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HomeMy WebLinkAbout01/04/1993 Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting DAYTON LEGAL BLANK co.. FORM NO. 10148 January 4, 1993 19 Helti The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Jan Rozanski at 7:30 p.m. on Monday, January 4, 1993 and Mr. Sutphen led the Pledge of Allegiance. Members of Council present for roll call were: Mrs. King, Mr. Campbell, Mr. Kranstuber, Mr. Amorose, Mayor Rozanski, and Mr. Sutphen. Mr. Strip was absent (excused). Mr. Hansley, City Manager, and Mr. Smith, Law Director, were also present. Approval of Minutes of December 14 and 21 Meetings Mr. Amorose moved to approve the minutes of the December 14 Council meeting. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Kranstuber, yes. The Clerk reported that the December 21 meeting minutes are not yet prepared. Correspondence The clerk reported that there was a C1liquor permit application from RLB Investments, Inc. for a proposed Carfagna's at the Village Square Shopping Center, 6500 Riverside Drive. There were no objections to this permit. Mayor Rozanski also noted that the hearing on a liquor permit application by Pat Grabill for a location on Muirfield Drive near the Indian Run subdivision has been postponed indefinitely. Council will be notified when another hearing date is set. Comments from Visitors There were no comments from visitors. Lel:islation Ordinance No. 110-92 - An Ordinance Providing for a Change of Zoning of 34.65 Acres of Land, Located on the Northeast Corner of Rings Road and Wilcox Road to be Rezoned from: R-IB, Restricted Suburban Residential District (Washington Township Classification) to: PLR, Planned Low Density Residential District. (Public Hearing) Mayor Rozanski asked proponents and opponents to come forward and sign in. Keith Myers and Rob Meyer signed in as proponents. There were no registered opponents. Ms. Clarke stated that this rezoning ordinance was heard by Planning Commission on December 10. They recommended approval of this proposal to the PLR (Planned Low Density Residential District) in accordance with the set plan. The plan shows a subdivision layout for single-family with 89 homes and 4.75 acres of parkland. The parkland dedication shown is slightly under the requirement of 5.5 acres. There is additional open space to the north being set aside for a proposed road link. She showed some slides of the proposed rezoning area and described the subject site, located on the northeast corner of Rings and Wilcox Roads. She pointed out that the applicant has set aside a 100-foot wide section of property on the north side to accommodate the City's traffic consultant's recommendation for roadways. The overall density is under 3 per acre at about 2.5 dwelling units per acre. This site was designated on the Southwest Area Plan for single-family development. The density in the Southwest Area Plan, however, was not specified. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 2 Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 January 4, 1993 19 Helti Several single-family homes will front on Wilcox Road, and those sites will have 100 feet of width in order to blend with existing properties on the other side of Wilcox. No residences will face on the proposed northern right-of-way, as this street, if approved and funded, will be free of curb cuts. Planning Commission recommended approval with conditions as follows: 1. That the applicant provide appropriate right-of-way for Wilcox Road (30 feet from centerline) and Rings Road (40 feet from centerline) and the proposed Woerner- Temple/Rings Road link; 2. That an easement is provided from the subdivision to the bike path proposed along Wilcox Road; 3. That landscape buffer for north and south perimeter, entry features, and fence detail and the street program be designed to the satisfaction of staff and submitted with the preliminary plat; 4. That the preliminary plat include street design standards and driveway locations to the satisfaction of the City Engineer and Fire Department, and that a left turn stacking lane be installed on Rings Road; 5. That no-build zones be established on the plat along the park, and north and south perimeters; 6. That the preliminary plat incorporate the roadway linkages and alignments as determined by the City Engineer and adopted plans; 7. That the property to the north which is shown as right-of-way or open space be included within the legal description; (this has already been done) 8. That the park dedication requirement be satisfied by a combination of land and a bike path bridge along Rings Road or as determined. She explained that the Rings Road bridge was not engineered wide enough to include a bike path. Thus a separate bridge will be necessary over the drainage swale to handle the bike traffic in an off-street system. Planning Commission recommended approval by a vote of 5 to 1. Mrs. King asked about the requirement of parkland dedication under the green space dedication ordinance, and what portion is being waived for the installation of the bridge. Ms. Clarke responded that the requirement is 5.585 acres; the amount being supplied as park currently is 4.75 acres. There is additional open space to the north, although staffs expectation is that this will become a street. She added that this was incorporated in the applicant's plan at staffs request. Mrs. King stated that in June, Council had reaffirmed that when an applicant does not meet the required dedication ordinance, cash is accepted in lieu of the green space in order to continue to preserve open space in Dublin. She does not recall a policy decision which would allow trading parkland for roadways. Ms. Clarke responded that the applicant has set aside parkland of 4.75 acres at the southeast corner. She did not mean to imply that the open space set aside at the north end was any type of payment of fee in lieu or as part of their parkland dedication requirements. Staff believes that the parkland requirements are met with the parkland in the south, together with construction of a bike path bridge. Mrs. King disagrees with this interpretation of Council policy regarding parkland requirement. Mayor Rozanski agreed that he does not recall that parkland dedication could be traded for structures such as a bike path bridge. The cash payment in lieu of dedication was to be set aside in funds to purchase additional green space. Mr. Amorose concurred. Mrs. King emphasized that the funds were to be used solely for land acquisition, not even Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 3 Meeting DAYTON LEGAL BLANK CO.. I-ORM NO. 10148 January 4, 1993 19 Helti for park development. She asked for a recommendation from staff regarding how this applicant can meet the parkland requirements. Mr. Sutphen also expressed concurrence. He believes strongly that the City should receive parkland or cash to purchase additional green space. Mayor Rozanski stated that the City can always build pedestrian bridges or bike paths, but there is limited opportunity to acquire land. He asked about the relocation of Rings Road with Woerner-Temple as recommended by a traffic study, and whether this developer will contribute toward a section of Rings Road. Ms. Clarke responded that the applicant will not be contributing. She explained that the applicant had originally assembled 31 acres for this proposal, meeting the green space ordinance requirements, but not addressing the issue of the necessary east-west road. He has since brought under option properties to the north which include the area to be set aside for the roadway. He made readjustments to the overall lot layout, yielding only 3 or 4 additional lots with this acreage, and was able to set aside the right-of-way. Staff had discussed the possibility of a contribution for the roadway construction with the developer. He responded that his previous plan met the City's requirements. The City then asked the developer to secure this area for roadway to further the City's interests. The applicant suggested that he could then return to his original plan, and the City could require the right- of-way on its own as part of the CIP. Staff felt that the better plan was to get the road established as far as possible at this point. Thus, staff persuaded the developer to put himself in this position before Council. She noted that the Rings Road to Woerner-Temple link is part of the study done by MS Consultants for the Southwest Area Plan update. This will be presented to Council in March along with recommendations for amending the Thoroughfare Plan. Mayor Rozanski commented that the land is being donated to the City and thus should be considered as a contribution for the roadway. Ms. Clarke added that should the property not be needed for roadway, there will be additional open space owned by the City. Mr. Kranstuber asked how much acreage would be contributed for the roadway. Ms. Clarke responded that it would be close to 2 acres. Mr. Kranstuber asked if this development will be consistent with the proposed update of the Southwest Area Plan. Ms. Clarke responded that it is not inconsistent, and one of the conditions of approval is that the actual alignment may be adjusted at the preliminary plat to conform with adopted Dublin plans. Rob Meyer. 41 South High Street, representing the applicant, commented that Keith Myers and Bruce Massa are also present this evening for this public hearing. Keith Myers gave a 1O-minute slide presentation to Council which detailed the Trinity Park project and described the design process utilized in development of this project. He noted that successful historic neighborhoods seem to have three elements, including: neighborhood space; neighborhood heart, i.e., park, school, church; and consistency to street pattern. In the Trinity Park project, designers looked at the regional framework and worked through a number of variations with staff. Homes fronted on Rings and Wilcox are designed to fit in the existing neighborhood. The proposed park is at the heart of the community. Design details have been worked out with the engineering and fire departments in an attempt to come up with a different standard for typical details. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 4 Meeting DAYTON LEGAL BLANK co" FORM NO. 10148 January 4, 1993 19 Helti He noted that they have designed the streets to have the appeal of older neighborhoods which they have attempted to emulate. Rob Meyer summarized that the applicant has taken 34.6 acres at the heart of the Wilcox corridor and established a single-family use at less density than those to the immediate north or south. They have incorporated detailed development standards. The minimum square footage for ranch homes is 1,800 square feet and 2,000 square feet for two-story homes. They have worked with the neighbors to define these standards and enjoy their support. He noted that the original submission on 31 acres met the 5.2 plus parkland requirement with 5.2 plus acres. They have had the option to incorporate 3 acres to the north into their plan; 1.8 acres of this will go for development, while 1.2 will go to the City. This is an outright dedication, subject to disposition by the City of 6.5 acres - .75 acres beyond the required dedication. The applicant has agreed to the list of conditions referenced in the Record of Action of the Planning Commission. He pointed out that part of the approval is tied to the improvement of existing Rings Road with a left-turn stacking lane as though it will continue as a road. The plan also provides a way for this to happen, as well as the new Rings Road. He urges Council approval of the plan. Mayor Rozanski commented favorably on the front-yard parks proposed with this development. Mr. Kranstuber commented regarding development standards, and the need for architectural diversity throughout the subdivision in consideration of the smaller frontages. Keith Myers responded that with the type of neighborhood being created, the architectural styles as proposed are consistent. The street layout suggested will create a better neighborhood than a standard layout. Mr. Meyer confirmed that the developer will have control over who builds on the lots. Mr. Amorose asked about lots 1 through 12 which face Wilcox and Rings, and how the berm area will be improved. Mr. Myers responded that Rings Road along the front of the lots will be improved. The entire length of the lots along Rings will be rebuilt. On both roads, there will be a bike path in front of the homes. They hope to fit the bike path just inside the right-of-way and push the homes back a bit. Mr. Amorose asked how parking will be addressed in front of these lots. Mr. Myers responded that in all probability, there will be no parking allowed along Rings and Wilcox, but only in driveways. The lots will have adequate room to provide turn- arounds for the driveways. Mr. Sutphen asked if there will be curb and gutter on these roads. Mr. Kindra responded that, typically, the widening for left turn lanes on existing roads in Dublin does not require new curb and gutter and sewer, although this certainly could be done. Currently, this is not the standard. Mr. Amorose then asked how stormwater will be handled in front of these 12 lots. Mr. Kindra stated that there will be a swale and a ditch, and depending on the drainage calculations, the driveway may have a culvert and drain pipe under it. If the ditch is shallow, the driveway can follow the profile of the ditch. It has not been determined at this point in time. Mr. Myers stated that they had discussed with Mr. Kindra grouping the driveways at single points along both roads to minimize curb cuts. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 5 Meeting DAYTON LEGAL BLANK CO.. FORM NO 10148 January 4, 1993 Helti 19 Mr. Amorose commented that along Dublin Road, there are some shared curb cuts which work well. Mr. Meyer added that there are a number of design details which have been discussed with Mr. Kindra and they will be addressed at the platting stage. These include the width of the streets, restricted parking areas, and driveway locations around the "eyebrow" details. Mr. Myers noted that there are existing "eyebrow" design streets in both Clintonville and Beechwold. Mr. Sutphen stated that he believes that curb and gutter should be included at least on the roadway in front of lots 1 through 12. His personal standard is that curb and gutter should be installed in these cases. Mayor Rozanski stated that he agrees with Mr. Sutphen regarding curbs and gutters. However, across the street from this area, the Ruma development has a large drainage swale and no curb and gutter. There are no houses facing the road at that location, however. Mr. Sutphen added that the problems come when residents have guests and cannot accommodate the cars in their driveways. The cars will be forced to park on neighbors' lawns and this will result in a lot of problems. He again emphasized that if homes face the roadway, there should be curbs and gutter. Mr. Meyer responded that they have not had the opportunity to discuss this issue. He believes that they will probably address this in the same manner as has been done in other developments. Mr. Sutphen noted that the Mariemont area as described by the applicant in the slide presentation has curbs and gutters, although the adjacent township area does not. He recommended that the applicant take up this issue with the City Engineer. Mayor Rozanski stated that the concerns of Council should be addressed with staff and resolved prior to the third reading of the rezoning on January 18. Mrs. King suggested two improvements to the proposed plan: 1. Incorporate more special features, i.e. porches into the house designs if they truly want to replicate historic areas. 2. She asked for staff assistance to research the issue, but recalls that Council has required future developments in areas abutting roads with drainage ditches to enclose those ditches, providing curb and gutter. She recalls that it was Council's clear directive that future developments were to enclose ditches along roads such as Rings and Wilcox. This may be included in the minutes related to the Brighton Park development. Mr. Sutphen commented that he is supportive of the City funding the building of a bike path bridge instead of allowing the developer to trade the bridge for parkland or money. t;. Mayor Rozanski stated that there will be a third reading of the Ordinance at the January 18 Council meeting. Ordinance No. 126-92 - An Ordinance Providing for a Change of Zoning of 3.861 + /- Acres of Land Located North of Post Road, Approximately 2,200 Feet East of Wilcox Road, to be Rezoned from: PUD, Planned Unit Development District to: R-l, Restricted Suburban Residential District. (Public Hearing) Mayor Rozanski asked proponents and opponents to come forward and sign in. Ed Segner, 7340 Dublin Road registered as a proponent. Ms. Clarke presented slides and briefly described the site. There is an existing single- family home on the site along with several outbuildings. The back lot line is the Indian Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 6 Meeting DAYTON LEGAL BLANK CO., FORM NO 10148 January 4, 1993 Helti 19 (t" Run. The proposal is for 3.8 acres, currently zoned PUD. It was included within the zoning of the rest of the farm which is Hemingway West. The area along Post Road was specifically set aside as two estate lots. The applicant wishes to create three single-family lots - one with the existing house and two additional lots. The PUD zoning specified two, and thus the property must be rezoned. The proposal is to rezone to R-1, requiring 150 feet of frontage and 40,000 square feet in area. Much of the area along Post Road was developed in this way initially. Planning Commission recommended approval at their December 10 meeting by a vote of 6-0. There is one condition imposed, that the right-of-way along Post Road be dedicated in conformance with the Community Plan. In this case, it would be 30 feet from centerline. The applicant has agreed to this condition. Mr. Segner had no additional comments. There will be a third reading of the ordinance at the January 18 Council meeting. Ms. Clarke clarified that the condition as she has stated and as contained in the Record of Action for the Planning Commission is correct - that the right-of-way is to be 30 feet from centerline. The minutes of the Planning Commission incorrectly state that the right-of-way is to be 60 feet from centerline. Ordinance No. 128-92 - An Ordinance to Establish Fees for Shelter House Reservations in Parks. (Third Reading) Mr. Hansley stated that staff is recommending adoption of the ordinance. ,pt- Vote on the Ordinance - Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes. Resolution No. 47-92 - A Resolution Requesting the Delaware and Franklin County Auditors to Draw and the Delaware and Franklin County Treasurers to Issue a Draft to the Director of Finance of the City of Dublin for Any Money That May Be in the County Treasury to the Account of the City of Dublin. (Third Reading) Ms. Grigsby requested passage by emergency so that staff can request an advance for real estate property tax in the third week of January. Mr. Amorose moved to treat this as emergency legislation. Mr. Sutphen seconded the motion. Vote on the Motion - Mr. Amorose, yes; Mr. Kranstuber, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Sutphen, yes. Vote on the Resolution - Mr. Campbell, yes; Mayor Rozanski, yes; Mr. Kranstuber, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mrs. King, yes. ",. Resolution No. 48-92 - A Resolution Adopting the ICMA (International City Management Association) Retirement Corporation Deferred Compensation Plan and Authorizing the City Manager to Execute All Necessary Agreements Incidental to the Administration of Said Plan. (Third Reading) I I , '- Mr. Harding stated that elected officials are eligible for this program. If Council members wish to participate, they can defer up to 25 percent of their compensation from the City. Vote on the Resolution - Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 7 Meeting DAYTON LEGAL BLANK CO., FORM NO 1014tl January 4, 1993 Helti 19 Ordinance No. 135-92 - An Ordinance Authorizing the City Manager to Enter into a Contract on Behalf of the City of Dublin, Ohio, with the City of Columbus, Ohio Whereby Columbus Will Provide Water Services to the City of Dublin, and Declaring an Emergency. (Second Reading) .' ."" Mr. Smith noted that he, Mr. Banchefsky, and Mr. Foegler had reviewed this contract in depth and request that Council pass this tonight by emergency, waiving the three-time reading rule so that the contract can be executed with Columbus within time frames previously discussed. He suggested that Council pass this with the caveat that the Law Director has the authority to correct any misspellings or typographical errors in the contract. Mr. Sutphen moved to waive the three-time reading rule and treat as emergency legislation. Mrs. King seconded the motion. Vote on the Motion - Mr. Kranstuber, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Campbell, yes. Mr. Sutphen moved to pass the ordinance with the condition that it meets the legal department's approval. Mr. Kranstuber seconded the motion. Vote on the Ordinance - Mr. Kranstuber, yes; Mr. Sutphen, yes; Mrs. King, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Campbell, yes. f4'.. Mayor Rozanski commented that this action is the result of many years of hard work. He thanked Council, Mr. Smith, and staff for their efforts. Ordinance No. 1-93 - An Ordinance Consenting to the Improvement of U.S. 33 from the Union County to Franklin Street, and Declaring an Emergency. (First Reading) Mr. Sutphen introduced the Ordinance. Mr. Hansley commented that this relates to repaving U.S. 33 from the Union County line to Franklin Street, and there is no City contribution requested. ODOT is requesting passage by emergency so that it can be scheduled for the 1993 project list. Staff is recommending adoption at this time. It will be tied into the City's current paving project on 161. Mr. Amorose moved to waive the three-time reading rule and treat as emergency legislation. Mr. Kranstuber seconded the motion. Vote on the Motion - Mrs. King,yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Kranstuber, yes. Vote on the Ordinance - Mrs. King, yes; Mr. Campbell, yes; Mr. Kranstuber, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Sutphen, yes. Ordinance No. 2-92 - An Ordinance Adopting the 1993 Issue of the National Electrical Code, and Declaring an Emergency. (First Reading) Mr. Sutphen introduced the Ordinance. Mr. Lenz stated that the Ohio Basic Building Code requires the City to maintain the same Codes which they are using. The 1993 National Electrical Code has been adopted by OBBC as of January 1, and thus the City must also adopt it. Mr. Lenz added that this is something routinely done every three years. Mrs. King asked if the same Code is adopted in other communities throughout Central Ohio. Mr. Lenz responded that the commercial code is mandated under the 1993 Code; this adopts Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 8 Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 January 4, 1993 Helti 19 the residential side of it. He assured her that all other Central Ohio communities adopt this as well. w. "~ Mr. Hansley added that the Supreme Court has clarified that the State Code is the minimum Code for cities which have a certified building department; some cities have adopted stricter standards. This is allowable as long as they are not in conflict with the State standards. """ ,,<II Mrs. King moved to waive the three-time reading rule and treat as emergency legislation. Mr. Kranstuber seconded the motion. Vote on the Motion - Mayor Rozanski, yes; Mr. Kranstuber, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Vote on the Ordinance - Mr. Campbell, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mr. Amorose, yes. Ordinance No. 3-93 - An Ordinance Appointing Members to the Various Boards, Commissions, and Committees of the City of Dublin, Ohio, and Declaring an Emergency. (First Reading) Mr. Amorose introduced the Ordinance. Mayor Rozanski commented that the proposed ordinance can be acted upon tonight if Council wishes, or it can be held over for a second reading pending additional interviews. ... Mr. Sutphen noted that Council members had concurred that appointments would be made this evening for some of the commissions where there was consensus; the other openings would be filled at a later date. Mayor Rozanski added that the Dublin Schools would be recommending their appointments for the Solid Waste Advisory Committee and the Parks and Recreation Committee in the next week or so. Mrs. King commented that most of the appointments proposed are actually re-appointments. Passing this legislation tonight would be an indication of support for those already serving the City in these positions. Mr. Campbell noted that the list proposed tonight does not include appointments for Planning & Zoning, Architectural Review Board, or for one of the positions on the Tree and Landscape Advisory Commission. Interviews for these positions are still in process. Andrew Kolarsky Mayor Rozanski stated that the following appointments are proposed: Dale Saylor Re-appointed to Tax Board of Review Peter Eckle Appointed as citizen-at-large representative to Solid Waste Advisory Committee for 3-year term Re-appointed as large business commercial representative to Solid Waste Advisory Committee for 2-year term Re-appointed as small business commercial representative to Solid Waste Advisory Committee for 2-year term Re-appointed to Tree and Landscape Advisory Commission for 3-year term Re-appointed to Board of Zoning Appeals for 3-year term ... Patricia Willford '" Marge Rosher John Belton Marlaine Manus & Karen Pierce Re-appointed as Council representatives to Dublin Convention and Visitors Bureau for 2-year term Mr. Strip moved to waive the three-time reading rule and pass as emergency legislation. Mr. Sutphen seconded the motion. Mr. Campbell confirmed that the reason for the emergency is that some of the boards and Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 9 Meeting DAYTON LEGAL BLANK co., FORM NO. 10148 January 4, 1993 Helti 19 commissions will meet prior to the next Council meeting. Mr. Amorose asked for clarification regarding the length of term for Tax Board of Review members. ~ Mayor Rozanski stated that it is his understanding that there is no specified term, as the board does not meet on a regular basis, but only when there are cases to be heard. Vote on the Motion - Mrs. King, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Mr. Kranstuber, yes; Mayor Rozanski, yes. Vote on the Ordinance - Mr. Amorose, yes; Mr. Campbell, yes; Mayor Rozanski, yes; Mr. Kranstuber, yes; Mr. Sutphen, yes; Mrs. King, yes. Mayor Rozanski also noted that Dick Rauh was appointed last year to Planning & Zoning for a four-year term instead of to the unexpired term of Mr. Kranstuber. This needs to be modified by ordinance in keeping with the staggering of terms set up for the Commission. Mr. Campbell moved to appoint Richard Rauh to an interim position on Planning & Zoning Commission pending the completion of the ordinance to correct the actual expiration date of his term. Mr. Amorose seconded the motion. ~,~ Vote on the Motion - Mr. Kranstuber, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes. Mr. Hansley added for clarification that in the appointing ordinance for Mr. Rauh, he was appointed to serve until a successor is chosen; thus, technically, he could continue to serve without any Council action. Mayor Rozanski commented that interviews for openings will continue. He asked the clerk to notify the candidates of their appointments this evening. Other Final Plat - Bri~hton Park Ms. Clarke stated that this was heard by Planning Commission in July and 19 conditions were imposed. One condition stated that the applicant must return to the Planning Commission for approval of a landscape plan for the frontage of Rings Road along the drainage swale recently installed. The landscape plan was approved at the December 10 meeting of the Commission. Staff is recommending approval by Council of the final plat with the 19 conditions included in the Commission's motion for approval. "".. Mrs. King asked to see a copy of the landscaping plan which was approved by Planning & Zoning. Ms. Clarke stated that she has a copy of the plan as submitted to City Council. One of the conditions was that the amount of landscaping materials be upgraded by 30 percent. She does not have an updated drawing, and believes that it is still under consideration between the applicant and staff. David Ruma. Davidson Phillips, stated that he met with Mark Jones today, and the plan is nearly finished. The landscaping plan calls for an increase in planting materials of 30 percent and also takes it along the front of the park. Council members studied the old plan and Ms. Clarke pointed out the changes. Mr. Ruma stated that the street trees have not yet been defined as the street tree plan is Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 10 Meeting DAYTON LEGAL BLANK co., I-ORM NO 1U145 January 4, 1993 Helti 19 currently being finalized. The applicant has agreed to use trees on the City's suggested list, and will change the size of the trees from 1.5 inches to 2.5 inches. f/II#i" Mr. Amorose was concerned about the use of white pines along roadways where they would be vulnerable to damage from road salt spray. He suggested changing them to Colorado spruce or Norway spruce. ~ Mr. Ruma stated that he has already agreed to do so. Mrs. King stated that the width of the berm along Rings Road has been reduced, and the drainage ditch seems much closer than before. She asked for comment. Mr. Ruma responded that in connection with a requested sidewalk waiver, there was discussion about the slope of the ditch. The plans were approved with a 3 to 1 slope to handle the drainage and detention within the ditch. At the beginning, the slope was closer to 2 to 1 because of the phone cable in the ground which had to be relocated prior to finishing the ditch as planned. Mrs. King expressed concern about the size of the ditch and noted that it may be dangerous. Mr. Ruma responded that it was required and approved by the City. It was not something that the developer wanted to build. Mrs. King also wondered if the vegetation will be adequate to hold the steep bank. .. Mr. Ruma noted that the materials planned are wetland-type plantings. They will not hinder drainage and do not have to be mowed. Mayor Rozanski asked if the final development plan conforms with the preliminary plan. Ms. Clarke responded that the final plat is highly reflective of information contained within the preliminary plat. The multitude of conditions attached were to address predominantly design-specific issues. Staff is recommending approval with the same conditions as imposed by Planning Commission. If the conditions are fulfilled, this will meet all Code requirements. Mr. Kranstuber moved to approve the final plat for Brighton Park. Mrs. King seconded the motion. Vote on the Motion - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Kranstuber, yes. Reports from Council Committees r Mr. Kranstuber stated that there was a meeting of the Southwest Area Planning Committee last week and he will provide a report to Council within the next week regarding the progress to date. ~ Comments from Staff Mr. Hansley asked for clarification about the scheduled Safety Committee meeting for January 14 and whether Council wants a report at that time from Dan Boothe regarding the water pressure issue. Mr. Boothe is in the process of preparing a report in conjunction with the Southwest Area Plan update. This report, when completed, will address concerns that Council may have about water pressures in the Southwest area. Mr. Poegler added that a major element of Mr. Boothe's scope of services is to establish tower locations, and more specifically to address issues of water pressure, quantity and flow as it exists as well as recommending capital improvements. The Southwest Plan Update will hopefully be acted upon by Council in March. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 11 Meeting UAYTQN U:.GAL t:lLANK (..:U., r-OHM NO. lU14~ January 4, 1993 Helti 19 Mrs. King responded that Mr. Strip has suggested this issue as an agenda item for the meeting as a continuation of his interest that adequate fireflows exist for new developments which Council is asked to approve. She is in favor of waiting for the report until February in order to save the consultant fee. She believes that Mr. Strip would concur. It was the consensus of Council that this report be provided to them when prepared in February or March. Mr. Foegler distributed letters and memorandums to Council related to the Columbus commitment to proceed with the design of the Dublin portion of the West Branch sewer and the status of the Coffman Bridge project application for Issue 2 funding. Chief Bostic reported that he will be providing some flow test information for the Southwest area to Council in the near future. Mr. Smith commented that in response to an earlier request, he will provide a report to Council prior to the next meeting regarding the contractor performance on the Tuller Road project. He received input today from the Engineering division related to this issue. Council Roundtable Mr. Sutj>hen. Public Service Committee, stated that the Service Committee will meet after the Safety Committee on Thursday morning, January 14. Mr. Poegler commented that he would like to request that the Service Committee add to their agenda the maintenance of Muirfield facilities, both public and private. He will provide an update to the Committee on this issue. Mrs. King thanked and saluted the staff once again for their leadership in successfully concluding the negotiations for water and sewer contracts. She gave credit also to the City of Columbus for their efforts. Mr. Hansley again stated that Council gave clear direction to staff at the beginning of 1992 to work to resolve these issues. This greatly assisted staff in their negotiation efforts with Columbus. Mrs. King also requested that legislation be presented at the next Council meeting to revise the cash contribution required in lieu of green space donation as a part of residential development. She also requested, in follow-up to an earlier discussion, that Council be briefed and have a discussion about whether or not it is the policy of this Council to enclose ditches as a part of rezonings in areas which have ditches along rural roads. She asked that the Mayor consider this for an agenda item. "'" Mr. Hansley responded that this type of policy direction is an important one as it is a cost for a developer. It should be included in development standards and passed by ordinance. Staff will bring an ordinance to Council to effect this policy change very soon. ,., Mrs. King agreed that it is a major policy shift, and Council must understand the ramifications of adopting such a policy. Mr. Hansley confirmed that this will be included on the next agenda for either discussion or Council action. Mayor Rozanski stated that there was discussion about this during the Brighton Park presentations. If an ordinance is needed, one can be included for discussion. Mr. Campbell noted that the approval of the water contract tonight has effectively "buried the hatchet" which has existed for the past three years. He participated in the Merger Commission several years ago which most believed was a pro-Dublin move; unfortunately, Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Page 12 Meeting DAYTON LEGAL BLANK co., f-ORM NO 10148 Helti January 4, 1993 19 ... some saw this effort as an anti-Columbus move. Finally, reasonable minds have prevailed. He is pleased that after several years, the goals of both communities have been met in the water and sewer agreements. Long-term stable water and sewer are provided to Dublin, yet both communities are able to expand. He added that he recently read in the paper that Columbus has 198 square miles, and Dublin is the largest suburb with 20.7 square miles. The second largest suburb is half of Dublin's size. Dublin now has every opportunity to grow into the future, as does Columbus. He thanked everyone for their efforts. He also gave handouts to Council of information provided to board and commission members, noting that included is a recommended sign-up card for visitor participation. He asked for a status about the lights on 161. Mr. Kindra responded that they are waiting for a light controller to be installed. They should be operational within three weeks. Mayor Rozanski asked if staff could provide exact figures regarding the size of Dublin in square mileage, including Delaware, Union and Franklin counties. Mr. Foegler responded that a precise figure can be provided from the City's automated mapping equipment. He believes the figure is 23.7 square miles, but will verify this for Council. Mayor Rozanski also suggested that, in view of the muddy conditions, the median area on 33 west of Frantz Road be temporarily barricaded so that vehicles do not use this area for U-turns. This median area needs to be re-graded and re-seeded in the spring. Mrs. King moved to adjourn to Executive Session to discuss personnel matters. Mr. Sutphen seconded the motion. Vote on the Motion - Mayor Rozanski, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mr. Sutphen, yes. Mayor Rozanski announced that the meeting will not be reconvening. The meeting was adjourned at 9:30 p.m. ~~ M~residing Offic ~ ('~ ~~ Clerk of Council .: """"'-';