Loading...
HomeMy WebLinkAbout08/15/1988 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~.b J1 eet ill}.!, National Graphics Corp., Cols., O. Form No. 1097'~ Held August 15, 1988 19 Mayor Michael L. Close called the regularly scheduled meeting of the Dublin City Council to order at 7:33 P.M. on Monday, August 15, 1988. Mr. Jankowski led the Pledge of Allegiance. Mayor Close swore in a new Police Officer, Mr. Timothy Jones. Members of Council present were: Mr. Amorose, Mayor Close, Mr. Jankowski, Ms. Maurer, Mr. Rozanski, and Mr. Sutphen. Mr. Strip was absent. Mr. Hansley, City Manager, Mr. Smith, Law Director, were also present as we e Mr. Jones, Ms. Clarke, Chief Ferrell, Ms. Jordan, Ms. Leitzell and Mr. Will s of the City Staff. Mr. Amorose moved to approve the minutes of the August 1 meeting of Council Mr. Rozanski seconded the motion. Vote - Mr. Sutphen, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mayor Close, yes; Mr. Amorose, yes. Mayor Close reported that prior to the meeting he had deputized Chief Ferre I as a Deputy Clerk as well as also formalizing the appointment of Marie AIle as Clerk of Court. Mr. Amorose moved to approve the minutes of the August 8th meeting of Counc l. Mr. Rozanski seconded the motion. The vote was as follows: Mr. Amorose, yes; Mayor Close, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Sutphen, abstain. Mayor Close mentioned that the building he owns on Bridge Street is present y unoccupied as well as being on the furthermost corner of the area in questi n as regards the possible contamination of benzene in the well water. He not d that he would be tapping into the City water system, but that if there was a desire to test the well at that location for a presentative sampling that he would be more than happy to make the appropriate arrangements. Ordinance No. 70-88 - Ordinance to Amend Codified Ordinances _ Adoption of 1986 CABO Code and 1987 and 1988 Amendments. Third Reading. ye'1 Vote on the Ordinance - Mr. Amorose, yes; Mr. Sutphen, yes; Ms. Maurer, Mr. Rozanski, yes; Mayor Close, yes; Mr. Jankowski, yes. Ordinance No. 71-88 Codified Ordinances Ordinance to Amend Section 1317.05(g) of Dublin Driveway Widths. Third Reading. Mayor Close referred to the memorandum from Staff which stated that essenti l- ly the standards that are presently in effect remain in effect but that the be enforced. It was pointed out that the driveway can be no wider than the width of the drive with the significant difference being the tapering of the width; the driveway can be as wide as the garage door, tapering down to 26'. Ms. Clarke commented that a new Ordinance would need to address the change in the engineering standards as well as the Planning and Zoning Code. Mr. Sutphen moved to defer action on Ordinance No. 71-88 until the Septembe 6, 1988 meeting of Council with the Ordinance to be published. Mr. Rozanski seconded the motion. The vote was as follows: Mr. Jankowski, yes; Mayor Close, yes; Mr. Rozanski, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Ms. Maurer, yes. Mayor Close announced that the next meeting of the Dublin City Council woul be held on Tuesday, September 6, 1988, since the first Monday in September is Labor Day. II II I' II RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting ~-.b Meet ill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ 1I eld August 15, 1988 ~ T 19 Page Two Ordinance No. 77-88 - Ordinance to Accept Annexation of 22.266 Acres in Washington Township to City of Dublin - Wilcox Road Associates. Second Reading. There will be a third reading of the Ordinance on Tuesday, September 6, 1988 Ordinance No. 78-88 - Agreement with O.D.O.T. Regarding Improvements to High way - U.S. 33 from Union County Line to Franklin Street. Second Reading. There will be a third reading of the Ordinance on Tuesday, September 6, 1988 Mr. Willis said that he thought that the State would probably calculate/ estimate the cost of the project some time this fall. There will be a third reading of the Ordinance on September 6, 1988. Ordinance No. 82-88 - Ordinance to Amend Chapter 1313 of the Dublin Codified Ordinances - Achieve Compliance with the National Flood Insurance Program. First Reading. Mr. Rozanski introduced the Ordinance. Mr. Rozanski moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. The vote was - Mr. Rozanski, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mayor Close, yes; Mr. Jankowski, yes; Mr. Amorose, yes. The vote on the underlying Ordinance - Mr. Jankowski, yes; Mr. Amorose, yes; Mr. Rozanski, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mayor Close, yes. Ordinance No. 83-88 - Ordinance to Accept Lowest/Best Bid for Llewellyn Farms Park Project. First Reading. Mr. Sutphen introduced the Ordinance. Mr. Rozanski moved to waive the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. Vote on the motion - Mr. Amorose, yes; Mr. Rozanski, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mayor Close, yes. Vote on the underlying Ordinance - Mayor Close, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mr. Rozanski, yes; Mr. Sutphen, yes; Ms. Maurer, yes. Ordinance No. 84-88 - Modification of the Schedule for Principal Payments $2,100,000.00 Industrial Development Bonds (Metro Medical Park). First Reading. Mr. Jankowski introduced the Ordinance. Mr. Doug Rogers of Vorys, Sater, Seymour and Pease said that the proposed Ordinance would modify the principal payments of industrial development bonds that were issued by the Village of Dublin in 1985; that it does not extend the maturity date or change the interest rate or change any other terms of the bond. He noted that the bond holder, Bank One of Columbus and Metro Medical Park, the partnership, have agreed to the modification. Mr. Rozanski moved to amend the Ordinance to reflect the changes as listed in a cover letter from Mr. Rogers dated August 12, 1988; the preparation of the minutes and the modification of the form at the end of the Ordinance. Mr. Sutphen seconded the motion. Mr. Smith, Law Director, said that he had reviewed the Ordinance and all was in order. Vote on the motion to amend - Ms. Maurer, yes; Mr. Jankowski, yes; Mr. Amoros , il yes; Mayor Close, yes; Mr. Sutphen, yes; Mr. Rozanski, yes. II II II RECORD OF PROCEEDINGS Milllltes of Meetill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ If eld August 15, 1988 19 Page Three Mr. Sutphen moved to waive the three time reading rule and treat as an emer- gency. Ms. Maurer seconded the motion. Vote on the motion - Ms. Maurer, yes; Mr. Jankowski, yes; Mr. Amorose, yes; Mayor Close, yes; Mr. Sutphen, yes; Mr. Rozanski, yes. Vote on the underlying Ordinance - Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Jankowski, yes; Mr. Amorose, yes; Mayor Close, yes. Ordinance No. 85-88 - Change of Zoning on 34.295 Acres Located on the South Side of Shier-Rings Road, Approximately 1000 Feet West of Avery Road. First Reading. Mr. Amorose introduced the Ordinance and moved to refer to the Planning and Zoning Commission. Mr. Rozanski seconded the motion. Vote on the motion - Mr. Rozanski, yes; Mayor Close, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Jankowski, yes; Ms. Maurer, yes. Resolution No. 16-88 - Statement of Services for Proposed Annexation _ Jerom Township to City of Dublin. First Reading. Mr. Sutphen introduced the Resolution. Mr. Amorose moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Rozanski, yes; Mayor Close, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Ms. Maurer, yes. Vote on the underlying Resolution - Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Jankowski, yes; Mayor Close, yes; Mr. Amorose, yes; Mr. Sutphen, yes. Other Request for Approval of Final Plat - Dublin City Center South. Ms. Clarke reported that this particular plat went to the Planning and Zoning Commiss.ion in September of 1987 and was approved with a number of conditions. Because of the number of out lots and curb cuts, it was the desire of the members of the Planning Commission to review them at a later date with plans for those specific sites. Ms. Clarke noted that staff has no reservations about the acceptance of the plat. Mr. Amorose moved to approve the Final Plat -- Dublin City Center South. Mr. Rozanski seconded the motion. Vote on the motion - Mr. Amorose, yes; Mr. Jankowski, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mayor Close, yes. Presentation of Proposed Service Complex. Mr. Willis said that this is a 34 acre site on the south side of Shier-Rings Road and west of Avery Road which the City purchased in cooperation with the Dublin School Board. He went on to say that the prime objective was to be a good neighbor by addressing the landscaping, the mounding, the visual appearance of the facilities on the site by doing it as well and perhaps a little better than what is required of other developers within the City of Dublin. Screening will be provided for the parking lots, storm water detention will be provided, and a public use right-of-way will be dedicated along Shier-Rings Road that is an appropriate width for the future widening of the road. il II II RECORD OF PROCEEDINGS Minutes of nllh 1 in r.i t y r.()lInrLl Ml;?et :;.ng, 9 ICS Meet in}.!, National Graphics Corp., Cols., O. Form No. 1097"~ II eld August 15, 1988 19 Page Four Mr. Robert Apel of Meacham and Apel Architects, Inc. had the following com- ments: 1. The property line is dedicated to the centerline of the road. 2. Have worked with Mr. Gary Wilcox, traffic engineer, on determining the right way to use the site in terms of access on and off. 3. Mr. Wilcox said that there will have to be some improvements to Shier- Rings Road. 4. The heavy traffic, the buses, will be the first to come off of Avery Road, and then an entrance for the school bus drivers which will be the most populous group of cars or small vehicles using the site. 5. The road will need to be widened in front of the complex. 6. In the first phase there will be 128 buses, with eventually 200 buses. 7. The existing ditch line will be moved back onto the property to allow for the streets and any other development. 8. Will be a good neighbor and set a standard for development in the area. 9. There will be a sizable detention pond as well as a storm sewer system on the 34 acre site. 10. Will be trying to create a park-like setting for the buildings to sit in. 11. One quadrant will be for the school bus facility; one quadrant for the city maintenance facility. 12. There will be the common detention basin, a common drive and a common fueling area, with the remaining ground being divided between the two uses. 13. Mounding will be provided completely around the site (10' high). 14. A variance will be required to put in a 10' high security fence which will be placed behind the mounds. 15. An 8' mound with additional landscaping is also being considered. Mr. Willis said that one of the reasons for providing mounding, in addition to visual screening, is also for the screening of sounds (buses, trucks, etc.). He also said that it is envisioned that the property to the west and the property to the south could be residential, with the property to the east most likely becoming office. It was noted that 6' mounding would be the minimum because there will probably be residential on two sides of the site. Mr. Apel said that a storm drainage study had been completed with the pond; that the pond will be raised about 2~' to detain water; that the bus parking will be lowered 6", thus balancing with the 10' high mounds; that as a result of the study Mr. Apel commented that they can now study the different quantities versus increasing the landscaping. Mr. Apel said that along the west property line they had elected to stay off of the AT&T easement, providing another buffer along that line. In describing aspects of the design of the facility, Mr. Apel noted that they had tried to allow for growth inside, within the site, and noted also th t both areas are fenced. Mr. Apel said that the fueling area would be left open so that police cruiser could use it in the evenings and also be able to check that both of the facilities are secure at the same time. In addition to the basic maintenance facility with office, mechanic bays, wash bays, tool and part storage there would be two equipment sheds that would house vehicles such as tractors as well as equipment such as snow plow blades. Responding to a question from Ms. Maurer, Mr. Apel said that the property line for the schools and the city has not yet been drawn. He noted that the line would be defined prior to their going before the Planning and Zoning Commission. I I II ii II RECORD OF PROCEEDINGS Minutes of Dublin City Council M eetill}.!, National Graphics Corp., Cols., O. Form No. 1097~, Held August 15, 1988 19 Page Five Mr. Apel described ways in which the city facility could be expanded without having to change drives, gates, etc. Mr. Apel also described the security of the equipment shed, the one being built into the mound. It was also noted that there would be a parking area outside of the facility so that a disabled vehicle could be towed in without having to enter the secured area at night. Mr. Apel noted that although this is a 34 acre site not all 34 acres would b used initially; but that the storm drainage, mounding, landscaping of the perimeter would be developed for the entire 34 acres. Mr. Willis said that one million dollars had been budgeted for the project for 1988 and suggested phasing the project - phase one would be the site work; phase two would be the building work. He noted that the site work cost is well within the budgeted amount and could occur, if approved, this fall. He noted that the building work would not likely be started until next spring (1989). It was noted that initially the cost of $370,000.00 for site work had been overlooked. Mr. Willis commented that the schools are considering an equal cost for the development of their portion of the site. With regard to paying the additional cost - bond issue, lifting of debt ceiling, tax increase and other such measures were discussed. Mr. Hansley and Mr. Willis commented that the working relationship with the schools on the project has been very good. Mr. Amorose wondered for what period of time the project would serve the needs of the schools. Mr. Riedel commented that the schools had allowed for expansion in every part of the project and that "this should do forever". With regard to the fuel storage, Mr. Riedel said that they were considering 10,000 or 20,000 gallon tanks. He did note that most of the buses now use diesel fuel and not gasoline. Mr. Apel announced that there would be a general meeting for citizens in the vicinity of the site to review and discuss the project as well as to express concerns and questions. That meeting has been scheduled for Tuesday, August 30, 1988 at 7:00 P.M. in the Council Chambers. Mr. Rozanski suggested that similar information be made available at the Merger Commission meeting on August 29, 1988. Mr. Apel agreed. Mr. Apel expressed a concern regarding the fact that there was a time schedule involved - that the schools do not want to interfere with the library expansion, perhaps "speeding up the process". Mayor Close noted that the city cannot waive the 30 days on a rezoning because of the right of the citizens under the Consitution for referendum. He suggested that if the plan were approved by Planning and Zoning on September 8th that there could be a Public Hearing on September 19th. Mr. Hansley noted that the important idea being presented to Council was that the project would probably cost twice as much as what had been budgeted. Ms. Maurer continued to express a concern as to how the project as going to be paid for. '/ I I I RECORD OF PROCEEDINGS Minutes of O'1hlin City CO'1ncil Nee., 9 _ICS Meetin}.!, National Graphics Corp., Cols., O. Form No. 1097"~ II eld August 15,1988 19 Page Six Comments from Staff Mr. Hansley 1. Announced that there would be a meeting on Wednesday, August 17 in the Council Chambers for information on the benzene in the wells in portion of Old Dublin. 2. Noted that Mr. Bob Darragh, Code Enforcement Officer, a very valuable city employee has resigned this week to take a position in the private sector. Chief Ferrell 1. Are in the process of finalizing specifications on the police communica tions project (radio system). Comments from Citizens 1. Mayor Close commented regarding a letter received from a representative of the Post Road Civic Association about items on the agenda that will be tabled after the agenda is published. Mayor Close indicated that when a staff person is informed that an item is to be tabled that that person inform the Clerk of Council who will then post a corrected agenda on the front doors leading into the building. 2. Mr. James Quear, General Manager of the Dublin AMC Village 10 Theatres, requested input and information as to getting an existing ordinance changed - che one specifically limiting the number of arcade machines to three at anyone site. Mr. Quear requested that they be allowed to install 12 machines rather than three in the theatre for use by patrons waiting to see a movie. Mayor Close requested that the Clerk of Council provide a copy of the ordinance as well as copies of the minutes of the Council meetings at which the ordinance was discussed to Council members in their packets prior to the next Council meeting. Mr. Smith, Law Director, also said he would review his file and give a legal opinion to Council prior to the next meeting. The item will be advertised in the newspapers as an agenda item under Other. Council Roundtable Discussion Ms. Maurer 1. The Irish Festival went very well; there was excellent cooperation among four very diverse groups. The accommodations were praised uniformly by those attending. The Chairman, Mr. Denihan, and committee heads will be meeting shortly and will be preparing a final financial report so that the issue of the insurance can be reviewed and discussed. 2. Suggested strongly that those people who were delegates to Ireland make a written and public oral report to Council in the very near future. 3. Expressed her appreciation to Chief Ferrell and his staff on the narrative presentation report regarding the accreditation process. Mr. Amorose 1. Expressed appreciation on behalf of the Northeast Civic Association for rl Ii i[ 1/ RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting natio I "gi'<Ii ICS Meetin}.!, National Graphics Corp., Cols., O. Form No. 1097 "'-t~ Hcld August15~ 1988 19 Page Seven by Dale Bertsch at their meeting as well as the interest being shown by the city in development of that quadrant, with a special thank you to the Planning Staff. Mr. Jankowski 1. Related two incidents which he felt displayed interest on the part of the city staff in "doing a good job" - swimming pool staff; police officer. Hr. Sutphen 1. Commented regarding the glass and other debris which often remain on the road following a motor vehicle accident. Suggested cooperation among the Police Department, the Maintenance Department and the owner of the vehicle in said instances in getting the roadway cleaned up. Mr. Amorose at 8:55 P.M. moved to adjourn to executive session. Mr. Rozanski seconded the motion. The vote was as follows: Mr. Amorose, yes; Mayor Close, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Sutphen, yes. Mayor - Presiding Officer /) i J J/tt2~ . t VL-1:L,J Clerk of COU~il