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HomeMy WebLinkAbout06/19/1989 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK co., FORM NO. 10148 1Ifi'....,,,,.,. ,.. .. June 19, 1989 19 Held ,i i I! The regularly scheduled meeting of the Dublin City Council was called to order Ii by Mayor Jan Rozanski at 7:30 P.M. on Monday, June 19, 1989. " !i Ii II 'j II il II il II II II i I All present recited the Pledge of Allegiance. Members of Council present were: Mr. Rozanski and Mr. Strip. Mr. Jankowski arrived at 7:45 P.M. Mr. Sutphen was absent. Amorose, Mrs. King, Ms. Maurer, Mayor Mr. Hansley, City Manager, and Mr. Smith, Law Director, were also present. Members of Staff present were: Mr. Clark, Ms. Clarke, Mr. Ferrell, Mr. Hale, Mr. Harding, Mr. Johnson, Mr. Jones, Ms. Jordan, Mr. McDaniel, Mrs. Metz, Ms. Newcomb and Mr. Willis. Mr. Amorose moved to approve the minutes of the June 5, 1989 meeting of Counci Mrs. King seconded the motion. Vote on approval of the minutes - Mr. Strip, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Amorose, yes. Correspondence There was no objection to a request for a new liquor permit in the D5 class, said request being made by Stelzer, Inc., 6327 Sawmill Road, Dublin-Sawmill Center. Ms. Maurer mentioned the letter received in response to the City's correspond- ence with the American Automobile Association regarding the fact that Dublin had not been depicted in the 1989 AAA Road Atlas. Ordinance No. 35-89 - Ordinance Providing for a Change of Zoning on a 10.85 Acre Tract Located West of Avery Road and East of Tullymore Drive. Third Reading. Vote - Mrs. King, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes. Ordinance No. 45-89 - Ordinance Amending Penalty Provisions Within the Dublin Codified Ordinances. Third Reading. Vote - Mr. Strip, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Amorose, yes. II II Ordinance No. 48-89 - Ordinance to Accept the Lowest/Best Bid for Monterey Drive Improvements. Second Reading. Mayor Rozanski referred to the memo received from the Finance Director regarding the fact that this project was listed on the 1988 Capital Improve- ments but was not carried over to the 1989 list. He noted that Mrs. Metz had recommended that the City go ahead with the projec due to the fact that some of the other projects have come in below estimate and that there is money available from those projects. Ms. Maurer questioned whether the 1989 budget would need to be modified. Ms. Maurer moved that the 1989 Budget include the Monterey Drive Improve- ments at $102,884.15. Mr. Amorose seconded the motion. Vote on the motion - Mayor Rozanski, yes; Mrs. King, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mr. Strip, yes. I] II 'I -----1l I' Ii ii II ii ,I II II I I i I I I I I II II II II I I I 'I I I I I I I fIIi~'.' II I ..... I II II II ,I II I[ I, I. II II I il I RECORD OF PROCEEDINGS 11inutes of Dublin City Council Meeting 11eeting DAYTON LEGAL BLANK co., F-ORM NO. 10148 Held June 19, 1989 19 Page Two Mr. Amorose moved to waive the three time reading rule and pass Ordinance No. 48-89 as an emergency. Ms. Maurer seconded the motion. Vote on the motion - Mr. Strip, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mrs. King, yes; Mayor Rozanski, yes. Vote on the Ordinance - Ms. Maurer, yes; Mr. Amorose, yes; Mayor Rozanski, yes Mrs. King, yes; Mr. Strip, yes. Resolution No. 15-89 - Resolution in Opposition to Columbia Gas of Ohio, Inc. Proposed Rate Increases. Second Reading. Mr. Hansley said that he did not have any additional information but that members of Council had received copies of the information that he had regardin this issue, noting that it was his assumption that Columbia Gas would probably have a different viewpoint. There was discussion regarding the possible appropriateness of inviting representatives of Columbia Gas and the Consumer's Counsel to the next Council meeting to state their respective positions regarding the rate increase. Mr. Strip said that he was not quite comfortable with the idea of that type of a forum - an advocacy group versus a public utility. Several members of Council said that they would prefer to have additional written information and material to study prior to voting on the Resolution, being informed as to what other communities have done, for example. There will be a third reading of the Ordinance at the next scheduled Council meeting. Ordinance No. 51-89 - Ordinance to Amend Annual Appropriations. First Reading Mr. Amorose introduced the Ordinance. Ms. Maurer moved to waive the three time reading rule and pass as an emergency Mrs. King seconded the motion. Vote on the motion - Mrs. King, yes; Mr. Strip, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mayor Rozanski, yes. Vote on the Ordinance - Mr. Amorose, yes; Mr. Strip, yes; Mrs. King, yes; Mayor Rozanski, yes; Ms. Maurer, yes. Ordinance No. 52-89 - Ordinance to Accept the Lowest/Best Bid for Shier-Rings/ Avery Road Waterline. First Reading. Mr. Amorose introduced the Ordinance. Mr. Willis presented background information on this Ordinance as well as the three subsequent ordinances as follows: Bids were opened on Friday, June 9, 1989. One of the bids came in over the estimate; that was for the Martin Road ditch enclosure project; a small project which came in about 40% overbid. The Shier-Rings Road Waterline Project is the extension of the waterline from Wilcox Road west and connecting it with the Post Road waterline by way of Avery Road under U.S. 33. The lowest/best bid on the project was from Nickolas Savko & Sons in the amount of $368,055.50. 4. The Brand Road Booster Station project came in significantly under the estimate for the project at $485,600.00; the lowest/best bidder being the H. L. McClory Company of Columbus. RECORD OF PROCEEDINGS IWinutes of Dublin City Council Meeting Meeting DA'nON LEGAL BLANK CO FORM NO 10148 HelL June 19, 1989 19 Page Three 5. The Frantz Road Widening Project is for the additional two lanes for soutl- bound Frantz Road between Rings Road and Tuttle Road. The lowest/best bidder was Nickolas M. Savko & Sons. Mr. Willis recommended awarding the bid to Nickolas M. Savko & Sons, though noting that the ddendum had been included with the bid but had not been signed. The Dublin Road Waterline Project is for the construction of a 24" water- line from Bridge Street north along Dublin Road to Brand Road to supply water to the booster station. The lowest and best bidder on the project was Complete General Construction Company of Columbus at a price of $694,497.00. ~:;;:::...,.. 6. Mr. Amorose said that should all four projects be approved that he would hope that the Engineering Department would have an inspector on each job at all times. Mr. Willis said that he would do his best to comply with the request but that he could make no guarantees. Responding to a question from Mayor engineering inspectors are assigned basis at anyone time. Mr. Willis further stated the Dublin City ordinances working on Sunday except in an emergency situation. inspectors do work on Saturdays when the contractors Rozanski, Mr. Willis said that the to about four projects each on a regular prevents contractors from He noted that Dublin are working overtime. IJJ!' '- With regard to the inspector's salary for overtime Mr. Willis said that the City pays the inspector's salary and when he earns overtime he is paid the premium rate, a higher rate then he is for regular time. He stated that the fees are derived from the inspection fees which are charged, that being a percentage of the cost of the construction project. Mrs. King moved to waive the three time reading rule and treat as an emergency Mr. Amorose seconded the motion. ~- .~~ Vote on the motion - Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mrs. King, yes. Vote on the Ordinance - Mr. Jankowski, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Strip, yes; Mr. Amorose, yes. Ordinance No. 53-89 - Ordinance to Accept the Lowest/Best Bid for Dublin Road Waterline. First Reading. Mr. Amorose introduced the Ordinance. Mr. Amorose moved to waive the three time reading rule and treat as an emergen y. Mr. Strip seconded the motion. Vote on the motion - Mr. Amorose, yes; Mr. Jankowski, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes. Vote on the Ordinance - Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Jankowski, yes; Mrs. King, yes; Ms. Maurer, yes. ... .lie Ordinance No. 54-89 - Ordinance to Accept the Lowest/Best Bid for Brand Road Water Booster Station. First Reading. Mrs. King introduced the Ordinance. Mrs. King moved to waive the three time reading rule and treat as an emergency Mr. Amorose seconded the motion. Vote on the motion - Mr. Amorose, yes; Mr. Strip, yes; Mrs. King, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mr. Jankowski, yes. Vote on the Ordinance - Mr. Jankowski, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mrs. King, yes. RECORD OF PROCEEDINGS 1iinutes of Dublin City Council Meeting Meeting DAlTON LEGAL Bl ANK co.. FORM NO_ 10148 Held June 19, 1989 19 Page Four """ Ordinance No. 55-89 - Ordinance to Accept the Lowest/Best Bid for Frantz Road Widening. First Reading. Mrs. King introduced the Ordinance. Mrs. King moved to waive the three time reading rule and pass as an emergency. Mr. Jankowski seconded the motion. ~. Vote on the motion - Ms. Maurer, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mrs. King, yes; Mr. Jankowski, yes. Vote on the Ordinance - Mr. Jankowski, yes; Ms. Maurer, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Strip, yes; Mayor Rozanski, yes. Ordinance No. 56-89 - Ordinance Authorizing a New Position (Administrator/ Director) of Special Events. First Reading. Ms. Maurer introduced the Ordinance, and had the following comments regarding same: 1. The position would be either that of Administrator or Director, depend- ing on Council's pleasure. 2. That person would have three primary functions: Ik.;,,__~ 3. 4. Plan and implement major special events for the City. Coordinate City departments with other organizations that are having special events in the City or on City property. Plan and implement a public relations program which will include special events. The origin of these ideas came out of seminars recently attended. The job of creating special events in the community and also acting as a liaison, advisor and guide to organizations that are putting on an event are functions which essentially implement the purpose of the bed tax. Suggesting that two-thirds of the salary and benefits of the position be appropriated from the Hotel/Motel Tax and that one-third of same be appropriated from the General Fund. In the public relation function, the person would keep the community and press informed, perhaps creating a special event for a park opening that would acquaint the community with the park and its function. Noted that the City had recently broken ground for its maintenance facility; an event which went virtually unnoticed by the press. Salary suggested in the proposed Ordinance would be $28,000 to $35,000. Suggested that the City look for someone with experience. Mr. Strip had suggested "public information officer" might be added to this person's job responsibility. C. A. B. pr.--.__'tl 5. 6. 7. 8. 9, .< Mr. Strip moved that on page 2 of the Job Description, paragraph 10 that the words "makes recommendations to City Council" be deleted and that the word "assists City Council" be substituted so that the sentence would read as follows: "Assists City Council regarding applications by organizations for hotel/motel tax funds for special events (including sports, cultural, civic and other events." Mrs. King seconded the motion. Vote on the motion - Mr. Amorose, yes; Mr. Jankowski, no; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes. Mrs. King commented that she felt that this position would conserve one of the City's most precious resources which is the time of the City's top administrators who are at this point required to spend a great deal of time personally coordinating some aspects of special events; this would congeal all that responsibility in one person, freeing up the time of the administrators to do things where their time is better spent. ih> Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting f'P'-!>l .M',,"'~ DAYTON LEGAL BLANK co.. FORM NO. 10148 'I Ii II 19 June 19, 1989 Held Page Five II i I I I II il I' II II Mr. Amorose requested comments from Ms. Jordan since the Parks and Recreation Department has, in the past, filled a number of these duties. Ms. Jordan said that she felt that community involvement is important in any event, irregardless of who is in charge, and that the Parks and Recreation staff would continue to be involved in one way or another. Mr. Jankowski had the following comments: 1. Indicated that he was opposed to the creation of the position. 2. The City's whole approach to special events should be reviewed. 3. Dublin has only been a City for two years, the Convention and Visitors Bureau has been in existence for approximately over a year; said Bureau receiving around $200,000.00 this year in funding. 4. Now considering the creation of another position which could be about a $75,000.00 expenditure (($35,000.00 salary, approximately $10,000.00 for fringe benefits and a $30,000.00 per year operational budget). 5. Wonder whether the City should "be in the business" of creating special events. 6. Cities that do become involved in the creation of special events usually have a need for monies; they need to spur economic development; they need those types of jobs in the service industry to fill up hotel rooms, etc. or perhaps there is some sort of ethnic reason for the creation of a special event. 7. Special events are good when they come from the people who are interested in those events, e.g., the Columbus Feis, the Irish celebration, etc. 8. The City already has an agency in place, the Convention and Visitors Bureau, that is getting over $200,000.00 a year to hopefully assist in the marketing and the organization of special events. 9. Commented that the Charter recommends that any personnel acquisitions come about as a result of the recommendation(s) of the City Manager. Mr. Hansley commented that he felt that the actual writing of a job descrip- tion should be done at the staff level and that salary surveys be done at staff level as well. He also noted that staff might want to discuss one additional person were to be added to the staff this year (in that approximate salary range) is this the position that staff would recommend be added. Ms. Maurer said that Council never authorized the Convention and Visitors Bureau to create the even, but only to help market the event. There will be a second reading of the Ordinance at the next Council meeting. 1/ 'I Ordinance No. 57-89 - Ordinance for Change of Zoning on 28.244 Acres on West Side of Sawmill Road, 1,400 Feet North of Summit View Road. First Reading Mr. Amorose introduced the Ordinance. Mr. Amorose moved to refer the Ordinance to the Planning and Zoning Commission. Mr. Jankowski seconded the motion. on the motion to refer to the Planning and Zoning Commission _ Ms. Maurer Mr. Strip, yes; Mr. Amorose, yes; Mayor Rozanski, yes;Mr. Jankowski, yes; King, yes. Resolution No. 16-89 - Resolution to Approve Filing Application for Financial Assistance Under the Land and Water Conversation Fund Act. First Reading. Mrs. King introduced the Resolution. Ms. Jordan said that passing the legislation by Council would be granting permission for the Parks and Recreation Department to apply for financial assistance under the Land and Water Conservation Fund Act. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 ~ ~....d '" f1' 10. I 11. 12. June 19, 1989 19 Held Page Six Ms. Jordan also said that they would probably be applying for $40,000.00 to $50,000.00,to be matched by City funds, for development of the Red Trabue Nature Reserve. Mrs. King moved to waive the three time reading rule and treat as an emergency. Ms. Maurer seconded the motion. Vote on the motion - Mr. Jankowski, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mrs. King, yes; Ms. Maurer, yes; Mr. Amorose, yes. Vote on the Resolution - Mr. Amorose, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Strip, yes. Other Request for Approval to Proceed with Project for Community Kiosks - Land Use Planning Commiottee Mr. Mark Jones, Code Enforcement Officer, had the following comments: 1. There have been numerous problems involving temporary signage in the City - garage sale signs, sandwich board signs in the median strip, civic organization signs, etc. Aside from not being aesthetically pleasing, their placement at the busy intersections of the City also create traffic problems. They were also in conflict with the City's Code. Staff felt it only fair to offer some alternative to this type of inter- community communication before disbarring it outright. Objectives established were: provide a City map at each location, provide a more localized map on a smaller scale; advertise City meetings, public meetings and hearings; give a forum for notices ranging from garage sales, lost dogs, concerts, fund raisers, etc.; also aid the real estate industry in trying to comply with the Code and to help guide newcomers and new residents to various locations throughout the community. Selected was a type of kiosk that could be enclosed to protect it and so that it can be controlled, the usage and type of signs can be controlled by City staff. Ideal locations would be where there is a congregation of pedestrians shopping centers, public library, post office, Chamber of Commerce building, school sites, park sites. Can be sponsored by both local business groups, civic associations, developers as well as the City itself. An estimate of cost for construction, installation, and a minimal number of units (10) could be constructed for approximately $2,200 per unit which would include insulation on site, lighting fixtures within the display case itself. To be negotiated would be the location itself and supplying power to the unit if it was desired. Staff has talked to several shopping center developers as well as some civic organizations, and there seems to be a desire to participate, and it does not seem unreasonable to expect to get 10 to 15 kiosks sponsored this year. The sandwich-type boards are expensive to have constructed and get only minimal amount of coverage. By offering more sites at a lesser cost, a much greater visibility to promote events can be offered. On-site display of signage would still be permitted; for example at the school site or at the park site, where a particular event is occurring. All persons with whom this project has been discussed have had a positive reaction. 2. 3. 4. 5. 6. 7. 8. 9. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 ~...-..",'1ll ~'"",iil r""" ~.......,.~ .-' 1 . ... 2 . II Ii [I I June 19, 1989 Held 19 Page Seven 13. Staff would maintain the copy, changing it everyone or two weeks. 14. Fees charged would go into the maintenance fund to help maintain the kiosks. 15. The design is intended to have a minimal amount of maintenance required. Mayor Rozanski asked if theCity would put in its own electric meters. Mr. Jones said that the $2,200 cost of each kiosk would include the light fixture andthe direct wiring; that it does not include running of the electrical power to the fixture. Mr. Jones also noted that part of locating a site would be to try to locate it as close to an existing power source as possible. With regard to metering, he said that it would be treated on an individual basis. Mr. Strip suggested placing two on site for a substantial period of time, perhaps six to eight months, noting the possibility of vandalism or the potential for the areas to become a "mess" or a nuisance for the developer. Mr. Jones said that he felt that there should be a sufficient number of kiosks in place so that people will be able to identify them as a source of information. Mrs. King said she felt that there should be enough of them to make certain I that the City provides enough possibilities for people to gain the information I that is being taken away by rightfully enforcing the Code and getting the signage out of the median strip, indicating that perhaps six or seven kiosks on site might be appropriate. III Responding to a question from Mr. Jankowski, Mr. Jones said that staff was desirous of Council authorizing them to continue spending further staff I time in reviewing the proposed project and examining it in closer detail. Mr. Jones suggested having the City agree to sponsor a couple of the kiosks I would help them to convince developers, etc. into sponsoring same. II II I Mayor Rozanski suggested building a prototype and placing it in front of City Hall, using that prototype to promote sponsorship with developers and the public in general. Mr. Jones also commented that the way in which the kiosks are constructed makes it not a difficult matter to relocate them. Mr. Strip moved to allocated $2,500.00 from the Bed Tax funds for the construction of a prototype kiosk. Mr. Amorose seconded the motion. Vote on the motion - Mr. Jankowski, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Strip, yes; Mayor Rozanski, yes; Ms. Maurer, yes. Discussion Regarding Street Signage - P. Peterson of Peterson Sign Company Mr. Mack Corbin of M. A. Corbin, Inc. on behalf of himself and Mr. Peterson had the following comments: Because Dublin has underground utilities and, as a result, has no telepho e poles from which to hand street signs, the Maintenance Department will be putting in place sign posts on which to hand the street signs. By July of 1990 all signs and posts will have to be federall approved; i.e., they will be required to be breakaway. It will be required that should a 1600 lb. car hit a sign post at 10 m.p.h. or faster, that that sign will be required to go down. 3. Round posts are not breakaway. Aluminum ones can be breakaway but aliminum is very expensive. 1!III!"',.''''t ~'... RECORD OF PROCEEDINGS Minutes of II II I' II II Ii Ii II ii II If 4. 'I [, II I ~: 7. II 8. II I[ 9. 1110. II " II I' ,I i I I' II II 11 I' I I II II I I Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held June 19, 1989 ii il f-- 'I II [I 19_ Page Eight The City of Cincinnati decided to use a square-type sign post with brackets designed and manufactured by the M.A. Corbin Company. Their sign posts and brackets are galvanized for long wear and are brown in color. The City of Columbus has used the color green. Discussed the possibility of the addition of a logo to the street sign _ the shamrock, the Memorial emblem, etc. At present the street signs in Muirfield are vertical posts which are totally non-reflective and which are difficult to read. Showed different examples of sheeting, the high intensity being a much more reflective type which also has a very high angularity; i.e., car lights do not have to show right on the sign in order to one to be able to read it. With the street names on both sides, with breakaway hardware, sign bracket, in choice of color each sign would cost approximately $55.00. The names of the streets on the signs are not silk screened but are made with transparent ink. Mr. Hansley noted that there are several issues on which staff desires input from Council - sign size; size of letters; will Waterford be able to retain its brown color signs; will Muirfield be allowed to have the wooden, ground signs; larger signs for thoroughfares; smaller signs for arterial streets, etc. It was noted that present sign posts will be grandfathered until they can be replaced. Clarification noted that the breakaway requirement would be mandated on federal aid highways and federally aided projects. Using breakaway in the City would be advantageous from a liability standpoint. Mr. Johnson suggested that a City standard regarding street signage be established - color, breakaway or not, etc. The City would establish a standard sign - if special signs such as in Waterford or Muirfield were to be allowed to remain then if those signs needed to be replaced the City would order the replacement signs, but would charge the association the difference in price between the standard sign and the special order sign. Mrs. King reported that the Public Service Committee had been studying the issue and said that they would be scheduling an evening meeting to further discuss this very topic, seeking input from civic associations and private citizens. Mr. Stephen Smith said that he and staff had had discussions regarding a similar issue, that of guardrails and the need to establish a standard by the City, especially since guardrails in the older areas of the City will have to be replaced soon, along with signs. Mr. Smith said that he would communicate to Council via a memorandum before the end of the month, discussing the liability issues with regard to breakaway street sign posts, guardrails, railroad ties, etc. Mayor Rozanski asked that Mr. Johnson submit to Council his recommendations regarding street signage for Council member's reaction and comment. ~-----iIo Discussion Regarding Uncurbed Intersections Mr. Willis said that as a result of Council's request at the last meeting, that the staff conducted a survey of all the uncurbed intersections in the City of Dublin and there are a little over 100 intersections that are either uncurbed or partially uncurbed. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting Ii<<c ~ OJ .. ... I I II I II I. II I' I! II I I I I DAlTON LEGAL BLANK CO., FORM NO. 10148 Held June 19. 1989 19_ ! i I! II II Ii Page Nine Mr. Amorose recalled that at the last meeting of Council, Mr. Sutphen asked Council to consider an expenditure of money for repair of the Leven Links and Kinross intersection. Council's reaction to the request was to inquire if there were other intersections which needed repair and what those intersections were, perhaps instituting a program where a certain number of intersections could be improved each year. He also noted that five of the intersections listed were along Riverside Drive which the State of Ohio will be helping the City pave this year, and that perhaps this would be an opportune time to make those intersection improvements. Dublin Road also is scheduled for improvements _ the City might be able to tie the projects in with State projects. The persons conducting the survey were asked to select 10 or 15 inter- sections that required more corrective action than others. That information was provided to members of Council. Mr. Willis further said that his staff had made no attempt to identify what work needs to be done at the Level Links and Kinross intersection or what the cost would be. Mayor Rozanski noted that this type of project was not budgeted for this year, and said perhaps monies could be found without adjusting the budget or reappropriating from other projects which would be something he could support. Mrs. King said that she felt that there was a serious problem at Leven Links and Kinross as regards salt and water drainage occuring on persons' yards, requiring them to try to grow and re-grow grass each time utility easements are exercised, for example. Mrs. King suggested perhaps using this intersection as a demonstration project. Mr. Willis said that an estimate by the Engineering Department places the cost at approximately $10,000 to $15,000 to do the Leven Links/ Kinross intersection. Ms. Maurer said that she would like to have input from the Manager and Engineer as to the effect on budgeting and staff. Mrs. King moved to appropriate up to $15,000.00 for concrete curbing, according to the City of Dublin specifications, in the area of Kinross and Level Links to abate the problem of water rushing down the street and flooding citizens' yards and to consider other problem intersections as part of next year's budget. Mr. Jankowski seconded the motion. Ms. Maurer expressed a concern in that agreeing to repair this intersectio that the City would be asked to do repairs at the other intersections which also have problems.Mrs. Metz requested clarification of the motion _ that the appropriation of the money for this repair would come from capital improvement funds. Mrs. King said "yes"; from that portion of the fund allocated to the bids which were recently opened and came in underbid. Vote on the motion - Mr. Amorose, no; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Strip, yes; Mrs. King, yes; Mayor Rozanski, yes. Mayor Rozanski said that the City would proceed with the Leven Links/ Kinross intersection and then prepare a long range plan, addressing the other intersections and decide whether they will be addressed this year or be placed in the future capital improvement budget. Mayor Rozanski also asked Mr. Willis how the City could proceed on construction so that this type of situation does not Occur again. Mr. Willis said that the present standard for construction of streets includes the construction of concrete curbs and gutters. He noted that RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting ",";:""'l iik,,-... ~ Ii 'I II Ii I! II .1 'I I, II I Ii ,I II II ,I II ,. Ii i i I , 1 :1 II II i! !I Ii DA'rTOr\1 LEGAL BLANK co., FORM NO. 10148 June 19, 1989 Helrl 19 Page Ten presently there would be constructed partiallyuncurbed intersections where the intersection of a subdivision street enters a street that is not presently curbed, such as perhaps Tara Hill coming into Avery Road. He also said that curbing might not be the treatment the intersections need; that they would have to be studied further. Machine curb cuts. Mr. Smith will prepare an ordinance to allow machine curb cuts, pursuant to a recommendation by Mr. Willis to allow same. II 'I I Bed Tax Funds A request from the Columbus Feis for $15,500.00 to help defray the cost for holding the Feis in Dublin in August of this year - paying for the school rental, etc. Ms. Maurer moved to approve the application for bed tax funds. Mrs. King seconded the motion. Mr. Strip had several specific comments with regard to expenses. With regard to the adjudicator expense of $4,000.00, Mr. Charles Hicks explained that that sum would be spent primarily on air fare; that the 11 adjudicators come from allover the United States; that the adjudicators must be accredited and must have been accredited in Ireland. He noted that the adjudicator fees are $125.00 and that their hotel bills, etc. are also paid for. With regard to the $3500.00 expense for a concert band, Mr. Hicks said that they would like to get a group with national acclaim. The group would perform a two hour concernt in the park on Sunday of that weekend as well as play on Saturday night. Mr. Hicks said that the $3,000.00 cost for insurance is historic. He also said that they have elected not to sell beer themselves this year. Regarding the $2,200.00 for World Feis travel expenses, Mr. Hicks said that if one of the local girls would win the championship that she would win the right to go to Ireland to compete in the world championship and that in the event that were to happen that they would like to be able to pay that girl's air fare. Mr. Strip moved to amend Ms. Maurer's motion to state that if some of the categories stated in the application are not filled, that the funds drawn out will be reduced proportionately; that the funds are for the specific purposes delineated in the application. Ms. Maurer agreed to accept Mr. Strip's amendment. Mrs. King agrred to same. Vote - Mr. Strip, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes. I [I II II II I ii il II " il II [, II II ,I 'I I, I I I I The Columbus Feis will be held in Dublin on August 5 and 6, 1989. Regularly scheduled July 3, 1989 Council Meeting. Following discussion it was decided to schedule the next Council meeting for Tuesday, July 11, 1989. The date of the meeting of the Dublin City Council, the Merger Commission and the Washington Township Trustees which has been scheduled for August 7, 1989 was discussed. Ms. Maurer felt that the meeting should be held sooner than August 7th, that being only two weeks before the merger has to be filed with the Board of Elections, not allowing much time for input from members of Council as well as additional discussion with the Merger Commission. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting "". .. . ... , I I I I I !I II I DAYTON LEGAL BLANK co.. FORM NO. 10148 ., II II II I: :1 Ii I! II ,I II [I II !I j! June 19, 1989 Helrl 19_ L I! Ii Page Eleven Comments from Staff Mrs. Metz 1. Requested a motion by Council to state the intent to issue notes to finance the four projects approved by Council earlier in the meeting - Shier-Rings/Avery Road Waterline; Dublin Road Waterline; Brand Road Water Booster Station; Frantz Road widening. Ms. Maurer moved to finance the four projects approved earlier in the meeting by the issuance of notes. Mr. Jankowski seconded the motion. I i Ii i[ !I Ii i[ II Ii 11 II II I Vote on the motion - Mrs. King, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mr. Strip, yes; Ms. Maurer, yes; Mayor Rozanski, yes. It was decided to place the 1990 tax budget on the agenda as a public hearing at the next meeting of Council. Mr. Johnson 1. Construction of the stone fence in the cemetery has been completed. 1. The new radios are in service, 50 walkies, allowing for better communication among various City departments. Mr. Willis 1. Reported on a request by Dublin Building Systems for the City of Dublin to provide assistance in the excess costs of extending a waterline through the Adria Laboratories property _ a condition imposed by the Board of Zoning Appeals in the acceptance of a Conditional Use Application imposed on Dublin Building Systems for the new Nestle Foods Corporation building. Dublin Building Systems noted that this type of requirement is not common practice in Dublin and that ADria Laboratories was not required to do the same. Members of Council requested additional time to study the matter and also requested additional information. Mr. Willis noted that the City was also asking the developer to oversize the line and that there would have to be some kind of agreement in order for the City to pay the cost of the oversizing, whether it be through a payback agreement, funding up front or some other method. II Ms. Clarke 1. Referred to the plan commissioned from Frank Elmer and Associates for the southwest quadrant of the City. It was a document which was prepared specifically to deal with issues raised in the merger document. Mr. Bowman wrote a memorandum to members of Council explaining his preference that Council review and approve the plan before it is added to any merger document. Ms. Clarke said that one of the problems that staff had with the Heather Glen proposal was that it was a limited residential proposal and did not give critical mass to that residential develop- ment. There is an area, basically for single family housing using Rings Road as a major entry point with perhaps a park or some other focus to delineate a neighborhood. Alternate uses along the arterials are being examined; Tuttle Road needs to connect to Rings Road and then perhaps office uses are Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting Ii ji II II II Ii II il II I I, II II II II Ii II II I I I DAYTON LEGAL BLANK CO.. FORM NO. 10148 1\lI" ...,,,,"'1'l .....".... ......'" & I II Ii i !I Ij ! June 19, 1989 , II II Ii II I I Held 19_ Page Twelve appropriate, perhaps even focus. Staff has met with a number of representatives on the Washington Township Planning Commission to go through the merger document with I regard to the different classifications of zoning categories, etc. , and a number of compromises, or at least parallel goals, were reached. a consolidation of commercial in one area and then further west in Amlin an agricultural/farm market-type Responding to a question from Mr. Strip, Ms. Clarke said that if there were no merger, the suggestions would remain the same. She also said that staff was not being drive solely by merger, but that the possibility of merger has prompted timing. Mr. Strip moved to approve the proposed plan for the Southwest Planning Area. Ms. Maurer seconded the motion. , Ii 'I I, I Mrs. King suggested that perhaps additional time was needed for study and review before incorporation. Mayor Rozanski said that the plan is subject to change; that it is a conceptual plan. Ms. Clarke said that City staff had been asked to respond to the areas where services would be available first - in this particular southwest corridor and then further out S.R. 33 and Shier-Rings Road. She noted that it is currently within the township and zoned R-1B which is roughly equivalent to Dublin's R-1 zoning, noting that neither the City nor the township has a specific agricultural zone. Ms. Clarke said that staff thought that, at least temporarily, there probably should be the establishment of an agricultural zone; e.g., one that could deal with a five acre horse farm. Vote on the motion to approve the plan for the Southwest Planning Area - Mr. Amorose, yes; Mr. Jankowski, yes; Mrs. King, yes Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes. 2. Ms. Clarke reminded Council that a vacancy still exists on the Architectural Review Board due to the recent resignation of one of the members. Ms. Newcomb 1. Regarding plans for Municipal Parking Lot. Ms. Newcomb said that the plan will be going to the Architectural Review Board on Wednesday, June 28, 1989 and that staff was requesting input from Council as to whether or not plans were proceeding in the right direction. She noted that the parking lot plan, as developed, maximizes the number of parking spaces on the site (28, with 2 handicapped spaces). The interior landscaping and landscaping in general exceeds the City's code, with screening around the parking lot and fairly large setbacks to provide some additional green space. There is also a plaza with wooden benches and perennial plantings. Mr. Amorose suggested the incorporation of additional evergreen material. Ms. Newcomb also agreed that it would be easy to accommodate a water (drinking) fountain, and one of the community kiosks. Ms. Maurer also suggested movable chairs or ledges. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting Meeting II II II jl Ii II II II II II I I I I II I I I I I I I II il il il I DAYTON LEGAL BLANK co.. FORM NO. 10148 ....~ ~""'1 ...< ~ June 19, 1989 t= II I Held 19_ Page Thirteen The question of whether the parking lot would be metered was brought I up by Mr. Strip, or whether parking would be limited to two hours, I four hours, etc. A concern was expressed that if the lot were metered that perhaps people would not use the lot, but it was also suggested that if it were not metered that shop owners and employees might use the lot to park their vehicles for the entire day. Mr. Hansley said that he thought that at this point that it would be staff's recommendation that there be signs posting a two hour limit for parking. Ms. Newcomb reported that the bench selected to be placed in the area would be the same bench that is presently in front of the Chamber of Commerce building. Mrs. King suggested the possibility of removing two parking spaces to allow for more green space, but most members of Council did not agree with that suggestion. Ms. Jordan 1. Referred to the issue raised at a recent Council meeting regarding park fees and the memorandum regarding same prepared for Council members prior to the meeting, outlining the four user groups of the City parks - organized Dublin recreation programs; non-profit groups whose activities are recreation and/or youth related; non-profit community groups whose benefits go to the charity, community or educational purposes; organized groups or individuals whose benefits go back to the group or individual. Following discussion and further clarification regarding user groups two and three, Mr. Jankowski said that he felt that this was a matter that the Parks and Recreation Department and the City Manager could best determine and handle. Comments from Citizens None Council Roundtable Discussion Mrs. King 1. Announced that there would be an informational meeting on Wednesday, June 21, 1989 at 10:00 A.M. with representatives of Johnson Disposal to discuss types of curb side recycling that could be implemented, and that she would have further recommendations on the issues and considerations for Council at some time in the near future. Mr. Strip 1. Said that he thought that there should be a sign or some other designation noting that the cemetery is the Dublin Municipal Cemetery and that it is not associated with the church adjacent to the cemetery. 2. Merchants in Dublin should be reminded that upright handicapped parking signs are now required. 3. Mentioned his regret at seeing comments made by colleagues on Columbus City Council relative to their approach towards the Minutes of RECORD OF PROCEEDINGS . ~.., "" 110,.. . I' II'" ' -.." 19_+= ,I II i I I I I I Ii I, Ii II Dublin City Council Meeting Meeting I] Ii II II Ii il I, II i I I II II II II II I, I I II II II II II II I DAYTON LEGAL BLANK CO., FORM NO. 10148 Held June 19, 1989 Page Fourteen O'Shaughnessy Bridge; those comments having been made without input from members of Dublin City Council. He noted that the dialogue continues and that it would be inappropriate to suggest that the bridge is associated with the merger, that they are two very distinct, separate issues and that the City Manager has publicly stated same. Mr. Strip said with regard to that he supports the comments of the City Manager the bridge. 4. Suggested that the Finance Committee, Finance Director and City Manager begin thinking about the financial impact of the merger on the City budget. Ms. Maurer 1. Said that she would like to have an Executive Meeting to perhaps finalize membership on the Building Construction Appeals Board, discuss an appointment to the Architectural Review Board and have an update on legal issues. 2. The Land Use Planning Committee followed up on the concerns of persons in the Old Dublin Historic Distric with regard to the sign issue that revolves around the display of products. The committee met with a representative of the Architectural Review Board and with a business owner in the district and arrived at some suggestions for enforceable ways of allowing products to be displayed as well as temporary signs. The Architectural REview Board in July will meet at the Chamber of Commerce building with an informal session before the meeting followed by a how-to workshop for the people in the district, followed by a reception. 2. The Land Use Planning Committee will meet on June 30, 1989 at 11:30 A.M. Impact fees will be an item on the agenda. 3. Regarding the Merger Commission request to meet with Council on August 7th. Ms. Maurer said that she felt that the meeting should be held prior to that date, that the August 7th date was too near the deadline for filing with the Board of Elections, as well as a need for Council to have three readings on the final ordinance. Ms. Maurer moved that Council request a meeting with the Merger Commission on July 10th rather than August 7th. Mrs. King seconded the motion. Ms. Maurer amended her motion to request a meeting earlier than the July 10, 1989 meeting. Mrs. King agreed to the amendment. Vote - Ms. Maurer, yes; Mrs. King, yes; Mr. Jankowski, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Strip, yes. Mr. Amorose 1. Reminded those present of the Annual Kiwanis Frog Jump to be held on Saturday and Sunday, June 24 and 25, 1989. Noted that there is a public parking lot on North High Street which s posted as a towaway zone for extended parking. He has discussed the situation with Chief Ferrell as well as the abandoned gas station lot at the corner of Sawmill Road and S.R. 161 where people continue to try to sell automobiles. He said that Chief Ferrell agreed to work on enforcement regarding both areas. 2. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 ReIcl June 19, 1989 19 Page Fifteen .,., 3. '" 4. Requested that Mr. McDaniel provide Council members with a picture of the disaster sirens that will be used in Dublin. Requested that the Clerk provide members of Council with a copy of the brochure regarding how to object to the issuance of a liquor permi t. Ms. Maurer moved to adjourn to Executive Session at 10:59 P.M. to discuss personnel, land acquisition and pending legal litigation. Mrs. King seconded the motion. Vote - Mr. Amorose, yes; Mr. Jankowski, abstain; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes. .,"\11\ ... ~rW--&V W). t!~ "lerk of Council "". . II II II I I I ,. .,