space. Council can make it clear that such a precedent is not being established by agreeing that the parkland acquisition fund will be reimbursed for the portion of the required green space which may be consumed if, in the future, Council decides to put a road at the north end of the Trinity Park development. The funds to be transferred are the value of .838 acres, which is the amount of green space which is deficient. Mr. Hansley stated that staff would be supportive of this transfer of funds for this case involving a limited amount of dollars. Mrs. King added that the foot bridge would be retained as a part of the developer's obligations. Mrs. King moved to approve the Trinity Park rezoning with the conditions specified by Planning & Zoning Commission and the additional condition that an internal transfer of funds be made between the roadway acquisition funds within the City to the parkland acquisition fund in the value of .838 acres to preserve the integrity of the green space ordinance. Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 2 Meeting DAYTON LEGAL BLANK co., FORM NO 1U141:5 January 18, 1993 Held 19 Mr. Hansley noted that staff will bring legislation to Council to effect this transfer of funds. This will be done as soon as Council commits to the road project. The land value is based upon the set price per acre - at this time, the price is $29,000 per acre for parkland valuation purposes. A reappraisal process for the City is underway at this time. <15 Mr. Amorose seconded Mrs. King's motion. Steve Krzykoski. Southwest Area Residents' Association trustee, stated that their group has met with the developer several times. The residents' concerns have been adequately addressed. They believe that this development will enhance the residential atmosphere of the southwest area. Vote on the Motion - Mr. Campbell, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mrs. King, yes. Mrs. King proposed that the value of the land for the parkland be based on the rate in effect at the time the green space is dedicated. Staff recommended that this be flagged in the CIP - that Council has committed to transfer this money at the appropriate time. This would ensure that Council's intentions at this point in time would be carried out in the future. Mrs. King proposed making this transfer following the public discussion and decision on the location of the road. Mr. Campbell stated that he is unsure if Council ever specifically made a determination that only cash would be acceptable in lieu of parkland, and added that there have been two or three instances in the last 18 months where Council accepted some developed land (tennis courts, ponds, fountains, flowers, etc.) in return for slightly less acreage. If only land and cash are acceptable, Council should formally state this to eliminate confusion. Mr. Amorose stated that he, Mr. Kranstuber and Mr. Campbell will meet on Thursday, January 28 at 5:30 to discuss this issue. They will then bring a recommendation to Council. Mrs. King moved to have Council vote on the transfer of the funds at the appropriate cost per acre at the time of the adoption of the Southwest Area Plan, if the Plan includes the relocation of Rings Road through the green space included in the north end of Trinity Park. Mr. Campbell seconded the motion. Mayor Rozanski stated that this item would be included on the Council agenda at that time. Council members agreed. Vote on Ordinance No. 110-92 - Mrs. King, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Campbell, yes. Ordinance No. 126-92 - An Ordinance Providing for a Change of Zoning of 3.861 + /- Acres of Land Located North of Post Road, Approximately 2,200 Feet East of Wilcox Road, to be Rezoned from: PUD, Planned Unit Development District to: R-l, Restricted Suburban Residential District. (Third Reading) Ms. Clarke had no further information on this rezoning. Vote on Ordinance No. 126-92 - Mr. Strip, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Kranstuber, yes. Ordinance No. 4-93 - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31, 1993, and Declaring an Emergency. (First Reading) Mr. Strip introduced the Ordinance. Ms. Grigsby stated that this ordinance reflects changes made at the January budget hearings by reducing appropriations to three areas - communications account in the Building Division, miscellaneous account for consulting services for cable television, and for an equipment account in the Maintenance division. Mr. Amorose moved to waive the three-time reading rule and pass as emergency legislation. Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 3 Meeting DAYTON LEGAL BLANK co" fo"uKM NO lU14!::J January 18, 1993 Helti Mrs. King seconded the motion. 19 Vote on the Motion - Mr. Sutphen, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mayor Rozanski, yes; Mr. Strip, yes. ~ Vote on the Ordinance - Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes. '" Ordinance No. 5-93 - An Ordinance Adopting a Pension "Pick-Up" (Salary Reduction Method) for Employees of the City of Dublin for the Purpose of Deferring Federal and State Income Taxes on a Portion of Their Wages/Salaries. (First Reading) Mr. Amorose introduced the Ordinance. Mr. Harding directed Council's attention to the attached memorandums which accompany the proposed ordinance. This ordinance effectively allows the City to reduce the employees' salary by the amount contributed to the PERS system. This money is withheld pre-tax, thus deferring federal and state income taxes on the 8-1/2 percent contribution. There will be no increased costs to the City to implement this program. Mr. Harding also commented that Council members are eligible; however, in order to do so, they must, as a group, designate their interest in the program. He suggested amending Section 2 of the Ordinance to include elected officials, if they are interested in participating. Mr. Amorose moved to amend the language in Section 2 to include elected officials. Mrs. King seconded the motion. Vote on the Motion - Mr. Strip, yes; Mr. Sutphen,yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Sutphen, yes. Mr. Kranstuber asked if the City employees have a 403 B tax deferred annuity wage reduction. Mr. Harding responded that the City employees have a 457 plan which is the deferred compensation option. Jack Chaisson, Dublin resident, who has expertise in the field of deferred compensation, stated that City employees are eligible for a 457 program, but not for a 403 B program. This PERS pick-up is beneficial to employees and there is no cost to the City. There will be a second reading of the Ordinance at the February 1 Council meeting. Ordinance No. 6-93 - An Ordinance Providing for a Change of Zoning of +/-104.067 Acres of Land Located to the Northeast of Avery and Rings Roads, to be Rezoned from: R-IB, Restricted Suburban Residential District (Washington Township Classification) to: PUD, Planned Unit Development District. (First Reading) Mr. Amorose introduced the Ordinance and moved that it be referred to Planning and Zoning Commission. Mr. Sutphen seconded the motion. Vote on the Motion - Mr. Amorose, yes; Mr. Kranstuber, yes; Mrs. King, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Campbell, yes. Ordinance No. 7-93 - An Ordinance Amending the Proposed Operating Budget and Cash Capital Budget for the Fiscal Year Ending December 31, 1993, and Declaring an Emergency. (First Reading) Mr. Strip introduced the Ordinance. He commented that it has been previously suggested that Sections 2 through 8 be voted upon separately, since all members of Council were not in attendance at the budget hearing on January 11. Mayor Rozanski agreed that these could be voted upon separately, and asked Mr. Strip to provide background regarding each section. Mr. Strip stated that Section 2 provides that the City will adopt a 90/10 co-insurance plan for health benefits. Council has also committed to further review the health benefits issue at a later date. Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 4 Meeting DAYTON LEGAL BLANK CO.. F-ORM NO 1014!j January 18, 1993 Helti Mr. Strip moved that Section 2 be approved, and Mr. Amorose seconded the motion. 19 Vote on Section 2 - Me. Sutphen, yes; Me. Amorose, yes; Me. Kranstuber, yes; Me. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Me. Strip, yes. Mr. Strip explained that Section 3 was a response to the traditional annual pay increases for employees, specifying that there would be a maximum of 5.5 percent increase based on performance evaluations. He moved to adopt Section 3, and Mr. Kranstuber seconded the motion. Mrs. King suggested, and Mr. Strip moved that for clarification purposes, this Section be amended to read "a maximum of 5.5 percent for anyone employee". Mr. Amorose seconded the amended motion. Mr. Harding clarified that there are no step increases or cost of living adjustments for individual salaries. Increases are for merit only. Mr. Hansley added that this applies to the non-bargaining unit employees, as there is a step system within the Police division. Vote on Amended Section 3 - Me. Kranstuber, yes; Me. Strip, yes; Me. Sutphen, yes; Mrs. King, yes; Me. Amorose, yes; Mayor Rozanski, yes; Me. Campbell, yes. Mr. Strip commented that Section 4 provides that the existing position of Public Information/Special Events Coordinator position be upgraded to a Public Information/Special Events Administrator. This changes the pay scale and responsibility level. Council, at the budget session, had voted 2 in favor, 2 against, and 1 undecided. Thus it comes before Council for resolution. Mr. Kranstuber provided background information regarding the middle-level management position in the City which are titled, "administrator" - Le., Tax Administrator, as opposed to a Department Head. Discussion also took place at the budget hearing about the increased duties and the high profile nature of the position. Mr. Strip stated that, conversely, there was discussion that the job entails coordination of both public information and special events as presently configured. Moving this job to a higher pay scale is not appropriate based on the level of the position as currently compensated. Mr. Campbell moved to approve Section 4 as proposed, and Mr. Kranstuber seconded the motion. Vote on the Motion - Me. Sutphen, no; Me. Strip, no; Me. Kranstuber, yes; Mrs. King, yes; Mayor Rozanski, no; Me. Campbell, yes; Me. Amorose, no. In response to Mr. Strip's question, Ms. Grigsby stated that since Council has voted not to upgrade the position to Administrator, Section 4 must then be amended to state that the Public Information/Special Events Coordinator position be retained as it now exists. Mr. Strip moved to Amend Section 4 to retain the Public Information/Special Events Coordinator position, and Mr. Amorose seconded the motion. tfI1' Vote on the Motion - Mrs. King, yes; Mayor Rozanski, yes; Me. Amorose, yes; Me. Kranstuber, yes; Me. Campbell, yes; Me. Sutphen, yes; Me. Strip, yes. . Regarding Section 5, Mr. Strip stated that this involves creation of a new position of Communications Specialist. Discussion at the budget hearing involved the need for additional staffing in-house due to the large amount of projects and responsibilities undertaken by the Public Information/Special Events Coordinator, resulting in an increase of both in-house work and outside contracted work. Conversely, it was suggested that the City is perhaps generating too many mailings and should reappraise the volume of projects undertaken. Mrs. King stated that the Finance Committee had previously asked staff to prepare an analysis regarding the impact of a reduction of the special events/public information function, Le., projects which will be dropped. Council had also asked whether a new position for this area could be funded at a reduced amount. Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 5 Meeting DAYTON LEGAL BLANK CO.. F-UHM NO lU14!::J January 18, 1993 Helti 19 Mr. Campbell stated that the range for this position will be reviewed as part of the Compensation Plan for 1993, as stated in the second sentence of Section 5. Mr. Strip suggested that this Section could be held over pending a staff presentation. if' Mr. Hansley responded that Mr. McDaniel had addressed the issue of compensation for the position in a recent memorandum to Council. Ms. Puskarcik is prepared to present to Council tonight the changes necessitated in projects undertaken if no additional staffing is provided. Mayor Rozanski invited Ms. Puskarcik to address Council on this issue. Ms. Puskarcik stated that in terms of consulting, she had provided a memorandum to Council in December regarding graphics. Mrs. King stated that this memorandum was not responsive to the request about the impact of a reduction of the special events/public information function. She further stated that Council has already voted not to expand the function by voting against Section 4. It may not be possible to vote for Section 5 to create this position, given the fact that Council voted against expanding the position in Section 4. She asked for clarification from Mr. Harding. Mr. Harding responded that part of the justification for changing the coordinator title to Administrator was the additional supervisory nature proposed by the creation of a new Communications Specialist. The supervision of the proposed Communications Specialist could be done by the City Manager since Ms. Puskarcik's classification remains as coordinator. Ms. Puskarcik presently supervises the Communications intern position. Mr. Hansley commented that the intern position involves no merit-based pay evaluation - a primary breakpoint for job classifications. Mr. Strip noted that, in order for Council to make an informed decision regarding Section 5, the information requested by Mrs. King should be provided before the next Council meeting. Mr. Harding stated that he had misunderstood Council on this issue: he believed that there was consensus regarding the need for creation of the Communications Specialist position, and that the compensation issue would be addressed when the 1993 Compensation Plan was presented. He offered to provide more analysis on this issue for the next Council meeting. Mr. Strip moved to table Section 5 of the Ordinance. Mr. Amorose seconded the motion. In response to Mr. Campbell's comment about the technical issue of tabling part of an ordinance, Mr. Strip withdrew his motion to table Section 5, and instead moved to amend Ordinance 7-93 by deleting Section 5. Mr. Amorose seconded this motion. Mr. Campbell stated that this section would be deleted not because Council is opposed to the position, but for the purpose of further study of the appropriate duties and compensation level for the position. " " Mr. Hansley suggested that Council leave Section 5 in, stating that the Communications intern position be retained. The informal direction would be for staff to provide the additional information requested regarding the proposed position. Mr. Strip withdrew his motion to amend Ordinance 7-93, and moved instead that Ordinance 7-93 be amended to substitute the word "intern" for "specialist" in Section 5 and to strike the second sentence, "Pay range for this position will be reviewed as part of the Compensation Plan for 1993." Mr. Amorose seconded the motion. Vote on the Motion - Mrs. King, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Mr. Kranstuber, yes; Mayor Rozanski, yes. Mr. Strip explained that Section 6 is a line item which clarifies the budget amount for the marketing portion of the Economic Development Plan. He moved to approve Section 6, and Mr. Amorose seconded the motion. Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 6 Meeting DAYTON LEGAL BLANK co., FORM NO 10148 January 18, 1993 Helti 19 Vote on the Motion - Mr. Campbell, yes; Mrs. King, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Kranstuber, yes; Mr. Strip, yes; ; Mr. Amorose, yes. f!Il' "'l!. Mr. Strip stated that Section 7 authorizes the creation of a new Traffic Signal Technician position which eliminates the need for the City to contract with outside sources for this service. Mr. Sutphen has strongly endorsed the position. Mr. Strip moved to approve Section 7, and Mr. Amorose seconded the motion. Vote on the Motion - Mr. Kranstuber, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Strip, yes; Mrs. King, yes; Mr. Sutphen, yes; Mr. Amorose, yes. Regarding Section 8, Mr. Strip stated that it provides for the transfer of funds from the Parks and Recreation division budget to the Office of the City Manager since the responsibility for the July 4 and St. Patrick's Day events is being moved to the Public Information/Special Events coordinator. The supporting argument for the transfer is that these activities are special events and should be handled by the Special Events coordinator. Conversely, the coordination of these events has been capably handled by the Parks & Recreation Department for many years and some question the need for the transfer of responsibility. The previous Council vote was in favor, 3 to 2. Mr. Strip moved to approve Section 8, with the substitution of the word "coordinator" for "administrator. " Mrs. King seconded Mr. Strip's motion. Mr. Hansley emphasized that staff is recommending approval of Section 8. Vote on the Motion - Mrs. King, yes; Mr.Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mr. Strip, no; Mr. Sutphen, no; Mayor Rozanski, no. h Regarding Section 9, emergency language, Mr. Hansley stated that, per Charter, ordinances involving appropriations are automatically effective the day after passage. Staff will clarify language in future legislation brought to Council. Mr. Smith suggested that Council waive the three readings and pass this as emergency legislation tonight; future legislation will be drafted per Mr. Hansley's comments. Mr. Strip moved to waive the three-time reading rule and treat as emergency legislation. Mrs. King seconded the motion. Vote on the Motion - Mr. Sutphen, yes; Mrs. King, yes; Mr. Campbell, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Kranstuber, yes. Vote on Ordinance 7-93 as amended - Mr. Strip, yes; Mr. Kranstuber, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Mrs. King, yes. Mr. Strip thanked Council for their efforts which resulted in approval of the budget at this early date. Mayor Rozanski thanked Mr. Strip and staff members for their hard work and dedication resulting in the early passage of the budget. '"', Mr. Hansley thanked Mr. McDaniel for designing the schedule and process for the budget, and also commended Ms. Grigsby and her staff members for their prompt turnaround on changes made during the process. The passage of the budget will allow staff to begin implementing programs and capital projects approved for this year. ... Mr. Campbell commented regarding the final draft of the Capital Improvements Program which was distributed in the Council packet. He noted that the new bridge is not included in the proposed TIP priority list, in the case that more funding becomes available. Mr. Foegler stated that this list was based upon a letter to be sent to MORPC reflecting prioritization as they put together their regional Transportation Improvement Program. Staff modified this list, per the direction of Council, and made the submission to MORPC. This year, MORPC is using a more involved process in preparing the TIP, and are running significantly behind the schedule of previous years. Until this regional document is adopted, staff decided not to add additional projects or prioritize road projects until the ones which would have high likelihood of 80 percent federal funding were identified, as this would affect their priority on Council's part in terms of financial Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 7 Meeting DAYTON LEGAL BLANK co., FURM NU IU14l;S January 18, 1993 Helti 19 ."'f> feasibility. Staff expects to come back to Council with a more detailed road program, including additional projects, which would implement some of the unutilized capital dollars for design on needed projects. He added that MORPC is not completely comfortable with the bridge at the proposed location at this time. Time and effort will have to be expended to get this project in line with the objectives of the regional plan. Mrs. King asked if it is the consensus of Council to consider creating the position of Communications Specialist at the time the Compensation Plan is brought before Council. Mr. Harding agreed to provide the information requested about the position prior to the next Council meeting. Mrs. King moved that staff be directed to prepare this information prior to the next Council meeting, and that this position be decided at the same time the Compensation Plan is voted upon or at an earlier date if Council prefers. Mr. Campbell seconded the motion. Mr. Harding noted that the Compensation Plan will be brought to Council in about a month, depending on the impacts which emanate from the F.O.P. negotiation process. Vote on the Motion - Mr. Strip, yes; Mayor Rozanski, yes; Mr. Kranstuber, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mr. Sutphen, yes. Mayor Rozanski noted that Council still must review the cash portion of the CIP. Mr. Strip agreed and added that Council had been hopeful of having a goal-setting session prior to this review. p'",,, .. .,;1 Mr. Hansley stated that if there are still questions about the cash capital portion, he would like to address them tonight. Council has a list of projects and dollar amounts which have now been approved, by formal action two weeks ago and by informal action tonight. Page 83 lists what staff is recommending - a total of $2.1 million. Staff believes authorization has been given to proceed with the list on page 83. He requested clarification from Council. Discussion followed about how to proceed. Mayor Rozanski noted that his specific concern is justification for additional dump trucks contained in the cash capital budget. Mr. Sutphen stated that the dump trucks will have to be bid at which time staff will have to provide justification. Mr. Hansley stated that now would be the appropriate time to remove the dump trucks from the budget if this is the desire of Council. There is no sense in drawing up specifications and bidding for a contract which will not be awarded by Council. Mayor Rozanski stated that the issue is whether or not Council wants to reopen the cash capital portion of the budget. ... Mr. Smith noted that there would have to be a formal motion to reopen the cash capital portion of the budget and this would require four votes. . Mayor Rozanski moved to reopen the cash portion of the capital improvements budget. Mr. Strip seconded the motion. Vote on the Motion - Mr. Sutphen, no; Mrs. King, no; Mr. Amorose, yes; Mr. Kranstuber, no; Mr. Campbell, no. (Motion fails) Mr. Hansley offered that if any Council members have specific concerns, staff is always available to discuss them. Ordinance No. 8-93 - An Ordinance Repealing Ordinance No. 11-92 (Establishment of Fees and Categories for the Dublin Municipal Pool) and All Amendments Thereto (Ordinance No. 84-92) and Adopting in Lieu Thereof a New Schedule of Fees and Categories for the Dublin Municipal Pool. (First Reading) Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 8 Meeting DAYTON LEGAL BLANK co., FORM NO l014l:i January 18, 1993 Helti Mr. Sutphen introduced the Ordinance. 19 #, <'\ Ms. Jordan stated that this is a housekeeping measure to address the information contained in Section 5, specifying the date for sale of non-resident season passes. Last year's ordinance specified May 15, 1992 as the date, while this ordinance states that non-resident season passes will be available for sale no earlier than the first week of May of any given year, if the number of season passes sold by that date does not exceed 3,100. ~,- -" Mr. Hansley recommended that a second reading of this Ordinance be held to allow for public input. Mr. Amorose asked Ms . Jordan to provide justification for the 3,100 figure prior to the next Council meeting. Ms. Jordan responded that this figure was based upon past years' attendance and number of passes sold, and was set Council last year. There will be a second reading of the ordinance at the February 1 Council meeting. Resolution No. 1-93 - A Resolution Adopting the Franklin County Solid Waste Management Plan. (First Reading) Mrs. King introduced the Resolution. Mr. McDaniel stated that this resolution is in support of the draft solid waste management plan. He deferred any questions to Council Member King, a member of the Franklin County Solid Waste Authority. He added that he was unable to verify from the Authority the date required for passage of this resolution. .",,~ ....,. Mrs. King clarified that this resolution must be adopted within ninety days after the December 2 meeting of the Authority. Mayor Rozanski asked how the Solid Waste Authority will address the issue of a community which cannot afford to pay the tipping fees at the landfill or at the trash burning power plant. Mrs. King responded that cities have the option of providing garbage collection service to their residents as a civic service or allowing residents to contract for the services themselves. Mayor Rozanski stated that he instead is describing a situation where a city collects the garbage with their trucks and then cannot afford to pay the Authority for the tipping fees. Mrs. King responded that she will research this issue and report back at the next Council meeting. She added that the Plan is clearly structured so that communities, individuals and businesses who advance the goals to reduce waste, recycle, and minimize waste receive a financial benefit. There will be a second reading of the Resolution at the February 1 Council meeting. Resolution No. 2-93 - A Resolution Authorizing the City Manager to File an Application and Enter Into An Agreement with the Ohio Department or Natural Resources ror the Purpose or Acquiring Funds Through the Division or Forestry's Urban Forestry Assistance Program, and Declaring an Emergency. (First Reading) ". Mrs. King introduced the Resolution. ., Mr. Hansley stated that this is a grant application for Heather Glen Park where the City can obtain matching funds from ODNR. Staff is requesting passage by emergency due to the January 25 deadline for submission. Mr. Sutphen raised the issue of the City's liability if a small landscaping firm does not post adequate bond. He asked if this would represent a deviation from the current requirements for contract documents. Mr. Hansley responded that the contractor would have to meet all the City's normal requirements for insurance and bonding. The State would likely have some additional requirements, over and above those of the City of Dublin. Mrs. King moved to waive the three-time reading rule and pass as emergency legislation. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 9 Meeting DAYTON LEGAL BLANK co., f-ORM NO IUJ4tJ January 18, 1993 Helti Mr. Strip seconded the motion. 19_ Vote on the Motion - Mr. Amorose, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Mr. Kranstuber, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mrs. King, yes. ...""", ."-"1fI Vote on the Resolution - Mayor Rozanski, yes; Mr. Kranstuber, yes; Mr. Sutphen, yes; Mr. Campbell, yes; Mr. Strip, yes; Mr. Amorose, yes; Mrs. King, yes. Mr. Kranstuber moved that Ordinance No. 9-93 be added to the agenda, and Mr. Sutphen seconded the motion. Vote on the Motion - Mr. Sutphen, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mr. Strip, yes. Ordinance No. 9-93 - An Ordinance Authorizing the City Manager to Execute Any and All Documents Necessary to Enter Into an Operations Agreement, Ground Lease, and Any Other Documents Necessary to Complete the Purchase of Land and to Carry Out the Previously Approved Resolutions of Intent with Regard to the Property Located at 7001 Dublin Park Drive. (First Reading) Mr. Kranstuber introduced the Ordinance. Mr. Hansley stated that staff is requesting a first reading tonight of this Ordinance which relates to the land purchase for the ice rink. Staff will provide draft documents to Council prior to the next Council meeting. Mr. Smith added that this involves the purchase of land and some negotiations regarding the same. p""" Mr. Hansley also noted that staff will provide an update to Council members regarding this land acquisition negotiation in tonight's Executive Session. ~--,~ There will be a second reading of the Ordinance at the February 1 Council meeting. Mr. Sutphen moved to add Ordinance No. 10-93 to tonight's agenda, and Mrs. King seconded the motion. Vote on the Motion - Mr. Sutphen, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mr. Strip, yes. Ordinance No. 10-93 - An Ordinance Appointing Members to the Various Boards, Commissions, and Committees of the City of Dublin, Ohio, and Declaring an Emergency. (First Reading) Mayor Rozanski stated that this ordinance contains several proposed appointments for vacancies on boards and commissions. He noted that there are two additional vacancies for which Council is not recommending appointment at this time: one on Architectural Review Board and one on Tree and Landscape Advisory Commission. The appointments proposed in Ordinance No. 10-93 are as follows: George Peplow to a four-year term on Planning & Zoning; Carole Olshavsky to a three-year term on Architectural Review Board; and Richard Rauh to a four-year term on Planning & Zoning Commission. ...... Mrs. King moved to waive the three-time reading rule and pass as emergency legislation. Mr. Sutphen seconded the motion. ~,.;jj Mayor Rozanski explained that Section 2 re-appoints Richard Rauh to a four-year term on the Planning & Zoning Commission. He was to have been appointed to fill the unexpired term on Planning & Zoning of Chuck Kranstuber, but was instead appointed to a four-year term last year. This modification will reinstate the proper staggering of terms. Vote on the Ordinance - Mr. Sutphen, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mr. Strip, yes. Mr. Campbell asked that proper recognition be given to outgoing board and commission members, as has been done in the past. Minutes of RECORD OF Dublin City Council Meeting PROCEEDINGS Page 10 Meeting DAYTON LEGAL BLANK CO., FORM No lU14ti January 18, 1993 Helti 19_ Reports from Council Committees r;"~"" Mr. Kranstuber, Community Center Committee, distributed a report to Council containing the list of engineers and consultants on the architectural team. A meeting is scheduled for January 21, and a report on the timeline will be given to the Committee by the beginning of February. ./""",. Mr. Strip noted that he had earlier suggested that before any architectural design begins, he believes people who work in the field of recreation centers should be consulted for their input. They may have valuable, practical suggestions. Discussion followed about the many nationally recognized consultants Moody and Nolan utilizes. Mr. Foegler noted that a detailed operating pro forma will be presented to Council prior to the start of the design phase. If additional expertise is needed for financial or marketing analysis, it can be obtained at that time. Mr. Campbell assured Council that he believes the architectural firm selected, together with their consultant team, will adequately address all of the issues. Mr. Kranstuber stated that there is a need for another public hearing to address phasing issues. Mr. Campbell noted that at that time, experts may have important input on what they recommend be included in the first phase, taking into consideration the needs and desires of the community. Ms. Jordan commented that it is important to remember that the community center must be designed with flexibility in mind, as it must serve the changing needs of the community for the next 50 years. ~';''Il!I Mr. Strip, Finance Committee Chairperson, announced that the committee will begin the review of bed tax applications on Wednesday, January 20 at 7;00 p.m. There are over 20 applications which have been submitted, and applications will no doubt exceed funds available. ~,,'"i(i, Mr. Campbell, Service Committee Chair.person, stated that last week's meeting was cancelled but will be rescheduled. Agenda items include design modifications to accommodate fire equipment on cul-de-sacs, discussion regarding maintenance of public and private Muirfield facilities, and the status of the cemetery in Muirfield. He requested that any other agenda items be forwarded to him or to the clerk. Mayor Rozanski, Goal-Settin!! Committee Chair.person, noted that a goal-setting session is scheduled for Saturday, February 20 at 8;30 a.m. at the Dublin Chamber of Commerce, 129 S. High Street. Comments from Staff Mr. Hansley stated that the cost of service study, authorized by Council late last year, began today. The scope of the study is to look at every service the City provides, determine the costs for providing the services, and link this with revenues at some point in the future. Staff will provide a report to Council in four to five months about this process. He and Mr. Foegler will provide a "State of the City" report tomorrow night for the Chamber of Commerce meeting. .p'''i'f! Mr. Foe!!ler stated that one to two years ago, Council approved in concept the allowance to let sewage from certain developments north of Summitview be diverted to Delaware County. The City of Columbus took similar action. Several developments have now been proposed for this area. City staff has had meetings with representatives from Delaware County on this issue. Negotiations are still underway about unresolved issues. Staff will bring these issues to Council in the near future. Some aspects are tied to the current Columbus/Delaware County sewer agreements. ."Oi.',w Mr. Amorose commented that as more of the northern Dublin area sewage is diverted to Delaware County, the pump station will become larger with more risk of pump failure at a future date. Mr. Foegler responded that when the diversion was approved by Council, the only option available was to use a pump station. Delaware County will only enter into an agreement which provides for unutilized capacity. Part of the issue is that they want to be temporary by agreement, and ultimately flow to the south. There are some additional complicating factors. Ms. Clarke noted that applications closed for the Senior Planner position on Friday. Approximately Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 11 Meeting DAYTON LEGAL BLANK CO., FORM NO lUl4B January 18, 1993 Helti 19 99 applications have been received from over 20 states. She will keep Council apprised of the progress in filling this position. .','"'011 Mr. Kindra reported that the Bridge Street lights were turned on last week. Signage has been installed in front of Wyandot School. Flashers have been ordered and will be installed upon receipt. Dublinshire Drive has been approved for opening and may open sometime this week. Ms. Jordan reported that registration for winter programs was the largest one in recent memory. Chief Ferrell noted that the D.A.R.E. graduation took place this week. He also acknowledged Mr. Foegler and his staff for the excellent coordination of the Justice Center project. Council Roundtable Mrs. King thanked the staff for coordination efforts with the Chamber for their newsletter which contained an article addressing traffic problems in Dublin. As a follow-up to discussion on Trinity Park, she suggested that the Public Service Committee examine the issue of ditch enclosures and make recommendation to Council. Mr. Campbell agreed to include this on the Service meeting agenda. Mr. Foegler commented that the Land Use Committee discussions with developers resulted in identifying the need for updating of the City's development regulations. He recommends that this be done on a comprehensive basis, rather than on a section by section basis. He also suggests it be done as an outgrowth of the updated Community Plan. This whole issue could also be addressed at the upcoming goal-setting session. Mr. Campbell will also ask Mr. Kranstuber, Land Use Committee Chairperson, to address the issue. ""iM<,.. 1iiIii;;.;.,;hi Mrs. King also commented that she recently attended a Planning & Zoning Commission meeting. As a citizen participant, she found the process very frustrating. It was difficult to see the visual presentation; the time for citizens to testify is far too short; and the entire process is not user friendly. She understands the problems cannot be solved tonight, but believes that the process and the facilities definitely need improvement. Mr. Hansley suggested that this be included as a goal-setting topic. . Mr. Sutphen asked about the status of enhancements to the cable system in Dublin. Mr. Hansley responded that Warner Cable is presently working on these improvements. Their target deadline was moved to May 1993 from December 1993. Mr. Sutphen also asked about an installation date for the blinking lights on Dublinshire. Mr. Kindra responded that they have been ordered and will be installed upon receipt. Mr. Sutphen asked for an update on I & I removal plans for 1993. Mr. Foegler responded that with the approval of a new engineering position, staff anticipates more involvement with the illegal and improper connections, resulting in major I & I removal during 1993. Mr. Sutphen noted that he will be discussing the issue of the additional dump trucks contained in the cash capital budget with Mr. McDaniel. "". " .,~".* Mayor Rozanski stated that the lights downtown on Bridge Street look great. He noted that some of the light posts are leaning and requested that this be investigated. He asked about the status of obtaining authorization from the State to change the lights on the bridge to match those in the Historic District. Discussion followed about the boundaries of the district and type of lighting to be installed. Mr. Foegler will check into this and report back to Council. Mr. Strip moved to adjourn to Executive Session to discuss land acquisition and other legal matters. Mr. Sutphen seconded the motion. Vote on the Motion - Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 12 Meeting DAYTON LEGAL BLANK CO., "'ORM NO 1U145 January 18, 1993 Helti Mayor Rozanski announced that the meeting will not be reconvening. 19 The meeting was adjourned at 10:30 p.m. Ijii.:,,,,,... ~~.~ I / or, Presidin Offi ~t,>y~ (L ~~/~ Clerk of Council ""~ ~. I _~'4 ~"';'" M!!oo##