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HomeMy WebLinkAbout06/06/1988 RECORD OF PROCEEDINGS Minutes of Dublin City Counc~l Meeting ~.b M eetill}.!, National Graphics Corp., Cols., O. Form No. 1097 ""~" Held June 6, 1988 19 The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Michael L. Close at 7:30 P.M. on Monday, June 6, 1988. Mr. Rozanski led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mayor Close, Ms. Maurer, Mr. Rozanski, Mr. Strip and Mr. Sutphen. Mr. Jankowski was absent. Mr. HAnsley, City Manager, and Mr. Smith, Law Director, were also present as were Mr. Bowman, Ms. Clarke, Chief Ferrell, Mr. Harding, Mr. Johnson, Ms. Jordan, Ms. Newcomb, Ms. Prushing, Mr. Vance, and Mr. Willis. Mr. Rozanski moved to approve the minutes of the May 9, 1988 Special Meeting of Council. Mr. Strip seconded the motion. Vote - Ms. Maurer, yes; Mr. Rozanski, yes; Mayor Close, yes; Mr. Amorose, abstain; Mr. Strip, yes; Mr. Sutphen, abstain. Mr. Amorose moved to approve the minutes of the May 16, 1988 meeting of Dublin City Council. Mr. Sutphen seconded the motion. Vote - Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mr. Amorose, yes Mayor Close, yes; Mr. Rozanski, yes. Mr. Amorose moved to approve the minutes of the May 23, 1988 Special Meeting of Council. Mr. Rozanski seconded the motion. Vote - Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mr. Rozanski, yes; Mr. Amorose, yes; Mayor Close, yes. Correspondence There was no correspondence to be read at the meeting. Mayor Close swore in Mr. Ronald G. Ferrell as the new Police Chief for the City of Dublin. Chief Ferrell introduced three new patrolmen for the City of Dublin; recenl graduates of the Police Officer's Training Academy - Briand Wolfe, Randall Wilson, and Michael Epperson. Mayor Close welcomed the three new patrolmen and requested that they remember that when dealing with the public that they are "ambassadors" for the City of Dublin; oftentimes the only contact a particular citizen has with the administration of the City of Dublin is with a police officer Mayor Close also offered his congratulations, mentioning that of the five major awards presented at the last training session of the academy that two of them were awarded to Dublin's new police officers. Ordinance No. 42-88 - Ordinance Amending Chapter 1187 and Appendix the Planning and Zoning Code - Street Tree Planting Requirements. Reading. Vote on the Ordinance - Mr. Amorose, yes; Mr. Strip, yes; Mayor Close, yes; Mr. Sutphen, yes; Mr. Rozanski, yes; Ms. Maurer, yes. E of Third Ordinance No. 49-88 - Ordinance Approving Preliminary Legislation for Rehabilitation Project-Bridge Street (U.S. 33) - Ohio Department of Transportation. Second Reading. Mr. Willis reported that the project is tentatively scheduled for con- struction work in 1990. He also noted that he had asked the O.D.O.T. to extend the length of the project down to the Scioto River Bridge and that they had consented to do same. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting _ICS Meet in}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ Hcld June 6, 1988 19 Page Two He said that the O.D.O.T. will be sending to the City amended legisla- tion regarding the project and requested that Council table the ordinance until receiving a modified ordinance. Mr. Amorose moved to table Ordinance No. 49-88 subject to being withdrawn from the table when additional information is received. Mr. Sutphen seconded the motion. Vote - Mr. Sutphen, yes; Mr. Strip, yes; Mr. Rozanski, yes; Ms. Maurer, y s; Mayor Close, yes; Mr. Amorose, yes. Ordinance No. 50~88 - Change of Zoning on 9.59 Acres Located on East Side of Coffman Road, North of post Road Between Roscommon Road and Adventure Drive. First Reading. Mr. Amorose introduced the Ordinance. Mr. Amorose made a motion to refer the Ordinance to the Planning and Zoning Commission. Mr. Rozanski seconded the motion. Vote - Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Strip, yes; Mayor Close, yes; Mr. Rozanski, yes; Ms. Maurer, yes. Ordinance No. 51-88 - Change of Zoning on 1.26 Acres on East Side of State Route 745, North of Bridge Street. First Reading. Mr. Amorose introduced the Ordinance and moved to refer the Ordinance to the Planning and Zoning Commission. Mr. Sutphen seconded the motion. Vote - Mr. Strip, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mayor Close, yes; Mr. Rozanski, yes. Ordinance No. 52-88 - Change of Zoning on 9.81 Acres on West Side of Muirfield Drive, North of Tain Drive. First Reading. Mr. Amorose introduced the Ordinance and moved to refer to the Planning and Zoning Commission. Mr. Sutphen seconded the motion. Vote - Mr. Rozanski, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mayor Close, yes. Ordinance No. 53-88 - Ordinance Authorizing a New Position (Planning Intern) Within the Planning Department. First Reading. Mr. Amorose introduced the Ordinance. Mr. Bowman noted that he was recommending that existing personnel be retained as well as starting a new planning intern position. Ms. Maurer expressed a concern regarding the fact that the Planning Department was not requesting a full-time person, and also suggesting that the present part-time intern position be expanded to a full-time position, keeping that employee who has already "learned" Dublin. It was agreed that the subject of increasing the number of employees in the Planning Department would be discussed at the next Land Use Committee meeting as well as a discussion regarding a timetable of the various projects within the Planning Department - completion of the Master Plan, planning of the Central Business District, the Northeast Quadrant Plan, the Coffman Park plan, etc. Mr. Amorose moved to do away with the three time reading rule and treat a1 an emergency. Mr. Rozanski seconded the motion. Vote - Mayor Close, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Rozanski, yes; Ms. Maurer, yes. Vote on the underlying Ordinance - Mr. Rozanski, yes; Mr. Sutphen, yes; Mayor Close, yes; Mr. Strip, yes; Mr. Amorose, yes; Ms. Maurer, yes. RECORD OF PROCEEDINGS M hzutes of Dublin City Council Meeting ~-.b M eetill}.!, National Graphics Corp., Cols., O. Form No. 1097 "'1;::;2:> Held June 6, 1988 T 19 Page Three Ordinance No. 54-88 - Ordinance to Accept the Lowest/Best Bid for Tennis Courts/Basketball Courts Resurfacing - Coffman Road Park. First Reading. Mr. Rozanski introduced the Ordinance. Mr. Amorose moved to accept the bid of Professional Tennis Court Care in the amount of $9,080.00, waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote - Mr. Amorose, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mayor Close, yes; Mr. Sutphen, yes; Mr. Strip, yes. Vote on the Ordinance - Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mayor Close, yes. Ordinance No. 55-88 - An Ordinance Amending the Planning and Zoning Code Creating a Public Facilities District. First Reading. Mr. Amorose introduced the Ordinance and moved to refer to the Planning and Zoning Commission for their recommendation. Mr. Rozanski seconded the motion. Vote - Mr. Amorose, yes; Mayor Close, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Ordinance No. 56-88 - Ordinance Accepting Lowest/Best Bid for Sanitary Manhole Rehabilitation. First Reading. Mr. Rozanski introduced the Ordinance. The lowest/best bid was the bid of S. J. & R. Quality Contracting Inc. in the amount of $91,696.00. Mr. Rozanski moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Vote - Mr. Rozanski, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Strip, yes; Mayor Close, yes. Vote on the Ordinance - Mr. Strip, yes; Mr. Rozanski, yes; Mayor Close, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Ms. Maurer, yes. Ordinance No. 57-88 - Ordinance Amending Annual Appropriations. First Reading. Mr. Rozanski introduced the Ordinance. The Ordinance to amend was to purchase two new unmarked detective vehicle . Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mr. Strip, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mayor Close, yes; Mr. Amorose, yes. Vote on the Ordinance - Mr. Strip, yes; Mayor Close, yes; Mr. Amorose, yes; Mr. Sutphen, yes; Ms. Maurer, yes; Mr. Rozanski, yes. Ordinance No. 58-88 - An Ordinance Authorizing the City Manager to Enter into an Agreement with Dublin Board of Education - Dublin Personnel Board of Review Will Hear and Decide Certain School-Related Appeals. First Reading. Mr. Rozanski introduced the Ordinance. RECORD OF PROCEEDINGS M ilzutes of Dublin City Council Mee~ing ICS Meetill}.!, National Graphics Corp., Cols., O. Form No. 1097 '"8'" Held June 6, 1988 19 Page Four Mr. Smith said that he had recently met with the Dublin and that on July 1, 1988 when they become a City School they are requesting the City to make available to them, City's Personnel Board of Review to hear appeals cases. they have never had an appeal. The Clerk was requested to send a copy of the Ordinance and proposed agreement to the members of the Personnel Board of Review for their review and information. School Board Board, that for pay, the He noted that Ms. Maurer requested that the City Manager call together the Personnel Board of Review and have them elect a chairman. Mr. Smith said that it is customary for school/board of education grievances to come up before a City board of appeals, and has been done many times. There will be a second reading of the Ordinance at the Council meeting on June 20, 1988. Ordinance No. 59-88 - Ordinance to Adopt a Proposed Tax Budget. First Reading. Mr. Amorose introduced the Ordinance. There will be a Public Hearing on Ordinance No. 59-88 at the Council Meeting on June 20, 1988. Resolution No. 12-88 - Resolution Approving the Sale and Consumption of Beer on City Property - Irish Festival. First Reading. Ms. Maurer introduced the Resolution. Ms. Maurer gave some background information - the Irish Festival, or Feis to be held jointly for two days in August with the Columbus Feis; the Feis will take place on Saturday at the high school; there will also be curling and a football game on Saturda and Sunday at the old high school stadium; there will be a festival in Coffman Park at which beer will be sold as well as other foods; there will be Irish folk dancers, an Irish wolfhound exhibition, dart games, etc. Ms. Maurer said that there will be an emphasis on the designated driver program. What they hope to have is have a designated driver for each car who will not drink and who will be given free soda pop. Mayor Close said that this situation might allow for an opportunity to do some alcohol education also, perhaps having the Police Department bring in a breathalyzer, giving some breath tests as an educational tool. Mr. Amorose moved to do away with as an emergency. Mr. Rozanski seconded the motion. The vote on the motion was: Ms. Maurer, yes; Mr. Amorose, yes; Mayor Close, yes; Mr. Rozanski, yes; Mr. Strip, yes. the three time reading rule and treat yes; Mr. i I Sutphe1' I I I I I i I I I , i Vote on the Ordinance - Mayor Close, yes; Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Rozanski, yes. Resolution No. 13-88 - Resolution Calling for a Special Election in Dublin Precinct of Concord Township, Delaware County, on August 29, 1988 for Purpose of Determining Whether to Adjust Township Boundaries. First Reading. Mr. Sutphen introduced the Resolution. Mr. Sutphen moved to change the election date as presented on the Resolu- tion, from August 29, 1988 to September 13, 1988. Mr. Amorose seconded the motion. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meet ill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~~ II eld June 6, 1988 '1 19 Page Five Vote on the motion - Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mayor Close, yes. Mr. David Wilt of Macewen Court expressed several concerns and had a specific concern regarding the ballot language. Mr. Smith explained that the ballot language would be prepared by the Law Director subsequent to the passage of the Resolution, said language to be approved by the Board of Elections after consultation with the County Prosecuting Attorney. Mr. Wilt said that he had a concern about the timing of the change, as well as that at the time that the change takes place that there is an agreement that provides that area of Dublin with adequate backup fire protection service from Concord Township. Mr. Wilt suggested that the change not take place until there is a new fire station built in the general area of Muirfield Drive and Brand Road so that there is a clear benefit in faster response time from Washington Township. He also wondered why a special election was needed; why not wait and put it on the ballot at the general election in November. It was the feeling of several Council members that it would be better to have a special election where one issue can be addressed; the cost of a special election, it was noted, would be approximately one thousand dollars. Mayor Close commented that the ballot language would contain the effectiv date of January 1, 1989. Mr. Sutphen spoke about the positive nature of the paramedic service available through Washington Township. He also noted that a number of residents were under the impression that service from Washington Township would become available automatically when Dublin became a City. Fire Chief Bostic of Washington Township reported that it was his under- standing from discussions with a Concord Township trustee that if they would lose Concord Township, Dublin, that they would not be able to "justify to their taxpayers to continue to ride with that department". Mayor Close said that he thought that the question before Council was to give the residents of Dublin within Concord Township, Delaware County, a choise; whether or not the 30% of the population of Dublin that lives i Muirfield should have the right to a choice, by ballot. The timing was discussed. It was noted by Mr. Hansley that a reason for the special election was that for an effective date of January 1, 198 that the issue would need to come back before Council as a "State require enabling legislation" (assuming that it passes) and that then Council will be required to adopt legislation to go before the County Commissione s allowing for a reasonable period of time, probably 30 to 60 days before it would become effective. Discussion followed regarding the differences in paramedic and EMT level training, Mr. Wilt noting that the difference was that paramedics are allowed to administer medication in certain situations. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. Vote - Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mayor Close, yes. Vote on Resolution - Mr. Rozanski, yes; Mr. Sutphen, yes; Mayor Close, yes; Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes. RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting Meet ill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ II eld -----r June 6 L 1988 19 Page Six Other Request for Approval of Final Plat =- Coventry Woods. Mr. Bowman had the following comments: 1. Coventry Woods is a subdivision located at the southwest corner of S.R. 745 and Brand Road. 2. The property was zoned approximately a year and a half ago in the Planned Low Density District classification. 3. There are 11.3 acres of park - 160 single family homes on 95 acres. 4. This is the first phase of the subdivision which will total 50 single family lots. 5. The Staff and the Planning Commission recommended approval with the following conditions: A. Landscape treatment to be designated when the bike path comes in in the future phases. B. Setbacks on cul de sac lots and no-build zones to be approxi- mately designated on the plat. C. The park site on the corner of Brand Road and S.R. 745 (2 acres to be dedicated to permit timely construction of a booster station and waterline extension. That project should be on schedule and should be under construction this year. D. The developer did agree to construct turn lanes both on Brand Road as well as S.R. 745. Mr. Bowman noted that Reserve A is 3.5 acres of the 11 acre park; Reserve B is the retention pond which is a lot which will not be sold. It was noted that the waterline extension will be done as a part of this phase. Mr. Willis reported that the booster station will be on the south side of Brand Road. Mr. Amorose moved to approve the Final Plat, Coventry Woods with the conditions determined by the Planning Commission. Mr. Rozanski seconded the motion. Vote - Mr. Amorose, yes; Mr. Sutphen, yes; Mayor Close, yes; Mr. Rozanski yes; Mr. Strip, yes; Ms. Maurer, yes. Request for Bed Tax Funds - Dublin Soccer International. Mr. Ed Ferguson was present, representing the parents and youngsters of Dublin Soccer International. Mr. Ferguson presented the following infor- mation: 1. Three young men of the Dublin area, Chris Durfey, Phil Cratty and Ted Ferguson, were selected in the middle of May to play Soccer for Teams/USA in Europe. 2. Teams/USA is a non-profit organization dedicated to managing and operating youth soccer teams for international competition. 3. This year there are 40 teams from the United States which will represent 20 states. The teams are boys of 15, 17 and 19 as well as a girls team of persons under 18. 4. The teams will leave the United States on June 27th and will play in five countries in a five week period. (Denmark, Holland, Sweden, German and France.) 5. The funding request is for $3100.00 per young man for a total of $9,300.00. This money would be for transportation from New York to Europe, food and lodging, tournament fees, overseas transporta- tion, coaching and "giveaways". 6. Sponsorship has been requested from over 50 businesses and civic organizations in the area. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meetill}.!, National Graphics Corp., Cols., O. Form No. 1097~" 11 eld T June 6, 1988 19 Page Seven 7. $225 per young man has been raised. 8. The "giveaways" would be in the form of a button which would say "Dublin in the Heart of It All", compliments of the City Council of Dublin, Ohio. 9. The teams would be playing anywhere from 16 to 18 games each week; possibly three or four games each day, each team. Mr. Strip commented that he did not feel that the request falls under the intent or the language of the bed tax. Mr. Sutphen agreed. Regarding the difference between this request and a previous request to appropriate monies to send representatives of the City to Dublin, Ireland Mr. Smith said that it was his thought that the representatives visiting Dublin, Ireland would be going there primarily to promote Dublin, Ohio, while the boys' main purpose would be to play soccer and promote Dublin, Ohio, part-time. Mr. Smith said that if Council would decide to appropriate several hundre dollars to provide the boys with buttons or patches as "giveaways" that that would be O.K. in his opinion but to send three boys to play soccer in Europe that he could not justify that under the bed tax. Mrs. Durfey said that they would not be able to get patches in the time available; only the buttons. Mr. Strip was concerned that a precedent might be set for other groups _ Boy Scouts, Girl Scouts, the Barbershop Quarter, etc. Mr. Rozanski noted that this was the first year for the bed tax and that it was a learning situation for members of Council. He suggested that perhaps a certain sum of money might be set aside annually for promotional items from the City that could be used by groups traveling as promotional items for Dublin, Ohio. Mr. Amorose thought that that might be better taken care of through the Convention and Visitors Bureau. Ms. Maurer moved to provide the funds for the buttons (up to $300.00). Mr. Rozanski seconded the motion. Vote - Mr. Rozanski, yes; Mayor Close, yes; Ms. Maurer, yes; Mr. Sutphen, no; Mr. Amorose, no; Mr. Strip, no. The motion failed. Mr. Sutphen made private arrangements for funding with the representative of Dublin Soccer International. Request for Bed tax Funds - Dublin Soccer League. Mrs. Cathy Erickson reported that the Dublin Soccer League had two requests before Council for funds from the bed tax. 1. An irrigation system for Avery Road Park. Mrs. Erickson discussed the necessity for improvement of the soccer fields, commenting on the problems with dirt, no grass, unsightly appearance, etc. Ms. Maurer wondere whose responsibility the fields are _ is it a capital improvements issue, a management issue, or what? Ms. Jordan said that as regards cost, it would be a capital improve- ments issue; that being discussed is $30,000.00 to $50,000.00 for the purpose of putting in an irrigation system. She noted that the subject had been discussed at length, including having a design drawn up, purchasing the piping, working with donated labor, etc. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meet in}.!, National Graphics Corp., Cols., O. Form No. 1097 ~'" 1I eld June 6, 1988 19 Page Eight Ms. Jordan said that until the City has more space either provided by the Columbus Parks and Recreation Department or schools outside of the corporate Dublin area, she did not know that even if Avery Park were irrigated that it will be able to accommodate all the people that are involved in the soccer program in Dublin. Ms. Jordan did report that eventually there will be soccer fields at the pool area, Earlington Park will have some, and there is one at Scottish Corners. Mayor Close said that he did not see this as a bed tax issue, but saw it is a capital improvement within the Parks and Recreation Department. He also noted that he felt that the primary use of the parks is for the intramural program, that those fields were built to take care of the 1600 to 1800 young people who play soccer, not for tournaments. Ms. Maurer wondered whether enough active park space had been allocated, and whether the active park space areas should be expanded and whether or not the City would be taking some responsibility for the Dublin school district. Ms. Erickson said that the Dublin Soccer League was not asking Council to be responsible for the entire bill, but that they are ready to raise funds to help in such a project. Mr. Amorose suggested that the Soccer League initiate an intense, on- going maintenance program. Mayor Close asked that the Parks and Recreation Department Director and the Parks and Recreation Committee review the irrigation system and report back to Council as soon as possible with information, a time frame, monies involved, etc. Concession Stand at Avery Park Mrs. Erickson said that it is her understanding that the Parks and Recreation Department is proposing to build a concession stand on the fields at Avery Road Park which would accommodate those using the baseball fields only. She noted that the Soccer League presently has a concession stand which is on loan from the 7-Up Company which is not very attractive and which does not meet standards and that they would like to replace that stand with a permanent-type stand which would eventually include restrooms and a storage area. A drawing of a proposed concession stand was shown to members of Council. Responding to a question from Ms. Maurer, Ms. Jordan said that Avery Park was not master planned but was done in phases, and that there will be a concession stand at the north end in the center of the five ball diamonds. Mr. Strip moved to table the request for further review and study. Mr. Rozanski seconded the motion. Several Council members said that they did not think this project was an appropriate use of bed tax money but that it was a matter that should be studied further as far as capital improvements and also to get input from the Parks and Recreation Committee. Mrs. Erickson asked about the possibility of the Dublin Soccer League investing $3,000 to $5,000 on a temporary structure to replace the metal stand being used presently. Ms. Jordan said that that had been discussed with the Code Enforcement Officer and thought that it could be worked out (with some very stringent understandings, etc.) It was agreed that it is a long distance from the soccer fields to the proposed concession/storage/restroom building in the vicinity of the ball diamonds. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meetill}.!, ICS National Graphics Corp., Cols., O. Form No. 1097 ~ 11 eld June. 6, 1988 19 Page Nine The vote on the motion to table was as follows: - Mr. Sutphen, yes; Mr. Strip, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Close, no; Mr. Amorose, no. Discussion Regarding Request for Temporary Office Space - Dublin Soccer League. Mrs. Erickson reported that at present the Dublin Soccer League runs their business out of a private home and said that that space would not be available after September of this year. She said that the Dublin Soccer League was asking Council for permission to use the electrical/furnace room area on the second floor of the Municipal Building as temporary office space which is currently being used for storage. As to the use being temporary, Mrs. Erickson said that it was her under- standing that the lease on the building that the City owns on Post Road will be up in January. She said that they would like to propose that that space be used by groups such as by Dublin Soccer League and other non-profit organiza- tions in the City. Mr. Hansley suggested that perhaps the proper form of a motion would be to direct the Manager to enter into a lease contract with the Dublin Soccer League which would address keys, access, insurance, telephone service, etc. Ms. Maurer moved to approve, in concept, leasing the space in the Dublin Municipal Building to the Dublin Soccer League. Mr. Rozanski seconded the motion. Vote - Ms. Maurer, yes; Mr. Sutphen, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Rozanski, yes; Mayor Close, yes. It was suggested that when the lease for the building on Post Road being used by the Dublin Counseling Center is up that consideration be given to the use of the building for a nominal fee to non-profit organizations in the City of Dublin. Discussion Regarding Additional Traffic Control Devices on Adventure and Tara Hill Drives. Mr. Hansley said that if Council would choose to use additional traffic control devices to reduce traffic speed on Adventure and Tara Hill Drives that he and staff would suggest adding one location on Tara Hill Drive and one location on Adventure Drive. Mayor Close said that he is opposed to using stop signs as speed control devices. He said that he would prefer to have patrolmen in the area monitor speed. Mr. Sutphen commented that if the City were to place stop signs in that area then there more than likely would be requests from citizens in other parts of the City for additional signage and that it is against State law. Mr. Smith said that there a great many signs in the City that do not meet the State statute. Ms. Maurer said that she would prefer to make the entire City uniform and be "sensible" with the placement of such signage. Mayor Close commented that he felt also that there was a safety factor involved; the driver spending all of his/her time accelerating and braking rather than traveling the street at the designed speed. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting .b Meet in}.!, National Graphics Corp., Cols., O. Form No. 1097 "'~8" Held June 6, 1988 19 Page Ten Ms. Maurer moved that the City Manager review the document, bring it up to date and remove the signs that are in conflict with State statute. M~. Sutphen seconded the motion. Vote - Mr. Amorose, yes; Mr. Strip, yes; Ms. Maurer, yes; Mr. Sutphen, yes; Mayor Close, yes; Mr. Rozanski, yes. Discussion Regarding 1988 Street Improvements. Mr. Willis referred members of Council to a memorandum that was in the packets describing the 1988 street improvement program that staff had developed. He noted that the total for the street program is estimated at around $600,000.00 and that with the work for the Parks and Recreation Department the estimated total is approximately $660,000.00. Mr. Willis noted the streets that would be repaired in 1988 and the list of those streets that would be repaired in 1989. Mr. Amorose commented that last year Council had available to them a map with the streets to be repaired indicated and that such a map again would be helpful for review and evaluation of the situation. Mr. Amorose also said that he felt that safety should be goal as regards street improvements, mentioning the lack Bright Road where a garbage truck recently flipped over. need for a berm area on the road. the primary thereof on He noted the Mayor Close said that he felt that the Service Committee should study the recommendations and report back to the rest of Council. He said that he felt that this is an example of a kind of item that should have been handled by committee and then presented to Council for action in the form of an ordinance or resolution, not an item listed for discussion at a Council meeting. With regard to the timing Mr. Willis said that he would foresee the completion of the plans in about two weeks' that would put the first day of advertising around the 20th of June, and then there would be another two weeks before the bid opening which would place the bid opening just after the 4th of July. He noted that a Council meeting has not been planned until July 18th which would put the awarding of the bid to the middle of July. He said that he wondered how that would be handled; would there be an official vote of Council by telephone, would there be a special meeting or whether Council would be willing to authorize the Manager to accept and award the contract. Mayor Close said that a special meeting would be required. Ms. Maurer said that with regard to Bright Road and Summitview Road that she thought that the consensus of the northeast quadrant community was not to widen those roads. Mr. Amorose said that he was not recommending widening, but to put in 12" pipe, do berm work and whatever else would be necessary to make the roads safe. Mayor Close commented that he felt that Bright Road and Summitview Road were more important from a safety standpoint than Muirfield Drive. Mr. Rozanski suggested that in years following that the procedure for yearly street improvements be begun in April. Mr. Strip commented that with the growth of the City, growth in numbers on staff that the Council should perhaps consider operating more by committee; that a project such as this should be introduced earlier, studied by committee and then be brought before Council with a recommendation from the committee. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting M eetin}.!, National Graphics Corp., Cols., O. Form No. 1097"~ II eld June 6, 1988 19 Page Eleven Mayor Close suggested that he go over the agenda prior to the packets being distributed and decide what items should go on the Council agenda and which items should be referred to committee. Mr. Sutphen and Mr. Rozanski announced that there would be a Service Committee meeting on June 8th to discuss the 1988 street improvements. Mr. Hansley suggested making a motion to approve the list subject to review by the Service Committee; that information being communicated to members of Council should no modifications be agreed upon by the committee and staff. Mr. Strip was concerned that that would be legislating by committee, not by Council, setting a bad precedent. Mr. Hansley pointed out that a certain number of dollars has been appropriated to street improvements in 1988 in the budget ordinance previously approved by Council. Mayor Close said that he had no problem with the Service Committee pollin the rest of Council after the Service Committee meeting, and if no Council member has no serious objection, following through with the committee's recommendation. Comments from Staff Mr. Harding 1. Gave a brief explanation as to what happened with trash collection on Memorial Day. The present contract with Johnson Disposal requires that they pick up trash on all holidays except four (New Year's Day, Fourth of July, Thanksgiving Day, and Christmas Day). He said that he had asked the company to publiciz those four major holidays. The company did not comply with the request. The company has agreed, however, to put door hangers on residents' homes notifying them of the four major holidays. Council members noted that getting the information in the newspapers before the holiday, instead of after, would have saved a lot of problems. Ms. Jordan 1. Notified those present, including the press, that the opening date of the swimming pool will be Wednesday, June 15, 1988. She announced that there would be an opening evening previous on Tuesday, June 14th from 5:30 to 7:30 P.M. The first series of swimming lessons will start the week of the 13th of June. Comments from Citizens Mrs. Noll a resident of Davington Drive, was present at the meeting to discuss the low water pressure situation in Dublin, specifically the northern portion of Muirfield. Mayor Close suggested that Mrs. Noll arrange a neighborhood meeting and said that he or another Council member would be willing to meet with them to provide information, facts, and answer questions. Mr. Hansley said that he was pleased with the cooperation of the citizens of Dublin in the water use restriction period and the ban. RECORD OF PROCEEDINGS Minutes of Dublin City Council MeetiDg ~ M eetill}.!, National Graphics Corp., Cols., O. Form No. 1097 ~ Held June 6, 1988 19 Page Twelve Mr. Roy Lovell, a resident of Dublin Road, commented that he had received information that the mounds at Hayden Run and Frantz Road are now in the corporate limits of Dublin. He expressed his appreciation to staff for their assistance in getting this property into Dublin. Council Roundtable Discussion Mr. Strip 1. Mentioned that he was offended by the recent guest editorial in the Dublin News, noting that there was wrong and incorrect information included in the editorial. Suggested that the Mayor or City Manager respond with accurate information and facts. 2. Moved that bed tax requests be filed 15 days prior to a Council meeting and said requests be forwarded to the Finance Committee for recommendations. Mr. Rozanski seconded the motion. The vote was 6-0 in favor. It was decided that there would be a special meeting of Council at 7:30 P.M. on Monday, June 13, 1988 to discuss three sections of the Master Plan - circulation, public facilities, and future land use. Ms. Maurer 1. Work is proceeding on the proposals for development of a plan for the Business District. 2. Requested an Executive Session after the meeting for the purpose of discussing options available regarding the O'Shaughnessy Bridge project. Mr. Amorose 1. Concerning the restoration of rights-of-way when City approved and financed improvements are undertaken, mentioning specifically the removal of irrigation systems and the faiture to restore same. Suggested to the City Manager that a policy needs to be established for those situations. Mr. Rozanski 1. Thanked the residents for their cooperation with the water use restriction ban. Mayor Close 1. Thanked Lietenant J. Vance for his services as Acting Chief of Police. 2. Reported on the positive nature of the Audit Report expressing his appreciation to Ms. Prushing for her good work. Mayor Close adjourned the meeting to Executive Session at 10:29 P.M. ~ Mayor - Presiding Officer /I ,Jh0w~<77!i. Z?~ Clerk of Coun il