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HomeMy WebLinkAbout06/20/1988 J Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting ~.b Meet ill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ Held June 20, 1988 19 1 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. I I II II II The regular meeting of the Dublin City Council was called to order by Mayor Michael L. Close at 7:30 P.M. on Monday, June 20, 1988. Mr. Rozanski led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mayor Close, Ms. Maurer, Mr. Rozanski, Mr. Strip and Mr. Sutphen. Mr. Jankowski arrived at 7:36 P.M. Mr. Stephen J. Smith, Law Director, and Ms. Prushing, Acting City Manager, were also present as were Ms. Clarke, Mr. Darragh, Mr. Harding, Ms. Jordan, and Mr. Willis of the City staff. Mr. Amorose moved to approve the minutes of the June 6, 1988 meeting of Council. Mr. Sutphen seconded the motion. The vote was 6-0 in favor of the motion to approve the minutes. Correspondence There were no objections to two requests for liquor permits. 1. A request for a one day permit from the Arthritis Foundation for an event to be held at 555 Metro Place North on July 30, 1988. 2. A request for a D1, D2 permit from Ronald L. Leslie. Mayor Close explained the Council Rules of Order as they relate to Public Hearings. Ordinance No. 03-88 - Rezoning of 284.58 Acres Located on the East Side of Avery Road Between Post Road and U.S. 33/S.R. 161. Public Hearing. Registering as proponents were: Mr. Harrison Smith, Mr. Christopher Cline, Mrs. Cathy Erickson, Mr. Robert Albright, Ms. Mary Beth Spittle and Mr. Stephen Breech. Mrs. Robyn Fillman registered as an opponent. Ms. Bobbie Clarke showed slides of the site and gave the following back- ground information: This is the first time that the City has had an opportunity to use the Planned Commerce District (PCD). This district was specifically designed to deal with those properties for which commercial use appears to be the most appropriate and those properties oriented toward the freeway system. The application involves 284.58 acres. Not all of it will be commercial. There will be single family acre lots or larger on the north side of Post Road. There are proposed to be two points of intersection with Avery Road. The opportunity to cuI de sac Post Road, should the City wish to do that, is provided. The Jentgen-Klein development is zoned Limited Industrial. it is not included with this application. In terms of land use what will be included are single family lots, a multi-family site, offices, institutional, commercial, and a major shopping center. There will be mostly office construction along the freeway with a minimum height of two stories. Along Post Road the uses will be limited to those in the OLR, Office, Laboratory and Research District and also Suburban Office and Institutional zoning. The entire site is presently zoned Limited Industrial and General Industrial. The applicant is requesting the PCD District, R-1 and R-12. M illutcs of RECORD OF PROCEEDINGS Dublin City Council Meeting M eetill}.!, National Graphics Corp., Cols., O. Form No. 1097 c~ ~Qlf.b 1I eld June 20, 1988 19 Page Two 14. 15. 16. 17. 18. Staff is recommending approval of the overall plan, subject to four conditions: That the developers resolve transportation issues prior to zoning, including an agreement to dedicate right-of-way, timing of roads, cooperation with bikeway extension over U.S. 33, funding of and agreement upon the improvements. That the architecture of the retail component will be unified and like the outparcels. That all necessary corrections be made to the text and plans prior to a Council vote, including additional information on I the multi-family area. t That the timing is determined for construction of the landscaped buffers, and that the landscape materials are coordinated betwee projects with Dublin's landscape planner. The biggest issue for the Planning Commission centered around the . issue of traffic, whether or not an interchange was necessary to I support 300 acres of commercial development. It is the intention to form a partnership between and the public sector to accomplish the necessary along Avery Road. Staff is supportive of the for the community such as: A. B. C. D. the private sector road improvements I application because it does several thingsl A. It eliminates an inappropriate zoning district - the Limited Industrial District has been problematic for some time. The application "plugs into" Dublin's road system. It accomplishes and constructs, at no expense to Dublin, two thirds of the east/west roadway and provides the opportunity to , cut off Post Road at some time in the future. ! The application will provide assistance in performing the caPital improvements that will be necessary between the present terminus of Muirfield Drive and U.S. 33. , Discussions between staff and the developer will continue re- I garding the number of lanes, the number of turn lanes at the . intersections, specific improvements, etc. i Planning Commission heard the application twice informally, and i weeks ago at the formal hearing the vote of the Planning Commissipn four votes for the application and two votes against. ! B. C. The two was Responding to a question from Mayor Close, Ms. Clarke said that the text corrections have not been completed and said also that she felt that an agreement needed to be reached on the road improvements as well. Using "visual aids" Mr. Harrison Smith, Jr. further described the site and the proposed plans for each of the designated areas. I Mr. Smith talked about upzoning in terms of standards, aesthetics, good I protection of Post Road, mounding, landscaping, etc. I He specifically discussed page 13 of the text which includes a statement i of what the Service Zone will accomplish: "The Service Zone will function I as a transition zone between the retail mall to the east and Avery Road, I a primary entrance point to north Dublin on the west. The orientation and the face of the outparcels in the zone will be to the east and at the i corners toward the intersection streets and to what would normally be considered the rear of those parcels, (i.e. the portion abutting Avery Road will be employed as an entrance feature to the residential areas to the north). Buildings will have a common architectural theme with good aesthetic quality, the same or compatible building materials and a common light, signage and landscaping ethic. Within this mold the east and intersecting streets face may identify the separate users and their products with appropriate expressions of individuality. However the west RECORD OF PROCEEDINGS Minutes of Dublin City Council M~~rinE natio I gral ICS Meet ill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ -------r--- Held June 20, 1988 19 Page Three face must appear as a unified, single expression. Structures, be they buildings or walls; roof lines and types; building spacing; signage, lighting and landscaping should present an almost non-commercial approach with low level signage employed solely to identify users with structures and landscaping effectively shielding the street from the impact of activity on the site. The following additional standards are deemed appropriate to produce such a function." Mr. Smith requested that the above be a part of the record. Mr. Smith, in addition, presented the following information about the proposed site: 1. The shopping center buildings and the outparcels will all be turned inside. 2. The developers of the proposed hospital across Avery Road plan to do the same. 3. The height of the buildings will be regulated; the space will be regulated. 4. The applicant will go back to the Planning Commission with a common architectural theme, one including all of the outparcels. 5. Signage will be identical; very small, ground oriented signs. 6. There will be uplighting. 7. There will be a lot of trees. 8. The applicant has no problem with any of the conditions. 9. Noted that there is no peak hour of traffic for retail as there is for office. 10. The applicant(s) have suggested making a major contribution on the public/private construction of a segment of Avery Road. Mr. Smith spoke of a contribution regarding turn movements, off ramps, etc. 11. Suggested that the applicant(s) sit down and talk with the City Manager and perhaps a delegation from Council to determine and/or discuss the road construction. 12. Also suggested splitting the costs, perhaps in terms of Dublin producing the materials, and the developer~ being responsible for the overall construction. Mr. Robert Albright, attorney, representing an adjoining property owner, spoke in support of the project. Mr. Christopher Cline, representing the Post Road Residents' Association spoke also in favor of the project. Mr. Cline commented that he had been involved in proposed development of the area for a number of years. Noted that the land was rezoned from Rural to Limited Industrial in 1970. At the time a land use decision was made that the south side of Post Road would be Limited Industrial, and that the north side would be residential. In 1980 a concern was discussed, noting that there was not an effective transition made between the residential on the north side of Post Road and the Light Industrial on the south side, promoting a concern that the industrial would not stay on the south side of Post Road but would rather move to the north side. As a result of discussions and changes, Mr. Cline said that all of the residents' needs and all of their goals have been answered - that a new road would be built through the area so that the land would not be developed off of Post Road; that reasonable land uses would be put in the area. He noted that the group felt that the land uses are reasonable and sensible, and that they will be good for the community. Mr. Cline said that they had examined the traffic situation and that they think that this project actually improves the same; that the developer has been willing to work with residents in the area. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meetill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ 1I eld June 20, 1988 19 Page Four Mrs. Cathy Erickson of the Hemingway Village Civic Association said that her group views the project as a service oriented proposal that will benefit at least 1,000 homeowners presently in the area. She said that they were in favor of the project and that they would also hope that the developers and the City of Dublin would cooperate in addressing the traffic problems of the area. Mrs. Mary Beth Spittle of the Indian Run Civic Association said that they were also in favor of the project and would like to see it approved. Mr. Breech, Director of Construction and Real Estate for Big Bear supermarkets said that they were committed to the Perimeter Mall project and were anticipating being a part of a project which would be a showplace in the northwest area. Mr. Strip asked Mr. Smith what would be the approximate timetable for the project. Mr. Smith said that the shopping center and perhaps the multi-family were "ready to go". He indicated that they were projecting a three year timetable for the project. Mr. Strip also asked about the tax base, a "ball park" value of the whole project. Mr. Smith responded by saying that they were projecting 2.9 million dollars, annually, for the Dublin Schools and 1.9 million dollars, annual- ly for the City of Dublin. Mrs. Robyn Fillman of 7001 Avery Road spoke as an opponent of the project. Mrs. Fillman's greatest concern was the amount of traffic that would come about as a result of a project of this magnitude, specifically those traveling down Avery Road. Ms. Maurer asked a question regarding the traffic commitments that the proposed plan would expect from the Dublin City Council. She indicated that it was her understanding from comments at the Planning and Zoning Commission meeting that the traffic plan proposed by the applicant would work only if there is an extension of Coffman Road over S.R. 161 which would bring traffic out of the area by another route. Ms. Maurer also questioned whether or not there was to be a commitment on the City's part to finishing the cloverleaf at Avery and S.R. 161 with some help from the adjacent developers. Mr. Smith again commented that the proposed zoning will produce less peak hour traffic than the existing zoning; that office peak hour traffic is very different from retail peak traffic. Mr. Smith noted that the traffic experts do agree that the effect of four lights does produce a delay; that there would be from 40 to 60 seconds of "peak out". He indicated that this type of situation compares very favorably with a lot of other places. With regard to the bridge over Coffman and Frantz, Mr. Smith said that they would work with Dublin staff and would help and go to the State with Dublin to get the necessary improvements in the area. He went on further to say that what he felt that Dublin really needed is a link from the residential population in this area to Tuttle Road; that it is a system that got split by the State and has a barrier with no access across it, said barrier creating many existing problems. Mr. Smith indicated that they would be willing to contribute to that process; that he would hope that the Dublin Council would look very seriously at the Tuttle Road connection; "get it done and keep it going through the capital improvements program". He also said that they are "offering a contribution". RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~~ Meet in}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ Held .June 20, 1988 19 Page Five Responding to a question from Mr. Sutphen regarding a cloverleaf, Mr. Smith said "yes on Avery Road", which could cost Dublin about one million dollars. He went on to say that they would be going to get a major portion of the east/west road built which would make a great deal of difference. He also said that if they could get the Thomas situation solved that they would have the potential of getting all of that road built; that they would want to see what the costs would be; how much money Dublin has; how they might split the cost to get "up on over the culvert". There was additional discussion regarding traffic and ramps. Mr. Smith did say that the capacity of the road would not be reduced by the fact that there will be people turning; that the only delay that would result would be the time delay. Mr. Sutphen commented that he felt that it would be prudent to contact the Ohio Department of Transportation as soon as possible, but Mr. Smith commented that O.D.O.T. will not respond "until the numbers are there". Mayor Close said that there will be a third reading of the Ordinance at the Council meeting on July 18, 1988. Ordinance No. 47-88 - Rezoning of 15.947 Acres on West Side of Avery Road Opposite Tara Hill Drive, Approximately 2400 Feet North of Post Road. Public Hearing. Mr. Daniel Terlecki registered as a proponent. There were no registered opponents. Ms. Clarke showed slides of the site and presented the following informatior: 1. The site is opposite the existing Tara Hill Drive on the west side of Avery Road. 2. The subject site contains approximately 16 acres, and the applicant is requesting a PUD to construct 32 single-family lots. 3. Mr. Terlecki appeared before the Planning and Zoning Commission four times, and was finally successful in getting an approval recommenda- tion from the Commission with four conditions: A. A screening mechanism to be determined prior to going to Council, said screening mechanism referred to the property line between the Fillman residence on the south and Mr. Terlecki's property. That screening mechanism has been demonstrated as a four rail split rail fence, which is agreeable to the property owners to the south. B. Refinement of the tree preservation plan at the time of the Final Development Plan. Ms. Clarke noted that Mr. Terlecki has provided staff with information regarding that which would be necessary to preserve the stand of trees on the property. She said that Mr. Terlecki has put the information regarding the trees on the property which are 6" in caliper or greater on a CAD system, and that that will help him in his efforts to maximize the number of trees that can be saved. C. The entry feature design and street planting species are to be coordinated with the landscape planner at the Final Development Plan stage. D. There was a fourth condition imposed by the Planning Commission. RECORD OF PROCEEDINGS M ill utes of Dublin City Council Meeting M eetillg ~ICS National Graphics Corp., Cols., O. Form No. 1097 ~ 1J eld June 20, 1988 19 Page Six After consulting with an arborist and various representatives of the Ohio Department of Natural Resources Mr. Terlecki determined that it might be worthwhile to try to relocate a number of trees within the wooded portion of the site out to the section that is totally barren. The fourth condition added by the Planning Commission was that the applicant's tree planting proposal be in strict compliance with Code which meant that he would not be permitted to relocate existing trees in the woods to the sunny portion of the site but would be required to plant nursery stock. Ms. Clarke said that there was discussion among the members of the Commission as to whether that would be the appropriate approach. She noted that two of the members of the Commission specifically said that they did not agree with the amendment; however, all the voting members of the Commission did recommend approval of the application. 4. The parkland dedication is in compliance with Code. 5. An additional area that is wooded along the rear on the west property line as well as the bike path that is to be constructed along Avery Road will be a part of the applicant's proposal. 6. Staff is recommending approval. Discussion followed regarding the possible relocation of the trees on the site, and Ms. Clarke said that the condition was that the street tree planting in this subdivision should be like every other subdivision and that there should be nursery grown stock rather than the relocation of trees from the forest. Mr. Amorose said that it was his feeling that the problem with going into a wooded area and collecting trees is the fact that the trees are growing under a very competitive situation where they are competing for light, nutrients, and so forth and many times the trees are very narrow and the root patterns are also very irregular so that when one tries to dig up a tree from a wooded area that it might be right up against another tree; therefore, there often is very little root; that it does not work (the relocation of trees). It was pointed out that the landscape ordinance had recently been revised to require nursery stock. Ms. Maurer said that she felt that it would be better to try to save some of the mature trees by relocation. Mr. Amorose also pointed out that when doing such a project that the trees would have to be selectively dug up and stored until the water, sewer, streets, etc. are in place. Ms. Jordan suggested that perhaps the Parks and Recreation Department could try to save some of the trees by planting them within wooded areas within the park system. Mr. Daniel Terlecki, representing the Scioto Valley Land Company, the applicant, was present at the meeting and had the following comments: 1. The applicant has located every tree on the site 12" in diameter and above and plotted them on a computer system. There are 550 trees which are 12" in diameter or greater. There are probably 2,000 trees on the site. 2. The utility lines will be located in the fronts of the properties, being contained in the narrowest area possible. RECORD OF PROCEEDINGS M illlltes of Dublin City Council Meetipg ~&W.b Meet ill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ II eld June 20, 1988 19 Page Seven 3. As many trees as possible will be saved. 4. The lot widths have been expanded in the tree area; the number of lots being reduced from 22 to 19. 5. Most homes will have a maximum width of 70 feet; those lots in the trees will be 95 feet in width or greater. 6. Each builder will have the information as presented by the CAD system, which will allow for the best positioning of the home on the particular lot to save as many trees as possible. 7. Three zones have been established on each site, one being a preserve area which has a very strict set of guidelines that basically says that "nothing will happen in here", all the undergrowth shall remain, all things shall remain in their natural state and that will probably ensure that all the trees in that particular area will remain. There will be the protected areas which are the private areas. There will be the private area and it will be suggested that the homeowner keep the trees in the area, but Mr. Terlecki said that he felt that it was a homeowner's right to place on his lot a patio, a walkway, a hot tub, etc., but that he also felt that the persons who purchase the lots will be tree lovers and will attempt to save as many of the trees as possible. Mr. Terlecki went on further to say that hopefully the entire sixteen acres would prove that one can develop in a wooded area and still main- tain the beauty that exists there. There will be a third reading of the Ordinance on Monday, July 18, 1988. Ordinance No. 50-88 - Rezoning of 9.59 Acres Located on East Side of Coffman Road Between Adventure Drive and Roscommon Road. Public Hearing. Mr. Bob Apel registered as a proponent. There were no registered opponents. Ms. Clarke showed some slides of the site and had the following comments: 1. The applicant is the Dublin School System. 2. The school system is interested in building a facility for housing their administrators which will permit them to consolidate their two present facilities. 3. There is currently a single story red brick house on the site with a garage behind it. 4. The site is slightly over 9 acres. 5. The school system is interested in rezoning the property to SO, Suburban Office and Institutional. 6. Staff recommends approval with the following conditions: A. Dedication of a street right-of-way for a total of 40 feet from centerline which is consistent with Dublin's Major Street Plan. B. Commitment to cooperate in rezoning to an appropriate district (Public Facilities District) when it becomes available. C. Provision of sidewalks and street trees along Coffman Road frontage and landscaping to Code requirements. D. Every effort be made to maintain the trees at the northwest corner of the site. E. An agreement between the City Administration and the School Administration to cooperate where possible in the proportional share of the necessary Coffman Road widening improvements. The Capital Improvement Program has sheduled the engineering for Coffman Road for 1989 and construction of same in 1990. 7. With those conditions staff and the Planning Commission recommend approva I. RECORD OF PROCEEDINGS Minutes of Dublin r.ity Council Mpetjne ~~ At eet ill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ Held June 20, 1988 19 Page Eight Mr. Apel had some comments regarding the proposed rezoning. 1. The school staff and school board spent a great deal of time studying different sites. This particular site was chosen because of its proximity to the high school, the high school being the largest facility within the school district and probably requiring the most contact. 2. The desire is to keep the building in the front of the site, utilizing the minimum amount of ground. 3. After the Planning and Zoning Commission meeting it was decided that before the final vote that a legal description would be prepared for the four plus acres at the front of the site, not the entire nine acres. 4. The back of the site will remain R-1. 5. The building will be a two story brick building. 6. The existing pine trees should help to soften and keep the existing residential character of the area. 7. The square footage of the proposed building will total approximately 25,000 square feet. 8. It was at staff's request that only the four plus acres in the front be rezoned at this time, keeping options open. Ms. Clarke mentioned that the Dublin Code requires that a buffer be set up between all residential parcels and the limits of a SO zoning. The suggestion from staff was that the applicant provide a barrier for the amount that is to be developed; that it did not seem reasonable to request that a barrier be created along the five acres that would not be used at this time. Responding to a question from Ms. Maurer, Ms. Clarke said that a buffer is required along a contiguous residential line, but that it seemed to her to be a little unreasonable for the applicant to have to create a buffer against themselves. Mr. Strip expressed a concern about the fifth condition of approval _ "An agreement between the City Administration and the School Administration to cooperate where possible in the proportional share of the necessary Coffman Road widening improvements". He indicated that he did not feel comfortable with asking the school system to contribute to the Coffman Road improvements; one taxing agency being charged by another taxing agency when all the monies "come out of the pockets of virtually the same taxpayers". Mr. Strip asked Ms. Clarke what the statement of condition #5 meant. Ms. Clarke said, "that statement means exactly as you feared. We are looking for their monetary assistance, their contribution to the widening of that road. The reason the wording is so vague is that we had not received word from respective legal counsel that we could in fact charge them". Ms. Clarke noted that the Dublin community is moving closer and closer to improvements that are based upon impact. She said that it was staff's determination that an office building on Coffman Road is an upzoning and would have an impact on surface traffic movement. For that reason this developer, as the City would ask any developer, for cooperation in the City's Capital Improvement Program. Regarding future contribution to Coffman Road improvements Ms. Clarke said that she would hope that whoever develops the McKitrick land would be contributing. RECORD OF PROCEEDINGS Minutes of Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held June 2(), 1988 19 Page Nine Mayor Close commented that most of the impact on Coffman Road is as a result of the Hemingway and Shannon Park developments as well as Earlington, and none of those developers contributed. He noted that he also was uncomfortable with condition number 5. Mr. Steve Smith said that he, Mr. Hansley, Mr. Riedel, and members of their respective staffs would be meeting with their legal counsels prior to the next Council meeting to develop a policy statement. Mr. Apel, responding to a concern expressed by Mr. Sutphen (as a citizen) explained how the building was planned so that it could be enlarged, if necessary, in the future. Mr. Apel said that there initially will be 50 employees working in the building; the maximum capacity will be 86. With regard to the adequacy of the 112 planned parking spaces, it was noted that the School Board would continue to meet in the 1919 building; that the intent is not to have large meetings in this proposed administration building. There will be a third reading of the Ordinance at the Council meeting on July 18, 1988. Ordinance No. 59-88 - Ordinance to Adopt a Proposed Tax Budget. Public Hearing. There were no registered proponents or opponents. Ms. Prushing reported that the purpose of the tax budget is to establish the tax rate for 1989; that it is mainly estimates for the various sources of income, as well as expenditures. She noted that she had not projected any increase in real estate taxes. Responding to a question, Ms. Prushing said that she did not feel that she could comfortably estimate what the income tax would be for 1988. Mr. Rozanski moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. The vote on the motion was as follows: Mr. Jankowski, yes; Mayor Close, yes; Mr. Strip, yes; Mr. Rozanski, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Ms. Maurer, yes. Vote on the Ordinance - Mr. Amorose, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Strip, yes; Mr. Rozanski, yes; Mr. Sutphen, yes; Mayor Close, yes. Ordinance No. 58-88 - Authorizing City Manager to Enter into an Agreement with the Dublin Board of Education - Dublin Personnel Board of Review will Hear and Decide Certain School-Related Appeals. Second Reading. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Strip seconded the motion. Vote on the motion - Mayor Close, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mr. Strip, yes. Vote on the Ordinance - Mr. Strip, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mayor Close, yes; Mr. Rozanski, yes; Mr. Sutphen, yes; Mr. Jankowski, yes. ,\I inutes of Held il II I' II RECORD OF PROCEEDINGS DuhUn r.ity r.01lnciJ M eetin}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ r June 20, 1988 19 Page Ten Ordinance No. 60-88 - Accept Lowest/Best Bid for Bridge Street Traffic Improvements. First Reading. Mr. Amorose introduced the Ordinance. Mr. Strip moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. At the request of Council members Mr. Willis explained exactly what the improvements would be at those intersections. It was determined that drawings, etc. had not been reviewed by the Safety Committee. Mr. Willis, responding to a question, said that he was under the impression that Danny Johnson intended to contract someone separately to deal with the wall area at the east end of the bridge. Mr. Amorose said that he thought that perhaps that wall should be eliminated completely so that the sidewalk could be extended. With regard to the guardrail in front of the shoppint center, Mr. Willis said that it was their intention to open that guardrail.. Several members of Council felt that it would be helpful if they had drawings and plans of the project so that they could be better informed of the situation should there be questions from citizens. Mr. Willis agreed to provide drawings to members of Council. The vote on waiving the three time reading rule and treating as an emergency was as follows: Mr. Rozanski, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mr. Sutphen, yes; Mayor Close, yes; Mr. Strip, yes; Ms. Maurer, yes. The vote on the Ordinance - Mr. Jankowski, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mayor Close, yes. Ordinance No. 61-88 - Accepting Lowest/Best Bid for Word Processing Equipment. First Reading. Mr. Sutphen introduced the Ordinance. Mr. Sutphen moved to waive the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. The vote on the motion - Ms. Maurer, yes; Mr. Sutphen, yes; Mayor Close, yes; Mr. Rozanski, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mr. Strip, yes. Vote on the Ordinance - Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Strip, yes; Mayor Close, yes; Mr. Sutphen, yes; Mr. Jankowski, yes; Mr. Amorose, yes. Ordinance No. 62-88 - Amend Ordinance No. 56-81 - Arterial Traffic Plan for Dublin. First Reading. Mr. Rozanski introduced the Ordinance. Mr. Sutphen moved to refer the Ordinance to the Planning and Zoning Commission. Mr. Rozanski seconded the motion. Ms. Maurer said that in her conversations with the Planning and Zoning Commission that she felt that as a result that the members would prefer to attend a Public Hearing at a regular Council Meeting to discuss the plan rather than have the Ordinance referred specifically to the Planning and Zoning Commission for discussion at one of their meetings. RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting ~Qlf.b_ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ ---'---'\- II eld June 20, 1988 19 Page Eleven Ms. Maurer also pointed out that she was attempting to expedite the matter; that it is important to get issues such as this on the MORPC plan in order to be placed on a priority list to obtain funds. The vote on referring the Ordinance to the Planning and Zoning Commission was as follows: Ms. Maurer, no; Mr. Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Jankowski, yes; Mr. Sutphen, yes; Mayor Close, yes. Ordinance No. 63-88 - Amend Ordinance No. 06-88 - Location and Amount of Cash on Hand. First Reading. Mr. Sutphen introduced the Ordinance. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote on the motion - Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mayor Close, yes; Mr. Rozanski, yes; Mr. Amorose, yes. Vote on Ordinance - Mayor Close, yes; Mr. Jankowski, yes; Mr. Amorose yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Ordinance No. 64-88 - Establish New Building Inspector Position in Division of Building and Engineering. First Reading. Mr. Rozanski, introduced the Ordinance. It was determined that this person would be doing inspections primarily in the commercial area. Mr. Rozanski moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Witht I Vote on the motion - Mr. Rozanski, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Jankowski, yes; Mayor Close, yes; Ms. Maurer, yes; Mr. Sutphen, yes. Vote on Ordinance - Ms. Maurer, yes; Mr. Rozanski, yes; Mayor Close, yes; Mr. Sutphen, yes; Mr. Jankowski, yes; Mr. Amorose, yes; Mr. Strip, yes. Ordinance No. 65-88 - Providing for Issuance and Sale of Notes - Improving Municipal Water System. First Reading. Mr. Sutphen introduced the Ordinance. Mr. Jankowski moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Mr. Willis said that the tower should be on line by June 25,26, 1988. Vote on the motion - Mr. Amorose, yes; Mayor Close, yes; Mr. Jankowsk , yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Vote on Ordinance - Ms. Maurer, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mayor Close, yes; Mr. Strip, yes; Mr. Jankowski, yes; Mr. Rozanski, yes. Ordinance No. 66-88 - Authorizing Certain Items of Compensation Relative to Appointment of New Chief of Police. First Reading. Mr. Sutphen introduced the Ordinance. RECORD OF PROCEEDINGS Milllltes of Dublin City Council Meeting . I 9 ICS Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ I II eld June 20, 1988 19 Page Twelve Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Strip seconded the motion. Vote on the motion - Mr. Rozanski, yes; Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Jankowski, yes; Mayor Close, yes. Vote on Ordinance - Mr. Jankowski, yes; Mr. Rozanski, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mayor Close, yes; Mr. Strip, yes; Ms. Maurer, yes. Ordinance No. 67-88 - Ordinance Levying Special Assessments for the Improvement of Easement - Construction of Storm Sewer - Waterford Village. First Reading. Mr. Rozanski introduced the Ordinance. Mr. Rozanski moved to do away with the three time reading rule and treat as an emergency. Mr. Strip seconded the motion. The vote on the motion - Mr. Rozanski, yes; Mayor Close, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Jankowski, yes; Mr. Amorose, yes; Ms. Maurer, yes. On the Ordinance the vote was - Mr. Strip, yes; Mr. Amorose, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mayor Close, yes; Mr. Jankowski, yes. Other Request for Approval of Final Plat - Muirfield Village, Phase 4, Part 4 - Weatherstone. Ms. Clarke said that the only contingency was that the applicant meet the requirements of the Dublin Engineer. This Part 4 completes the Weatherstone project. Mr. Sutphen moved for approval. Mr. Rozanski seconded the motion. Vote - Mr. Jankowski, yes; Ms. Maurer, yes; Mayor Close, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Rozanski, yes; Mr. Sutphen, yes. Discussion on Old Dublin Planning Process Mr. Robert Darragh had the following introductory remarks: 1. In response to a request by the Old Dublin Historic District Association in April, the Planning Staff has interviewed four groups of planners, architects, and designers who had an interest in contracting to the Old Dublin Planning Project. 2. Mr. John Hyer of the Hyer Group and Mr. Frank Elmer of Frank Elmer Associates have been retained for this project. 3. Mr. Elmer and Mr. Hyer proposed a two phase program which includes the Bridge Street capital improvements that are scheduled in the Capital Improvements Plan for 1988 and 1989. 4. Mr. Elmer and Mr. Hyer have been retained for phase 1 of the two phase project that they have proposed. 5. The proposal has been to the Land Use Committee. 6. The Land Use Committee had questions about the emphasis on restoration and about the time frame involved. RECORD OF PROCEEDINGS Millutes of Dublin City Council Meet~ng . I 9 ICS M eetillg National Graphics Corp., Cols., O. Form No. 1097 "'~ II eld June 20, 1988 19 Page Thirteen Mr. Elmer had the following comments: 1. We perhaps should have used the term renovation rather than restoration. 2. Essentially what is being proposed is a planning process that is a participatory process, which will begin with data collection, analysis, research documentation. 3. Primarily concerned with describing the environmental character of Old Dublin as well as the environmental character of the Bridge Street Corridor. 4. As a result of the process there will be a determination of the planning issues that are important. 5. Will be meeting with the property owners, merchants, as well as the residents in the Old Dublin District. 6. Once the planning issues have been defined, the phase two part of the study will begin, with a synthesis of the issues which again would be done with citizen input. 7. Input would also be solicited from staff as well as from members of Council. 8. As a result of the preceding discussions, planning options will result which will generate alternative plans. 9. Will return to the participatory process to select a plan that seems to be the most appropriate and has the greatest consensus. 10. It is necessary to accommodate contemporary use as well as to fix old buildings. Ms. Maurer announced that there would be a meeting of the Old Dublin Historic District Association on Friday, July 8, 1988, at 8:30 A.M. in the Council Chambers. Comments from Staff Ms. Jordan 1. Mentioned that City Staff wondered whether there would be a discount policy for staff for pool memberships. Discussion followed. Mr. Jankowski moved to offer Dublin City employees a 20% discount on season passes (based on the Dublin resident rate) and allow them to utilize the after 6:00 P.M. rate at anytime for a single admission. Mr. Strip seconded the motion. Vote - Mr. Amorose, yes; Mayor Close, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes 2. Proposal for Regional Ice Skating Facility The City of Columbus and surrounding suburbs have been having discussions regarding the possibility of a regional ice skating facility, possibly to be built at the Busch Park site at Bethel Road and S.R. 315. Mr. Rozanski moved to spend up to $3,000.00 as Dublin's contribu- tion to a feasibility study for a regional ice skating facility _ as long as Columbus contributes a like amount. Mr. Jankowski seconded the motion. Vote on the motion - Mr. Rozanski, yes; Ms. Maurer, no; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Jankowski, yes; Mr. Amorose, no; Mayor Close, yes. RECORD OF PROCEEDINGS MhlUtes of Dublin City Council Meeting ~.b Meet ill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~~ T II eld June 20, 1988 19 Page Fourteen Mr. Darragh 1. Commented on the fact that he has for years been encouraging developers to plant street trees, but with the current dry weather situation those street trees are dying. Mr. Darragh said that he and Mr. Fred Hahn of the Parks Maintenance Department pursued the possibility of leasing or buying a small pumper truck, under which circumstance they could use the water in some of the reservoirs, retention ponds, detention ponds, etc. in the City. Specifically, permission was obtained to use some of the water from the lakes in Asherton. A 1960 pumper fire truck was found which could be leased for $2500 a month for three months with an option to buy for an additional $1000 at the end of the three months. The possibility of using a city dump truck and putting a fiberglass tank on the back was discussed, Mr. Jankowski moved to approve leasing the 1960 Ford pumper truck at $2500 per month. Ms. Maurer seconded the motion. Vote - Mayor Close, yes; Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes, Mr. Amorose, yes. With regard to the Engineering Project Status Report, Mayor Close asked Mr. Willis about the comment "waiting for direction to proceed" on the Muirfield Drive connection. Mr. Willis said that he felt that he needed to get additional informa- tion as to what direction the developer was planning to go on. Mayor Close said that in his conversations with Mr. Weiler and Mr. Kelley he had been told that they were willing to give the City the right-of-way in order to get the project completed. He said that it was his understanding that they would give the City the right-of-way in order to get the alignment completed in the first two lanes. Mayor Close said that he felt that it was important to move forward with the project immediately so that the Coffman Road project will not be pushed off another year. Council Roundtable Discussion Mr. Sutphen 1. Said that he felt that after being present at the pool opening that he thought that everyond involved had done an excellent job and that the pool was "super". 2. Noted that he had climbed to the top of the Avery Road water tank and that he had pictures to show if anyone was interested. Mr. Strip 1. Complimented the citizens of Dublin on their cooperation as regards the watering ban. 2. Reminded everyone that he wanted to see the U.S. 33/S.R. 161 beautification project kept in the forefront. 3. Asked about the plans regarding the new Sunoco gas station being constructed on Bridge Street. RECORD OF PROCEEDINGS M illUtes of Dublin City Council MeetinE natio i .gi'<Ii ICS Meeting National Graphics Corp., Cols., O. Form No. 1097~. ..r-- II chi June 20, 1988 ]9 Page Fifteen Mr. Darragh said that the project had been approved by the Board of Zoning Appeals; that the finished product would be similar to the Sohio station next door. The building will be brick; it will have a mansard shingle roof; the canopy will also have a mansard shingle roof with brick supporting columns; it will be landscaped to and above Dublin standards. He noted that curbs were on the plan for Monterey Drive. The sidewalk is to wrap around both sides of the site. There will be street trees on Bridge Street and street trees on Monterey Drive also. Ms. Maurer 1. Thanked Council members for attending the reception for Mr. John Costigan, the road manager for the Dublin Abbey Theater. She noted that the reception was jointly sponsored by the Convention and Visitor's Bureau and the City. 2. She and Mr. Darragh attended a seminar that was sponsored by the Development Council of Ohio on the revitalization of downtown areas. 3. The reason she suggested that Planning and Zoning Commission members attend a meeting of Council to discuss the arterial traffic plan was that she recalled from the Goal Setting Retreat that Commission members said that one of the things they wanted to see happen was better communication with Council - to discuss major issues jointly with Council. 4. Referred to an article in the newspaper regarding the O'Shaughnessy Bridge project. Asked if additional discussions had taken place. Mr. Willis reported that there has been no contact. Also asked the Mayor if he had had additional discussions with the Mayor of Columbus, Mr. Rinehart. Mayor Close said that there had been no additional discussions. Ms. Maurer said that in her communication with persons in the City of Columbus Mayor's office that it was the feeling that this was an issue that would need to be resolved on the level of Councils. Mr. Rozanski 1. Asked Ms. Maurer about her comment that the reception for Mr. Costigan was co-sponsored by the Convention and Visitor's Bureau and the City. Ms. Maurer said that she had polled Council members about two months ago to request their acquiescence in paying for such a reception. Mayor Close could not recall that he had been polled and said that he thought that the Dublin Irish Celebration Committee with their $20,000.00 was going to finance such activities. He went on further to say that issues such as this should be discussed at a public meeting of Council and then voted on, indicating that he did not feel polling of members of Council was an appropriate way of approving the expenditure of City monies. It was decided that no action would be taken until a bill and a financial report were made available to members of Council. I 1/ II II RECORD OF PROCEEDINGS Millutes of Dublin City Council Meetipg ~.b M eetillg National Graphics Corp., Cols., O. Form No. 1097 ~b r 1I eld June 20, 1988 19 Page Sixteen 2. Thanked Mr. Willis for the updates on City engineering and capital improvement projects that were given to Council members. 3. Congratulated Ms. Jordan and her staff on a job well done as regards the pool. Mayor Close 1. Expressed appreciation to Ms. Clarke for the conciseness and clarity of her presentations on the three rezonings. It was agreed to have a short special Council meeting on Monday, July 4, 1988, at 10:15 A.M. to approve the sister City resolution and the 1988 street improvements. The meeting was adjourned by Mayor Close at 10:35 P.M. MaY~iCer /J ~ k~~~' ?lAA~ lerk of Co nCl] I, Frances M. Urban, Clerk of Council of the City of Dublin, Ohio, do certify that this is a true copy of the approved minutes of the Dublin City Council Meeting of June 20, 1988 J;.,z~o~. rv~ FfancesfMC rba C erk 0 ouncl. Dublin, Ohio