Loading...
HomeMy WebLinkAbout04/03/1989 RECORD OF PROCEEDINGS Minutes Of Dublin City Council Meeting l~Teeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 jll Held Anri 1 19R 19 Mayor Rozanski called the regularly scheduled meeting of the Dublin City Council to order at 7:30 P.M. on Monday, April 3, 1989. i ~ ~ ji Mr. Jankowski led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mr. Jankowski, Mrs. King, Mayor Rozanski and Mr. Sutphen. Mr. Strip arrived at 7:34 P.M. and Ms. Maurer at 7:36 P.M. Mr. Stephen J. Smith, Law Director, was present. Mr. Hansley, City Manager, arrived at 7:46 P.M. City staff present were: Mr. Bowman, Ms. Clarke, Mr. Harding, Mr. Johnson, Mr. Jones, Mr. McDaniel, Ms. Newcomb, Ms. Prushing. ~ Mr. Sutphen moved to approve the minutes of the March 27, 1989 meeting of ~ Council. Mrs. King seconded the motion. Mr. Amorose noted that on page 16 the minutes should be corrected to read "March 31", not "May 31". j Vote on the minutes - Mr. Sutphen, yes; Mayor Rozanski, yes; Mrs. King, 'i yes; Mr. Jankowski, yes; Mr. Amorose, abstain. i 'I Ordinance No. 29-89 - Ordinance Amending Chapter 1341, (Building Permits), of the Codified Ordinances of Dublin, Ohio, Requiring the Containment and Regular Disposal of Debris from Construction Sites. First Reading. ~ , ~ Mrs. King introduced the Ordinance. , Mrs. King had the following background information and comments: 1. On Sunday, February 8, 1987, an Alberta Clipper stormed into Dublin and redistributed a vast amount of construction debris, turning ~ lakes and Lawns into landfills. 2. Carelessly managed construction debris has been a blight on Dublin's appearance since the latest building boom begain in the early 1980s. 3. In 1987 a number of City and County officials were notified of the problem, although there seemed to be very Little they could do or ' were willing to do about the problem. 4. I was able to locate a statute in Akron, an ordinance which requires construction sites be maintained in a manner to prevent litter emanating from them, and which also mandates a 50 gallon drum ~ container. 5. This situation puts Dublin in a position of being able to create its own model, setting a standard for other concerned communities to ~ follow. ~ ji 6. Upon approaching staff in January of 1989 regarding same type of ~ ordinance, I was notified that they were developing one to address the problem. ~ 7. Muirfield Development, this year, has recently written instructions ~ into the deeds for Phase 36 and 40 which will require the use of debris corrals during construction. 8. The language of the Ordinance being proposed was derived from that ~ deed restriction. 9. The staff and I have contacted a number of industry representatives and neighborhood organizations about the proposed requirement, and have found many supporters. 10. Good builders are already using the enclosures; the Ordinance's strongest supporters may well be the conscientious builders who are annoyed by debris from adjacent construction sites. Mr. Jones reported that he had wpoke with representatives of the Building Industry Association and the Builder's Exchange and that while they would it not endorse the ordinance, they would not oppose it. I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYi'ON LEGAL BLANK CO., FORM NO. 10148 Held April 3, 1989 19 ~ Page Two Mrs. King said that the figure of 20 cubic yards for containment was used so that the ordinance would not favor any one particular system i or any one particular vendor's equipment. Mrs. King also said that she and staff would double check "to make sure ~ that what we meant is what we said". Mayor Rozanski announced that there will be a second reading of the ~ I i Ordinance at the Council meeting on April 17, 1989. it Ordinance No. 30-89 - Ordinance Amending Section 1183.04 of the Dublin Planning and Zoning Code Requiring the Containment of Regular Disposal ~i of Debris from Construction Sites. First Reading. Mrs. King introduced the Ordinance. Mrs. King commented that this is a companion Ordinance with the previous Ordinance, but that also being dealt with are two separate sections of the City Code, hence two separate ordinances. i, There will be a second reading of the Ordinance on April 17, 1989. III Ordinance No. 31-89 - Ordinance to Renew Contract with Franklin Coun !I ty ~ Emergency Management Agency. First Reading. Mr. Sutphen introduced the Ordinance. 'j I Mayor Rozanski noted that the Ordinance would authorize the renewal of a ~ ~ contract that Dublin presently has with the Franklin County Emergency Mana ement A enc I g g y, and that the monetary obligation would be approximately ~ $2,300.00 from the City of Dublin. I There will be a second reading of the Ordinance on April 17, 1989. Ordinance No. 32-89 - Ordinance Authorizing the City Manager to Enter into a Contract without Advertising and Bidding for the Purchase and Installa- tion of an Outdoor Emergency Warning System for the City of Dublin, Ohio, and Declaring an Emergency. First Reading. Mr. Sutphen introduced the Ordinance. Mr. Harding reported that the vendor, Whelen and Company, has agreed to provide the system at the same price as set forth in the company's contrac with the City of Columbus which was just recently renewed. He noted that the City of Columbus did use competitive bidding. Mr. Strip said that he felt that there were still many questions which had not been answered - siren activated or voice activated; under whose control; how many sirens for $150,000.00, etc. ~ Mayor Rozanski said that at a previous demonstration, due to electrical problems, that the test was not a total success for either system. He also noted that should a person be in the house or a building that not everyone would be able to hear them, but that that would hold true for either system. w~:. , Mr. Johnson said that a tone would be used to get people's attention and then the message would be amplified. It was also noted that the equipment will be placed in the new City of Dublin dispatcher's office. ~ Mr. McDaniel reported that there will be two phases to the project, the first phase taking place this year, involving the purchase of nine sirens (already budgeted), said price including the sirens, the installation and the control devices necessary to activate the sirens. The sirens in phase one will be located to cover the majority of the population in Dub1i ~I at this time. The phase two sirens will be located in the periphery areas which are not quite so densely populated. I I RECORD OF PROCEEDING 14Zinutes Of Dublin City Council Meeting Meeting CIAT iON LEGAL Bl_4NK CO., FORM NO. 10148 Held- Aoril 3 1989 19 I Page Three City staff are presently locating utilities, easement rights and notifying neighborhoods. Mr. Strip commented that he had a concern, looking at future additions to the system and thus future expenditures, mentioning most specifically the additional expense should the merger come about. It was pointed out, also, the large land area of Dublin, thus the need for a larger number of sirens in order to provide equal service to all Dublin residents. Mr. Hansley said that Washington Township is presently purchasing three sirens for their jurisdiction so that their most densely populated areas will be covered. It is estimated that the expected life of the equipment is approximately 20 years. Mr. McDaniel also said that as an advantage, sensitive parts of the system are not exposed; there is not a gear system; the system will be activated by radio waves and not by being hooked up to telephone wires. ~ The sirens are self-testing, the status board at the station, indicating whether a siren is in or out of service. Mr. Sutphen moved to waive the three time reading rule and treat as'an emergency. Mr. Jankowski seconded the motion. :,M Vote on the motion - Mr. Sutphen, yes; Mr. Strip, yes; Mayor Rozanski, yes Ms. Maurer, yes; Mrs. King, yes; Mr. Jankowski, yes; Mr. Amorose, yes. Vote on the Ordinance - Mrs. King, yes; Mr. Sutphen, yes; Mr. Amorose, yes Mr. Strip, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mayor Rozanski, yes. Resolution to Franklin County Board of Commissioners in Support of Solid Taste Management Authority. First Reading. Mrs. King introduced the Ordinance. Mrs. King had some concerns regarding the proposed Resolution, noting that the board that will oversee the program, as passed by H.B. 592, is controlled by the largest city in the area, Columbus, whose members are appointed by Franklin County. Mrs. King said that she felt that the suburbs need to be specifically represented on the board. Mr. Hansley pointed out that Dublin's proposed Resolution urges, in Section 2., that the Regional Solid Waste Management Authority Board of Trustees include suburban municipality representation. At the stated requirement of the Ohio General Assembly, Franklin County has formed a Solid Waste Management District. Ms. Maurer suggested not voting for the Resolution and drawing up legis- lation forcing the amendment of H.B. 592 requiring suburban representa- tion. Mrs. King noted that it is clear that all parties involved will have to work together, but that she felt that Council could pass this Resolution and also perhaps pass a Resolution in support of Representative William Schuck's proposed amendment. Mayor Rozanski indicated that he would like additional information before voting. Mr. Strip said that he felt passage of this particular legislation would indicate only that Dublin endorses the idea of a regional authority. He also commented as to whether the needs of suburbia are the same as those of the central city noting, for example, the greater need for disposing of industrial waste from the central city area as opposed to suburbia. RECORD OF PROCEEDING M1nUteS Of Dublin City Council Meeting Meeting DA yiON LEGAL BLANK CO.. FORM NO 10148 Held-____ Ap r i 1 3, 19 8 9 i 19 I I Page Four Mr. Strip proposed exploring and exchanging information with other suburban communities. Mr. Strip also said that should Council decide to pass the Resolution that they pass it with an amendment to include the entire City of Dublin, not just the area of the City of Dublin that is Located in Franklin County; other persons present noted that perhaps rates would be cheaper in either Delaware or Union counties. Mr. Strip said that he wanted only that the entire City of Dublin be under one single authority. Mr. Hansley reported that Mr. Jack Foulke, County Commissioner, has sugges ed that, perhaps, the suburbs could be represented on the working subcommitte s. It was agreed that additional information would be requested from Mr. Schuck regarding his proposed amendment and that there will be a second reading of the Resolution at the Council meeting on Monday, April 17, 1989 Appoint Council Representatives to Dublin Convention and Visitors Bureau. Ms. Maurer moved that Council appoint Cathy Erickson and William Denihan to be the Council representatives for the remainder of the calendar year on the Convention and Visitors Bureau. Mr. Amorose seconded the motion. t- Vote on the motion - Mr. Jankowski, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Strip, yes; Mayor Rozanski, yes. A« Discussion Regarding Lawn Watering Policy Recommendations. Mr. Elliott Schaffer of the Tree and Landscape Advisory Commission said that following several months of consideration the Commission was recommending to City Council the institution of a permanent lawn watering policy in order to preserve water as a natural resource, maintain a constant water supply and provide consistent water pressure for the residents of Dublin. He went on to say that the recommended policy would restrict watering of lawns on all land, public and private, commercial and residential, no matter the water source to odd/even calendar dates corresponding with the last digit of the property address. Mayor Rozanski noted that there would be certain exemptions and that those would be those businesses that rely upon water such as sod producers, commercial nurseries and that of newly laid sod or newly seeded lawns. For purposes of granting exemptions there would be a procedure of permits to be issued and followed. Mr. Bill Sherman, Chairman of the Tree and Landscape Advisory Commission emphasized that the suggested policy would be a voluntary policy and that the City Manager would have the authority to implement and mandate the policy in an emergency situation. Mr. Amorose wondered if the policy should not be much broader, covering indoor water uses as well, noting the high percentage of water that is required to flush toilets, for example. He also noted that gardening and/or yard work is a favorite hobby for many people. He thought that perhaps a citizen would prefer to have a choice, perhaps allocating a certain number of gallons of water to each citizen or household, and then each citizen could choose whether he or she wanted to fill the pool, the hot tub, or water his/her lawn, for example. Ms. Maurer mentioned newly designed toilets which reduce the amount of water required for each flush - from 6-8 gallons down to 12 gallons. She also reported that she would request additional information from other cities which are and have proposed legislation regarding reduction in water usage. RECORD OF PROCEEDINGS 11/Iinutes Of Dublin City Council Meeting T=2eeting DA1'iON LEGAL BLr,NK CO.. FOkf.i NO. 10148 ~ Held_ Qnr; i 1 9R9 19__ I ~ Page Five Mrs. King said that she felt that the proposed Ordinance could level out some of the "peaks and valleys" if people were to follow said Ordinance as a guideline; it will help to educate people that they should not be watering every day, etc. Mrs. King further suggested that Council consider strongly, suggesting or mandating how automatic sprinkler systems should be set; perhaps to water once or twice a week between midnight and 6:00 A.M. Mr. Strip said that he thought that there should be a limit as to how far this policy should go; that he did not feel that he wanted to start dictating people's life styles, telling them how much and when they can water. He said that he felt that the community needs to become water conscious, not watering conscious. Mr. Sherman and Mr. Schaffer said that the Tree and Landscape Advisory Commission would continue to work to educate the citizens of Dublin as reg rds water and the prudent use of same. Bed Tax Requests Since Council, as a whole, had not voted on several bed tax requests, Mr. Jankowski moved that the following requests be approved for alloca- tion in 1989: Dublin Art League, $1,500.00; Dublin Historical Society, $15,000.00; Dublin Parks and Recreation Department, $2,500.00 for the "01de Dublin Paint Out". Ms. Maurer seconded the motion. Since the Miss Colleen Pageant was cancelled this year, it was decided to table the request from the Dublin Daybreakers Kiwanis until it is determined to what use they plan for the money. Mr. Strip moved to table the request from the Daybreakers Kiwanis. Mr. Sutphen seconded the motion to amend. Vote - Mr. Jankowski, yes; Mr. Strip, yes; Ms. Maurer, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Amorose, yes. Vote on the original motion - Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Jankowski, yes; Mr. Sutphen, yes; Mrs. King, yes; Ms. Maurer, yes; Mr. Strip, yes. Comments from Staff None Comments from Citizens Ms. Mary Ann Rausch commented with regard to the suggested lawn watering restriction and said that she felt that Dublin should be a community of leadership for all suburbs as far as water conservation is concerned. Ms. Raush recommended a joint committee be established - those doing exterior studies as far as water usage and those doing interior studies, presenting a combined package to homeowners' associations within Dublin. Ms. Rausch suggested perhaps getting the schools involved as far as being able to provide raw data information. RECORD OF PROCEEDINGS I~-11nUtes Of Dublin City Council Meeting Meeting OAY~ON 1_E GAL HIA NK CO., FORM NO. 10148 Held app; i ~ 9~9 19 Page Six Council Roundtable Discussion Mr. Strip 1. Mr. Strip reported on a concern from the Convention and Visitors Bureau and the fact that Council has not apprised them of their current thinking as regards their request for monies. Mr. Jankowski said that it was his understanding that Council, as a whole, wishes to discuss general policy issues that will have an impact on bed tax fund allocations. Ms. Maurer 1. Wondered,since there is currently no chairman of the Parks and Recreation Committee, if Mr. Jankowski would be agreeable to serve as Chairman of that committee, with Mr. Strip moving to Chairman of the Finance Committee. Mr. Jankowski stated that he would prefer to retain the chairmanship of the Finance Committee. Mrs. King, serving as Chairman of the Public Service Committee, said that she did not feel that she had the time to devote to a chairmanship of the Parks and Recreation Committee. 2. Following discussion, it was agreed that individual mail boxes, which had been suggested for members of Council in their office, P would be delayed until it is determined where the Council offices will be located when planned renovations are put into place. It was determined that a bulletin board for postings of interest to members of Council will be placed in the Council office. Mr. Amorose 1. Referred to a letter from Dr. C. Wolfe regarding a previously stated position of the City that with the development of the McKitrick property south of the high school, that there would not be a connection to Dublin Road, Recently, however, information has been dispersed of how, possibly, that road could be connected to Dublin Road and be taken across a new bridge under the I-270 bridge. Mr. Amorose expressed a concern that promises are often made to citizens and then without appropriate discussion, announcements are made, often via newspapers, regarding changes in the previously mentioned plans. 2. Referred to the memorandum from Chief Ferrell regarding the request for additional space in the Police Division offices at 7001 Discovery Boulevard. Mr. Hansley reported that the space would be used as a locker room area, that the space had not been available when the lease was signed, and that the amount of payment per .square foot would be the same as being paid currently for the remainder of the Police - Division leased space. 3. Reported that he had received a number of calls from citizens who r~ - have large wooded lots and the accumulation of brush, etc. resulting from same. Mr. Hansley said that the Maintenance Department, in 30-60 days, upon delivery of a wood chipper, will be available to assist those citizens. He said that residents will be expected to have the brush at the curb, call the Maintenance Department and inform them, and the Maintenance Department will chip the brush, etc. and remove same from the premise. RECORD OF PROCEED[NG~ IVhriUt2s Of Dublin City Council Meeting Meeting OA'r'~O h' LEGAL 6LANK CO-, FO RA1 NO. 10148 j Held____ April 3, 1989 19 Page Seven (Corrected) . „ Mrs. King 1• Wondered what requirements, if any, exist on restricting the operati of businesses such as model homes in neighborhoods. Mr. Bowman reported that in one instance realtor seminars were being conducted in a model homes, which presented problems. He noted that as regards model homes, Dublin has not placed restrictions. Mrs. King mentioned particular model homes with approximately 5' high sandwich-type board signs - "large and tacky". Mrs. King commented that the problem was that people who bought homes in the area did not realize that they would have a business operatin in the near vicinity. She also commented on the increased amount of traffic, as a result, in a residential neighborhood with children. Mrs. King made the following specific suggestions as to how model homes might be regulated: 1. Require that the sites for the model homes be identified in the early planning for the development, perhaps at the time of plat approval. 2. That they be located near the entrance to the development. 3. That they be allowed to operate for a specific period of time or until a certain percentage of the lots were purchased. 4. That the hours of operation by appropriately restricted. 5. That no model homes be allowed in existing and established residentia neighborhoods. a Mr. Mark Jones asked members of Council what their goal would be - what is the reasonable use of a model home; what signage is appropriate; until an occupancy permit is issued is it a residence? He said that he would comply with Council's wishes, but whatever those wishes were they would be enforced in all of corporate Dublin. Most Councilmembers agreed that the existence of the five model homes at the entrance to Brandon was not a negative. Mayor Rozanski suggested that perhaps the most expedient way to handle the situation would be to have a stricter enforcement of the sign code at the model home sites. He also recommended that staff not be over zealous, but use mature judgment in enforcing the code, perhaps giving a 48 hour warning regarding appropriate compliance. Mr. Jones noted that many violations occur at 5:00 P.M. and on weekends when Dublin does not have a Code Enforcement Officer on duty. Discussion followed regarding the possibility of flex time regarding working hours of code enforcement officers, as well as the possibility of hiring a part-time person after 5:00 P.M. and on weekends, and it was decided that staff would discuss and review the alternatives regarding sam with a report to Council at a future date. Mayor Rozanski adjourned the meeting at 9:26 P.M. May Presiding ficer Attest: ~ ~ Clerk of Co ncil