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HomeMy WebLinkAbout10/17/1988 RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting ~b Meetillg National Graphics Corp., Cols., O. Form No, 1097 ~ Held October!7, 1988 19 The regularly scheduled meeting of the Dublin City Council was called to order by Vice-Mayor, Jan Rozanski, at 7:31 P.M. on Monday, October 17, 1988 Mr. Jankowski led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mr. Jankowski, Ms. Maurer, Mr. Rozanski, Mr. Strip and Mr. Sutphen. Mayor Close arrived at 7:46 P.M. Mr. Hansley, City Manager, and Mr. Smith, Law Director, were also present as were Mr. Bowman, Ms. Clarke, Lt. Geis, Mr. Harding, Ms. Jordan, Ms. Prushing, and Mr. Willis of the City Staff. Mr. Amorose moved to approve the minutes of the October 3, 1988 meeting of Council. Mr. Sutphen seconded the motion. The vote was as follows: Mr. Sutphen, yes; Mr. Strip, yes; Mr. Rozanski, ye Ms. Maurer, yes; Mr. Jankowski, yes; and Mr. Amorose, yes. Correspondence There were no objections to the following requests for liquor permits: 1. A one day permit for a function to be held on October 29, 1988 by the National Society to Prevent Blindness Ohio Affiliate at the Mark Pi resident on Avery Road. 2. A request for a Cl liquor permit to be held in escrow by Mr. Ronald L. Leslie of 3865-3901 W. Dublin-Granville Road. Ordinance No. 92-88 - Improvements to Highway - S.R. 257 Overlay Project. Third Reading. Ms. Jordan had nothing further or more specific to report regarding the possible bikeway along S.R. 257. Vote on the Ordinance - Mr. Strip, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mr. Sutphen, yes; Mr. Rozanski, yes; Mr. Amorose, yes. Ordinance No. 95-88 - Ordinance Accepting Right-of-Way on South Side of Tuller Road. Second Reading. With regard to the exact length as regards the right-of-way Mr. Willis said that the right-of-way is on the south side of Tuller Road extending from Riverside Drive eastward to the eastern property line of what is called the Tuller Ridge Development. He further stated that one portion is along what remains of the Bash property; the other portion is along the Millco or Tulle Ridge Development frontage, but does not extend further east. With regard to the proposed bikeway Mr. Willis said that that would be on the south side of Tuller, extending from Village Parkway westward to Riverside Drive. There will be a third and final reading of the Ordinance on November 7, 1988 Ordinance No. 96-88 - Ordinance Accepting the Lowest and Best Bid for Site Grading Excavation Services for the City Maintenance Facility. First Reading. Mr. Amorose introduced the Ordinance. It was noted that a contingency reserve of $15,000.00 had been added for modification of work, upon review of the storm water drainage design, to accommodate the 100 year storm. Mr. Willis reported that what would be needed would be a changing of the flocr elevation of the building and a slight raising of the pad. RECORD OF PROCEEDINGS M ill utes of Dublin City Council Meeting I ICS Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Held October 17, 1988 19 Page Two Mr. Strip moved to add to Section 1. of the Ordinance the following: "subject to like acceptance by the Dublin City Schools". Mr. Sutphen seconded the motion. Vote on the amendment - Mr. Rozanski, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mr. Strip, yes; Ms. Maurer, yes. Ms. Maurer moved to do away with the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. Vote on the motion'- Ms. Maurer, yes; Mr. Strip, yes; Mr. Jankowski, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Rozanski, yes. Vote on the Ordinance - Mr. Jankowski, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mr. Amorose, yes. Ordinance No. 97-88 - Ordinance Authorizing the City Manager to Enter into a Lease Agreement for Space Located at 7001 Discovery Boulevard. First Reading. Mr. Sutphen introduced the Ordinance. Mr. Hansley reported that the Ordinance had been prepared in accordance wit the direction given by City Council at their last meeting to negotiate a lease for space at 7001 Discovery Boulevard. He also noted that the proposed lease was for comparable space, with a comparable price, of what was negotiated about a year ago for lease space in the building at 5131 Post Road. The per square foot cost would be $13.34 for the rent, the improvements and the taxes. The space would be leased from Jeff Wilkins himself, not from Discovery Systems, the company. Following discussion Mr. Strip moved to amend the lease agreement to, in addition to the three year lease, to add an option of an additional three one year leases at an increased cost not to exceed the cost of living index. Vote on the amendment: Ms. Maurer, yes; Mr. Jankowski, yes; Mr. Amorose, yes; Mr. Rozanski, yes; Mayor Close, abstain; Mr. Strip, yes; Mr. Sutphen, yes. There will be a second reading of the Ordinance at the Council meeting on November 7, 1988. Ordinance No. 98-88 - Ordinance Amending Ordinance No. 66-88 - Authorizing Certain Items of Compensation Relative to the Appointment of the New Chief of Police. First Reading. Mr. Rozanski introduced the Ordinance. Mr. Harding reported that the intent is to make certain that the Chief of Police has one complete standard uniform with all the ancillary parts, including the leathers with the remainder of the $600.00 allowing him to purchase other clothing "in order to be presentable as the Chief of Police". Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Ms. Maurer seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Rozanski, yes; Mr. Strip, yes; Mr. Jankowski, yes; Mayor Close, yes; Ms. Maurer, yes. Vote on the Ordinance - Mayor Close, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mr. Rozanski, yes; Mr. Strip, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~ Meetillg National Graphics Corp., Cols., O. Form No, 1097 ~ Held October 17, 1988 H) Page Three Ordinance Accepting the Lowest/Best Bid for a Central Radio Communication System Within the Division of Police. First Reading. Mr. Sutphen introduced the Ordinance. I Mr. Strip commented that he felt uncomfortable discussing an expenditure of a half million dollars without additional information. Mr. Sutphen said that he felt that it was important that Dublin be at the forefront in adopting the 800 mHz system; that in the near future other municipalities will find it necessary to adopt this particular 800 trunk system. Mayor Close said that he felt that it was not a matter of "if" Dublin would initiate a full-service centralized dispatch service but "when"; commenting whether or not the City does it now as a part of the accreditation process and as part of the first step in the Concord Township situation, the proposed merger with Washington Township, and the ultimate withdrawal from Perry Township. It was also noted that bids were requested on equipment which would bring Street Maintenance, Engineering and Building, and Park Maintenance on-line. That cost would be $99,695.00. Mr. Hansley pointed out that those radios can be used in times of major emergencies or special events such as the Muirfield Golf Tournament. Ms. Maurer noted that the memorandum initiated by Chief Ferrell stated that it is estimated that the City is spending over ten thousand dollars a year in officer-time duplicating record keeping services with the present system With its own system the Division of Police could measure response time and what it is on different shifts so that those shifts could be adjusted to meet manpower needs as efficiently as possible. Ms. Maurer also said that the City does have to plan ahead for the accredi- tation process; that this is something that will take time to install; that Dublin cannot become accredited until the City has its own dispatching service. Mr. Strip had several questions; wondering whether Dublin needs the state- of-the-art in equipment; does this tie in with Washington Township; why don't adjoining cities join together in dispatching. Mr. Sutphen noted that with regard to shared dispatching that in Hamilton County where they have 55 fire departments only 30 use shared dispatching. He also noted that with the system as it is one cannot get on the radio going up S.R. 257. He also said that with the 800 mHz system that it is so far advanced that it can be added onto much easier. Mr. Hansley mentioned that on a recent Friday night the system was not available to Dublin, a night when Dublin had a football game in progress, Hilliard had a football game in progress, Perry Township had an airplane wreck, etc. Mr. Hansley commented that perhaps in the future the City perhaps could become a bit more regionalized by becoming a contractor by adding perhaps Powell or Plain City or another township such as Liberty or Concord. Mayor Close pointed out that with the proposed two hour holding facility that the dispatcher could serve as a jailer, allowing the police officer to go back out on the street. Mr. Hansley said that the highest cost would be the cost of $140,000.00 for round-the-clock personnel. Mr. Chris Zigo of Motorola Communications, responding to a question from Mr. Strip, said that this radio system would be compatible with any type of answering service coming in, whether it be a direct line or 911. RECORD OF PROCEEDINGS "\1 ill1des of Dublin City Council Meeting natiol gra'~ Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Held October 17, 1988 19 Page Four Mr. Zigo said that 800 mHz is not a new frequency; that it is not a new technology within the communications industry. He had further comments regarding the background of the 800 mHz: 1. There have been commercial 800 mHz systems for possibly nine years. 2. Public safety frequencies were allocated some time after that. 3. A problem has always existed in public safety communications with regard to the allocation of spectrum; this frequency allocation is done by the Federal Communications Commission. 4. Years ago there were 30, 50 of what were called low band communica- tions, and a certain part of that spectrum was allocated to go to public safety communications. 5. As agencies grew and the demand of communications grew, those frequencies were filled and they allocated a group of spectrum in the 150 mHz area, commonly called high band. 6. Almost every public safety agency and law enforcement group in Frankli County now is in the UHF band (in the 450 to 470 mHz group). 7. The FCC and APCO allocated a group of spectrum in the 800 mHz area, both trunked and non-trunked that will allow public safety agencies to communicate and allow them also to grow and handle future communi- cation needs. 8. This is a national plan; a certain number of frequencies were selected and designated to be national mutual aid frequencies, and with an 800 mHz system one can obtain and use the mutual aid frequencies. Mr. Zigo, responding to a question from Mr. Amorose, said that there would never be a guarantee that Dublin would remain the only user on a particular frequency. He noted that if a department qualifies to have a public safety frequency for law enforcement the FCC and APCO cannot turn them down. Mr. Zigo said that this system would have two repeaters on the water tower at Avery Road, both would have battery backup, as well as additionally a local repeater which could sit and be operated where the console is located Mr. Zigo said that it was true that if Dublin were to go to the 800 mHz system that there could not be direct communication with other communities that would still be on the 400 system. He did say, however, that the capability is in the console where one frequency band can communicate with the other one through the central dispatch console. He also noted that provisions have been made to include a remote control device to control the Washington Township base station so that the dispatcher could talk directly with them, thereby allowing anyone on the low band, fire township frequency, to be patched through the console at 800 mHz. With regard to 911 for 911 equipment. Township to backup Mr. Hansley pointed out the additional payment of $65,00C He said that the City would propose to move Washington and the City would become a primary. Mr. Hansley also commented on the concern that the City has that after the November 8th election there would be a possibility that there will not be a Perry Township Police Department. Mr. Strip commented that he was also suspicious when somebody tries to sell him something and then offer a discount if it is bought by a certain date. He further commented that the fact that Motorola was offering a $15,000.00 discount if Council acted by October 26, 1988 was not something that he was in agreement with. Mr. Zigo said that upper management makes those decisions based on sales and production, realizing that if they get bookings within a certain period of time that it is worthwhile for them to offer an incentive in order to get the bookings, which will eventually lead to "product out the door and increased sales". II !. II II RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~~b Meetillg National Graphics Corp., Cols., O. Form No, 1097 ~ Held October 17, 1988 19 Page Five Ms. Maurer asked why there was only one bid, and Mr. Harding commented that there are a very limited number of manufacturers in the marketplace. He did indicate that there had been interest from G.E. but that they could not get their bid in on time. He noted that G.E. did call and ask for an extension but that staff felt that that would not be fair to others who would be participating in the process. Mr. Hansley said that there were certain parts of the specifications that G.E. would not be able to meet and that Motorola does have experience in the state of the art. Mr. Strip suggested that the Ordinance be treated as a first reading and that Mr. Zigo request of his upper management that the discount be extended through the normal legislative process. Mr. Zigo said that the reason in order to hurry a decision. equipment to offer and that a that the incentive was put in was not put in He said that he felt that they have quality commendable job would be done on installation Mr. Zigo further stated that the company did not have any problem main- taining the price if the normal legislative process takes more than 30 days. Ms. Maurer commented that she felt that staff had gone through the normal process and recommended the system, that the Safety Committee had viewed a film and were also recommending the system. Mr. Strip said that he felt that he would prefer to make an informed decision and wait rather than make an uninformed decision in order to save $15,000.00 on a purchase of approximately $500,000.00. Mr. Zigo said that in the interim he would make avilable to those Council members interested a 20 minute tape explaining the system. Mr. Zigo further stated that the bid price would continue to be valid shoul Council decide to go through its normal legislative process, extending the time period of October 26, 1988 for the discount. Mayor Close announced that there will be a second reading of the Ordinance at the Council meeting on Monday, November 7, 1988. Ordinance No. 100-88 - Ordinance Accepting the Lowest and Best Bid for Street Salt. First Reading. Mr. Rozanski introduced the Ordinance. Mr. Amorose moved to waive the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. Vote on the motion - Mr. Rozanski, yes; Mr. Amorose, yes; Mayor Close, yes; Mr. Sutphen, yes; Mr. Jankowski, yes; Mr. Strip, yes; Ms. Maurer, yes. The Clerk was instructed to correct a typographical error in the Ordinance - price per ton to be $31.50. Discussion followed regarding the possible merits of using more sand versus salt, reducing the amount of salt used and perhaps the expense. Mr. Hansley reported that normally in suburban areas it does not make sense to use sand because it gets in the catch basins which would have to be cleaned out in the spring at a substantial cost. Mr. Hansley further suggested that the merits of salt versus sand might be discussed at the forthcoming goal setting session of Council. It was pointed out that said would probably cost $15.00 to $20.00 per ton and that it takes more sand per square mile to do the job. II II \ RECORD OF PROCEEDINGS ,U inutes of Dublin City Council Meeting ~ICS Meet illg National Graphics Corp., Cols., O. Form No. 1097 ~ Held October 17, 1988 19 Page Six The vote on the Ordinance was as follows: Mr. Rozanski, yes; Mr. Amorose, yes; Mayor Close, yes; Mr. Sutphen, yes; Mr. Jankowski, yes; Mr. Strip, yes; Ms. Maurer, yes. Ordinance No. 101-88 - Ordinance to Enter into a Health Services Contract with the Franklin County Board of Health. First Reading. Mr. Amorose introduced the Ordinance. There will be a second reading of the Ordinance on Monday, November 7, 1988. Resolution No. 20-88 - Resolution Adopting the Community Plan. First Reading. Mr. Rozanski introduced the Resolution. There will be a Public Hearing on the Resolution at the Council meeting on November 7, 1988. Other Presentation - Dublin Counseling Center Mr. Timothy Chasser showed slides and presented the following information: 1. The Counseling Center has been in the community for 10 years. 2. It is a non-profit organization providing counseling to individuals, families, groups, etc. in the areas of individual counseling, group counseling, substance abuse programs, adjustment services for the elderly, employee assistance programs, and most recently day care. 3. The center is currently housed at 5614 Post Road. 4. The cneter is requesting an extension of the lease and Council's support in their development campaign so that they can move into a facility of their own. 5. In 1982 the center served approximately 50 individuals, and in 1987 served more than 250 people. 6. Are adding approximately 29 new clients each month. 7. A portion of funds comes from the association with the Franklin County Mental Health Board; the balance of funds comes from income generated from counseling services and other activities. 8. Services that are offcered are provided on a sliding fee basis - the fee depends on the gross family income and the number of dependents in the family. 9. 32% of the clients require some type of financial assistance. 10. 30% of the clients are children or adolescents; approximately 65% of the clients reside within the Dublin School District. 11. Public funding was exhausted as of June 15, 1988. 12. As of September 30th the Center provided a total of $166,388.00 in subsidized services (which to the end of the year figures to be about $221,849.00), which has allowed the counseling center to provide unreimbursed services in excess of $82,953.00. 13. Only 13% of the funds go for administration. 14. Have a dedicated professional staff which has not received raises in several years. 15. The subsidy that is received from the City of Dublin is important; the rent free facility has allowed the center to deliver an additional $40,000.00 in services. 16. Have invested approximately $25,000.00 to $30,000.00 in building improve ments. 17. Subsidized services are stretched and there is a waiting list. 18. A successful development campaign, coupled with the City's support, will allow the center to maintain its services on a sliding fee scale. RECORD OF PROCEEDINGS 1\J eetillg Minutes of Dublin City Council Meeting ~ ----~----II----------- II Held =c====-~-=#===-- I' :1 11 -, I: I' 'I II " ii i II d National Graphics Corp., Cols., O. Form No. 1097 ~ October 17, 1988 19 Page Seven Mayor Close commented that the on December 31, 1988, and they extension of that lease. Dublin Counseling Center's lease will expire were present at the meeting to request an II II I I I I Mr. Chasser commented to Ms. Maurer that the subsidized services that were provided beyond June 15th were the result of income generated from fees, insurance, etc. I! :1 :1 :1 ! It was noted that an active development campaign for their own facility was begun in April of 1988. The Dublin Counseling Center also leases approximately 1000 sq. ft. of office space in the Millennium complex. Mr. Chasser said that funding for the day care center is coming from "individuals who want quality day care for their children". He also said that the day care center is a function of the Dublin Counseling Center but will be managed by the day care staff. Mr. Chasser said that they did not purchase the building but are leasing it from Mr. C. Ruma. With regard to the request for a two year extension on the existing lease, Mr. Chasser said that "I feel that we can live with this extension. I think that realistically if the center continues to grow the way it has, the building will be so small that we will have to lease space elsewhere anyway". II 'I I! \1 Ii ,I II i! ,I I' II Ii !I II II 'I I, Ii II !1 II II II II il Ii II il II Mr. Sutphen said that he felt that the outside of the building should be painted. Discussion followed regarding whose responsibility it would be to paint the building, and Ms. Maurer noted that in the Ordinance there is no allocation of responsibility for maintenance of the builidng, and therefore is the City's responsibility to maintain same. Mr. Jankowski commented that he was very impressed with the quality of services that the Dublin Counseling Center has rendered to the community. He further stated that he thought that with the quality and value of the services provided to the community and the fact that the City at the present time does not have any specific use for the building and that he further thought that a two year extension with six month optional renewal periods would be reasonable. Mayor Close agreed with Mr. Jankowski's comments. Ms. Maurer mentioned a point made at the last meeting regarding the possi- bility of using the Post Road building for some of the volunteer organiza- tions in the community that require space, such as the Soccer League, the DYA, the Arts Council, etc.; those organizations that have the need to have storage, files, computer space, telephones, etc. Ms. Maurer expressed a concern saying that she felt that the Dublin Counseling Center is moving towards becoming more and more private and that she felt that a private organization that is profit-making or close to breaking even is a little less worthy than a totally volunteer organiza- tion such as the DYA, the Soccer League and those types of organizations. It was pointed out that perhaps there would be space in the Municipal Building after the departure of the Police Department for provision of some office space for said volunteer organizations. Mr. Strip moved that the lease to the Dublin Counseling Center be extended for a one year period of time with two six month renewal options thereafter Mr. Strip further suggested that the Law Director perhaps draft an Ordinanc in the future that major maintenance problems, such as a major structural problem or the need for a new furnace, for example, be the responsibility of the City. RECORD OF PROCEEDINGS Minutes of M eetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Held October 17, 1988 19 r I ~ I I Page Eight Mr. Jankowski seconded the motion. Responding to a question from Mr. Amorose regarding the sliding fee scale, Ms. Brinkman said that they do not refuse services to anyone; that they have never yet refused to serve an individual. She also said that the Dublin Counseling Center is a not for profit organization; that what the government intends for an organization to do is to take the money that is given as feed dollars and generate other dollars that can be used for that very same purpose. Ms. Brinkman also said that the organization perceived a difference between willingness to pay' and the ability to pay; that if the ability to pay is not there that they ask for what the client can pay and "that's it"; that if it is a question of willingness to pay then "we will pursue them to the ends of the earth to make those dollars available for other clients". The vote on the motion to grant a one year extension of the Dublin Counseling Center's lease with the option of two six month extensions beyond that was: Mr. Amorose, yes; Mr. Strip, yes; Mr. Jankowski, yes; Mr. Sutphen, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mayor Close, yes. Ms. Maurer suggested that Council authorize the Manager to paint the building. Comments from Staff Mr. Smith 1. An action was filed in the Supreme Court of the State of Ohio against the Delaware County Board of Elections to address the issue of a special election involving Concord Township. Mr. Smith said that he would keep Council apprised of the situation. Mr. Harding 1. Announced that the City had hired a Probation Officer/Court Bailiff, Ms. Laura Colwell. Mr. Willis 1. Discussed the piping of ditches along some of the roads in the City that are dangerous, mentioning that one of the locations is along Brand Road by the old barn. He noted that he would like to fill that ditch along the park frontage so that there is no drop-off adjacent to Brand Road there as it exists today. He noted that he had an approximate price of $14,000.00 to do that project. He requested that he perhaps be allowed to fund that project from within the Capital Improvements Program, noting that there would be a couple of projects for which funds had been allocated that probably would not be completed this year. Mr. Willis requested a "sense of Council" about whether those funds could be utilized for projects such as piping the ditch along Brand Road. Mayor Close said that he felt that Council would require more informa- tion, an economic impact statement regarding Capital Improvements Projects before making a decision. Mr. Willis reported that a contractor would do the project; that the parks project is not closed out, and that the City could get that contractor to do the work with a change order to that project. RECORD OF PROCEEDINGS Minutes of Dubl in Ci ty COllnc.i I Meet i ng ~ Meeting Held October 17, 1988 National Graphics Corp., Cols., O. Form No. 1097 ~ /----- ! i --p== 19 Page Nine Mr. Willis reported that S.E. Johnson did the piping along Avery Road by the ball diamond as a part of the 1988 Street Program. Mr. Willis also said that the sub-contractor would be on site perhaps for one more month. Mayor Close suggested that Mr. Willis forward additional information to Council, including an economic impact statement with regard to Capital Improvements Projects, and have an Ordinance prepared for the next Council meeting. Mr. Hansley 1. Mentioned the ditch just east of Wendy's on S.R. 161 that was widened to accommodate additional storm water from the projects east of Wendy's, and as a result of that the ditch is very close to the edge of the pavement. He commented that the ditch is clearly a safety hazard and that the City is negotiating with the developer to perhaps share the cost to repair same. Council Roundtable Discussion Mr. Sutphen 1. Mentioned the memorandum from Mr. Smith regarding the stop signs on Tara Hill and said that he would like to have an outside engineering source study the situation as well as tie that study into the request made by the schools for a traffic signal on Coffman Road at Tara Hi ll. It was agreed that the two were totally separate issues. Mr. Sutphen moved that the City authorize two separate engineering studies -one to address the stop signs on Tara Hill Drive and one to study the possibility of a traffic signal on Coffman Road at Tara Hill Drive. Mr. Rozanski seconded the motion. Vote on the motion - Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Rozanski, yes; Mr. Amorose, yes; Mr. Strip, yes; Mayor Close, yes. Mr. Amorose asked about a request made by the Dublin Schools for a second entrance/exit at the north end of the student parking lot. The additional access would be connected to an existing curb cut on Coffman Road, and would be considered a trial solution to the traffic problem. The request said that it would be installed to permit entrance for southbound and exit for northbound Coffman Road. Mr. Hansley said that that second entrance had been approved by staff on a temporary basis on the advice of the Dublin Police Department to see if the flow of traffic could be improved. 2. Mentioned the difficulty in determining the appropriate lane lines on S.R. 161, both east and west of the bridge. He noted that rain water with car headlights creates a situation in which the old lines can be seen and people are having difficulty determining which lines are the correct ones. 3. Said he would like to see some space made available in the Municipal Building for use by various community volunteer organizations once the Police Department moves to their facilities at Discovery Systems. Mayor Close suggested that it would be nice if the Mayor had an office also RECORD OF PROCEEDINGS Minutes of Meetillg Dublin City Council Meer~ne ICS National Graphics Corp., Cols., O. Form No. 1097 ~ --- ----r---- 19 ~ 1 ! Held October 17, 1988 Page Ten Mr. Hansley said that he would prepare a report for Council regarding how the space will be proposed to be used by staff and where extra office(s) might be available to be used by other groups. Mr. Strip 1. Regarding Beggar's Night. Mr. Hansley said that Beggar's Night in Dublin would be on Monday, October 31, 1988 from 5:00 to 7:00 P.M. He said that Dublin has coordinated their date and hours with Columbus but that Worthington and other suburbs are observing Beggar's Night on different days; that it is virtually impossible for everybody to agree on one date. 2. Street signage is deteriorating rapidly within the community, and requested that the signage situation be surveyed and something be done to upgrade the street signage in Dublin. Mr. Rozanski did note that the City will have a sign shop in the new I maintenance facility, and until that facility is completed, that perso*s , should contact Danny Johnson regarding signage that is missing, should! be replaced, etc. He did say that there is a problem in getting signs; that there are very few places that make street signs - one is the City of Columbus, one is the County, one is the State and there are perhaps one or two private contractors. 3. The 11:00 P.M. curfew - wondered whether it would be appropriate to have either the Manager or Police Chief report on what is established in surrounding cities; is the 11:00 P.M. hour realistic in combination with various high school activities; is the curfew enforced; is it enforced selectively, etc. Ms. Maurer 1. Said that the Finance Committee has requested that all of the bed tax applications be submitted for 1989 by November 15, 1988 for review. Mr. Hansley said that an article would be appearing in the local newspapers regarding same. 2. Expressed a concern regarding the fact that Council has not yet received a formal report from the City representative to Dublin, Ireland, mentioning specifically the resolution regarding Sister City, what discussions took place between the Mayor of Dublin and the Lord Mayor of Dublin, Ireland, what presentations were made to their officials, what was received by our delegation, what actions should be followed up on, were letters of thanks sent on City stationery to people who entertained the delegation and what was the response. She also asked whether the Lord Mayor had been invited to Dublin, Ohio for some time in March as he had requested since he cannot be here in November for the performances of the Dublin Abbey Theatre. Mayor Close commented that he had had numerous discussions with member of Council regarding the trip to Dublin, Ireland and that he had been interviewed in great detail by the newspapers as well. He went on further to say that a written, formal report to Council has not been completed but that it will be forthcoming. He noted, also, that there are a great number of commitments involving a Mayor of the City that require prioritizing on the part of the Mayor and at times it is not possible to get everything done as quickly as one woul like to. With regard to the request of being a Sister City, he said that the Lord Mayor said "maybe". RECORD OF PROCEEDINGS AI inutes of Duhlin r:iry r:nunril Mpp,tipg ICS M eetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Held October 17, 1988 19 I ~ Page Eleven 1. Said that all registered voters in the City of Dublin and Washington Township would be receiving in their mailboxes a publication with 40 questions and answers of those questions,the ones most often asked by the residents of the Township and the City on the proposed merger issue and the' seating of a Commission to study said proposed merger. Requested that if anyone had any additional questions that they call any of the members listed on the proposed merger commission. Mayor Close said that the City Manager's evaluation is not yet complete; that all pertinent information had not yet been received so that that would not be discussed in Executive Session. Ms. Maurer moved to adjourn to Executive Session to discuss a property issue, a legal issue, and the City Manager's evaluation. Mayor Close said that the motion is not well taken until Council Roundtab is completed. Mr. Rozanski Comments from Citizens A resident expressed a concern regarding the change in the signalization at Bridge and High Streets, noting that she felt that before the left turn light was created at Bridge and High Streets that she was able to get into Dublin with greater ease. Mr. Amorose commented that the traffic engineer did mention the fact that the left turn signal would tie-up traffic a little bit but that it was not known how much; that now that it has been tried perhaps the issue should be re-examined. Mayor Close said he could not understand why the timer is set only once and stays that way all day, commenting that there are different problems in the morning than there are in the afternoon. Mr. Hansley acknowledged that it was a very difficult problem; that there is a larger volume of traffic than lanes; that the situation would require further and continued study. Mr. Strip seconded Ms. Maurer's motion to adjourn to Executive Session. Vote - Ms. Maurer, yes; Mr. Amorose, yes; Mr. Rozanski, yes; Mr. Strip, yes Mayor Close, yes; Mr. Sutphen, no; Mr. Jankowski, no. The time was 9:48 P.M. Ma~Officer ~~4:J'{(j' ~ C erk of Coun 1 I I I II II il Ii il Ii