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HomeMy WebLinkAbout04/04/1988 . M il!utes of Hcld RECORD OF PROCEEDINGS Dublin City Council Special Meeting ~ Mceting National Graphics Corp., Cols., O. Form No. 1097 ~ April 4, 1988 19 -:J Ii il II II ,\ The Special Meeting of the Dublin City Council for the purpose of discussi n of the Capital Improvements Program was called to order by Vice-Mayor Mr. Jan Rozanski at 6:10 P.M. on Monday, April 4, 1988. Members of Council present were: Mr. Amorose, Mr. Jankowski, Ms. Maurer, Mr. Rozanski, Mr. Strip and Mr. Sutphen. Mayor Close arrived at 6:30 P.M. Members of staff present were: Mr. Hansley, Mr. Bowman, Ms. Clarke, Mr. Johnson, Ms. Jordan, and Ms. Prushing. Mr. Willis arrived at 6:24 P.M. Ms. Maurer referred those present to the "Project Summary Form - Engineer- ing, Street Construction" which she and Mr. Rozanski had prepared. 1. Muirfield - Sells Mill Drive to Brand Road. Perceived issues: Obtain easement(s) or deeded land from owner(s). In this particular section the obvious concern would be to get in the road for the new fire department station, north and south from Dublinshire. Weiler and Kelley's interest in getting this project done has grown. Several members of Council, it was noted, are very interested in getting this project done as quickly as possible. The projected cost for building two lanes is $775,000.00, assuming the City can reach negotiations where the City can use their land to build the road. Mr. Rozanski said that he felt that it was unrealistic to plan to engineer, obtain right-of-way, and build this road in this calendar year. 2. Muirfield/Avery, Post to U.S. 33. Negotiations would be required with the State. There is an issue of developer contribution It was also mentioned that perhaps the City might want to move quickly on the possibility of purchasing the Cape Code Inn property. It was noted that Riverside Methodist Hospital might also be interested in that particular piece of property. Mr. Hansley pointed out that applicants for the Perimeter Mall and for the Riverside Methodist Hospital projects would be appearing before the Planning and Zoning Commission on April 7, 1988. He reported that staff is assuming that approval would be contingent upon successful negotiations between staff and the developers. There was a meeting between staff and developers during the past week (staff initiated) and it was felt that there will be a financial contribution from developers for the project. It was pointed out, also, that the number ($2,750,000.00) is high, assuming there is no contribution from the developers. 3. Post-Coffman to U.S. 33 Engineering is scheduled to be done in 1988. Mr. Bowman pointed out that for the most part the first number on the projects represents preliminary engineering, the best way to do the project, resulting in documents that can be submitted to the State for possible funding. Said engineering will also identify the right-of-way purchases that will be necessary 4. Coffman - Post to Tara Hill Project dates moved to 1990 and 1991 instead of 1989 as previously proposed because this project would be dependent on the Muirfield extension being built so that Coffman Road could be closed during construction. RECORD OF PROCEEDINGS Minutes of Dublin City Council Special Meeting Meetillg 9 K:S National Graphics Corp., Cols., O. Form No. 1097 ~ Held April 4., 1988 19 Page Two S. Coffman - Tara Hill to Brand It was pointed out that the merger or annexation of Washington Township area was not an issue. Mr. Willis pointed out that the southern part of Coffman Road was scheduled first on the proposed capital improvements. Mr. Bowman said that it was his thinking that if the City had the engineering done for Coffman Road that some type of widening of Coffman Road from Post Road to Tara Hill to three lanes could be done, and such widening might last for five to ten years prior to doing the final improvements on the road. Presently, Mr. Bowman said, the average daily traffic is around 10,000 to 12,000, which is not a big number. Mr. Willis said that he had spoken with the county engineer's office about the replacement of the bridge of 1-270, and that they seem to be agreeable to paying for the larger share of that bridge replacement cost. Mr. Bowman said that he would prefer to have the engineering on Coffman Road (Post Road to Tara Hill Drive) moved up to 1989. 6. West Dublin-Granville Road - Riverside Drive to Sawmill Road. Ms. Maurer said that there are several complicated issues involved with this project; she also said that she felt that the State should be assisting with S.R. 161. It was pointed out that the designated $75,000 in 1988 was for a preliminary study. 7. Tuller Road Certain portion (corner) is property still in the township, and that is something that needs to be worked on immediately. Because of the safety factor, most members of Council felt that this project should have a high priority. With regard to the possibility of assessments Mr. Hansley reported that the City would have to notify the property owners of their intent to assess by passing a resolution. At that time the property owners have a right to get their own contractor to do the project. Once notitified of the intent to assess and are aware of the engineer's estimate they have thirty days to decide whether to go with the project or work it out one their own. The City has had some very preliminary contact with Perry Township to see if they would be willing to make a financial contribution to the project. Mr. Hansley did point out that their whole road budget is probably less than their share would be on this particular project. Mr. Willis said that the million dollar estimate is very "rough", and that the 400 or 500 feet in the township is probably not a real significant part of the cost in terms of the way the estimate was made. Mr. Hansley said that it would not be practical for Dublin to do their section and leave the township's section undone. He suggested approval the project in concept form, subject to further negotiations with the township, developers of the development along the south side of the road, etc. RECORD OF PROCEEDINGS M inutcs of Dublin City Council Special Meeting national graoo!CS Mecting National Graphics Corp., Cols., O. Form No. 1097 ~ Held Apri 1 4, 1988 19 Page Three Mr. Willis estimated that it would take two months to get the engineering completed. Mr. Rozanski noted that the engineering firm has had the project since December of 1986, and that the City should make a very strong concerted effort to get that engineering done. 8. Frantz Road - Rings Road to Tuttle Road. Mayor Close commented that until Columbus is on line to complete the widening down to Hayden Run Road he did not see a benefit to Dublin adding two lanes from Rings Road to Tuttle Road; just moving further south the merging of four lanes into two. Mr. Willis said that he had seen no plans on the project. Mr. Rozanski said that the engineering proposal was commissioned in 1986, as was Tuller Road and that he had assumed that it had been completed. Mr. Bowman pointed out that because of the boulevarding that there is no room for expansion for an extra turn lane. Ms. Maurer suggested putting pressure on the other jurisdiction, noting that Dublin had committed to doing this project a number of years ago. Mr. Willis said that one positive aspect of doing the section from Rings Road to Tuttle Road would be that it would improve the traffic flow between Rings Road and Tuttle Road. Mr. Amorose mentioned the new elementary school being built on Tuttle Road and the number of new office buildings in that section of Frantz Road. 9. Bridge Street Widening Mr. Bowman said that it had been shown in the City's projections that Bridge Street should be widened to five lanes from Corbin's Mill up to the bridge. He suggested identifying the project at this point and actually doing the project at the end of the five year capital improvement program. Ms. Maurer said that she thought that the project was for general improvements to Bridge Street - curbs and gutters, drainage, pedestrian walk, etc. Mr. Rozanski said that his thoughts were that the Omega station, the Sunoco station would soon be making improvements to their sites, and if the City had some kind of plan then the City could work with them on curb cuts, sidewalks, etc. Mr. Willis said that ideally there should be five lanes of traffic going through each of the signals along S.R. 161. Mr. Bowman said that presently there are four lanes at 48 feet. He commented that there would be a possibility of going to a 50 foot roadway and having five 10' lanes where necessary. 10. O'Shaughnessy Bridge/Glick Road. There was some question about the proposed cost. Mayor Close said that initially it was his understanding that this would be a 4~ million dollar project in which Dublin and Columbus would share about a fourth of the cost with the Federal Government paying for the rest. It was pointed out that part of the projected cost would be for improvements to Glick Road from the bridge to Dublin Road (745). RECORD OF PROCEEDINGS Minutes of Dublin City Council Special Meeting ~~b Meet illg National Graphics Corp., Cols., O. Form No. 1097 ~ Hcld ApriL 4, 1988 19 Page Four 11. Blazer Parkway Improvements. It was suggested that the engineering be done in 1988 to let Ashland know of the City's commitment to the project but to do the actual improvements in 1989. 12. Monterey Drive Improvements. Several Council members felt that improvements to Monterey Drive were critical and suggested moving up the project to 1988, noting that there was a safety issue involved, curb, gutter, and sidewalks are needed. It was pointed out that there had been requests from the community for this project and that Council had committed themselves to do something regarding those requests. Mr. Willis said that the project would require some plan work but that it would not be extensive. Some members of Council did not feel that assessment of property owners would be appropriate. 13. Coffman Road extended. It was pointed out that this project is related to the 1-270 inter- change and to approval of the traffic plan in the Master Plan. It was also pointed out that negotiations with the State would also be required. 14. Brand Road Realignment. Mr. Willis said that this was a suggested relaignment of Brand Road at S.R. 745, moving it further south. There was a perception that perhaps sight distance could be improved by moving it further south for people who would want to leave the intersection and go on to S.R. 745. Mr. Willis also said that he has information that he will be receiving from the Coventry Woods developer which will enable him to make a decision as to whether the slight movement to the south would be justified. 15. Stoneridge Lane Extension. Portions of Stoneridge Lane are being built by the developer but there will be gaps in that road for which the City will have to assume responsibility. Mr. Hansley commented that page 34 of the previously amended budget shows at least four main projects that have been decided on by a previous act of Councilor would be approved or disapproved by Council at this evening's meeting: $190,000.00 for acquisition of property in downtown Dublin; $20,000.00 for vehicle purchase; $425,000.00 for land purchase in the area of Avery Road; $204,000.00 for the downtown storm sewer project (in Old Dublin). Mayor Close said that he would like to see both the money for Muirfield Drive and Frantz Road put in a contingency fund within the capital improvements budget instead of being absolutely committed to those projects. He also said that Tuller Road might also fall into the same category because it has not been determined whether that project can be accomplished this year. He noted that taking out Muirfield Drive and Frantz Road and putting them in a contingency fund would amount to approximately 3.7 million in said fund. II il II Ii II RECORD OF PROCEEDINGS M illutcs of Dublin City Council Special Meeting ~ Mectillg National Graphics Corp., Cols., O. Form No. 1097 ~ Held Ap ri 1 4, 1988 19 Page Five Mr. Ronald Geese, a Dublin resident of Brand Road, asked when Council would have on their agenda adoption of the bikeway study. He pointed out that this next school year there will be 250 children from Muirfield going to the Earlington school; the municipal pool wiJ.l be located in that area and there is no way for children on bicycles to get to that site. He said that children should not be on Brand Road, not on Coffman Road, or on S.R. 745 riding bicycles. He also mentioned the section from Tara Hill to Coffman Park that has not been completed, forcing children to use Coffman Road. Mr. Geese also mentioned the dangerous nature of ditches in the community, some of them being three or four feet deep. Ms. Jordan said that the bikeway plan is part of the Master Plan and at this point is still in the review process, but is being worked on. She noted that all the standards have been incorporated into the standard engineering drawings. She also noted that the lawyers have been working on the legal issues involved and that it should be before Council in about a month for possible adoption. With regard to Earlington, Ms. Jordan said that the bikeway system there is part of the 1989 monies; the back end of the park will not be done before then; that it will be a construction site. She said that there is about $60,000 to be "spread out" over 1989 to 1992 for bikeway, non-specific programs, that could be for easement acquisition, engineering studies, etc. With regard to the Coffman Road bikeway Ms. Jordan noted that they did an alternate approach into Coffman Park last year from the back of Shannon Village to keep the children from having to cut across the intersection. She also said that where the Coffman Road improvements fall into the Master Plan, that the bikeway will be a part of that. Mr. Geese noted that the City has not spent any money on bikeways; that the development community has paid for them, and that it is the City of Dublin's turn to contribute, and that Council should make such a commitment. Mayor Close adjourned the Special Meeting until the regularly scheduled meeting at 7:30 P.M. Mayor - Presiding Officer Clerk of Council RECORD OF PROCEEDINGS M illlltcs of Dublin City Council Meeting natiorial graoo!CS Mcetillg National Graphics Corp., Cols., O. Form No. 1097 ~ II cld April 4, 1988 19 The regularly scheduled meeting of Council was called to order by Mayor Michael L. Close at 7:30 P.M. on Monday, April 4, 1988. Mr. Jankowski led the Pledge of Allegiance. The following members of Council were present: Mr. Amorose, Mayor Close, Mr. Jankowski, Ms. Maurer, Mr. Rozanski, Mr. Strip and Mr. Sutphen. Mr. Hansley, Manager, and Mr. Smith, Law Director, were also present as were Mr. Bowman, Ms. Clarke, Mr. Darragh, Mr. Harding, Mr. Johnson, Ms. Jordan, Ms. Prushing, and Lt. Vance of the City Staff. Mr. Amorose moved to approve the minutes of the March 15, 1988 Special Meeting of the Dublin City Council. Mr. Sutphen seconded the motion. The vote was unanimous in favor. Mr. Amorose moved to approve the minutes of the March 21, 1988 meeting of Dublin City Council. Mr. Sutphen seconded the motion. The vote was 7-0 in favor. There was no correspondence to be read. Ordinance No. 21-88 - Petitioning Delaware Board of County Commissioners to Adjust Boundaries of Concord Township to Make Them Identical in Part with Corporate Limits of Dublin. Third Reading. Mr. Huff, of 10626 Edgewood Drive, Dublin, and a member of the Concord Township Fire Department had several comments to make. 1. Has read the articles in the newspapers, some questioning the service provided by the Concord Township Fire Department. 2. Thought that the public should know that essentially the service will remain the same through mutual aid agreements. 3. The Concord Township Fire Department is proud of the service that they provide. Mayor Close told Mr. Huff that no one on the Dublin City Council has maligned the Concord Township Fire Department. He noted that Dublin, on taking city status in September of 1987, made a policy decision that at some point, as with all cities, Dublin will be delivering all the services to all the people in the City so that everyone will be getting equal protection in all ways. One of the ways Dublin could have done that immediately after taking city status would have been to withdraw from all four townships, formed its own fire department, and done those things that Dublin contracts for - road service, overlapping police services in Perry Township, etc. Mayor Close said that this Ordinance is one of the steps in a process of attempting to ultimately arrive at that position. He noted that what the Ordinance and the Resolution following would do would be the first step in getting the City into a position to be able to deliver or be responsible for the fire services that a City should deliver to its citizens. It will be up to the citizens of Dublin who reside in Concord Township, by vote, whether they want to continue with a volunteer fire department or whether they want to be served by a full-time fire department. If the citizens choose to be served by a full-time fire department then a fire levy will be imposed. If they vote to be served by a volunteer fire department then they will probably continue to be served by Concord Township, the only difference being that at that point there will probably be a contract between Dublin and Concord Township for said service. RECORD OF PROCEEDINGS M illutcs of Dublin City Council Meeting ~~b Mectillg National Graphics Corp., Cols., O. Form No. 1097 ~ II cld April 4, 1988 19 Page Two Mr. David Wilt of 5973 Macewen Court had the following comments: 1. Referred to the letters written to Council requesting additional information such as: the number of people who would be affected; the amount of revenue that would be generated; what guarantees are there where the amount of revenues generated would go; are there assurances that contracts with the fire departments that are anticipated can be in fact be negotiated, etc. 2. Feels that Concord Township Fire Department should continue to remain a strong and viable department. 3. Should be looking at other alternatives to funding. 4. How will the new fire department near the northern part of the City be funded. S. Am concerned that if Dublin were to go ahead and change the boundaries and the fire levy does not pass, the City would probably contract with Concord Township for service but as a citizen I would no longer have control because I could not vote for the township trustees. Mayor Close said that in that instance Mr. Wilt would vote for the Dublin City Council who would have the ultimate responsibility for seeing that adequate service was provided. He said that he felt that there should be a similarity of services provided regardless of where in the City one lives, and that those services be provided by the same people, and that is the same accountability as far as delivering safety services. He went on further to say if the issue appears on the ballot in November, citizens will be voting as to whether they want to maintain the existing level of volunteer services at the existing rate or will they be willing to pay additional monies to have a full-time department. He also noted that that full-time department does have some additiona services that are not available through the volunteer department in the way of services provided by the medical rescue squad. There will be another fire station built in the vicinity of Brand Road and Muirfield Drive. That will not be the end of the fire departments that will be built to serve Dublin; therefore a unified fire department is necessary in order to go ahead with future plans. 6. The fact is we now have adequate service provided by the Concord Township Fire Department. 7. The only way to have accountability is to have a plan that is followed; Dublin has nothing but ideas and objectives, but no plan. Ms. Maurer noted that when Dublin became a City that a meeting was held with all township trustees to explore legal issues. At that meeting the trustees were asked to submit proposals as to what they would like to see Dublin do. A proposal from Perry Township indicated that they would change to a road district and a police district and remove Perry Township from the police and road levies, for example. She noted that the Concord Township trustees made no proposals at all. Ms. Maurer also said that there is mutual aid between Concord and Washington Townships, not automatic response Mr. Strip pointed out that Dublin is not mandating anything; what they would be doing would be putting the issue where it belongs, on the ballot, and the voters of Dublin in Concord Township would be deciding whether they want to stay with a volunteer service or go to a full- time service department. Mr. Wilt said that he felt that the major issue was the fact that he could not get appropriate answers to his questions. RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting ~. Mcctillg National Graphics Corp., Cols., O. Form No. 1097 ~ 1I eld April A, 1988 19 Page Three It was noted that approximately 3,000 people would be affected by the change were it to occur. The amount of revenue generated has not been calculated. Mayor Close commented that the City of Dublin does not control the Washington Township budget, and therefore not the services provided through them_ The citizens at large have voted for the various tax issues that have been on the ballot; that is how the citizens exercise their control. Washington Township is a separate governmental entity. If the issue passes in November it would provide an equalization of the tax system for the providing of services# Mr. Wilt asked if the type of planning that he had been asking about can be done now? Mr. Strip said that he thought that a simple answer would be "no", and that those questions should be addressed to the Washington Township trustees. Mr. Wilt suggested that members of Council find the answers to those questions before asking the citizens to vote on a fire levy. Mr. Hansley commented that the total city will be paying approximately what the partial city is paying now for fire protection services; that it may be slightly less because there will be more revenue coming in; everyone in Dublin will be paying the same fee Mr. Wilt also said that he was very concerned about what would happen to Concord Township. He indicated he would be very disappointed if somehow as a part of this whole planning process that some type of arrangements be worked out so that Concord Township Fire Department continles to be a viable operating fire department. Mr. Rozanski noted the dates on Mr. Wilt's letters and commented that members of Council had not had sufficient time and opportunity to respond to Mr. Wilt's questions and concerns. Ms. Maurer wondered when the decision was made not to include this area in Washington Township. Mr. Strip said that he could not think of one advantage to move those boundaries. Ms. Maurer said that in that case that she felt that Dublin would be excluding themselves from coverage by either township without having a definite arrangement with Washington Township on which a dollar figure could be placed. Mr. Hansley responded by saying that if the legislation would pass at this meeting then Dublin would negotiate a proposed contract for 1989 (with a number) and try to apply that against the households that are in the former Concord Township at the point and then propose that levy to the citizens. Mr. Hansley also said that staff's proposal would be to adjust the boundaries effective at the determination of the levy; to try to make that a part of the filing. He also indicated that it would also be staff's intention to work with the legal counsels of the counties involved, the townships involved to work out the details; the effective date, who does what, etc. Mr. Strip pointed out that the effective date that is quoted is the effective date of the ordinance; it does not mean the change of the boundaries will be effective on that date. The County Commissioners must be petitioned as to the effective date; December 31, for example. RECORD OF PROCEEDINGS Millutes of Dublin City Council Meeting ~b Mceting National Graphics Corp., Cols., O. Form No. 1097 ~ Held April 4., 1988 19 Page Four Mr. Hansley said that he would propose that the levy language in the fall (November) would indicate an either/or situation; either the voters will pay for part-time protection or choose to pay for full-time protect.ion. Ms. Maurer moved to table the Ordinance until May 2, 1988. Mr. Amorose seconded the motion. The vote was as follows: Mr. Strip, no (with an explanation that out of some 3,000 people that would be affected, Mr. Wilt's voice was the only voice that he had heard); Mr. Jankowski, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Sutphen, no; Mr. Rozanski, yes; Mayor Close, no. Resolution No. 09-88 - Resolution of Intent to Impose Fire Levy for Full-Time Fire Protection for Concord Township Within the Corporate Limits of Dublin. Third Reading. Mr. Rozanski moved to table the Resolution until the first Council meeting in May (May 2, 1988). Mr. Jankowski seconded the motion. The vote was as follows: Mr. Amorose, yes; Mr. Sutphen, ~; Mayor Close, ~; Mr. Strip, ~; Mr. Jankowski, yes; Mr. Rozanski, yes; Ms. Maurer, yes. Ordinance No. 35-88 - An Ordinance to.Accept an Annexation of 53.0 Acres from Washington Township to the City of Dublin. First Reading. Mr. Amorose introduced the Ordinance. There will be a second reading of the Ordinance at the Council meeting of April 18, 1988. Ordinance No. 36-88 - An Ordinance to Accept an Annexation of 109.27 Acres from Washington Township to the City of Dublin. First Reading. Mr. Rozanski introduced the Ordinance. There will be a second reading of the Ordinance on April 18, 1988. Ordinance No. 37-88 - An Ordinance to Accept an Annexation of 2.1 Acres from Washington Township to the City of Dublin. First Reading. Mr. Rozanski introduced the Ordinance. The Ordinance was held over for a second reading on April 18, 1988. Ordinance No. 38-88 - An Ordinance Amending Certain Sections No. 52-81, 20-86 and 06-87 ("Compensation Plan") Relative to Compensation Other than Salaries and Declaring an Emergency. Reading. Mr. Sutphen introduced the Ordinance. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Jankowski seconded the motion. The vote was as follows: Ms. Maurer, yes; Mr. Amorose, no; Mr. Strip, yes; Mr. Jankowski, yes; Mr. Rozanski, yes; Mr. Sutphen:-yes; Mayor Close, yes. of Ordinance Areas of First Mr. Amorose said that he was somewhat concerned; that the City was looking at a great deal of expense, and also said that he would like to see the total ramification of perhaps a five year cost projection of what would be the resulting cost to Dublin. RECORD OF PROCEEDINGS M inutcs of Dublin City Council Meeting ~&ls M cct illg National Graphics Corp., Cols., O. Form No. 1097 ~ Held April 4~ 1988 19 Page Five Mr. Hansley reported that the 1988 cost is included in the budget adopted by Council. He further explained that this would provide a parallel package for non- uniformed personnel that was funded for the uniformed personnel recently. Mr. Hansley said that the year cost for 40 to 45 employees would be in the neighborhood of $30,000.00. It was noted that several surrounding communities were surveyed (Arlingtor, Westerville, Worthington, Bexley, Grandview, Hilliard) and that this particular package would put Dublin a step or a step and a half "above dead center". Mr. Strip had several suggestions which he thought could be taken care of administratively: 1. Section 4. Sick Leave (F.). There should be a more specific definition of "immediate family". 2. Second paragraph, Page 2, Section 4. Sick Leave (H.). Rather than "If an employee is killed in the line of duty, should read "If an employee dies in the line of duty..." 3. Regarding time off for holidays - should be President's Day and not Washington's Birthday. Mr. Amorose suggested that when something like this comes before Council that it would be appropriate to know specifically what the changes in benefits were. The vote on the Ordinance was 7-0 in favor of passage. Ordinance No. 39-88 - An Ordinance to Accept the Lowest/Best Bid for the Construction of Scottish Corners Park. First Reading. Mr. Rozanski introduced the Ordinance. Mr. Amorose moved to waive the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. The vote was unanimous in favor of the motion. The vote on the Ordinance was 7-0 in favor. Ordinance No. 40-88 - An Ordinance to Accept the Lowest/Best Bid for the Construction of Indian Run Meadows Park. First Reading. Mr. Sutphen introduced the Ordinance. There was some discussion regarding excavation and the wet;: pond. Mr. Willis, responding to a question regarding storm water retention/ detention said that he had not seen the plan. Mr. Jordan explained that the plans had been reviewed by staff of the Engineering Department, corrections were done, and the plans were re- worked. It was determined that the plans had been reviewed by Mr. Olausen, the engineer prior to the employment of Mr. Willis. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Jankowski seconded the motion. The vote was as follows: Mr. Jankowski, yes; Mr. Rozanski, no; (voting "no" until being sure that the plans have been checked by the City Engineer); Mr. Amorose, yes; Mr. Sutphen, yes; Mr. Strip, yes; Ms. Maurer, yes; Mayor Close, yes. The vote on the Ordinance was 7-0 in favor. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting ~JWb Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held April 4, 1988 19 The building is currently vacant. The one story brick building has little historical significance, and with the approval of the Architectural Review Board could be razed. The other structure is arranged on the property in a manner that will permit the construction of a public parking area with 24 spaces. The preliminary site plan provides landscaped areas along South High Street and West Alley as well as landscaped islands within the parking lot. It is staff's recommendation that parking meters be installed on most of the spaces and that two or three spaces be dedicated to tenants of the building. Storm water retention, drainage, and screening are among the details that will be addressed prior to construction. Public parking areas are needed in the historic district. The location of the property and its physical characteristics are just ideal for this use. A site has been located for a dumpster on the property. The plan as drawn meets with all the requirements of the Dublin Landscaping Code and the Dublin Planning and Zoning Code with regard to setbacks and landscaping within the parking lot. It would be possible to rent to two separate tenants in the second building - there are two separate heating systems; two separate toilet facilities, etc. It would be staff's intent to lease to retail. Discussions are ongoing about allowing the tenant in the first building (which will be razed) to allow them to lease space in the other building. Staff will be back to Council to request funding for the parking lot. Mr. Amorose expressed a concern; that netting result in a cost of approximately $15,000.00 10. 11. 12. 13. 14. 15. 16. 17. 18. Page Six Ordinance No. 41-88 - An Ordinance to Authorize the Purchase of Land. First Reading. (South High Street in Old Dublin) Mr. Sutphen introduced the Ordinance. Mr. Darragh presented background information with slides. 1. The property is a lot with dimensions of 79 feet by 165 feet on the west side of South High Street and approximately 100' south of Bridge Street. 2. The site is within the Central Business zoning district and is contiguous to the Dublin Marathon service station on the north and the residence of Mr. George Eger to the south. 3. The northernmost buildfng is a single story brick and frame house of post World War 1 vintage and design. 4. This building is being leased on a month to month basis to the operator of an art glass studio, and generates at this time $500.00 per month rental income. S. The building on the south side is a two story white painted brick structure with a wood frame addition to the rear. The original building is approximately 125 years old and was once the Dublin Post Office. The addition is of a more recent construction and was remodeled in 1969. 6. The floor area of the building is approximately 1800 square feet. The building has air conditioning and gas heat and until recently was used as a gift shop, generating $1000.00 per month in rental income. 7. 8. 9. 16 parking spaces would per parking space. RECORD OF PROCEEDINGS M illlltes of Dublin City Council Meeting ~~b Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held April 4, 1988 19 Page Seven Ms. Patty Shaffer of Dublin Art Glass said that if they were to move into the other building that they would possibly be interested in purchasing it and asked if the City of Dublin really needs that building. Ms. Maurer responded that "yes", the City needs to pay for the parking lot. Ms. Shaffer commented that their business is doing quite well. Ms. Maurer moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Mr. Amorose said that he still was not convinced that the City should go into the real estate business, and wondered if there had been numerous requests from downtown merchants regarding parking, or the lack thereof. Several members of Council said that they felt that the downtown merchants did feel that the parking was very inadequate in the downtown shopping area. It was mentioned by Mr. Hansley that parking meters be installed or the lot be posted for two hour parking limit; otherwise the construction of said parking lot would accomplish nothing. The vote on the emergency nature of the Ordinance was 7-0 in favor. The vote on the Ordinance was unanimous in favor. Resolution No. 10-88 - Statement of Municipal Services for Proposed Annexation. First Reading. Mr. Rozanski introduced the Resolution. Ms. Maurer moved to waive the three time reading rule and treat as an emergency. Mr. Strip seconded the motion. The vote on the motion was unanimous in favor. The vote on the Resolution was 7-0 in favor. Other Request for Approval of Concept Plan - Colony Woods Mr. Bowman had the following comments: 1. This is an informal review which is a part of Dublin's Planned Unit Development process. 2. It permits the applicant to receive a non-binding vote from both the Planning and Zoning Commission and Council as to the general direction and procedures that are followed as part of the zoning application. 3. If approved it permits the applicant to file a more detailed preliminary plan for zoning. 4. The property is approximately 16 acres, and is located on the west side of Avery Road just north and northeast of the Lowell Trace subdivision which is currently under construction. S. The applicant is requesting the PUD zoning district. 6. When the application was informally reviewed by the Commission, there were 36 lots. The applicant has since lowered the number to 32 lots; a gross density of 2.01 units per acre. 7. Both Staff and the Planning Commission recommended approval of the Concept Plan with the following conditions: A. That Tara Hill be extended with a 60' right-of-way and a 32' pavement. B. That the sanitary sewer details would have to be worked out. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~~b Mccting National Graphics Corp., Cols., O. Form No. 1097 ~ II eld April 4, 1988 19 Page Eight Mr. Amorose moved to approve with the recommendations of Staff and the Planning Commission. Mr. Sutphen seconded the motion. With regard to the extension of Tullymore Drive, Mr. Bowman said that it would be staff's intention that this applicant would extend it to where it intersects with Tara Hill. He went on to say that it would be staff's intention between now and when the property develops to the north to examine some type of assessment procedure so that both of the larger parcels to the north could share in the cost of building that drive from Tara Hill on up to the northern property line of the parcel. Mr. Willis said that the applicant is aware the storm water management issues must be addressed at the time of the Final Development Plan. The portion of the park land in this site is envisioned as being only for passive scenic purposes. The vote for approval was unanimous in favor. Comments from Staff Mr. Willis 1. The birdge on Dublin Road near Marion Street is going to be replaced by the County Engineer's office; that project is now under construction. It is the contractor's intent that Dublin Road will be closed for a maximum of 75 calendar days beginning probably on the first Monday in May. Concerns have been expressed by the downtown merchants about the closing. Dublin Road will be open for traffic from Bridge Street south to the bridge so that there will be access to the shops along South High Street. Have requested that the project be postponed until (June 1 (after the Memorial Tournament). Mayor Close suggested that Mr. Willis talk directly to Mr. John Circle about the possibility of delaying the closing of Dublin Road until after the tournament. 2. Last year's street improvement program should be completed around the first of June. Mr. Amorose mentioned copies of letters received from the City Engineer regarding the awarding of engineering contracts to various firms. He mentioned specifically the letter addressed to Mr. Bob McCoy of Dodson-Lindbloom Associates, Inc., and the contract for the Avery Road- Shier-Rings Road Waterline. Mr. Amorose said that he had some real problems with that firm, mention- ing specifically the role played by Mr. McCoy in the selection of the site for the Summitview Water Tower. He commented that he would have a hard time doing business with that individual again as a result of the dealings with regard to that water tower. Mr. Willis commented that his perception of the firm is that they are a firm that has people in it that will take the initiative and go ahead and do the job. Several members of Council agreed with Mr. Amorose. There was discussion about the philosophy and policy of who hires and contracts for professional services, most feeling that the responsibility rested with the staff. ~ RECORD OF PROCEEDINGS M inutcs of Dublin City Council Meeting natio I .9ri~ Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ T Hclc/ Apri L 4, 1988 19 Page Nine Ms. Prushing 1. The minutes of the March 15, 1988 meeting of Dublin City Council record the discussion and decision made regarding Mr. Sheldon's final buyout. Mayor Close said that following that meeting he had reviewed additional files and correspondence and it was determined that Ms. Prushing was correct in her calculations as to Mr. Sheldon's final payment. Comments from Citizen Mr. Halloran of Post Road reminded Council of the discussions held approximately a year ago with regard to the water situation on the alley east of High Street in old Dublin. Mr. Halloran was told that the plans are under design, the money has been appropriated and that the project will be constructed this summer. Council Roundtable Discussion Mr. Strip 1. Thanked Ms. Maurer and Mr. Rozanski for their work on the streets section of the Capital Improvement Program. Ms. Maurer 1. The Land Use Committee meeting that was not held on March 22, 1988 was re-scheduled for 6:00 P.M. on Monday, April 18, 1988 prior to the regular Council meeting. The purpose of the meeting is to continue discussion and review of the goals, policies and objectives section of the Community Plan. Mr. Amorose 1. Referred to the police incident which occurred during the St. Patrick's Day Parade. Said he would like to have a report from the Police Department on the incident. Mr. Hansley referred to the article written by Acting Chief Vance, and commented that he did not think it would be appropriate to discuss the situation at the meeting, since it could possibly ultimately result in disciplinary action against the officer involved. Mayor Close said that he would prefer not to discuss the incident since he would be hearing the case at the next Mayor's Court; that he would like to remain fair and impartial. Mr. Strip requested a report after the case is disposed of in Mayor's Court. Mr. Jankowski 1. Reported that he had received complaints from citizens regarding excessive speed on Tara Hill Drive, particularly in the area of Tara Hill Drive and Fallen Timbers Drive where there is an open stretch that is not developed. He requested Mr. Hansley and staff analyze the situation, see if there is a problem, and if there is to propose a solution to same. Mr. Rozanski 1. There will be a merger meeting on Monday, April 11, 1988, at 7:00 P.M. in the Dublin Council Chambers. RECORD OF PROCEEDINGS M ill utes of Dublin City Council Meeting M ecting 9 .K:S National Graphics Corp., Cols., O. Form No. 1097 ~ II eld April 4,1988 19 Page Ten 2. Mentioned to Mr. Willis the unsightliness of and the construction debris on 1-270 east of the bridge on the Scioto River. Mr. Willis said that he had spoken with ODOT's operations people and that they were going to have that leveled and regraded; obviously it has not been done. He said that he would speak to them about it again. 3. Appreciated all the trees that were planted along 1-270 on the north side of 1-270 from Sawmill Road east. Mr. Johnson said additional trees will be planted in the center island. 4. Have a problem with the company doing the work on Tuller Road; the work should have been completed by now, or be at least a lot further along than it is. Ms. Maurer 1. Mentioned the successful performance of the Chieftains, noting that the concert was a sellout. Also mentioned that the corporate funding committee raised $7,500. The next Dublin 1/1000 event will be a media-type event to be filmed over the Fourth of July Weekend activities and sent to Ireland for their birthday celebration activities. Mayor Close reminded Council members that the Financial Disclosure Forms must be filed before April 15, 1988. The regular meeting of Council was adjourned at 9:45 P.M. to continue the special meeting regarding the Capital Improvements Program. Ms. Maurer moved to accept the Project Summary Form, Engineering, Street Construction with the following clerical change: No.4, Coffman Road-Post to Tara Hill; move the engineering to 1989 from 1990 and the construction to 1990 from 1991. Mr. Rozanski seconded the motion. After discussion it was decided that No.7, Tuller Road, should stay as it is on the list ($1,055,000) to engineer and build in 1988. Mr. Sutphen moved to move the construction portion of Muirfield Drive to 1988. Mr. Strip seconded the motion. Mayor Close moved, with regard to the community center, to move the architecture up to 1989. Mr. Sutphen seconded the motion. It was noted that the City would be leaving their options open with regard to cooperation with the schools on the community center; that the City's commitment would be to go ahead with the project and would like to cooperate with the school board if that is possible. Mr. Hansley commented that Council would have a more "formal looking version" of the Capital Improvement Plan, rather than the "rough" document they have been working with. Mr. Hansley pointed out that the last figure on page 42 should be $195,000.00 instead of $100,000.00 for additional swimming pool construc- tion expenses. The meeting was adjourned at 10:00 P.M. /J l J ,-~!tfl?L[J<J ~. Yf~LLcL~ Clerk of Cou cil