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HomeMy WebLinkAbout03/06/1989 RECORD OF PROCEEDINGS Jlinutes of Dublin City Council Meeting ~11ee~tin~; 9 ~ ICS National Graphics Corp., Cols., O. Form No. 1097 Hclcl March 6, _1489 _ _ - 1 J The regularly scheduled meeting of the Dublin City Council was called to order by Vice-Mayor David Amorose at 7:40 P.M. on Monday, March 6, 1989. ' Mr. Jankowski led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mr. Jankowski, Mrs. King, Ms Maurer, Mayor Rozanski (arrived at 7:42 P.M.), Mr. Strip and Mr. Sutphen. Mr. Hansley, City Manager, and Mr. Stephen Smith, Law Director, were present as were the following City Staff: Mr. Bowman, Ms. Clarke, Chief Ferrell, Mr. Jones, Ms. Jordan, Ms. Newcomb, Ms. Prushing and Mr. Willis. Mr. Sutphen moved to approve the minutes of the February 21, 1989 regular meeting of Council. Mr. Jankowski seconded the motion. Vote on the motion for approval of the minutes was 6-0 in favor. Mrs. King moved to approve the minutes of the February 27, 1989 special meeting of Council. Mr. Sutphen seconded the motion. The vote on the motion for approval of the minutes was unanimous in favor. Ordinance No. 17-88 - Amending Chapter 1187 of Planning and Zoning Code - Perimeter Landscaping and Screening Structures - Previously Tabled - Third Reading. Mrs. King moved to remove from the table. Mr. Jankowski seconded the motion. Vote on the motion - Ms. Maurer, yes; Mr. Jankowski, yes; Mrs. King, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mr. Amorose, yes. Mr. Bowman explained that the Legislation had been previously tabled to allow staff, the Law Director's office, the ad hoc committee along with representatives of the car dealer industry to meet and discuss concerns, etc. prior to bringing the proposal back to Council. He further stated that Mary Newcomb was prepared to speak directly regarding concerns prviously expressed by members of Council, to explain how the ordinance will be administered and also to show, through slides, visually, the typical standards. Ms. Newcomb explained that there had been two wording changes in the Ordinance - Section 4.; the wording having been changed to read "vehicular use area in a vehicular sales facility" - Section 6.; the purpose statement which defines the street frontage more clearly. Ms. Newcomb showed slides depicting the spacing of trees; 15' on center, 30' on center and 21' on center. She also cited a specific example of how display areas of dealerships can be increased by site planning, giving the following example: Take an average frontage measurement of 410 feet, use the 25% display area, 1022' would be allowed for displly. Break that up into two different areas (including curb cuts) to give an additional 40 feet. If the building is brought up to the set- back line (using 115') there would be a total of 257.5' which becomes 63% of the frontage. Mr. Bowman reported that the vote on the Ordinance at the Planning Commission meeting ended up in a tie, and that one of the major concerns was the vertical tree spacing. Mr. Sutphen said that in discussions with Ms. Clarke that it had been pointed out that according to Dublin's code that a building would be required to come up to landscaping standards should an addition to a building be 25% or more of the size of the existing building. li i I I RECORD OF PROCEEDINGS ~llinutes of Dublin City Council Meeting !11ee~in~; National Graphics Corp., Cols., O. Form No. 1097 Hclcl March 6, 1.989 _ _ 1J Page Two Mr. Bowman pointed out that the 25% requirement is found in another place in the Landscape Code so that the requirement would apply to any structure. Mr. Sutphen and Mayor Rozanski agreed that they did not feel that anyone would add just 24% to an existing building in order not to be required to re-landscape. Mayor Rozanski expressed his appreciation to members of the Tree and Landscape Advisory Commission, staff and Mr. Amorose for the time and effort expended on this ordinance. Vote on the Ordinance - Ms. Maurer, yes; Mr. Jankowski, yes; Mrs. King, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mayor Rozanski, yes; Mr. Amorose, yes. Ordinance No. 26-88 - Ordinance Providing for a Change of Zoning on 120.533 Acres Located on the Southwest Corner of Post Road and Avery Road. Third Reading. Ms. Maurer asked if there were any conditions or issues that had been left unresolved. Mr. Bowman said that he believed that the conditions that were required were to be developed and fulfilled at the time of preliminary platting or at the time of actual development review. Vote on the Ordinance - Mr. Amorose, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Jankowski, yes; Mr. Sutphen, yes; Ms. Maurer, yes. Ordinance No. 112-88 - Ordinance Providing for a Change of Zoning on 14.814 Acres Located on the North Side of Martin Road, West of Sawmill Road. Third Reading. Mrs. King asked if there are similar rezonings that are as dense in other places in Dublin (approximately 12 units to the acre). Mr. Bowman said that St. Andrew's is probably 14 units per acre; Dublin Village is 9 units per acre; Asherton is 6 units per acre. Vote on the Ordinance - Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mrs. King, yes; Mr. Jankowski, yes; Ms. Maurer, yes. Ordinance No. 20-89 - Ordinance Authorizing the Issuance of Notes for Maintenance Service Complex. First Reading. Mr. Sutphen introduced the Ordinance. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Strip, yes; Mr. Amorose, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Sutphen, yes. Vote on the Ordinance - Mr. Sutphen, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Jankowski, yes. Ordinance No. 21-89 - Ordinance Establishing the Location and Amount of Cash on Hand, and Declaring an Emergency. First Reading. Ms. Maurer introduced the Ordinance. Ms. Maurer moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Strip, yes; Mrs. King, yes; Mr. Jankowski, yes; Mr. I; Sutphen, yes; Mayor Rozanski, yes; Ms. Maurer, yes; Mr. Amorose, yes. I I I i RECORD OF PROCEEDINGS ~lii~iutes of Dublin City Council Meeting illee~iltr; 9 ICS National Graphics Corp., Cols. O. Form No 1097 Meld March 6, 1989 ~ 1,) Page Three Vote on the Ordinance - Mr. Amorose, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Jankowski, yes; Mrs. King, yes; Mr. Strip, yes. Resolution No. 06-89 - Resolution Designating Financial Institution(s) as Public Depository(s). First Reading. Ms. Maurer introduced the Resolution. Ms. Prushing reported that in January it was estimated that the maximum amount that the City would have available for interim money would be X15,000,000.00. Ms. Mailrer commented that she felt it important that the Finance Director, the Finance Committee and Council review, discuss and develop a statement of tax investment policy. Mr. Sutphen moved to waive the three time reading rule and treat as an emergency. Mr. Jankowski seconded the motion. Vote on the motion - Mr. Amorose, yes; Mr. Jankowski, yes; Mrs. King, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Vote on the Resolution - Ms. Maurer, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mr. Jankowski, yes; Mrs. King, yes; Mayor Rozanski, yes. Request for Approval of Concept Plan - River Place Mr. Bowman's comments: 1. A potential P.U.D. application which at present is in the concept stage, requiring both a review by the Planning Commission and Council. 2. As a concept it is a non-binding Look at a proposal facilitating comments to the applicant as to whether or not to proceed with the project or what conditions may be required. 3. The site is a 3.08 acre site located on two separate parcels which are both currently zoned R-2 at the end of Martin Road at Riverside Drive on the south side. 4. The site has approximately 332 feet of frontage on Riverside Drive and 450 feet of frontage on Martin Road. 5. This is actually the second time that Council has reviewed this site. The first time that it came in it was part of the Quarry Place development which is across Riverside Drive just to the west. 6. The first request was to place offices on the site, but that Council told the applicant that they did not feel that offices were an appropriate use of the site. 7. The applicant is proposing to rezone the property to the P.U.D. classification for eight two-family residential structures (16 units). 8. The site would have one access point from Martin Road. 9. The density of the proposal is 5.2 dwelling units per acre which would increase slightly after the taking of the initial right-of-way, bringing it to a total of 5.7 units per acre. 10. Very likely a park fee in lieu of dedication would be required. 11. For a concept staff believes that the land is suitable for residential purposes and that the proposal is in line with surrounding development. 12. Staff recommends approval; the Planning Commission also voted unanimously for non-binding approval of the concept plan. Mr. Michael Hasara of the H.R. Ranson Inc. had the following comments: 1. Noted that the residents of Martin Road were opposed to the proposed commercial development previously. 2. Five units per acre is the intent. i RECORD OF PROCEEDINGS ~lliliutes of Dublin Cit Council M illectin~; 9 ~ National Graphics Corp., Cols., O. Form No. 1097 Hel[( March 6, 1989 lc~ Page Four 3. The unit sizes will be about 1600 square feet and will sell for approximately $100,000.00 to $120,000.00. 4. The Martin Road access will be used to bring traffic off of Riverside Drive. 5. It will be a private street and most likely a homeowners association will be set up to maintain the common areas as well as the entrance- ways to the site. 6. Utilities are available. 7. As requested the applicant will be required to provide storm detentio and those details will be worked out with the City Engineer. 8. The site has a lot of natural trees along the Riverside Drive corrido as well as along Martin Road, establishing a natural buffer. It was noted that the Martin Road residents do not receive notices re- garding this project at this particular stage of development. Ms. Maurer moved to approve the Concept Plan - River Place. Mr. Sutphen seconded the motion. Vote on the motion for approval - Mayor Rozanski, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Strip, yes; Mr. Jankowski, yes; Mr. Sutphen, yes; Ms. Maurer, yes. Request for Approval of Tabled Concept Plan - Dunmere. Mr. Bowman had the following comments: 1. The plan was tabled last fall after review by the Planning Commission and Council. The Planning Commission voted to disapprove the concept, and Council had a number of major concerns. 2. Since that time there have been three major changes in the plan - A. The addition of land to the site - there was a large piece of land at the corner of Brand Road and Avery Road that was not a part of the original Dunmere. Dunmere now incorporates every undeveloped piece of land or every unzoned piece of land south of Brand Road and east of Avery Road. B. The proposed uses are not as intense as they were previously. C. Now that the parcel is much bigger it is better able to incorporate the park and open space Linkages. 3. Staff has not made a recommendation on the concept plan; the Planning Commission has not seen it. Mr. Smith noted that since there had been so many changes since the plan was originally tabled that staff was recommending that Council take it off the table and refer the plan back to the Planning and Zoning Commission so that staff and the Planning and Zoning Commission could make a recommendation to Council. Mr. Amorose moved to take the plan off the table and refer it back to the Planning and Zoning Commission for their consideration and recommendation. Mr. Sutphen seconded the motion. Mr. Bowman suggested that Council hear the applicant's presentation. Ms. Maurer agreed that it would be fairer to the applicants to allow them to present their plan and to hear comments from Council, giving some direction to the applicants. Mr. Joseph Sullivan of Sullivan Gray Riat & Bean Architects showed slides of the site and had comments regarding the background on the changes to the overall approach to the parcel as well as some general comments. i i I~ RECORD OF PROCEEDINGS Jliltutes of Dublin City Council Meeting ~11ee~1nr; ICS National Graphics Corp., Cols., O. Form No. 1097 ~y°:= Held March 6, 1989 19 Page Five 1. With the last plan a concern was expressed about setting a precedent as far as what was planned adjacent to the large portion on Avery and Brand Roads. 2. The parcel is now approximately 250 acres - south of Brand Road, north of Indian Run Meadows, west of Earlington and east of AVery Road. 3. Have met with residents of the neighboring community associations. 4. Have tried to incorporate existing tree Lines and natural borders within the area. 5. Divided the overall parcel into a series of zones. 6. The site will be predominantly residential - all the perimeter areas are residential and will be compatible with the adjoining residential areas. 7. Felt that by adding the additional acreage that there will be an opportunity to link the parks in a pedestrian fashion. 8. Will propose a separation of pedestrian and vehicular traffic at Muirfield Drive so that children can get back and forth to the parks without having to cross streets. 9. Now proposing that there be attached housing, multi-family in character with fronts of houses facing Muirfield Drive. 10. The center area will have mixed uses, roadway oriented, surrounded by park land. 11. It is estimated that the number of residents in the parcel will be approximately 2,000, and that there could be upwards of 6,000 people living within a one mile radius of the site. 12. Showed slides of Indian Run Meadows, Shannon Village, Turnbury, Asherton, portraying an idea of character, etc. as well as showing a "front door image" that would be consistent with a residential character. 13. The bikeway system will be incorporated as part of the scheme, connecting the various neighborhoods and providing linkages into the mixed use areas. 14. Showed, via slides, examples of neighborhood commercial uses, appropriate to a residential area such as ice cream shops, barber shops, cry cleaners, etc. - such as Bexley, Old Arlington, Worthington, Shaker Square in Cleveland and the Village Green and Town Center in Medina. 15. Think that residential, office and commercial should be part of the mixed use development. 16. The density in single-family will vary between two and three (approxi mately 300 to 350 households); in multi-family an average density of perhaps eight, about 300 multi-family units. 17. Dublinshire would be the east/west connection; Muirfield Drive the north/south movement. Mrs. King said that she appreciated the applicant's sensitivity to the pedestrian and bikeway links between the parks, but asked that the applicant not build the underpass bikeways at the steep level at which some currently exist in Muirfield. Mrs. King urged the applicant not to leave an isolated triangle of land at the corner of Avery Road and Brand Road. She also wondered if the pave ment from old Avery Road would be removed where it would no longer be needed in order to have a contiguous flow of park land. Mr. Sullivan said that he did not know what the developer's plans are regarding that existing pavement. Mrs. King also noted that Avery Road, being such an intense park area, that it would not be a bad idea to perhaps "squeeze in" another soccer field. i li I I RECORD OF PROCEEDINGS ~liinutes of Dublin City Council Meeting !~1ee~tln~; National Graphics Corp., Cols., O. Form No. 1097 ~~=•r`. Helc! March 6, 1989 ~ Page Six Mrs. King also suggested that the developer, with regard to the interestin mixed use area, consider that some of the commercial ventures previously mentioned (Old Arlington, for example) have not always been successful. Mr. Sutphen congratulated the applicant on the positive nature of the changes in the plan. Within the mixed use area Mr. Sullivan said that institutional uses could be a church, a branch library, for example. Mr. Jankowski said that he felt that the plan was "great" and that the faster the project could proceed the better it would be; that he would like to see Muirfield Drive completed as soon as possible. Mayor Rozanski had some concern with regard to the advisability of narrowing down the boulevard in certain sections, creating a varied median. Mayor Rozanski asked if it was permissible to build a bike path on top of an AT&T line. Ms. Jordan said that AT&T had told her that it can be mounded, dirt can be added, a bike path can be built; that trees or bushes cannot be planted at that there must be 48" between any kind of pavement and the line itself. Mr. Sullivan noted that there is an existing hedgerow which would be maintained. Mayor Rozanski said that he thought that if at all feasible, additional soccer fields in the Avery Road Park area would be advisable. Additionally, Mayor Rozanski inquired as to whether it was possible to match Muirfield Drive on the south side of Brand Road. Mr. Sullivan said that he felt that they could respond to the aesthetic concerns without having to build those roads which would not be necessary from a functional standpoint. Mr. Strip said that he had a fairly strong objection to the narrowing of the boulevard and felt that there should be consistency in the aesthetics of the road and not have a clear demarcation between the north and south side of Brand Road. Mayor Rozanski said that his objection to the narrowing was that if they were going to consider that narrow piece park land and which would be unusable for anything; not being scenic, not being aesthetically, pleasing, etc. On the motion to refer the Concept Plan to the Planning and Zoning Commission the vote was as follows: Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Jankowski, yes; Mrs. King, yes; Ms. Maurer, yes; Mr. Strip, yes; Mayor Rozanski, yes. Request for Approval of Preliminary Plat - Perimeter Mall. Mr. Bowman's comments were as follows: 1. The site is located on the east side of Avery Road between Post Road and U.S. 33/S.R. 161. 2. The entire project is now zoned PCD, Planned Commerce District. 3. Staff found that the submission is consistent with everything that was represented within the zoning; that the road sizes, the setback are all consistent with previous representations. 4. Construction plans for the widening of Avery Road are now underway for the section from Indian Run Meadows where Muirfield Drive terminates into Avery Road to the bridge and U.S. 33. i i I ii RECORD OF PROCEEDINGS ~llinutes of Dublin City Council Meeting illeetilt~; ~ National Graphics Corp., Cols., O. Form No. 1097 ~~=:a flcld March 6, 1989 ~ L) Page Seven 5. Staff recommended approval; the Planning and Zoning Commission agreed with staff and recommended approval with the following conditions: A. Street lighting consistent with City standards to be installed by the developer. B. Setbacks to be indicated at Perimeter Drive and corrected at intersections. C. Provisions to be made for payment of park fee in connection with residential portion. D. Timing for installation of landscape buffer and perimeter treatment to be indicated. 6. Staff has a letter from the developer agreeing to those conditions. 8. A concern of the Post Road residents was what will be done with Wilcox Road once Perimeter Drive is "hooked up". Staff noted that it is the City's intention to close Wilcox Road and cul de sac it, making it appropriate for fire purposes; it will remain a public road for the uses abutting on either side of Wilcox Road but it will not be an access road through to Post Road when Perimeter Drive is "hooked up". Mr. Ben Hale, Jr. representing the applicant and a representative of Richard Trott and Partners, Architects, Inc. showed slides of a model of the proposed Perimeter Center - the Center Court area with water, trees, seating, skylights, etc. - the Foot Court area with open air space with seating to accommodate up to nine or ten Food Court tenants with seating of approximately 40 seats per tenant. i Mr. Hale said that the plan is to do the Avery Road improvements beginning hopefully, in the spring so that when the shopping center opens all the roadways will be in as well as the Avery Road improvements being completed It was noted that the building will be brick. Mr. Sutphen moved to approve the Preliminary Plat - Perimeter Center. Mr. Amorose seconded the motion. Vote on motion - r1r. Jankowski, yes; Mr. Strip, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Amorose, yes. Bed Tax Request - Dublin Athletic Boosters, Baseball Support Group. As Chairman of the Finance Committee, Mr. Jankowski recalled that the request was for approximately $10,000.00 for the purpose of providing air transportation for 55 individuals to participate in a baseball tournament in Florida during the third week in March. He reported that the Finance Committee felt that that type of expenditure was not within the purview of what the bed tax authorizes Council to do, and therefore the request was denied, but noted that supporters of the group were welcome to present their request to Council as a whole. Mr. Tim Saunders, varsity baseball coach at Dublin High School, as well as head coach in the American Legion summer program presented additional information for Council's consideration of their request. 1. The baseball team was invited to participate in a tournament in the Cocoa Beach area in Florida, specifically in the Cocoa Expo which is a minor league stadium (formerly belonging to the Houston Astros). 2. The bed tax request was for $10,000.00 to cover air fare for 35 players, five coaches and five chapersones. 3. The tournament costs each player involved $575.00. 4. The overall cost would be in the range of $25,000.00, including rental vans, etc. 5. A flight has been booked for 150 people; those additional 100 seats will be occupied by Dublin parents, residents of the Dublin community. 1 i Ij ~ i RECORD OF PROCEEDINGS ~1linutes of Dublin City Council Meeting ~11ee~ing g IIf.S National Graphics Corp., Cols., O. Form No. 1097 Hclcl March 6, 1989 ~ L) Page Eight 6. The teams in the tournament will be invited to play in a Dublin tournament, if not this summer than in summers to come. Mr. Jezerinac said that this group feels that a precedent was set when $10,000.00 of the bed tax funds was allocated to assisting the Dublin Marching Band in financing a trip to Disney World where they will play one concert and march in the Electric Light Parade. He went on to say that the baseball team would represent the Dublin community in a more lasting way because of continuing involvement; the team plays approximately 70 games per year. He noted that the team will also be establishing relationships with teams from other parts of the United States, teams that will be invited to play here in Dublin, Ohio. Mayor Rozanski pointed out that the band requested funds for what they considered the most economical means of transportation - bus. He also said that he would like to see the cost figures on bus versus air fare for the baseball team, but it was pointed out that the baseball team would be leaving for Florida on March 17, 1989. Mr. Saunders said that the air fare would be $140.00 per round trip per person, and that the team would be Leaving Dublin on Friday and playing their first tournament game on Saturday morning. Mr. Jezerinac said that the original request was for air fare for 55 people plus five coaches and five chaperones. He pointed out that the request presently is for 43 people. Ms. Maurer said that she did not feel that the issue was means of transportation, and recalled that as a member of the Finance Committee she did not feel that allocating funds to the band was appropriate. She noted that the basic premise of the bed tax is to enhance the appeal of Dublin to visitors and tourists, to bring tourists to Dublin, not to send Dublin residents elsewhere. Ms. Maurer said that she would be willing to allocate funds toward a tournament in Dublin for such things as special security police, cleanup a party in the park, etc. Ms. Maurer also said that she felt that the precedent should stop here. Mr. Saunders said that there would be teams visiting Dublin this summer but that it is difficult to schedule a major tournament during the transition from the old baseball field to the new field presently being constructed. Mr. Jankowski said that he felt that this request was no different than the band request, whether or not Council did the right thing in approving the band request would be debatable. Mr. Saunders noted that until three years ago there was a State law that a team could travel no more than 250 miles from its school to play. It was reported that the baseball team had raised $8,000.00 since September 1st with a car raffle, pizza sales, etc., and that the total cost of the trip would be approximately $23,000.00. Mr. Jankowski said that on behalf of himself as an individual council- person that perhaps the uses of the bed tax were being stretched some- what but that he felt that there is merit in establishing contacts with other teams, with other places, to get people to come to Dublin. He noted that with a baseball tournament with six or seven teams, with perhaps 20 to 25 players on a team plus parents, a significant number of hotel rooms would be occupied. He also said that he felt that the team members had been diligent and worke hard to raise funds for the trip. RECORD OF PROCEEDINGS i~1lliZltL'S Of nl,hl i n ('i ty C'c~unr; 1 Mar_tj_~ '~1L'C'~111r; yrd~ICS National Graphics Corp Cols O Form No. 1097 Hclc( March 6, 1989 _ I9 Page Nine Mr. Sutphen agreed with Mr. Jankowski and moved to appropriate $7,500.00 Mr. Jankowski seconded the motion. Mrs. King commented that she is a baseball fan, that she and her husband had sponsored Little League teams, but that she did not feel the request met the criteria for the use of bed tax funds; that it would not be an appropriate use of those funds, and noted that she felt that earning the money for such a trip would be the appropriate alternative in this situation. Mr. Strip moved to amend Mr. Sutphen's motion by substituting the new sum of $2,000.00 in place of the $7,500.00 figure. The motion died for lack of a second. Mayor Rozanski said that in light of the precedent that had been set by granting a percentage of costs for ground transportation to the band that he would second Mr. Strip's motion. Mr. Amorose cautioned Council - by approving this request Council would I be opening the doors to every organization in the City to make similar requests for bed tax funds. Mrs. King noted also that for each request, Council will have set the criteria providing for an "x" percentage of travel costs. She also said that she did not fell it was a taxpayer's supported right to go to Florida for spring break; that it would not be an appropriate use of funds. Vote on the amended motion - Mr. Sutphen, yes; Mrs. King, no; Mr. Jankowski, yes; Mayor Rozanski, yes; Ms. Maurer, no; Mr. Strip, yes; Mr. Amorose, no. Vote on Mr. Sutphen's motion - Mr. Sutphen, yes; Mrs. King, no; Mr. Jankowski, yes; Mayor Rozanski, yes; Mr. Amorose, no; Mr. Strip, yes; Ms.~ Maurer, no. Mayor Rozanski commented that Council had just granted the Dublin j Athletic Boosters, Baseball Support Group the sum of $2,000.00 from the bed tax funds. ~ Comments from Staff Mr. Bowman Noted that he has been worked with White Consolidated Industries (W.C.I.) on putting together a tax abatement package for their building, and said that as part of one of those requirements the City is required to form a Housing Council, which consists of two members appointed by Council, two members appointed by the Mayor and one member appointed ~ by the Planning Commission. Those people then, in turn, would select people from the community reinvestment area to be part of this same Housing Council. Mr. Bowman suggested that staff would submit a list of names of people that have volunteered to serve in that capacity to Council from which to choose and that if there were any other persons interested in serving on that Council to please so inform him. Mr. Bowman said that the Housing Council's function to insure that the premise of the tax exempt property is being maintained. He also will serve as Housing Officer. The term of office on the Housing Council would be three years. I i i RECORD OF PROCEEDINGS ~llintttes of Dublin City Council Meeting ~1lee~iil~ National Graphics Corp., Cols., O. Form No. 1097 I ~lelcl March 6, 1989 Page Ten Mr. Hansley 1. Said that the sound system in the Council Chambers had been worked on; that there had been a problem with the amplifier, not the mixer. 2. Also said that he has been meeting with architects regarding renovation of the building, including the Council Chambers, and that hopefully would be able, in a month, go out for bids on the project. 3. Mentioned two requests for action on the part of Council, informatio having been included in the packet. A. Request from the Dublin Women's Club for permission and approva to hold its ninth annual Festival of the Arts on Sunday, September 10, 1989. B• A request from the Dublin Historical Society for permission to show a film on the street in Old Dublin during the Fourth of july activities. I Mr. Amorose moved to allow the two events to take place. Ms. Maurer seconded the motion. Vote on the motion - Mrs. King, yes; Mr. Amorose, yes; Mr. Strip, ye ; Mr. Jankowski, yes; Ms. Maurer, yes; Mayor Rozanski, yes; Mr. Sutphe , yes. 4. There has been a request of the City Administration to work in cooperation with the proposed International Handicapped Bicycle Race to be held in Dublin. ~ Mr. Strip moved to support the above race, in concept. ~ Mr. Sutphen requested that an Ordinance be prepared to require that handicapped parking spaces have proper signage, not just a handi- capped chair painted on the pavement. Mr. Smith said that an Ordinance would be prepared for the next ~ Council meeting. Mr. Hansley mentioned and recalled a few negative situations with regard to the Corporate Challenge held in Dublin in 1988. He said that he had promised to meet with the tenants of the buildings ~ which would be along the race route rather than relying upon the ~ owners of the buildings to inform the tenants. He said that he felt that by working directly with the tenants that potential problems could be worked out prior to the race. Mr. Jankowski seconded Mr. Strip's motion. Vote on the motion - Mr. Strip, yes; Ms. Maurer, yes; Mr. Amorose, ye Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Jankowski, yes; Mrs. King, yes. Ms. Jordan 1, Requested that Council create a commission to be a part of the planning process for the Quincentennial 1992 Celebration. Mayor Rozanski said that he would be meeting with Mrs. Hansley, Dublin's representative to the Ameriflora Committee and other persons, and would report back to Council the ideas and recommenda- tions from that meeting as to how Dublin might participate. 2. Reported that she and Fred Hahn had recently attended the NRPA School for Aquatic Facilities (pool school); that both had graduated and that Mr. Hahn had received a 100 on his exam. I I J I RECORD OF PROCEEDINGS Jlinutes of Dublin Citv Council M~ ;ng !11ee~titt~; National Graphics Corp Cols O Form No 1097 ~ _T ~j~j~j March 6, 1989 Page Eleven Ms. Clarke 1. Extended a public thank you to Michael Fitzpatrick of the Archi- tectural Alliance, the auto industry representative, for the time and effort expended on working on the landscape screening ordinance. Ms. Newcomb 1. Reported that plans for the Chambers Gateway are moving along. Council Roundtable Discussion Mr. Strip 1. Regarding his vote on the request of the Baseball Support Group for bed tax funds, he said that he had voted for the allocation on the fairness issue and recommended, as well, that Council establish a policy statement regarding the allocation of bed tax funds. ~ 2. Wished, on behalf of Council, a Happy Birthday to Ms. Maurer and presented her with a small gift. 3. Introduced and read a Resolution of Support for the Dublin Schools emergency levy (copy attached). Ms. Maurer moved to pass the Resolution of Support. Mr. Jankowski seconded the motion. Vote on the motion - Ms. Maurer, yes; Mr. Jankowski, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. j Strip, yes. i Because several members of Council will be out of town the week of March 20th it was decided to schedule the next Council meeting for ~ Monday, March 27, 1989. Ms. Maurer 1. Reported that she had attended the Annual Resources Recovery Semina r in Florida recently, and said that she would have information regarding same distributed to members of Council. Also reported she would be giving an in-depth summary of the seminar at the Public Services Committee meeting on March 31, 1989, at 10:00 a.m. 2. Referred to a memorandum proposing a study of the possibility of adding a Special Events/Public Information Officer person to the City staff. Said she had contacted persons in that position in other cities who would be willing to make a presentation to Council. Mr. Jankowski commented regarding his position, saying that he was totally against the creation of the position. He said that he felt that the salary monies might be better used toward another staff position, such as a traffic engineer of planner, someone to help with the "basics". Mr. Jankowski also commented that he felt that that was a function of the Convention and Visitors Bureau. Ms. Maurer commented that the function of the Convention and Visitors Bureau was to advertise and sell the City, not to create events. i 3. Mentioned a proposal suggested by the Tree and Landscape Advisory Commission for a voluntary watering restriction beginning early in the spring rather than the possible need for imposing a watering ban should a drough occur during the summer. Noted that the proposal suggested even, odd watering days. I i 'I i RECORD OF PROCEEDINGS I~'Iinutes Of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK GO., FO kA1 NO. 10148 Held March 6, 1989 19 Page Twelve Ms. Newcomb said that the proposed policy would be discussed at the Wednesday Tree and Landscape Advisory Commission meeting, and that after review and discussion by the entire Commission that they would have a recommendation to present to Council. Ms. Maurer requested that in addition to the Commission's recommenda- tion that a report be presented to Council regarding the water ~ situation as well. 4. Regarding the bed tax noted that Dublin's ordinance is unique and that Council is establishing policy regarding allocation of those funds each time they vote. Expressed a concern that two members of the Finance Committee would vote differently as members of Council as a whole regarding allocation of those funds. Mrs. King 1. Announced that the Public Services Committee will meet regularly on the Last Friday of each month at 10:00 a.m. or immediately following the Public Safety Committee meeting which is at 8:30 a.m. 2. Asked what the Public Safety Committee had resolved regarding the u-turns at Monterey Drive. Mr. Bowman said that u-turns are permissible at the corner and that the media is sufficiently large to permit u-turns. He noted that there may be a proposal in the near future that would change the configuration of both the Monterey Drive intersection as ~ well as Longbranch Drive at Blazer Parkway. Chief Ferrell said that they would monitor the intersection and that if it should become a problem would report back to Council. 3. Requested information regarding the disaster sirens. Mr. Hansley reported that they had attended a presentation by the County Disaster Services Executive Committee. The issue that was raised and was not resolved was whether Dublin would have its own system, having voice capability as well as being able to activate its own system without being required to go through Franklin County first . Following discussion it was the feeling of Council that since the City was paying for the sirens and since they had confidence in the people who would be responsible for activating those sirens, that the City would be in favor of being able to activate its own sirens. Mr. Hansley said that he was hopeful that the system could be installed by early summer. 4. Requested an update on the water situation to be presented at the Public Services Committee meeting - information not just from Columbus but perhaps from some neutral authority; a report on the supply and the capability fo get same to Dublin. 5. Noted a need for additional information regarding a possible sediment control ordinance as suggested in a Tree and Landscape Advisory Commission report. 6. Suggested that perhaps the Tree and Landscape Advisory Commission migh want to issue a list of approved types of sodding as they issue a list of approved types of trees; noting that a homeowner might appreciate such a recommendation, perhaps cutting down on water usage and even the need for replacement of sod. RECORD OF PROCEEDINGS 1~71nUteS of Dublin City Council Meeting Meeting DA/lON LEGAL BLANK CO., FORM NO. 10148 Held March 6, 1989 19 I Page Thirteen Mr. Jankowski 1. Response to remarks regarding Finance Committee procedures made earlier regarding bed tax allocations. Recalled that the Finance Committee members had agreed to review and pass on the applications, make a recommendation to Council, and then allow applicants to present additional facts to Council if they should so desire, before Council as a whole and then Council would vote on the request. He also said that he did not feel constrained to vote as a member of Council as a whole as he voted as a member of the Finance Committee. He noted that this evening he had heard additional information and facts which caused him to change his vote. Said that he felt precendent had been set, not with the allocation of funds to the band, but with the allocation of funds for the trip to Ireland. Mayor Rozanski 1. Expressed his appreciation to Danny Johnson, Maintenance Superintenden and his staff, for their efforts and hard work in keeping the streets of Dublin safe during the weekends storm. Mayor Rozanski announced that Council would meet in Executive Session at 7:00 P.M. on Monday, March 27, 1989 to discuss appointments to the Convention and Visitors Bureau as well as discuss Council's policies regarding same. Mayor Rozanski adjourned the meeting at 10:30 P.M. c.! May'or' Presiding Of~f~cer c Clerk of Coun it