The URL can be used to link to this page

Home My WebLink About11/21/1988 RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting ~~ Meet illg National Graphics Corp., Cols., O. Form No. 1097 ~ Held November 21, 1988 19 The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Michael L. Close at 7:30 P.M. on Monday, November 21, 1988 Mr. Jankowski led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mayor Close, Mr. Jankowski, Ms. Maurer, Mr. Rozanski, Mr. Strip and Mr. Sutphen. Mr. Hansley, City Manager, and Mr. Banchefsky, Assistant Law Director, were also present as were the following members of City staff: Mr. Bowman, Ms. Clarke, Chief Ferrell, Mr. Harding, Ms. Jordan, Mr. Jones, Ms. Prushing and Mr. Willis. Mr. Amorose moved to approve the minutes of the November 7, 1988 Council meeting. Mr. Sutphen seconded the motion. The vote for approval of the minutes was unanimous. Correspondence There was no objection to a request for a transfer of a Cl, C2 liquor perrrit from Ronald L. Leslie to Big Bear Stores Company. Mayor Close explained the Council Rules of Order as they apply to Public Hearings. Ordinance No. 75-88 - Ordinance to Adopt the Dublin Bikeway Plan. Public Hearing. There were no registered proponents or opponents. Mr. Amorose moved to amend the Ordinance by adding the following "Whereas" clause: "Whereas, the Dublin City Council's purpose in commissioning the Bikeway Study is to develop an alternative transportation system linking neighborhoods, schools, parks, commercial areas, and public institutions including the Zoo; and" Mr. Rozanski seconded the motion. Vote on the motion to amend was as follows: Mr. Sutphen, yes; Mr. Strip, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mayor Close, yes; Mr. Amorose, yes. Mr. Bowman explained that the Bikeway Plan does three things as follows: 1. It classifies bikeways as to their functional classification. 2. It creates design standards. 3. It identifies general locations where the City expects to have the bike paths placed. The "Whereas" clause was added to specifically talk about the intention of the Bike Plan to specifically link up park/school sites, both within the Municipality as well as other regional- type considerations such as the Zoo. He noted that the Plan has been reviewed by the Parks and Recreation Committee; the Planning and Zoning Commission at their last meeting recommended approval. The Ordinance was held over for a third reading at the next Council meeting. Ordinance No. 62-88 - Ordinance Establishing an Arterial Traffic Plan. Third Reading. RECORD OF PROCEEDINGS A1 in utes of 011h 1 in r.i ty COline il Me. 9 ICS Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held November 21, 1988 19 Page Two Mr. Amorose moved to accept the following two amendments as recommended by Staff: 1. Reinstate the Hard Road to Riverside Drive proposed road as a minor arterial with 80' to 100' of right-of-way. 2. Downgrade Summitview Road from a Scenic Collector to a Collector Street with 60' of right-of-way. Mr. Sutphen seconded the motion. Vote on the amendments - Mr. Rozanski, yes; Mr. Strip, no; Mr. Amorose, yes; Mr. Jankowski, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mayor Close, yes. Mr. Bowman said that his recommendation regarding the proposed bridge was a bridge some place between Glick Road and Bridge Streets, some place between the two existing bridges. Discussion followed regarding the recommendation of a proposed bridge. Mr. Strip suggested that the word proposal be used rather than plan, subject to further public hearings on the bridge, when proposed, some time in the future. It was pointed out that zero dollars had been spent on consulting on the bridge. Mr. Strip moved that the Arterial Plan be accepted provided, however, that there is an insertion of a statement recognizing that the additional bridge is a proposal, subject and in need of further study and evaluation Mr. Jankowski seconded the motion. Mrs. Boring, a resident, requested that members of Council listen to the concerns of the community and consider the bridge as a proposal and not a part of the Arterial Plan. Mr. Rozanski pointed out the last paragraph in the memorandum distributed to members of Council by Mr. Bowman which states as follows: "With the approval of this plan, staff will propose, as a 1989 budget item, a traffic engineering and preliminary roadway design study that will explore Scioto River Crossing alternatives. These alternatives will be developed so that the issue may be further examined and discussed at public meetings." The vote on Mr. Strip's motion -Mr. Rozanski, yes; Mr. Strip, yes; Mr. Amorose, no; Mr. Jankowski, yes; Mr. Sutphen, no; Ms. Maurer, no; Mayor Close, yes. Vote on the Ordinance - Ms. Maurer, yes; Mr. Amorose, yes; Mr. Rozanski, yes; Mayor Close, yes; Mr. Jankowski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Ordinance No. 97-88 - Ordinance Authorizing City Manager to Enter into a Lease Agreement for Space Located at 7001 Discovery Boulevard. Third Reading. Mr. Strip moved that the Ordinance be amended to approve, in principle, and authorize the City Manager and Law Director to approve the lease agreement and execute same. Mr. Amorose seconded the motion. Vote on the motion - Ms. Maurer, yes; Mr. Sutphen, yes; Mayor Close, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mr. Rozanski, yes. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mayor Close, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Rozanski, yes. M ill utes of RECORD OF PROCEEDINGS Dublin City Council Meeting _b National Graphics Corp., Cols., O. Form No. 1097 ~ Meetillg Held November 21, 1988 19 6. 7. 8. 9. 10. ll. I II I' il I Page Three Vote on the Ordinance - Mayor Close, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Strip, yes. Ordinance No. 99-88 - Ordinance Accepting Lowest/Best Bid for a Central Communications System Within the Division of Police. Third Reading. Mr. Sutphen moved to waive the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. Vote on the motion - Mr. Jankowski, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Rozanski, yes; Mayor Close, yes; Mr. Strip, yes. Vote on the Ordinance - Mayor Close, yes; Mr. Jankowski, yes; Mr. Strip, yos; Mr. Amorose, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Sutphen, yes. Ordinance No. 101-88 - Ordinance to Enter into a Health Services Contract with the Franklin County Board of Health. Third Reading. Vote on the Ordinance - Mr. Amorose, yes; Mayor Close, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Ordinance No. 103-88 - Ordinance Approving the Editing and Inclusion of Certain Ordinances as Parts of the Various Component Codes of the Codified Ordinances. Second Reading. There will be a Third REading of the Ordinance at the next Council meeting. Ordinance No. 104-88 - Ordinance Accepting Lowest/Best Bid for Avery Park Concession. Second Reading. Mr. Don Gregory of the law firm of Emens Hurd Kegler & Ritter, represent- ing C.W. Construction the low bidder on the project,had the following comments: 1. C. W. Construction, in our view, was the lowest/responsible bidder on the project. 2. The bid documents put out by the City of Dublin say, "lowest responsible bidder". 3. This is the first time I've had a contractor accused of being an unresponsible bidder. 4. The report from City Staff, although well intended, is full of inaccuracies and heresay. 5. With regard to the lien issue - there were a couple of liens filed on the Franklin County Engineer's job which were the result of bona fide disputes, not disputes about payment. The contractor had the money, the job was fully bonded, and the liens were paid once the disputes were resolved. The item of defective work is inaccurate. The County has paid 95% of the work on the project, including paying for virtually every item that has been listed on supposed construc- tion defects. No claim has been made against the bond on the project. There has been no claim against C.W. Construction by any owner, there is no pending litigation. He is fully bonded. He has never walked off of a job. He has never been terminated on a job. The fact that the client left out stating whether he is qualified to do business in other jurisdictions is not germane to this particular problem. This contractor is as responsible as any other. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting -*.b Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Held November 21, 1988 19 Page Four 12. If Council declares that C. W. Construction is an irresponsible bidder, that is a "death sentence" for that contractor. Mr. Banchefsky reported that Mr. Harding had done a very thorough and good faith effort in his recommendation that the job be awared to R. D. Rogers Company, Inc. Ms. Maurer moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Jankowski, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Rozanski, yes; Mayor Close, yes; Mr. Sutphen, yes; Ms. Maurer, yes. The vote to accept the recommendation of Mr. Harding and award the bid to R. D. Rogers Company, Inc. was as follows - Ms. Maurer, yes; Mr. Jankowski, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mayor Close, yes; Mr. Amorose, yes; Mr. Rozanski, yes. Ordinance No. 105-88 - Ordinance to Enter into Rehabilitation and New Construction Project on IR 270 with Ohio Department of Transportation. Second Reading. There will be a Third Reading of the Ordinance at the next Council meeting. Ordinance No. 107-88 - Ordinance to Accept Petition for Annexation of 9.398 Acres from Jerome Township, Union County to the City of Dublin. First Reading. Mr. Rozanski introduced the Ordinance. There will be a Second Reading of the Ordinance at the next Council meetin5. Ordinance No. 109-88 - Ordinance Amending Section 509.08 of the Codified Ordinances of the City of Dublin - Minor's Curfew. First Reading. Mr. Sutphen introduced the Ordinance. It was suggested that perhaps there should be a delineation in curfew hours between 13 and 14 year olds and 15, 16 and 17 year olds Some Council members also had a concern about the usage of the words "dusk to dawn" and identification of those hours with the change in seasons. It was decided that the Safety Committee would review and discuss the Ordinance and make a recommendation to Council. There will be a Second Reading of the Ordinance at the next Council meeting. Ordinance No. 110-88 - Ordinance Regulating Seasonal Sales. First Reading It was noted that Council, this evening, had received a revised Ordinance. Mr. Bowman reported that the second Ordinance was being limited to pumpkin lot sales and Christmas tree lots. He also noted that the words, Manager, or his designee, were added to certain sections of the Ordinance. Also added with regard to the location of said lots were the words _ asphalt, cement foundation or other stabilized surface. Ms. Maurer introduced the Ordinance. Mr. Sutphen moved to waive the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. Vote on the motion - Mr. Amorose, yes; Mr. Rozanski, yes; Mayor Close, yes Mr. Jankowski, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Strip, yes. RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting ~ICS Meetillg National Graphics Corp., Cols., O. Form No, 1097 ~ 1I eld November 21, 1988 19 Page Five There was discussion as to whether just the parking or the entire site would be required to be on asphalt, cement, etc. Mr. Amorose said that the purpose of the Ordinance is to tighten up some "loopholes" to assure the community that the sites are indeed only seasonal and that once they go out of their season that the property is properly cleaned up. He also noted that if the sale lot is not on a hard surface area it tends not to be cleaned up. Ms. Maurer moved the following change in Section 9., paragrph 1, to read: "the proposed outdoor site provide a parking area entirely on asphalt or a cement foundation", and in paragraph 5 to insert after the word equipment the words "and litter". Mr. Strip seconded Ms. Maurer's amendment. Mr. Jankowski commented that he felt that the suggestion is too restricti\e; that "stabilized surfaces" should be allowed for the sale of pumpkins and Christmas trees. The vote on Ms. Maurer's was - Mr. Strip, yes; Mr. Sutphen, yes; Mayor Close, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Jankowski, no; Mr. Amorose, yes. Mr. Jankowski moved that the amount of the bond be raised to $500.00 instead of $300.00. Ms. Maurer seconded the motion. Vote on the motion - Mr. Amorose, yes; Mr. Rozanski, yes; Mayor Close, yeE; Mr. Jankowski, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Strip, yes. In Section 5., License Fees and Terms, Ms. Maurer moved to amend to say, "any such license issued shall contain a specific expiration date of 30 consecutive days per product per calendar year". Mr. Amorose seconded the motion. Mr. Jankowski moved to amend it to be 40 consecutive days rather than 30 days. Mr. Rozanski seconded the motion. Vote on the motion to amend to 40 days - Mr. Amorose, yes; Mr. Rozanski, yes; Mayor Close, no; Mr. Jankowski, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Strip, yes. Vote on the original motion which has been modified to 40 days was _ Mr. Amorose, yes; Mr. Rozanski, yes; Mayor Close, yes; Mr. Jankowski, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Strip, yes. Mr. Jones, Code Enforcement Officer, was told that this Ordinance would affect all pending applications. Vote on the Ordinance - Mr. Strip, yes; Ms. Maurer, yes; Mr. Sutphen, yeE; Mr. Jankowski, yes; Mayor Close, yes; Mr. Rozanski, yes; Mr. Amorose, yes. Ordinance No. 111-88 - Ordinance Providing for a Change of Zoning on a 2.294 Acre Tract on the Northwest Corner of Darby Street and High Street. First Reading. Mr. Amorose introduced the Ordinance. Mr. Amorose moved to refer the Ordinance to the Planning and Zoning Commission. Mr. Rozanski seconded the motion. Vote on the motion - Mr. Rozanski, yes; Mr. Sutphen, yes; Mr. Amorose, yeE; Ms. Maurer, yes; Mr. Strip, yes; Mr. Jankowski, yes; Mayor Close, yes. RECORD OF PROCEEDINGS M illUtes of Dublin City Council MeetinE ~ICS Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held November 21, 1988 -~-- r- 19 Page Six Ordinance No. 112-88 - Ordinance Providing for a Change of Zoning on 14.814 Acres Located on North Side of Martin Road, West of Sawmill Road. First Reading. Mr. Amorose introduced the Ordinance. Mr. Amorose moved to refer to the Planning and Zoning Commission. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mr. Strip, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mayor Close, yes; Mr. Amorose, yes. Ordinance No. 113-88 First Reading. Ms. Maurer introduced the Ordinance. Ordinance Amending 1988 Annual Appropriations. Ms. Maurer moved to do away with the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. Vote on the motion - Mr. Jankowski, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mayor Close, yes; Mr. Sutphen, yes; Mr. Rozanski, yes. Vote on the Ordinance - Mr. Rozanski, yes; Mr. Jankowski, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mayor Close, yes; Ms. Maurer, yes; Mr. Amorose, yes. Ordinance No. 114-88 - Ordinance Authorizing the Issuance of $1,200,000.00 Swimming Pool Notes (Renewal for six months). First Reading. Mr. Sutphen introduced the Ordinance. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Jankowski seconded the motion. Vote on the motion - Mr. Jankowski, yes; Mayor Close, yes; Mr. Rozanski, yes; Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Sutphen, yes. Vote on the Ordinance - Mr. Sutphen, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mayor Close, yes; Mr. Strip, yes; Mr. Rozanski, yes; Mr. Amorose, yes. Ordinance No. 115-88 - $2,200,000.00 Avery Water Tower Notes (Renewal for six months). First Reading. Mr. Amorose introduced the Ordinance. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mr. Rozanski, yes; Mr. Strip, yes; Mayor Close, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mr. Amorose, yes. Vote on the Ordinance - Mr. Amorose, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mayor Close, yes; Mr. Strip, yes; Mr. Rozanski, yes; Mr. Sutphen, yes. Ordinance No. 116-88 - Ordinance to Accept Lowest/Best Bid for Tandem Axle Truck. First Reading. Mr. Rozanski, introduced the Ordinance. Mr. Rozanski moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Sutphen, yes; I Mayor Close, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Jankowski, yes. I il II 'I II RECORD OF PROCEEDINGS M ill utes of Dublin City Council Meeting I 9 ICS Meetillg National Graphics Corp., Cols., O. Form No, 1097 <~ II eld r November 21, 1988 19 Page Seven Ms. Maurer wondered why there were only two bidders, and one of those two did not meet the specifications. Mr. Harding said that there are not many manufacturers of trucks that could have provided the kind of truck being asked for. Mr. Rozanski reported that he and Mr. Sutphen had specifically worked with the low bidder, but eventually they were the ones that took exceptio to the major items that he and Mr. Sutphen felt were important such as the tire sizes that were tubeless, the engine hatches, etc. He went on further to say that the fairest thing that happened in this instance was the bidding process that the high bidder did meet the intent of the specifications and those specifications were not written around that truck at all. Mr. Rozanski also said that the specifications were written for a specifi truck for specific needs and that therefore did somewhat limit the number of bidders. Mr. Strip pointed out that neither of the bids met the specifications but that one bidder deviated less than the other. Mr. Sutphen said that the truck has the dump bed on it and the hydraulics but that it does not have the blade or the spreader. Mr. Sutphen also said that the purchase of a blade and spreader were in the budget. Vote on the Ordinance - Mr. Jankowski, yes; Mr. Strip, yes; Mr. Rozanski, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mayor Close, yes. Resolution No. 23-88 - Resolution in Support of Second Municipal Court Judge in Delaware County. First Reading. Mr. Sutphen introduced the Resolution. Mayor Close reported that with the assistance of the Delaware County Bar Association, Delaware County has persuaded the legislature to sponsor the creation of a second Municipal Court Judge seat in Delaware County, Ohio; that an additional judge is needed because of the heavy case load. Mr. Hansley said that he had been contacted by the City of Delaware and that they had reported that this proposal would adversely affect them; that they would be obligated to provide the space for the additional court room and staff, the City funding most of the cost. Mr. Strip suggested giving the City of Delaware an opportunity for input. There will be a second reading of the Resolution at the next Council meeting. Other Request for Approval of Final Plat - Donegal Cliffs, Section 7, Phase 1. Mr. Bowman reported that Donegal Cliffs, Section 7 was recommended for approval by the Planning and Zoning Commission in April; that this is Phase 1 of that proposal; that this is 18 of the total 67 lots. Staff recommended approval and acceptance by Council. Mr. Sutphen moved to approve the Final Plat-Donegal Cliffs, Section 7, Phase 1. Mr. Rozanski seconded the motion. Vote - Mr. Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Jankowski, yes; Mr. Amorose, yes; Mayor Close, yes. I , II I' ,I RECORD OF PROCEEDINGS Minutes of - Dublin City Council Meeting ~r5Wb Meetillg National Graphics Corp., Cols., O. Form No. 1097":~ II eld November 21, 1988 19 Page Eight Request for Approval of Concept Plan - Martin Road Retirement Center. Mr. Bowman had the following comments: 1. This property was subject to rezoning last year. 2. This is a concept review. It is non-binding; word to the applicant as to whether or not the application should go forward. 3. The site is located on the north side of Martin Road approximately 1100 feet from Sawmill Road. 4. It is rectangular with depths of 875' on Martin Road. 5. It contains 14.8 acres; it now consists of five separate ownerships, five single-family lots. 6. The northern half is zoned R-4 and the southern half is currently zoned R-2. 7. Showed slides of the site. 8. The proposal is to develop office and elderly housing units, totally eliminating any access to Martin Road which was a major point of contention during the rezonings last year. 9. The northern third of the land would be used for approximately 40,000 square feet of office; small to medium sized structures. 10. The southern two thirds would be a retirement community; 165 apart- ments for the elderly. 11. Staff finds that a number of items are accomplished with this proposed rezoning: A. It consolidates a number of small parcels into one large develof- ment proposal. B. It will bring quickly to a close the completion of the service lane, the roadway called Toneridge, developed largely entirely by the private sector. C. The proposal will bring in a variety of housing units in an appropriate location to provide for the needs of a diverse population; an ideal site for an elderly care facility - it is located with an activity area very close to services as well as a transportation route. D. The proposal also integrates the residential aspects; it provides a very needed quiet, well designed residential community, co-existing with the existing single-family housing. Mr. Rozanski asked about the parking for the elderly facility and asked what guarantee there would be that this would stay an elderly project. Mr. Duros said that one of the partners in the venture will be the lender itself and that it is stipulated that it will be 65 assisted care, 100 retirement units. He noted that it would be difficult to mix the outside with the people and with the amenities that are in the building in order to make it work, that it would not work that way. He also noted that they have more than enough land to add parking if it should be required. He also said that they had also been considering the possibility of putt in in some carports if required at some future date. Mr. Rozanski asked about the parking ratio and wondered if there were any statistics that show that the ratio was an appropriate ratio. Mr. Withers said that they could furnish such documentation, showing the amount of travel and parking requirements It was pointed out that there would be 65 assisted care units and 100 unassisted care units with 53 parking spaces, one per two. Ii II I' II RECORD OF PROCEEDINGS Minutes of - Dublin City Council Meeting national graoo!CS Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ 11 eld November 21, 1988 19 Page Nine Mr. Duros pointed out that the project had been "turned around"; they had closed off Martin Road completely; moved the main parking lot further away from the residential; opened it up completely to Stoneridge Lane. Mr. Withers said that one of the aspects of the project that has stayed in place is the border treatment which is very important to the neighbors, that it still has the mounding, the buffered zone to the west, an evergreen screen, etc. Ms. Maurer recalled that in the last presentation the main objection was traffic coming out on Martin Road. Mr. Duros said that the proposal had been discussed with Mrs. Holt, a resident of Martin Road. Mr. Bowman, with regard to signalization on S.R. 161, that the Master Plan shows a boulevard section with a signal at that intersection, an opening across from David Road and then a signal at Wendy's easternmost driveway. Mr. Amorose moved approval of the Concept Plan - Martin Road Retirement Center. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Amorose, yes; Mayor Close, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Strip, yes; Mr. Sutphen yes. Request for Approval of Final Plat - Muirfield Greene. Mr. Bowman said that Muirfield Greene is 30 acres located on the north- east corner of Muirfield Drive and Brand Road; that it is under construction; that it is platted for 101 patio-type homes. He further said that the applicant was asked specifically that the following three items be placed on the plat and that with the inclusion of the three items that Staff recommends approval. 1. Lots 1932, 1933, 1934, 1935, 1936, 1944, 1945, 1946 and 1947 would be designated as walkway easements. 2. There will be no direct vehicular access onto Ashbaugh Road. 3. At the specific request of homeowners located along the Indian Run Stream that walkout basements will not be permitted on lots 1872 through 1982. The applicants on the project are G. W. Banning and Associates and Bob Webb. Mr. Bowman noted that the original proposal was one of a lot higher density and that it was for apartments; that proposal "died". He also said that Staff has said that fill within the floodway fringe is permissible, but that there is an added stipulation that there be no basements in the homes that could be most affected as regards the flood plain. It was noted that this Plat takes over the Muirfield numbering system. Mr. Strip moved to approve the Final Plat subject to the three conditions imposed by the Staff and the Planning and Zoning Commission. Mr. Sutphen seconded the motion. Vote on the motion to approve - Ms. Maurer, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Rozanski, yes; Mayor Close, yes; Mr. Sutphen, yes; Mr. Jankowski, yes. II II II II II RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting ~r5Wb Meet ilzg National Graphics Corp., Cols., O. Form No, 1097 ~ 1I eld November21~ 1988 19 Page Ten Comments from Staff Mr. Hansley 1. Announced an Executive Session after the meeting to discuss two property acquisition matters and one pending legal matter. 2. Mentioned the new proposed table of organization which had been placed in Council's packets and suggested discussion of same perhaps at the Goal Setting Meeting in early December. 3. Have scheduled an information meeting on Monday, November 28, 1988 at 7:00 P.M. at the Deer Run School for purpose of discussion of the special December 6th election, allowing voters to decide whether or not they want full-time fire protection. Said the purpose of the meeting is to have both Washington Township and Concord Township representatives plus representatives from the City Administration and City Council available to answer any questions about the tax rates, staffing, response times, etc. Comments from Citizens There were none. Council Roundtable Discussion Mr. Strip 1. Asked Mr. Hansley if he was comfortable with the short amount of time prior to the special election on December 6, 1988. Mr. Hansley said that he felt that they are reasonably comfortable with the time; that they think they can "get the word out" to those voters affected. 2. Congratulated Mayor Close on his election to judicial duties, and wished him well in his endeavor. 3. Mentioned that there sometimes appears to be confusion in the minds of voters as to the overlap or responsibilities on certain issues for which they vote. He pointed out that the School District and the City of Dublin are two very distinct and separate entities; that in the last campaign the levy issues were school district issues and not in any way related to the City of Dublin. Ms. Maurer 1. Several Council members have met and would recommend that Council "sharpen up the interviewing procedure" and formulate an applica- tion form for those persons interested in applying for the pending Council vacancy. Mr. Amorose 1. Mentioned the article on the front page of the Columbus Dispatch recognizing the fact that the Hopewell ceremonial burial grounds are indeed located in Dublin. He suggested that the Parks and Recreation Staff look into the matter and make some recommendations. 2. Noted that Columbus Southern Power has been pruning of trees in the rights-of-way under their utility lines, power lines. He said that he felt that there was an issue to be addressed; that standards should be set up and that those contractors be required to follow accepted procedures as recommended by a national arborist. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~mb Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ 11 eld November 21, 1988 19 Page Eleven Mr. Jones said that a meeting has been scheduled by Dublin City Staff and representatives of Columbus Southern Power to review the situation, to try to avoid unnecessary cutting of trees and to get a little more cooperation between the two entities. Mr. Rozanski mentioned that a tree had been taken down on Post Road. Mr. Jones said that that was ordered by a private citizen who incorrectly thought that the tree was on his property. It was pointed out that Columbus Southern Power contracts the cutting of the trees out. Mr. Sutphen 1. Asked the press present to make every effort to publicize extensive- ly the information meeting at Deer Run School on November 28th. 2. Mentioned the fact that behind the shopping center on S.R. 161 and Sawmill Road, that on the back side of the property where the church is, when the road was put in that it was to have been seeded and mounded; that the developer needs to finish what was started. Mr. Jones said that the project would be completed in the spring. Mr. Rozanski 1. Thanked the citizens for voting for the establishment of the Merger Study Group as well as thanking Dr. Phillip Price for his strong advocacy of same. 2. Expressed disappointment that flags were not flown in the City on Veteran's Day; that nothing special was done to commemorate the day. Mayor Close 1. Assuming that his recent election to Municipal Court Judge is certified that he will be tendering to the Clerk his resignation effective December 31, 1988. 2. Said that he thought it would be helpful if the selectee for the vacant Council seat could attend the Goal Setting Meeting. Suggested that Council on November 28, 1988 be prepared to determine a date or dates for scheduling interviews with persons interested in the soon to be vacant Council seat. 3. Since a quorum of Council will not be in town on December 5, 1988 (the date for a regularly scheduled Council meeting) it was decided to have that meeting at 8:00 P.M. on Monday, November 28, 1988. 4. Announced that there would be a change in Mayor's Court beginning in December. Arraignments will be scheduled on the second and fourth Tuesday of the month; there will be a trial docket on the third Tuesday in addition; and then ad additional Mayor's Court on the first Tuesday of the month if in fact that is necessary to "clean up any files". There will also be at least one additional Mayor's Court session scheduled some time between Christmas and New Year's this year. Mr. Amorose moved to adjourn to Executive Mr. Rozanski seconded the motion. The vote was 72~ in favor. !/!tJa:lU Mayor - Presiding Officer Session at 9:27 P.M. J~ Y/;,~ Clerk of Council II II