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HomeMy WebLinkAbout09/19/1988 RECORD OF PROCEEDINGS M illUtes of nllhlin r.it'y r.ollnri1 M"l"ting natiol gra~1CS Meetill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ Held September 19, 1988 19 The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Michael L. Close at 7:30 P.M. on Monday, September 19, 1988. Mr. Jankowski led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mayor Close, Mr. Jankowski, Ms. Maurer, Mr. Rozanski, and Mr. Strip. Mr. Sutphen was absent. Mr. Hansley, City Manager, and Mr. Smith, Law Director were also present. Members of City Staff present were: Ms. Alley, Ms. Clarke, Mr. Ferrell, Mr. Harding, Mr. Johnson, Mr. Jones, Ms. Jordan, Mr. McDaniel and Ms. Prushing. Mr. Amorose moved to approve the minutes of the September 6, 1988 meeting of the Dublin City Council. Mr. Rozanski seconded the motion. Ms. Maurer had the following questions and comments with regard to the minutes: 1. Page 11, the amendment made by Mayor Close to the Inducement Agree- ment with Ashland Chemical; it was agreed that two commas would be added to the follwoing sentence: "The partiesL predicated on the previous recitationL agree as follows" 2. Page 13. (Upon review of the tape the following is a direct trans- script of the motion made by Mr. Strip and seconded by Mr. Amorose. "Conditioned upon receiving a letter from Planned Communities that they'll put tile in in the event there's storm water runoff there as has been discussed." 3. Page 15. Regarding the invitation to the Lord Mayor and City Manager of Dublin, Ireland. "I talked with Mike prior to this meeting. At the Dublin Irish Celebration Meeting just before this meeting, Mary Margaret confirmedl that the Abbey Theatre is going to be coming on November 11, 12 and \. 13th, and I think that a formal invitation be made to the Lord Mayor to be here for the opening of that...She requested that I ask Council to extend a formal invitation to him and the City Manager..." Vote on approval of the minutes of the September 6th meeting was as follows: Mr. Amorose, yes; Mayor Close, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Strip, yes. Mr. Jankowski moved to approve the minutes of the special meeting on September 12, 1988. Mr. Amorose seconded the motion. Vote - Mayor Close, yes; Mr. Jankowski, yes; Mr. Rozanski, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Amorose, yes. Correspondence There was no objection to a transfer of a D1 liquor permit from Carol A. Large, dba Fairway to Bash Recreation, 6720 Riverside Drive. Mayuor Close repeated the Council Rules of Order for Public Hearings Ordinance No. 85-88 - Change of Zoning on a 34.295 Acre Tract Located on the South Side of Shier-Rings Road, West of Avery Road. Public Hearing. Mr. Robert Apel registered as a proponent. There were no registered opponents. o RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting ~ICS Meet ill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ --~--~ 19 Held September 19, 1988 Page Two Responding to a concern expressed by Chief Bostic, Mayor Close said that a traffic study will be completed for the area and then that subsequently the applicants will be required to comply with staff's recommendations following the completion of that study. Mr. Bowman had the following comments regarding the application: 1. This is a joint application between the Dublin Local School District and the City of Dublin. 2. Both intend to develop a combined complex for the storage and main- tenance of vehicles as well as provide for other service functions. 3. A meeting was held with adjacent property owners; many of their concerns and most ideas were integrated into the actual site plan. 4. Will live up to the high standards that are required from most private developers. 5. The application is to zone the property, currently zoned R-1, to the Limited Industrial, LI classification. 6. Once the Public Facilities District is ready to go this property will be rezoned to that district. 7. Showed slides of the proposed site and the surrounding area. 8. At the Planning Commission meeting most of the discussion centered around traffic. 9. The Planning Commission recommended approval with the following conditions: A. Would be based upon the commitment that a left turn lane be established off-site on Shier-Rings Road, and pending a traffic study which has already commenced, that staff would follow through with all of the recommendations that would be made as a result of that traffic study. B. That the application, being the City as well as the school district, would jointly apply for the proposed Public Facilitie District when it is ready. C. At the request of the Planning Commission an equipment shed will be moved inwards on the site. 10. A variance will be requested from the Board of Zoning Appeals for the erection of a 10' high fence around the site. Mr. Apel had the following comments: 1. Tried to develop the full thirty four acres as complete as possible from the beginning, planning for the ultimate build-out of the site in years to come. Thus, the buildings on the site have not been completed in a compact arrangement. 2. A 50' right-of-way has been provided for the eventual development of Shier-Rings Road. 3. The site is broken up into three areas: A. A common area between the two facilities: 1) The area encompasses almost a third of the site. 2) The ditch that is presently right next to the road will be moved onto the property. 3) The detention basin and the storm drains are provided for in the initial phase, allowing the basin to act as an amenity along with the landscaping and screening for the parking to create somewhat of a park atmosphere for the buildings to set in. 4) 50% of the site with an 8 foot high mound and 50% of the site with a 10' mound. Areas that have the 8' mound will have additional landscaping. o RECORD OF PROCEEDINGS LHhlUtes of Dublin City Council Meeting ~~.b Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ II eld SeptembeL 1~,1988 19 Page Three B. School bus compound. 1) Broken up into two parts; the parking for the bus drivers and the building itself for maintenance and warehouse facilities, and then the initial school bus storage with additional storage to the south and west. C. Municipal service complex. 1) Made up of the main garage and parking and maintenance f aci li ty. 2) Two equipment sheds. 3) A salt storage shed. 4. A 60' buffer has been provided for for mounding and screening; along the west it is increased another 30' because of the AT&T easement. 5. There will be a 10' high fence around the school bus facility for security reasons; around the City facility there will be an 8' high fence. 6. Have tried to allow for expansion of the different areas as need would arise, as well as allowing them to be able to be developed independently as those needs arise without affecting the remainder of the site. Ms. Maurer asked whether any thought was given to using a portion of the site for garbage pickup trucks, etc. or a recycling facility should the City decide to provide those services itself rather than contracting them out. Mayor Close commented that he did not see this as a road maintenance or street facility but a City maintenance facility, and that should the City get into the trash collection business a portion of this site could be used for that purpose. He did say, however, that he had never been interested in discussing recycling, particularly in that location since it would be probably too close to town. Mr. Rozanski said that it was his feeling that this would be a multi-use site so that all City functions that are not run out of City Hall would be run out of this site, allowing for equipment storage, vehicle storage, etc. Mr. Apel said that there would also be provision for a sign shop and subsequent storage of signs. Mr. Rozanski moved to waive the third reading. Mr. Amorose seconded the motion. The vote was - Mr. Strip, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mr. Rozanski, yes; Mayor Close, yes. Vote on the Ordinance - Mayor Close, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Rozanski, yes; Mr. Jankowski, yes; Ms. Maurer, yes. Ordinance No. 28-88 - Reclassification of Zoning on a 99.179 Acre Tract Located Approximately 1600 Feet South of Shier-Rings Road, Extending 1200 Feet West of Wilcox Road, and 1400 Feet East of Wilcox Road. Third Reading. Mr. Rob Meyer, representing the applicant, requested that the application be tabled until the October 3, 1988 meeting of Council. Mr. Strip moved to table the third reading of the Ordinance until the October 3, 1988 meeting of Council. Mr. Amorose seconded the motion. Ms. Maurer expressed a concern in that she said that she felt that the request had not been thoroughly discussed by Council, that Council had not had any input. o RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting __ICS Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ II eld . September 19, 1988 19 Page Four Vote on the motion to table: Ms. Maurer, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mr. Strip, yes; Mr. Rozanski, yes; Mayor Close, yes. The Ordinance was tabled until the October 3, 1988 meeting of Council. Ordinance No.. 17-88 - Amending Chapter 1187 of Planning and Zoning Code Perimeter Landscaping and Screening Structures. Third Reading. Ms. Maurer requested discussion from Council regarding the issue, commenting about the strong case made by the car dealers at the last meeting that their type of sales are different. Mr. Amorose noted that an issue was the quality of life in the community; that residents of Dublin are very proud of their green space and their landscape code. He also said that he did not feel that this would put a severe hardship on car dealers, requiring them to comply with what every other business in Dublin are required to do. Mr. Amorose noted that at a car dealership possibly only 50% of the site is used for new or used car sales display areas; that most of the site is for parking, for service garages, body repair, etc. Mr. Amorose said that he does not see any reason to exempt car dealerships to be exempted from the same code that other businesses are required to comply with. Mr. Bowman said that the ordinance would require mounding 3' high; mounding, vegetation, or some type of screening material that would eventually grow to or be at a height of three feet; to come just to the bumper and headlights of a car parked on a lot to screen it out from being visible along the public right-of-way. Mr. Jankowski said that he was not in favor of this particular ordinance; that he sees a clear distinction between automobile dealerships and other types of businesses; that the argument that an automobile is displayed and that is how you catch people's attention is valid. Mr. Amorose pointed out that David Hobbs of the BMW dealership is building in Dublin Village Center and that he is complying with the restrictions with 3' to 4' high mounds. Mr. Strip commented that he did not feel that "there is anything really magic about mounding"; that what the City is really concerned with is a positive overall appearnace of a site; that on occasion three foot mounds may not be as attractive as, perhaps, 18" of nicely landscaped materials. Mr. Strip said that he felt that there was a need for "something" but was not certain that requiring a 3' mound would solve the problem. Mr. Amorose said that it would not necessarily need to be mounding, but 3' of screening to screen some of the view of the lots where automobiles are being displayed. Mr. Rozanski suggested that perhaps the storage areas, truck areas, and service areas should be screened but that perhaps a compromise could be reached on the screening of the front sales areas of automobile dealerships. Mr. Rozanski moved to table the Ordinance in order to pursue a compromise that would, on the one hand, require automobile dealers to "clean up their sites and keep them more attractive, while still allowing them to display their wares. Mr. Strip seconded the motion. Ms. Maurer suggested giving guidance and direction to staff as well as making a motion as to what members of Council would like to see in the Ordinance; the distinction between service and sales, for example. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held September 19, 1988 19 Page Five The vote on the motion to table - Mr. Amorose, no; Mr. Jankowski, yes; Mr. Strip, yes; Mr. Rozanski, yes; Ms. Maurer, no; Mayor Close, yes. Mayor Close appointed Mr. Amorose and Mr. Rozanski as an ad hoc committee of Council to discuss the issues with the Tree and Landscape Advisory Commission and attempt to reach a compromise as regards this Ordinance. Ordinance No. 86-88 - Ordinance Amending Section 717.07 of Chapter 717 of the Dublin Codified Ordinances Entitled "Peddlers and Solicitors Business Hours Restricted". Second Reading. There will be a third reading of the Ordinance on Monday, October 3, 1988. Ordinance No. 90-88 First Reading. Mr. Amorose introduced the Ordinance. Ordinance Amending 1988 Annual Appropriations. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. Vote on the motion was as follows: Mr. Jankowski, yes; Mr. Amorose, yes; Mayor Close, yes; Ms. Maurer, yes; Mr. Strip, yes; Mr. Rozanski, yes. Vote on underlying Ordinance - Ms. Maurer, yes; Mr. Jankowski, yes; Mr. Rozanski, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Rozanski, yes; Mayor Close, yes. Ordinance No. 91-88 - Ordinance to Accept Lowest/Best Bid for Computer for Police Department and Court. First Reading. Mr. Rozanski, introduced the Ordinance. There will be a second reading of the Ordinance at the October 3, 1988 Council meeting. Ordinance No. 92-88 - Improvements to Highway - S.R. 257. First Reading. Mr. Amorose introduced the Ordinance. Mr. Amorose suggested that it might be an opportune time to do a bikeway study for installation of a bikeway along the west berm of this highway. Ms. Jordan said that a bike lane is designated on the master plan. Mr. Amorose suggested that the City does have the right-of-way and that there is only one street intersection, which is River Knolls, in the entire length of the project which would Dublin to have a bike lane from S.R. 161 north to the O'Shaughnessy Bridge. Ms. Jordan explained that what had been proposed for Riverside Drive in the bikeway plan was a bike lane on either side of Riverside Drive. A bike lane is really an extension of the roadway, marked as a bike lane, but there is no isolation and no separation from traffic. Mr. Hansley said that the State would be contacted for their input. Ms. Jordan reported that Dublin's standards are the same as the Ohio Department of Transportation standards. With regard to a raised separation, being mentioned specifically the ones at The Ohio State University, Ms. Jordan said that those have all been removed, that they collected litter and created accidents. RECORD OF PROCEEDINGS ,\1 inutes of n .1-.1 . f'" f". ., H ~. ~~ICS Meet ill}.!, " J National Graphics Corp., Cols., O. Form No. 1097 <'"~ Held September 19, 1988 19 Page Six Following comment by Mr. Rozanski it was agreed that Mr. Hansley and Ms. Jordan would explore the possibilities of extending a bike lane up to the O'Shaughnessy Bridge area, beyond the Franklin County line limits, beyond the Dublin city limits. Mr. Strip requested a report from a person in the safety area with regard to the possibility of construction of a bike lane along a road where automobiles are going 50 mph, 55 mph, etc. Mr. Hansley said that he and Ms. Jordan will check with the State and determine what the State will allow Dublin to do legally, what the cost would be, etc., suggesting that then Council could wrestle with the policy issue. Ms. Jordan said that the bikeway study has not yet been approved; that it will be discussed at the next Planning and Zoning Commission meeting. Mayor Close said that with regard to the improvements as proposed in the Ordinance for S.R. 257 that Council will receive during the process of legislation, specific recommendations as to the bikeway. There will be a second reading of the Ordinance on Monday, October 3, 198~. Ordinance No. 93-88 - Authorizing Replacement of Traffic Signal Head and Controller. First Reading. Mr. Rozanski introduced the Ordinance. Council members agreed that the issue had been frought with confusion and misunderstanding, as well as a lack of communication. Members were under the impression that signalization on High Street and Bridge Street in Dublin would be changed, as well as at S.R. 257 and Riverside Drive. Ms. Maurer said that it was her perception that the problem was with traffic traveling south at Bridge and High Streets attempting to go to the east. Mr. Gary Wilcox of Traffic Engineering Services was present at the meeting and had the following comments: 1. Was involved with the re-striping of the bridge and the new signal at Riverside Drive and U.S. 33. 2. Was not aware that any modifications to the signal at Bridge Street and High Street had been requested. 3. After the project was completed there were some concerns about the general traffic flow, and specifically the backup that is occurring on the bridge which was not that unexpected because traffic was funneled from two lanes into one. 4. A count was done last week and it was found that the westbound traffic had increased quite a bit in the past year. 5. Stated that, generally, when you add another protected phase to a traffic signal you have to take time away from something else. 6. Explained with a diagram traffic flow at the intersections. 7. If you add additional turn phases the overall effect will be that there will be considerably more backup on the birdge and there does not seem to be any way to avoid that. Discussion followed regarding the use of the alleys at peak traffic times in order to avoid the intersection. It was determined, through further discussion, that the traffic engineer had not been apprised of Council's wishes regarding signalization at Bridge and High Streets. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~ICS Meetin}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ II eld September 19, 1988 19 Page Seven Mr. Wilcox said that he had examined various alternatives, and subsequently determined that when putting in turn phases, particularly north and south, that the overall intersection performance went down. Mr. Wilcox also said that he had looked at the possibility of expanding the road to five lanes from the bridge to the intersection. He did note, however, that there would be a problem on the southeast corner with the pole and noted also that the building on that corner is listed on the historic register. He also said that if that radius were cut back that the turn could end up being very sharp. Mr. Wil~ox said that he was never given direction to specifically do any improvements at that intersection. He did say that pavement markings were changed, that there were modifications to the signal timings so that he did study the intersection but not in the context that changes were to be made. He said that he believed that the intersection is operating most efficiently at the present time; that he did examine alternatives but that analysis showed that by putting in left turn phases that the general overall operation of the intersection would be seriously degraded. Council members reported that at morning Commuter hour persons traveling from the north, southbound, needing to turn left (east) onto the bridge have found that only one car can get through the signal in the morning. Mr. Strip suggested that perhaps a combination of left turn signalization coupled with a fifth lane coming across the bridge might be ideal. Mr. Strip went on further to say that he could support the Ordinance on the signalization, getting that done immediately, and still have further time to study the four lane versus five lane concept, etc. Mayor Close said that he was talking about a turn signal on the north approach turning eastbound and on the west approach turning northbound. Mr. Halloran asked Mr. Wilcox if the lights at Riverside Drive and High Street are coordinated. Mr. Wilcox said that they are in the morning and evening. He was asked why they were not coordinated at lunchtime. Mr. Wilcox thought that they were; that he thought they should be and that he was in the process of getting that revised. Mayor Close said that he wanted to make very clear for the record that Council as a whole is talking about southbound on High Street to east- bound on Brodge Street and eastbound on Bridge Street to northbound on High Street being corrected by signalization. It was noted that Mr. Hansley had been given an estimate of one month to do the job as outlined in the Ordinance; that timetable was based on the idea of the existing traffic control, going out, hanging a signal head, putting in some wire, and using the existing controller. With the discussions this evening a new traffic controller would have to be installed which require approximately another additional month before the project could be completed. Mr. Wilcox noted that he was not even certain that that many signal heads could be placed on the existing span wire and that perhaps two new poles would have to be installed. Temporarily,it was determined that there could be one additional turn movement and Council agreed that the more critical turn movement was the one for traffic coming from the north, southbound, turning east across the bridge. Mr. Wilcox also said that there might be a need to install some new signal poles requiring getting some rights-of-way in order to move the poles back and perhaps a need to widen out the sidewalk. I 1/ II II Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting national " graoo!CS Meet ill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ Held September 19~ 1988 19 Page Eight There was a brief discussion about the three way stop at Coffman Road and Post Road. Mr. Strip moved to amend Ordinance No. 93-88; amending section 2 and section 3 to strike out the number $25,000.00 and insert $35,000.00; adding another section providing that there be immediate implementation of signalization for a left turn for traffic southbound on 745 going across the bridge eastbound, waive the thirty day reading requirement and treating as an emergency. Mr. Rozanski seconded the motion. The northbound lane will also be studied as well as further study the possibility of the five lanes. Mayor Close said that the two things he wanted to "cure" are westbound to northbound, southbound to eastbound. Mr. Hansley agreed that the third "Whereas" clause in the Ordinance needec to be changed. Mr. Wilcox will provide Council with a drawing to shown what was approved this evening. The vote on the amendment was as follows: Mayor Close, yes; Mr. Jankowski, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Rozanski, yes; Ms. Maurer, yes. Mr. Amorose seconded the motion to waive the three time reading rule and treat as an emergency. Vote on the motion - Mr. Amorose, yes; Mr. Strip, yes; Mayor Close, yes; Mr. Jankowski, yes; Mr. Rozanski, yes; Ms. Maurer, yes. Vote on the Ordinance - Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mayor Close, yes. Request for Approval of Final Plat - Wexford Woods Mr. Bowman's comments: 1. This is a 15.947 acre tract at the end of Tara Hill Drive where it I deadends into AVery Road. I Tullymore Road is the street through the Lowell Tract Subdivision an~ at a point a little to the south will be extended into this develop- ment. Tara Hill Drive will be extended west past Avery Road to tie into the Lowell Trace Subdivision and Tullymore. The application as proposed is for 32 single family lots with an average gross density of 2.01 units per acre. Both staff and the Planning Commission recommend approval of the plat subject to the following conditions: A. Final engineering to be approved by the City Engineer. B. Earth mounding in no-build zones to be permitted only outside preservation areas. C. Master grading plan for the site be submitted for review by the Landscape Planner. D. Complete name of street trees on master site plan. E. Land located within no-build and preservation area, the standards of the preserve area shall prevail. F. Typical sections to be revised to show 1 foot of distance betwee~ right-of-way and sidewalk instead of 2 feet as shown, to meet engineering specifications. G. Dedication of 30' of right-of-way along Avery Road. H. Storm water management to be approved by City Engineer. 2. 3. 4. 5. RECORD OF PROCEEDINGS Minutes of Meetin}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ Hcld September19~ 1988 19 Page Nine Ms. Maurer moved to approve the Final Plat, Wexford Woods with the above listed conditions. Mr. Amorose seconded the motion. Vote - Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Jankowski, yes; Mayor Close, yes. Selection of Delagates to National League of Cities Meeting Council agreed that Ms. Maurer would be the voting delagate to the National League of Cities Meeting in December. Mr. Sutphen will be the alternate voting delagate. Request for Bed Tax Funds from Dublin Historical Society Mayor Close noted that the information and the request from the Dublin Historical Society had been in the recent Council packets. He went on further to explain that he had spoke to Mr. Weber and informed him that Council passed, unanimously, a determination earlier in the year that Council will not consider any bed tax expenditures until they had received the information 15 days prior to a Council meeting so that the Finance Committee could review the request and make a recommendation to Council. He further noted that he thought that Council would need a legal interpretation of the least agreement as to what the responsibilities of the City and the Historical Society are under the lease agreement. Mr. Charles (Chi) Weber was present to represent the Dublin Historical Society and had the following comments: 1. The Historical Society was formally organized in 1974. 2. About six years ago they entered into a lease agreement with the then Village of Dublin for the Coffman homestead which is immediatel to the south of the Municipal Building. 3. In those six years approximately $45,000.00 has been spent by the society on interior renovation to the farmhouse as well as to the several outbuildings; monies which have come from the society's own resources as well as from various fund raising activities. 4. The building is open to the public on a regular basis. 5. Attention needs to be given to the exterior of the building, particularly to the roof where there are some leaks which could cause damage to the interior restoration and renovation if not repaired or replaced soon. 6. It is hoped that the exterior of the building could be restored to its original state. 7. The City owns the building but leased it to the society _ a 40 year lease which was negotiated about 5~ to 6 years ago. Mr. Rozanski pointed out that he felt that there were two different types of things being requested - one being maintenance or repair of damage to keep the property in its existing state, and the other being beautifica- tion or rehabilitation to get it back to its original state. Mr. Rozanski wondered if there should not be two appropriations _ one from the General Fund to keep the building, with repair, in its current condition, with a second appropriation from the bed tax fund to rehabilitate the homestead to its historical state. Ms. Maurer said that upon reading the lease that it was a contradictory lease, not defining specifically which group is responsible for repairs and maintenance of the property. Mr. Smith said that he would like an opportunity to study the full lease and go over his files and notes before determining the division of responsibilities. II II Ii RECORD OF PROCEEDINGS M illutes of Dublin City Council Meet~ng ~ICS Meetill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ Held September 19, 1988 19 Page Ten Mr. Weber noted that there would be a supervision charge, estimated at approximately 10% to see that work done on the repair and renovation is done properly. He also noted that the society's budget for the year is approximately $22,000.00 and that the society would continue with other projects in the community, rather than putting all of their resources into the Fletcher Coffman Homestead. Mr. Weber said that the society spent $9,000.00 to $10,000.00 on the Homestead last year. Mr. Rozanski ag~in said that he felt that a portion of the monies should come from the General Fund for maintenance and repair of city-owned buildings. Mr. Strip suggested the possibility of some type of a matching fund situation. It was noted that should a portion of the monies come from the General Fund that the projects would have to be let out for bid. Mayor Close said that he felt that this type of project should be encouraged within a community - people who are actively involved in working to put something back into the community. Mr. Weber noted that a great deal had been accomplished in the barn area which is not as readily visible, the collection of tools and implements which are enjoyed by student visitors from the schools. The Finance Committee will study the request and make a recommendation to Council prior to the meeting on October 3, 1988. Comments from Staff Mr. Smith 1. Mr. Smith reported that there is a question as to title to the land surrounding the Dublin Spring area and that there have been two lawsuits filed. A title company has been hired to do a search and opinion. Mr. Smith said that he would prepare a report for Council. Mr. Smith told Mr. Amorose that the Dublin Kiwanis should go ahead and finish the project. Mr. Hansley 1. Following input from members of Council, Mr. Hansley announced that there would be a public meeting on the benzene situation in Old Dublin on Monday, September 26, 1988 at 7:30 P.M. in Council Chamber. 2. Staff has been working on an operating capital budget and hopes to have a document prepared by October, with completion by the end of the year if at all possible. 3. The Corporate Challenge event in Dublin the past weekend, considerin~ the number of people involved, the magnitude of the event, and the fact that this was a first time event in Dublin went off fairly well. There were some business/professional people inconvenienced with regard to business/office hours, but hopefully, that situation can be corrected next year if the Corporate Challenge is again run in Dublin. Property owners were notified of the closing of streets, etc., but a number of property owners failed to notify their tenants. It was suggested that a slight variation in the course might make a difference and should be considered for future events. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~~" Meetill}.!, National Graphics Corp., Cols., O. Form No. 1097 u-~ Held SeEtember 19l 1988 19 Page Eleven 4. The fireworks and First Anniversary City of Dublin celebration went off very well at the Dublin Village Center. Mr. Harding 1. Introduced Mr. Dana McDaniel, a new Administrative Assistant for the City of Dublin. Mr. Bowman 1. Approximately a month ago a contract was let with Wilbur Smith & Associates -to do preliminary engineering for West Dublin-Granville Road. The scope of services did include the bridge. Staff will insure that the whole scope includes the High Street intersection and probably Bridge Street as well. What the consultant is to do is to generate alternatives,and concerns that were discussed at the meeting tonight will be studied and reviewed as well. This preliminary engineering study will not be duplicating Mr. John Hyer's work in his study of the Old Dublin downtown area. Council Roundtable Discussion Mr. Jankowski 1. Requested that the Finance Director provide an update as regards bed tax income and disbursements to Council Members in their packets as well as to Finance Committee members. Mr. Strip 1. Said he was pleased to see police support at the Dublin High School entrance on Coffman Road between 7:15 a.m. and 7:45 a.m. Chief Ferrell said that the Police Department is working with the school system, and that this situation is actually a duplication of the detail that is in front of the Indian Run Elementary School, using the same officers at the two locations with the school system paying for the officers. 2. Mentioned again a proposed beautification project(s), particularly around U.S. 33 and the interchanges in Dublin. Noted that he had not read references to same in the minutes of the Tree and Landscape Advisory Commission. Mr. Bowman said that that proposed project was under consideration in his aforementioned study, and that when that study was completed then the City would enter the design phase, and at that time the specifics would be generated (landscaping, sidewalks, etc.). Ms. Maurer 1. With regard to the Goal Setting Seminar, she said that she and Mr. Rozanski had polled Council members as to whether or not they would perhaps be available on September 30, October 1. She noted that five members of Council would be available on that weekend and that Mr. Sutphen would be available on one of those days. Mayor Close noted that he had not been contacted. The Goal Setting Committee felt that it was important to meet as soon as possible so as to have input into the budgetary process. There was discussion among Council members as to the appropriate way in which to arrange the time for such a Seminar so that all Council members might have input into the dates selected. RECORD OF PROCEEDINGS M illutes of Dublin City Council Mee~ing ~6W'1CS Meet ill}.!, National Graphics Corp., Cols., O. Form No. 1097~' Held September 19, 1988 19 Page Twelve Following discussion it was decided that Council would ask Mr. Martin Jenkins to again be the facilitator for the Seminar. Administrative Staff will discuss suggested dates with Mr. Jenkins, get a consensus regarding their availability on certain dates, and arrange for a Goal Setting Retreat as soon as possible. It was also agreed that an off-site facility within the community would be appropriate. 2. Reported that she and Mr. Sutphen, along with some members of staff, had visited the Counseling Center building and that upon inspection of the building did not find it quite as adequate for use by City staff as she had thought it might be. 3. Previous request by the Manager of the AMC Theatre for permission to install more than the three electronic games allowed by City ordinance at the AMC Theatre location. Mayor Close said that the request would not be listed on the next Council agenda but that if the manager of the theatre wished to do so he could make his request under Comments from Citizens at the next Council meeting. 4. The Convention and Visitors Bureau recently met and most likely will be approaching Council for bed tax funds in the near future. Suggested that a revised format for request of bed tax funds be implemented. Mr. Amorose 1. Regarding Scioto Park, Ms. Jordan said that there was a lack of communication with the State Highway Department; that the grassy portion around the fence would be reseeded with a more formalized planting than the wildflowers that the State was going to plant in that area. 2. Staff said that the dumpster in place under the 1-270 bridge was used by the Franklin County Department of Litter Control in their campaign to clean up the Scioto River area and would be removed. 3. Mr. Johnson said that Perry Township is responsible for the cleanup of Tuller Road which happened as a result of a truck turning over on that road. 4. No Parking signs will be placed at the vacated area at the end of Macbeth Drive to allow for a turnaround for emergency vehicles, snow plows, etc. Mayor Close 1. Suggested that the Safety Committee make a recommendation soon to Council regarding the Dublin Counseling Center site so that the City can advise the Board of the Counseling Center regarding their lease as soon as possible. Mayor Close adjounred the meeting at 9:55 P.M. ~ Mayor - Presiding Officer #~7;1'~ lerk of Counci