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HomeMy WebLinkAbout08/01/1988 ,. RECORD OF PROCEEDINGS .\1 inutes of Dublin City Council Meeting ~Qlf.b .\1eetill;.!, National Graphics Corp., Cols., O. Form No. 1097 II eld August 1, 1988 r 19 The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Michael L. Close at 7:30 P.M. on Monday, August 1, 1988. Mr. Rozanski led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mayor Close, Mr. Jankowski, Ms. Maurer, Mr. Rozanski, Mr. Strip and Mr. Sutphen. Mr. Jankowski arrived at 7:32 P.M. Mr. Timothy Hansley, City Manager, Mr. Stephen Smith, Law Director, and Mr. Mitchell Banchefsky, Assistant Law Director, were also present as were: Mr. Bowman, Chief Ferrell, Mr. Harding, Mr. Johnson, Ms. Jordan, Ms. Prushing and Mr. Willis of the City Staff. Mr. Amorose moved to approve the minutes of the July 28, 1988 meeting of Council. Mr. Sutphen seconded the motion. The vote was - Mr. Sutphen, yes; Mr. Strip, yes; Mr. Rozanski, yes; Ms. Maurer, abstain; Mayor Close, yes; Mr. Amorose, yes. Correspondence There was no objection to the request for a D3 liquor permit from Mr. Patrick Grabill as there also was no objection to a one day permit as requested by the Special Wish Foundation for a function to be held on October 22, 1988 at the OCLC Atrium. Film Ms. Maurer showed the three minute film that was filmed on July 4, 1988 here in Dublin, Ohio and sent to Dublin, Ireland and played on Irish television on July 10, 1988. Ordinance No. 03-88 - Rezoning of 284.58 Acres Located on the East Side of Avery Road Between Post Road and U.S. 33/S.R. 161. Tabled Ordinance. Mr. Amorose moved to table the Ordinance indefinitely. Mr. Sutphen seconded the motion. The vote was - Mr. Rozanski, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mr. Sutphen, yes; Mayor Close, yes. Ordinance No. 52-88 - Change of Zoning on 9.81 Acres Located on the West Side of Muirfield Drive, North of Tain Drive. Third Reading. The vote on the Ordinance was as follows: Mr. Jankowski, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Strip, yes; Mayor Close, yes; Mr. Rozanski, yes. Ordinance No. 68-88 - Change of Zoning on 7.785 Acres Located on the South Side of S.R. 161, West of Sawmill Road. Third Reading. Mr. Duros, the applicant, requested that Council waive the 30 day waiting period to allow them to obtain building permits. Mayor Close explained that the 30 days cannot be waived on a rezoning, because to do that would take away the constitutional right for someone to file a referendum. He further went on to explain even if it were passed as an emergency measure that the 30 day waiting period still has to be observed. The vote - Mr. Strip, yes; Mayor Close, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Jankowski, yes. Ordinance No. 70-88 - Amending Codified Ordinances - Adoption of 1986 CABO C de and 1987 and 1988 Amendments. Second Reading. There will be a third reading and vote on the Ordinance on Monday evening, August 15, 1988. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~~ICS Meeting National Graphics Corp., Cols., O. Form No. 1097 ,,{S~" Held r August 1, 1988 19 Page Two Ordinance No. 71-88 - Ordinance to Amend Section 1317.05(g) of the Codified Ordinances - Driveway Widths. Second Reading. Mr. Rozanski said that the Safety Committee and Service Committee had met tol discuss the Ordinance and had decided that they would request that the Ordinance be tabled until the receipt of a report from Mr. Bowman, City Planner. Mr. Bowman said that he had received on this date information that had been requested and that perhaps the entire Ordinance would need to be changed, requiring that this particular Ordinance be withdrawn. Mayor Close said that he would prefer to hold a third reading of the Ordinance on August 15, 1988 and then, if necessary, table it indefinitely. Ordinance No. 72-88 Ordinance Authorizing Purchase of 1960 Ford/Sutphen Pumper Truck. Second Reading. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Ms. Maurer seconded the motion. The vote was - Mr. Strip, yes; Mr. Amorose, yes; Mayor Close, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Sutphen, abstain. On the underlying the Ordinance the vote was - Mr. Rozanski, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mayor Close, yes; Mr. Jankowski, yes. - Mr. Sutphen, abstain. Resolution No. 15-88 - A Resolution Ratifying the Lease Agreement with the Dublin Chamber of Commerce. Second Reading. Mr. Strip moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. The vote on the motion was as follows: Mr. Sutphen, yes; Mr. Strip, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mayor Close, yes; Mr. Amorose, yes. The vote on the underlying Resolution was: Mr. Rozanski, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mayor Close, yes. Ordinance No. 74-88 - Ordinance to Accept Lowest/Best Bid for 1988 Street Improvements, Phase II. First Reading. Mr. Amorose introduced the Ordinance. The lowest/best bid was from the S. E. Johnson Company, Inc. of Delaware, Ohio in the amount of $161,933.40. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. The vote on the emergency nature of the Ordinance was as follows: Mr. Rozanski, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mayor Close, yes; Mr. Strip, yes; Ms. Maurer, yes. Vote on the Ordinance - Mayor Close, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mr. Jankowski, yes; Mr. Amorose, yes. Ordinance No. 75-88 - Ordinance to Accept Bikeway Plan. First Reading. Mr. Rozanski introduced the Ordinance. Responding to a question Mr. Bowman reported that this Bikeway Plan is a direct excerpt from the Community Plan. Ms. Maurer moved to refer the Ordinance to the Planning and Zoning Commission for their review. Mr. Sutphen seconded the motion. The vote on the motion - Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Sutphen, yes; Mayor Close, yes; Mr. Jankowski, yes. RECORD OF PROCEEDINGS AI in utes of Dublin City Covncil Meet ill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ Held August 1, 1988 ~'---r -- 19 Page Three Mayor Close suggested making the information available to Planning and Zoning Commission members in their next packets, giving them time to read and review the plan well in advance of discussion. Ms. Maurer suggested scheduling a Public Hearing to allow input from citizens. Mr. Bowman said that he would be available to speak to community or civic groups to explain the plan to help interested persons become familiar with same, and said that scheduling the Public Hearing for the first Council meeting in September would be his preference. The Ordinance was referred to the Planning and Zoning Commission. Ordinance No. 76-88 - Ordinance to Amend Annual Appropriations. First Reading. Mr. Rozanski introduced the Ordinance. Mr. Rozanski moved to waive the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. The vote on waiving the three time reading rule and treating as an emergency Mr. Strip, yes; Mr. Jankowski, yes; Mayor Close, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Rozanski, yes. Vote on the underlying Ordinance - Mr. Sutphen, yes; Mr. Rozanski, yes; Mr. Amorose, yes; Mayor Close, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mr. Strip, yes. Ordinance No. 77-88 - Ordinance to Accept Annexation of 22.266 Acres in Washington Township to City of Dublin - Wilcox Road Associates. First Reading. Mr. Amorose introduced the Ordinance. There will be a second reading of the Ordinance on August 15, 1988. Ordinance No. 78-88 - Agreement with O.D.O.T. Regarding Improvements to Highway - U.S. 33 from Union County Line to Franklin Street.First Reading. Mr. Rozanski introduced the Ordinance. As regards cost to Dublin for the project, Mr. Willis said that the project will not most likely be started before 1990; that the State is just beginnin the process of planning and therefore do not yet know the cost. He did say that probably the Federal Government would fund 75% and that 25% of the cost would be funded with local monies (Dublin and the State). Mr. Willis also did say, however, that it was not known whether Federal fund would be available at that time. There will be a second reading of the Ordinance on Monday, August 15, 1988. Ordinance No. 79-88 - Ordinance Vacating a Four Foot Strip of Land on Macbeth Drive. First Reading. Mr. Amorose introduced the Ordinance. Mr. Wolfe, a resident of Macbeth Drive, said that he and other residents were under the impression that this vacation had been accomplished some two years ago. Responding to a question from Mayor Close, Mr. Wolfe said that the residents do not want the street to go through to the adjoining 120 acres that Mr. Schottenstein owns and which will probably be developed. After discussion it was decided to locate a copy of Resolution No. 13-86 before discussing the issue further, and Council moved on to the next item on the agenda. RECORD OF PROCEEDINGS Minutes of Dublin City Council MeetjPE ~m'1CS Meet ill}.!, National Graphics Corp., Cols., O. Form No. 1097 ""~' Hcld August 1, 1988 19 Page Four Ordinance No. 80-88 - Ordinance Authorizing a New Position of Planner Within the Planning Department. First Reading. Mr. Rozanski introduced the Ordinance. Considerable discussion followed regarding the fact that there was no job description for this position; several members of Council feeling that it would be better to delay authorization for the position until a definitive job description had been prepared. Mr. Bowman reported that there is an opportunity to hire a person permanent- ly; one who has worked as a student intern and has been with the City for some time. Ms. Maurer said that she felt that because of the immediate and urgent need, that it would not be advisable to wait for a job description before filling the position. Mr. Strip amended the Ordinance, requiring that a job description be prepared and available prior to the actual hiring. Mr. Sutphen seconded the motion. The vote on the motion - Ms. Maurer, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mr. Strip, yes; Mr. Rozanski, yes; Mr. Sutphen, yes; Mayor Close, yes. Mr. Rozanski moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Ms. Maurer, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mr. Strip, yes; Mr. Rozanski, yes; Mr. Sutphen, yes; Mayor Close, yes. Vote on the Ordinance - Mayor Close, yes; Mr. Sutphen, yes; Mr. Rozanski, yes; Mr. Strip, yes; Mr. Jankowski, yes; Mr. Amorose, yes; Ms. Maurer, yes. Ordinance No. 81-88 - Ordinance to Amend Ordinance No. 52-81 and 33-88 "Compensation Plan". First Reading. Mr. Rozanski introduced the Ordinance. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. Vote on motion - Mr. Jankowski, yes; Mayor Close, yes; Mr. Strip, yes; Mr. Rozanski, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Ms. Maurer, yes. Vote on the underlying Ordinance - Ms. Maurer, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Rozanski, yes; Mr. Strip, yes; Mayor Close, yes; Mr. Jankowski, yes. Additional discussion regarding Ordinance No. 79-88 Council members read Resolution No. 13-86 relating to Macbeth Drive. It was determined that the vacation, previously, was not done. Mr. Smith said that Ordinance No. 79-88 could be passed as an emergency. Mr. Sutphen moved to waive the three time reading rule and treat Ordinance No. 79-88 as an emergency. Mr. Amorose seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mr. Strip, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mayor Close, yes; Mr. Amorose, yes. With regard to the T-turnaround as mentioned in Resolution #13-86 Mr. Bowman said that there was a commitment to do the "T" but as a result of discussions with the property owners the idea was abandoned. Mr. Bowman went on to say that he thought it might be advisable to maintain a type of walkway easement, mentioning an extension of a bikeway. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~-.b "\lectin}.!, National Graphics Corp., Cols., O. Form No. 1097 <Cli> Held August 1, 1988 r 19 Page Five Mr. Wolfe, as a resident, was opposed to the idea. With regard to the T-turnaround it was determined that "it's always been there". Mr. Amorose pointed out that the residents' wish is to leave things as they are - there are two wide driveways that can be used as a turnaround for emergency vehicles and snow plows. Ms. Maurer wondered if the vacation would eliminate a kind of roadway that could have a bike path connect up to that road. Mr. Smith, Law Director, said that it would be eliminated unless the City would decide to "go' in" by eminent domain. A resident of Macbeth Drive discussed the history of the situation: 1. The cul-de-sac would have cost the residents $28,000.00. 2. Surveyors were hired and suggested a T-turnaround and also mentioned a hammerhead-type situation for $2,300.00. 3. The hammerhead, because it essentially was there, was decided upon, using driveways. 4. A mound of dirt would be placed so that a road could not go through to he adjoining property. 5. It had been suggested that a legal document be drawn up so that the City would never attempt to re-acquire the vacation by eminent domain or any other means. 6. The residents prefer the quietness and aesence of traffic in the area. 7. Something needs to be done to keep traffic away from Bright Road. Mr. Wolfe commented with regard to bicycle traffic; his concern was that it would not be pedal bikes but motorized vehicles, trail bikes for example. Ms. Jordan noted that when the Law Director draws up the remainder of the laws that it will be illegal for anything other than pedal bikes or walkers to be on a bike path. Mayor Close pointed out that the only issue is the vacation. . three time reading rule ~nd treating as an emergencY1 Close, yes; Mr. Jankowskl, yes; Ms. Maurer, yes; Mr. I The vote on waiving the Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Strip, hesitated, wanting to make sure that the property owners under- stand that this Ordinance requires them to convey easements for the operatio of public utilities, etc.; that the Ordinance provides that the four foot wide section will be vacated on the condition that the property owners abutting thereof shall convey to the City easements for the maintenance and operation of public utilities, which usually means gas or electric. Mayor Close noted that the easement is not there but that the use is. Mr. Strip voted yes; Mr. Sutphen voted yes. Other Request for Approval of Concept Plan - Dunmere at Muirfield Mr. Bowman had the following comments, slides, and background information: 1. This is a Concept Plan, a statement on the part of the Planning Commis- sion and Council to the developer for guidance on how to proceed. 2. The proposed subdivision is Dunmere at Muirfield. 3. The site contains 157.5 acres of land between the northern edge of Indi n Run Meadow and Brand Road. 4. A portion of the site is currently zoned P.U.D. within Earlington Village and has been designated as a single-family/cluster use. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~6W'1CS Meet ill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ Hcld August 1, 1988 19 Page Eight 22. Think that single family ought to be adjacent to existing single family 23. The twin singles would be a natural transition back to a lower density or single family to the north with a small amount of multi-family which would border the park. 24. The park land would be a series of linear parks that would connect to existing parks. Thus the park at Scottish Corners could be linked to Avery Park. 25. Would like to locate some of the retention areas in locations where the would be visible and become amenities. Referred to the lake at Asherton as an example of an amenity. Mr. Riat commented that they are firm believers in what is perceived in the "drive-by". Noted that the staff report commented that it was thought that the develop- ment was a little too intense. Mr. Rozanski expressed a concern about what good a 50' strip a thousand feet long would do, suggesting perhaps that they were creating a buffer to the houses near the pool. Mr. Rozanski also noted that one pond in the parkland would be visible, the other three would not. Mr. Riat said that the other three are there only because they are required. He noted that those may not be wet ponds but dry basins built properly and seeded. Mr. Bowman said that staff suggested that the retention and detention basins be used as amenities and that staff did have a preference that they be on public property so that they can be maintained properly and continue to function. Mr. Riat said that the bikeway would be linear, proposed to go along the main road. Mr. Strip expressed a concern about the office space, noting that he did not think that was what his neighbors would want, and that this particular quadrant had always been considered residential, that it was meant to be I kept that way indefinitely. I He also expressed a concern about the commercial and that perhaps that could lead to what some call "creepism" into the northwest quadrant. Mayor Close commented that he did not really object to the commercial space, but did express a reservation about the two retention ponds located in the center, noting that they do nothing substantive. Mr. Riat commented that they could be worked into the single family area. Mayor Close said that he thought that the idea of Muirfield Drive was very good but that perhaps the multi-family should be placed there. He suggested that with the long lineal concentration among residential uses perhaps "flipping" some of them to the other side of the road, creating a more compact area. He mentioned the Tain Drive and Memorial Drive extension which seem to bracket all the non-residential uses into a relatively small area. Mr. Riat said that they did have some concerns about the office site working with ideas to perhaps expand the single family up into that area. Mr. Sullivan said that they were seeking input as to whether the kinds of uses that they were suggesting were appropriate to the area. Mrs. Cather in Headlee, a resident of Brand Road, had some questions and concerns. Mrs. Headlee referred specifically to 37.6 acres to the west of the site - on the north edge of it is Brand Road to the lot line of Laura and Dave Kessler, south to the property of John and Helen Geese, north to the property of George and Cather in Headlee, etc. Mrs. Headlee said that the 37.5 acres is fully planned and expressed a concern as to what would happen to the 37.5 acres. RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting Meet ill}.!, ~~ National Graphics Corp., Cols., O. Form No. 1097 ~ II eld August 1,1988 19 Page Nine Mrs. Headlee also discussed the retention ponds; she noted that one did not need to be concerned about dry basins because "it's all water underneath". At one time Columbus considered the possibility of an upland reservoir in the area and that the reservoir was in this area, going from Coffman Road to Hyland Croy Road. She went on further to say that she thought that Council should be concerned about the amount of acreage being considered and the possibility of setting a precedent, ("bringing in a piece of ground, leaving out a part of it, and then transferring the rest of the houses down into the area"). Mr. Rozanski commented with regard to the 37.5 acres noting that according to the site data that that acreage was being taken from the old Earlington site. .- Mr. Riat said that that acreage was indeed a part of the old Earlington site. He noted that part of the problem is that the legal description is inaccurate. He said that they were not asking for any zoning for that 37.5 acres. Responding to a question from Mr. Amorose Mr. Riat said that the 37.5 acres (the white area) is not a part of the 157 acres in this rezoning request. Mr. Bowman reported that Dublin did have an application filed, but has not technically come before Council. He noted that the Concept Plan is not yet really a rezoning application which has been developed into an Ordinance An Ordinance was prepared but has not been presented to Council. Mr. Bowman said that when the land comes before Council for rezoning that staff will insure that the legal description matches the area that is intended to be rezoned; specifically to limit that area that is to be rezoned. It was noted on the 37.5 acres from Earlington was to be a cluster, allowing 120 to 130 units within the area. It was also noted that everything that was to be dedicated as part of Ear- lington had satisfied the green space requirements. Ms. Maurer requested guidance from staff, specifically mentioning staff's I comments in the staff report, noting that the main concern that the uses would be heavier than that which had been planned for the northwest quadrant] She also wondered about the appropriate distance between commercial develop_l ment, etc. Mr. Bowman stated that as he had stated verbally that staff believes that as part of this rezoning that the actual extent and the character of the uses that are being proposed are inappropriate. Mr. Bowman also said that staff has told the developer that this area had been considered primarily as a residential area; however, considering the development of the boulevard that it really does not work with single family homes backing up into same. Therefore, staff suggested considering a small portion of different types of uses - cluster, multi, and some commercial uses along the boulevard. Mr. Strip reiterated that he probably could consider some commercial uses but not the office office. Mr. Jankowski commented on the fact that staff's recommendation addressed the intensity of use; the Planning Commission voted against the plan; his feeling was that Council did not really like the plan. Mr. Jankowski suggested that there should be a better procedure whereby the applicant could receive some true guidance in developing a site such as this. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~L! Meet ill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ Held August 1, 1988 19 Page Ten After discussion regarding procedure Mr. Riat said that he would prefer that Council table the Concept Plan and that they would return with a Concept/Preliminary Plan which would go to the Planning and Zoning Commissio . Mr. Amorose moved to table. Mr. Rozanski seconded the motion. The vote was unanimous in favor of the motion. Request for Approval of Revised Refinement Plan for Brandon Subdivision. Mr. Bowman had the following comments: 1. Regarding the refinement two things happened _ A. Instead of a Weatherstone-like cluster along 745 there will be a typical single family development which is consistent with what is in place throughout the rest of the Brandon Subdivision. B. The school has been approved as part of the refinement; approxi- mately 12.7 acres of school along S.R. 745. The area surrounding the school then becomes the typical single family subdivision. C. The refinement describes a new roadway system. Staff now feels that the roadway connection to Coffman Road as originally planned would be inappropriate. Mr. Terry Andrews of Planned Communities identified a roadway that would be a 60' right-of-way, 36' in pavement, which would make direct access to the school in the eastern portion of the site. The road would go south to the Brandon Subdivision, parallel S.R. 745, and hook up into a road coming up from the south to Brand and the Coventry Woods Subdivision. It is intended to take that up across Brand Road, and probably with some curves, eventually get into the Brandon Subdivision. Staff is recommending the new road with 60' right-of-way to be extended down to Brandon and Coventry Woods. 2. Staff and the Planning Commission recommend approval. 3. The density will go from 3.3 units per acre to approximately 1.5. 4. The density, together with the school, even with the addition of the 50 acres onto Brandon is less than it was zoned. Mr. Terry Andrews of Planned Communities said that he had nothing to add. Mr. Rozanski asked Mr. Willis about the problem of the sinking ditches in the area of Wellston Drive and Brandon. Mr. Willis reported that it had been repaired but that staff is continuing to attempt to get it repaired correctly. Mr. Bowman, responding to Ms. Maurer, said that originally the open space in Brandon was to be privately owned but that item has been subsequently re- negotiated and that the City now holds title to all of the parkland in Brandon. Ms. Jordan noted that there would be a passive park in Brandon with a bike path to the Woods of Dublin (the main street in the Woods of Dublin). Mr. Amorose moved to approve the Revised Refinement Plan for Brandon Sub- division - single family rather than cluster and the abandonment of the roadway on lot #72. Mr. Rozanski seconded the motion. The vote was as follows: Mr. Sutphen, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Rozanski, yes; Mayor Close, yes; Ms. Maurer, yes; Mr. Jankowski, yes. ..' RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting ICS National Graphics Corp., Cols., O. Form No. 1097 ~ ," Held August 1, 1988 19 Page Eleven Request for Approval of Final Plat - Brandon IV Mr. Bowman had the following comments: 1. This is a subdivision of 62 lots. 2. The road and the utilities will be extended to the school site. 3. It includes a 15 acre park site. 4. Staff and the Planning and Zoning Commission recommended approval with the following conditions: A. Coordination of street tree selection with Dublin's landscape planner. B. Pavement width of Coventry Woods Drive increased to 36 feet. C. Ditches along S.R. 745 to be graduated. D. Right turn lane to be constructed on S.R. 745 at developer's cost. E. Entire Brandonway Drive will be completed entirely as part of this phase. F. Adoption of the engineering comments. Mr. Bob Cavanagh, an adjacent property owner, expressed his concerns re- garding storm water. He noted that Reserve E of this site backs up against his property. Reserve E has a detention basin with a 6" to 8" pipe which will take the water and bring it down onto his property. Mr. Cavanagh noted that he had lived on his property for 11 years and has had no accumulation of water even with heavy rains. He said that in that particular area on his property he has a riding arena for horses as well as jumps. Mr. Cavanagh said that the water would be directed from 12 lots to the Reserve area, to the pipe, and then onto his property. Mr. Willis said that he had not been aware of the situation until this evening but that he would look into it and report back to Mr. Cavanagh. Mrs. Cavanagh said that they had selected that particular area to work the horses because it was a dry area, being able to work the horses there, being assured of proper footing. Mr. Bowman reported that Mr. Cavanagh had spoken with Ms. Clarke and Mr. Clark of the City Staff, and they reported to Mr. Bowman that it did make engineering sense for the Reserve and pipe to be located in that particular area. He noted, however, that Mr. Cavanagh was saying that it did not make "common sense". Mrs. Shirley Walters, a resident of the area, suggested that serious con- sideration be given to the drainage of the school property also. Mr. Rozanski, as Chairman of the Public Service Committee, moved to table the request until further investigation had been completed. Mr. Sutphen seconded the motion. Mr. Terry Andrews commented regarding the storm water. Mr. Andrews said that detailed plans of the sanitary sewer, storm water, and water have already been approved by the City of Dublin. He said that those plans address storm water management in two places - one on the school site and one area to the east. Mr. Willis said that he had just become aware of Mr. Cavanagh's situation and concerns. He noted that he had reviewed the calculations and the management style for the basins in the subdivision and did approve them, believing that they are correct from an engineering standpoint. Mr. Willis went on further to say that what he looks for is to make certain that the runoff after the development is in is no greater than it was prior to development. RECORD OF PROCEEDINGS M illutes of Dubl in City COllnriJ Mppting ~ Meetill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ II eld August 1, 1988 19 Page Twelve Mr. Strip asked if tabling would not delay the entire project, suggesting that perhaps the plat could be approved contingent upon Mr. Cavanagh's concerns being addressed. Mr. Rozanski pointed out that the project is going forward presently; that by tabling the plan the developer is not stopped from progressing with his construction; that he can continue; that he is taking a risk that Council may not approve this particular portion of the project. Mr. Bowman said that this is merely an acceptance of a public plat by Council and not a technical review of the subdivision; that that review and approval is vested with the Planning and Zoning Commission. Mr. Bowman did agree that to accept the plat accepts the drainage situation in this particular case. Mr. Amorose commented that it appeared that a completely different water- shed was being created. The vote to table - Mr. Rozanski, yes; Mr. Amorose, yes; Mayor Close, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mr. Strip, yes. Request for Approval to Rename Street - Federated Boulevard to Village Parkway Mayor Close commented that Federated Boulevard as it exists in Dublin was built and paid for entirely by the Drexel Development Corporation; that the only address on Federated Boulevard presently is the AMC Theater which likewise is owned by the Drexel Development Corporation; that the request by the Drexel Development Corporation is that they be allowed to rename Federated Boulevard to Village Parkway. Mr. Willis reported that the name Village Parkway does not conflict with any street names already in Dublin. Chief Ferrell and Chief Bostic did not have any problem with the proposed name change. Mr. Amorose moved to approve the request. Mr. Jankowski seconded the motion. The vote - Mayor Close, yes; Mr. Strip, yes; Mr. Jankowski, yes; Mr. Sutphen yes; Mr. Amorose, yes; Mr. Rozanski, yes; Ms. Maurer, yes. Report from Mr. Dan Boothe Regarding Northwest Sector Water Study A synopsis of Mr. Boothe's comments is as follows: 1. Mr. Willis commissioned me to re-evaluate some of the water calculation based on drought problems and so forth. 2. A brief report was prepared and made available to members of Council. 3. The improvements that were made by Dublin on Brand Road, the Avery Road tank, Avery Road, and so forth to remove constrictions that Dublin had to the far northwest section of Muirfield were successful. 4. The assumption that Columbus would give Dublin adequate pressures and volumes of water was not a good assumption. 5. It has now become obvious that the problem is not a Dublin problem, but a problem for the entire northwest area of Columbus. 6. The improvements made by Dublin in a timely fashion were needed, were effective. 7. Columbus has commissioned a study for their whole distribution system. 8. A preliminary report was presented on July 11, 1988 with the recommenda- tions being made to Columbus _ A. A 35 million gallon per day transmission line from the Dublin Road Water Treatment Plant up into this area. Columbus feels they can get that line in in three years; I think it will be close to five or five and one half years. RECORD OF PROCEEDINGS Minutes of Dublin City Council MpprinE ~m.b Meet in}.!, National Graphics Corp., Cols., O. Form No. 1097..~ Held August 1.. 1988 19 Page Thirteen B. An alternative for Dublin that was discussed in the report said that Dublin should put in another elevated tank on Frantz Road south of S.R. 161 to supplement the Post Road booster and the Brand Road booster stations. It would be 13 to 15 months to put said tank on line. C. One problem in the Columbus system was that they had 6 million gallons per day to pump out over to the Cleveland Avenue booster station. 9. Columbus in their computer analysis uses a smaller daily use, daily demand per resident than Dublin uses - Columbus uses around 240 gallons per day per re~ident while Dublin has always used 265 gallons per day per resident. 10. The possibility of a ground storage tank was examined at the Brand Road and S.R. 745 booster station site, but the biggest tank that Dublin could possibly get in there was one million gallons and the cost would be over one million dollars. 11. The "best bet" for Dublin would be to increase the Dublin Road suction line and the Brand Road booster station to the recommended sizes _ from 2500 gallons a minute to 3900 gallons per minute; it would be t an inexpensive increase to make and would give the City more flexibilit at future dates with putting in another tank on Manley Road and so forth. f 12. During the drought 20 more tanks in the northwest quadrant would not ha e alleviated the drought problem because when you drain an elevated tank it has to have enough of a water supply at night to fill it back up. 13. New sodding techniques require a lot more water than the old technique of seeding lawns. People tend to overwater sod. 14. The Brand Road line, at Columbus's recommendation last February, was increased from a 12" line to a 16" line. 15. A possible site on S.R. 161 across the river was discussed, but those persons preparing the report felt that it would be more expensive to acquire land on that site than at the Frantz Road site. Responding to a question from Mayor Close, Mr. Boothe said that if Columbus were providing adequate pressure Dublin's system would be adequate. Mr. Boothe described the difference between a suction line and a booster, and noted that it had been recommended that Dublin up the size of its booster station from 2500 to 3900 gallons per minute. Mr. Boothe also told Mr. Sutphen that the Frantz Road tank should go on line before putting on line a tank further up north in the northwest quadrant of Dublin. It was also noted that a tank on Frantz Road would service the Ballymead, Shannon Heights, etc. subdivisions that are in Columbus south of Tuttle Road. Mr. Boothe said that Dublin will also have a future booster station at Wilcox Road and that a Frantz Road tank will also provide stabilization of the suction site pressure at the Wilcox Road booster station; it would provide for stabilization of the Post Road suction site as well as for Brand Road. Discussion followed regarding the fact that the citizens of Dublin are required to pay a 30% surcharge on their water bills in addition to the basic rate. Mayor Close suggested that if in fact Dublin needs to build a tank in the Frantz Road area that the City should have its engineer look at the available sites, make recommendations, and discuss with Columbus possible participation or sharing of cost. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting I ICS Meet ill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ 'I II elel August 1,1988 19 Page Fourteen The aesthetics, or lack thereof, of a water tank in the Frantz Road area was mentioned, Mr. Boothe saying that a tank would probably be 165 feet tall. With regard to the possibility of a ground level tank, Mr. Boothe said that from an engineering standpoint there is no comparison between ground water and an elevated storage tank; that the elevated tank is a superior engineering system. Mayor Close referred the matter to staff for further recommendation and thanked Mr. Boothe for his concise and well written report and presentation. Mayor Close also advised the City Engineer to keep the Finance Director advised. Mayor Close mentioned the resignation of Mr. Ed Giorgione from the Board of Zoning Appeals and the necessity of appointing someone to fill that position. He noted that that position would require the services of a person for five meetings, that Mr. Giorgione's appointment would be up in December of this year. It was suggested that perhaps the resumes submitted last year could be reviewed and someone from those expressing an interest in serving on the BZA be appointed or perhaps appointing someone from a board or commission that is less active. Mayor Close appointed a committee of Mr. Strip, Ms. Maurer, and Mr. Rozanski as Chairman to make a recommendation regarding an appointment at the next meeting of Council. It was agreed that Mr. Johnson would proceed with his proposal for mail- boxes for members of Council to be placed in the Council office. It was noted that they should probably be 15" to 18" deep and will have individual locks since often members of Council receive confidential material. Request for funds for the N.L.C. Conference. It was the consensus of Council that any member of Council who desired to do so could attend, the funds having been appropriated in the 1988 budget. Mr. Sutphen also mentioned the OML Conference in Cincinnati in September of this year. Liquor Liability Insurance Coverage for Dublin Irish Festival The two possible options - occurrence or claims made - were discussed. Mr. Denihan reported that the committee had budgeted first $750.00, then $1000.00, then $1500.00 for the insurance coverage. He subsequently was informed prior to the meeting that the cost of the coverage would be $3,130.00 for the two day event, and that the amount of money was not budgeted by the committee for insurance. Mr. Strip pointed out that the coverage provided by the occurrence policy form basis would be very important; that a claims made coverage-type would be a waste of money. Mr. Denihan discussed things being done at this event that have never been done in the State of Ohio - persons attending will be given a brochure regarding the designated driver's program and that the designated driver would be given free soft drinks free of charge; the Police Department will meet with the servers that will be responsible for distributing the liquor on how to do it properly and how to be mindful of persons younger than 21, younger than 19; additionally there will be a breathalyzer on the premisis, using it as an educational tool, for demontration purposes only. ..' RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meetill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ 11 eld August 1, 1988 19 Page Fifteen Discussion followed on how and who would be paying for the insurance. Mr. Strip suggested that perhaps the beer and alcohol sales should be dropped completely and that soft drinks only should be served. Mr. Hansley pointed out that the City's contribution was in the $5000.00 range in terms of overtime pay for City workers and other miscellaneous costs. He suggested that in the next year's budget that such type events and festivals be included as expense items. It was suggested using monies from the bed tax fund to pay the salaries, etc. Mr. Sutphen moved that the Committee pay the insurance premium; then review the profits of the festival; if necessary the City Council be approached to assist in defraying a portion of the cost of the insurance. The vote was - Mr. Amorose, yes; Mayor Close, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Comments from Staff Ms. Jordan 1. Showed those present the plaque which will be placed in Coffman Park to commemorate the first Arbor Day tree, a swamp white oak planted by the citizens of Dublin on April 29, 1988. Chief Ferrell 1. The City's latest officer graduated from the State Patrol Academy and was number one in his class scholastically. Also reported that the previous three new officers have been released from field training and are now full fledged police officers. Comments from Citiznes Mr. Lovell 1. Suggested that perhaps the community has some obligation to see that churches, specifically mentioning those with day care centers, are able to build in the community. He mentioned the high price of land in Dublin, making it very difficult for a beginning church to acquire the five acres of land to build a church. Ms. Maurer commented that presently day care can only be provided in a commercial district, according to the zoning ordinacnes of Dublin. Mrs. Headlee 1. Expressed a concern regarding the fact that developers are not mowing the weeds on their properties, and suggested that the City enforce its weed ordinance. Council Roundtable Discussion Ms. Maurer 1. Thanked the City on behalf of the Dublin Irish Celebration for helping to make the tape that was shown at the beginning of the meeting. Presented a copy of the tape to the City. Mr. Amorose 1. Noted that the Dublin bridge has again been hit by a car, noting that with the re-striping it is very difficult if one is going southbound on Riverside Drive to make a right hand turn onto the bridge. Recommended discussing the situation with the State and getting a recommendation from them. .- RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meetillg ICS National Graphics Corp., Cols., O. Form No. 1097 ~ Held August 1, 1988 19 Page Sixteen Mr. Sutphen 1. Commented that the Arthritis Foundation's Car Show was an absolute success and a good time was had by all. Mr. Rozanski 1. Commented that he felt that as regards weeds that the City has been very lax in keeping their own properties free of weeds and that the City should lead by example, specifically mentioning that the Old Dublin downtown area looks atrocious. Ms. Maurer asked what had happened to the trash containers that were purchased with the bed tax funds for Old Dublin. City staff will look into the matter. Mayor Close adjourned the meeting at 11:19 P.M. MaYoi<<~icer f) . ~ J~!I7, ~ Clerk of Council