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HomeMy WebLinkAbout03/21/1988 \.. RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting national graoo!CS Mecting National Graphics Corp., Cols., O. Form No. 1097 ~ Held March 21, 1988 19 The meeting of the Dublin City Council was called to order by Mayor Michael L. Close at 7:30 P.M. on Monday, March 21, 1988. Mr. Jankowski led the Pledge of Allegiance. Members of council present were: Mr. Amorose, Mayor Close, Mr. Jankowski, Mr. Rozanski, Mr. Strip and Mr. Sutphen. Ms. Maurer was absent. Mr. Hansley, City Manager, and Mr. Smith, Law Director, were also present as were the following members of the City staff: Mr. Bowman, Ms. Clarke, Mr. Harding, Mr. Johnson, Ms. Prushing, Lt. Vance, and Mr. Willis. Mr. Jankowski moved to approve the minutes of the March 7th meeting of Dublin City Council. Mr. Rozanski seconded the motion. The vote, of those present, was unanimous in favor of the motion. Miss Colleen of Dublin Mr. Andrew Gordon, of the Dublin Daybreaker Kiwanis, introduced Miss Colleen of Dublin and her court - Laurie Stephenson, Miss Colleen; Vanessa Williams, first runner-up; Lisa Henoch, second runner-up. The young ladies spoke briefly about the positive nature of their individual experiences and expressed their appreciation and thanks to the Dublin City Council for their support of this year's pageant. Correspondence 1. There was no objection to a request for a permanent liquor permit (Dl, D2; Stelzer, Inc.; 6337 Sawmill Road). 2. Regarding listing of bills. Mayor Close requested that the Finance Committee, with Mr. Jankowski as Chairman, develop a recommendation as to guidelines regarding the attendance of members of Council at seminars, meetings, etc. Ordinance No. 21-88 - Petitioning Delaware Board of County Commissioners to Adjust Boundaries of Concord Township to Make Them Identical in Part Wi h Corporate Limits of Dublin. Public Hearing Mayor Close repeated the Council Rules of Order as they apply to public hearings. Mr. Ken Wilt signed in as an opponent. There were no registered proponents. Mr. Wilt had several questions regarding Ordinance No. 21-88 and Resolutio No. 09-88; questions which were answered by members of Council and staff. 1. Is this Ordinance as a result of public request or is it a Council initiative? Mayor Close responded that the Ordinance was staff initiated for Council consideration. 2. Was there any initiative by the public? Mayor Close commented that there has been some public concern in the past as well as some question about not having full-time employees providing fire protection, but that there has not been a "ground swell" of public opinion regarding the matter. 3. Have there been any complaints about the Concord Township service? I II I I 1\ RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting natio I - -gra'~6 Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Hcld March 21, 1988 19 Page Two Mr. Strip commented that there have been several; that there is no "ground swell" but that there is a continuing undercurrent in the area by people who are concerned - not with the quality of service but with the response time. He noted that there was a possibility in a very serious medical case that had there been a more timely response by emergency vehicles that the outcome of the situation might have been different. It was noted that the response time from Concord Township could be about 25 minutes. 4. Sticking to the first Ordinance which is an interpretation of where Delaware people live - what is the purpose behind the Ordinance and what can the citizens of this area expect besides an increase in fire protection costs? Mayor Close commented that the department would go from part-time to full-time; that the increase in cost would amount to about $31.38/month for the fire protection. S. What else is going to come along with this? Are there going to be any other changes by adding this area to the corporate limits of Dublin? Mayor Close noted that the only thing that the township is effectivel providing for that area in Delaware County at the present time is the fire protection; that the City already is providing police protection snow removal, trash pickup, etc. 6. Has there been a study regarding the difference in response time? Chief Bostic reported that the response time to the area for the Washington Township Department is approximately 13 to 15 minutes. Mr. Sutphen noted that within the next two years Washington Township will be building a fire station at the corner of Brand Road and Muirfield Drive which will bring the response time down to approximately two to three minutes. 7. Has the fire station already been planned and approved? Mr. Sutphen reported that said fire station is currently in the process of being approved. Mayor Close commented with regard to Perry and Jerome Townships. He also said that he saw this as being the first in a successive progression of steps which would ultimately lead to the City of Dublin being responsible for the total fire protection of the City. 8. I'm just questioning whether it is really needed. Mr. Wilt commented that his parents live in this affected area and that he was concerned about the increase in cost for said protection. He also noted that he felt that they had been getting adequate protection up to this point. Mr. Sutphen said that he felt that the single, biggest improvement would be in response time, especially as regards the emergency medical aspect. Mayor Close commented that although Concord Township is a volunteer department, that the quality of service provided by that department is not in question; that the concern is the response time. Mr. Wilt said that he would urge members of Council to review the response times prior to the new station being in place. Mayor Close noted that for the most part the Concord Township calls are I also responded to by Washington Township. I iI I I I 1\ RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting national graoo!CS Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ -~ 1I cld March 21, 1988 19 Page Three 9. Has Dublin considered the relative decrease in protection for the rest of Dublin while expanding their territory? It was noted that through mutual aid pacts that that should not be a factor. Mr. Wilt said that he did not feel that things should be changed until the new fire station is in place. There will be a third reading of the Ordinance at the Council meeting on April 4, 1988. Resolution No. 09-88 - Resolution of Intent to Impose Fire Levy for Full- time Fire Protection for Concord Township Within the Corporate Limits of Dublin. Public Hearing There were no registered proponents or opponents. Mayor Close expressed a concern regarding the timing of Ordinance No. 21- 88. He indicated that he did not want to be in a position of putting Resolution No. 09-88 on the ballot and having it defeated, whereby the City could end up subsidizing fire protection in Concord Township, because it would be the responsibility of the City to provide fire protection service, and perhaps not having it subsidized by the residents in Concord Township. Mrs. Denise King had some questions regarding Ordinance No. 21-88 and Resolution No. 09-88. Mrs. King indicated that there was some confusion regarding the cost for residents to provide emergency service protection. She also said that the residents she had spoken to were interested in enhancing the level of fire protection service. Mayor Close said that the increase in cost would be approximately $31.38/ month based on a $200,000 residence; that that is the tax appraisal, the market value. Ms. Prushing commented that the fire levy proportions that were reported by the county auditors were as follows - in Concord Township the fire levy is 1.8, and in Washington Township it is 10.7. She reported that there is a reduction factor to compensate for an increas in value of a residence so that the Township would still be receiving the actual dollar amount. Based on the reduction factor the effective rate for a residence in Concord Township is .5557; in Washington Township it is 5.9347. On a $200,000 home a resident in Concord Township would be paying $38~90; in Washington Township it would be $415.43. The difference would be approximately $370; dividing that by twelve (because most people pay their taxes in their monthly mortgage payments) the increase in the mortgage would be about $31.00/month. Mrs. King asked if a resident would still vote in Concord Township; such as for trustee or other issues. She also asked if they would still vote in Delaware County. Mayor Close said that the residents would be disassociated from the Township for all practical purposes, but that for ward politics (judges, county commissioners) that the residents would continue to vote in Delaware County. The county line would not be adjusted. There will be a third reading of the Resolution on April 4, 1988. II II II 1\ RECORD OF PROCEEDINGS M illlltCS of Dublin City Council Meeting natio I .gri~K:S Mecting National Graphics Corp., Cols., O. Form No. 1097 ~ Hcld March 21, 1988 19 Page Four Ordinance No. 12-88 - Rezoning of 2.024 Acre Tract Located on South Side of Post Road, East of Avery Road. Third Reading. The vote on the Ordinance was unanimous in favor (6-0). Ordinance No. 18-88 - Request for Approval to Increase Plumbing Permit Fees. Third Reading. Mr. Rozanski moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Mr. Rozanski withdrew his motion. Mr. Rozanski moved to waive the three time reading rule, treat as an emergency, with an effective date of April 1, 1988. Mr. Strip seconded the motion. The vote on the motion was unanimous in favor. The vote on the Ordinance was 6-0 in favor. Ordinance No. 24-88 - Accept Lowest/Best Bid for Office Furniture. First Reading. Mr. Amorose introduced the Ordinance. The lowest/best bid was from Plummer Incorporated in the amount of $21,108.00. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. The vote was 6-0 in favor of the motion. The vote on the Ordinance was unanimous in favor. Ordinance No. 26-88 - Rezoning of 119.83 Acres Located on Southwest Corner of Post Road and Avery Road. First Reading. Mr. Amorose introduced the Ordinance. Mr. Amorose moved to refer the Ordinance to the Planning and Zoning Commission. Mr. Sutphen seconded the motion. The vote was 6-0 in favor of the motion. Ordinance No. 27-88 - Reclassification of Zoning - 93.947 Acres - South- east Corner of Shier-Rings Road and Wilcox Road. First Reading. Mr. Amorose introduced the Ordinance. Mr. Amorose moved to refer the Ordinance to the Planning and Zoning Commission. Mr. Sutphen seconded the motion. The vote was unanimous in favor of the motion. Ordinance No. 28-88 - Reclassification of Zoning of Shier-Rings Road, West and East of Wilcox Road. Mr. Rozanski introduced the Ordinance. 99.179 Acres - South First Reading. Mr. Rozanski moved to refer to the Planning and Zoning Commission. Mr. Amorose seconded the motion. The vote was 6-0 in favor of the motion to refer to the Planning and Zoning Commission. RECORD OF PROCEEDINGS M ill utes of Duhlin City Council Mf>etine natio I - -gri~K:S Mceting National Graphics Corp., Cols., O. Form No. 1097 ~ Held March 21, 1988 19 Page Five Ordinance No. 29-88 - Establishing Municipal Swimming Pool Fees. First Reading. Mr. Jankowski introduced the Ordinance. Mr. Jankowski noted that the fees were designed by the Parks and Recrea- tion Department to cover operating expenses, and mentioned that the proposed income and total expenses would be approximately $109,000.00. He said that the Finance Committee recommended that these particular fees be adopted by Council. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. The vote was 6-0 in favor of the motion. The vote on the Ordinance was unanimous in favor. Mayor Close, without objection from members of Council, pulled the budget and the annual appropriations ordinance to the end of the agenda. Ordinance No. 32-88 - Authorizing City Manager to Purchase Equipment from Gammatronix. First Reading. Mr. Sutphen introduced the Ordinance. By way of explanation Mr. Sutphen noted that there was an automobile accident at the intersection of S.R. 161 and Frantz Road, thus necessita- ting the replacement of the traffic signalization control box from Gammatronix, Inc. at a cost not to exceed $40,000.00. Mr. Amorose moved to waive the three time reading rule and treat as an emergency. Mr. Strip seconded the motion. The vote was unanimous in favor of the motion. The vote on the Ordinance was 6-0 in favor. Ordinance No. 33-88 - Ordinance to Amend Section 8 ("Salary Plan") of Ordinance No. 52-81 (Compensation Plan) and Declaring an Emergency. First Reading. Mr. Sutphen introduced the Ordinance. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Jankowski seconded the motion. The vote was unanimous in favor of the motion. Mr. Strip commented on the range(s) between low and high salaries within some of the classification, noting that on some they seemed to be quite large (as much as $7,000.00). He expressed a concern regarding the fact that there was not a step process involved, especially in the wide ranges. He cited specifically the Building Inspector position which has a low to high range difference of $7,000.00; he commented that oftentimes a raise can be the result of a "whim" of a supervisor, resulting in a rather arbitrary decision and suggested that perhaps a step process would assist in alleviating that type of circumstance. He did say, however, that a promotion could cover two or even three steps. Mr. Strip said that he felt that the Administration should study and review what other municipalities do with regard to the step process. Mr. Hansley said that the City would be moving toward, this year, a formal evaluation system, not guaranteeing raises, but will be trying to equate pay with performance. RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting national graoo!CS Mecting National Graphics Corp., Cols., O. Form No. 1097 ~ Hcld March 21, 1988 19 Page Six Mr. Hansley also noted that there will be a self-evaluation process for each employee as well. Mr. Amorose said that he favored the merit system for raises. Mr. Harding reported that most of the cities that were surveyed indicated that they used a salary range system, without steps. The vote on the Ordinance was unanimous in favor. Ordinance No. 34-88 - Ordinance Authorizing the Purchase of Approximately 17 Acres of Land in Washington Township, Franklin County, on the South Side of Shier-Rings Road, West of Avery Road. First Reading. Mr. Amorose introduced the Ordinance. Mr. Hansley reported that the City did not necessarily have a willing seller; that the City promised to mow his grass and plow his snow for his lifetime, that being the "icing on the cake". (That being as long as Mr. Rings lives in that residence.) Mr. Strip moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. The vote on the motion was unanimous in favor. The vote on the Ordinance was 6-0 in favor. Other Request for Approval of Final Plat - Muirfield, Phase 36 Mr. Bowman had the following comments: 1. The subject site is a 33.7 acre site southwest of the Memorial Drive and Muirfield Drive intersection. 2. It is planned for 57 lots; the gross density is approximately 1.9 dwelling units per acre. 3. The average lot width is about 100 feet; it is very consistent with a typical Muirfield lot. 4. Staff recommended approval. The Planning Commission unanimously approved it with the following conditions: A. The two bikeways being completed - from the shopping center to the tunnel and from Glenbarr north along Muirfield Drive to the tunnel. B. That the applicant finish off Skye Drive with curbing, mounding, and wooden railing. C. That the drainage at the terminus of Skye Drive into the new storm sewer located on the north property be resolved to the satisfaction of the City Engineer. Mayor Close reported that a concern had been expressed this evening by residents, noting that Skye Drive which is stubbed and not going to be used was being used for general construction traffic in the interim. He noted that temporary barricades will be placed in that location. Mr. Sutphen moved to approve. Mr. Jankowski seconded the motion. The vote was 6-0 in favor. Mr. Bostic said that he had reviewed the plat and was satisfied. The Annual Bocce Ball Tournament will be held on April 13, 1988 at LaScala RECORD OF PROCEEDINGS Minutcs of Dublin City Council Meeting natio I - gri~K:S Mceting National Graphics Corp., Cols., O. Form No. 1097 ~ -- 11 eld March 21, L988 19 Page Seven Mayor Close recessed the meeting from 8:25 P.M. to 8:40 P.M. Ordinance No. 30-88 - Adopting the 1988 Budget. First Reading. Mr. Amorose introduced the Ordinance. As a result of the Special Council Meeting on March 15, 1988 the following changes were made: Page 10 Add $15,000 Legal fees for proposed merger Mr. Strip moved to amend. Mr. Jankowski seconded the motion. The vote was unanimous in favor. Page 14 Revised 2310 and 2330 by a $14,100 reduction To offset change on page 34 Mr. Amorose moved to amend page 14 as above. Mr. Sutphen seconded the motion. The vote was 6-0 in favor of the motion. Page 16 Add $10,000 to 231A Due to purchase of additional park land Page 16 Reduce 2360 from $50,000 to $15,000 To lffset page 18 page 16. change on Mr. Sutphen moved to approve the amendments to Mr. Jankowski seconded the motion. The vote was unanimous in favor of the motion. Page 18 Add $35,000 to 07-7G-2360 To offset change on page 16 Mr. Amorose moved to amend page 18 as above. Mr. Sutphen seconded the motion. The vote was 6-0 in favor of the motion. Mr. Hansley explained item 234B, Miscellaneous Professional Fees, $25,000; that being for an Annual Report at an approximate cost of $13,000 to $15,000, to be distributed to citizens and approximately $10,000 for continuing public relations. Page 20 Add $40,000 to 2300 To cover cost of emergency repair to traffic signal Mr. Rozanski moved to amend. Mr. Amorose seconded the motion. The vote was 6-0 in favor of the motion. Page 34 Reduce 2310 from $29,300 to Reduce 2330 from $43,900 to $30,300 Add $10,000 to 2410 $5,000 To correct error To offset change on page 14 Includes costs due to move and additional personnel Mr. Sutphen moved to amend. Mr. Rozanski seconded the motion. The vote was 6-0 in favor of the motion to amend. Reduce 2360 by $10,000 Division of Police - Uniforms This coverage was included on page 18 Page 36 Reduce 2140 from $50,000 to Mr. Strip moved to amend. Mr. Amorose seconded the motion. The vote was unanimous in favor of the mOtion to amend. RECORD OF PROCEEDINGS ,\1illutes of Dublin City Council Meeting Db Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Held . March 21, 1988 19 Page Eight Page 44 Add $304,800 for additional projects Mr. Strip moved to amend. Mr. Sutphen seconded the motion. The vote was 6-0 in favor of the motion to amend. There was some concern expressed about the $500 being budgeted for repair of badges (Police Division). Considerable discussion followed regarding the proposed $50,000 allocation for the purpose of purchase of vehicles for the Engineering and Building Departments. Mr. Sutphen said that he would like to see the City continue using the ex-police cars for this purpose, noting that cars used by inspectors going to and from construction sites where they are operated not in the best of conditions; that it would be preferable to use former patrol cars. Mr. Hansley noted that the City, even in these circumstances, would continue the policy of paying some employees to use their own vehicles for City business. He suggested that Council delegate to Staff the decision as to who to assign City vehicles to, etc., and noted that the budget was not envision- ing providing a City vehicle to everybody that will be driving on City business. Mr. Jankowski said that he felt that City employees should have a city car for City business (inspectors); that it is unreasonable to put 10,000 miles doing City business on an individual's personal automobile, even if they are reimbursed at 21~ per mile. Mr. Hansley pointed out that presently there are no vehicles assigned to Administrative Staff. He noted that the ex-patrol cars are not safe enough to be driven any distance; for example, to Cincinnati or to Cleveland for seminars, meetings, etc. Mayor Close said that he did not feel that it would be unreasonable to purchase five vehicles, but that he thought that not all should be used by the Engineering Department; that some of them should be made available on a pool basis. Mr. Strip said that he felt that City employees doing City business should have a properly marked City vehicle, there being a comfort and safety factor involved in same. Mr. Hansley noted that the five vehicles were budgeted in the engineering budget and thus would have to be used by the Engineering Department. He suggested that perhaps two or three vehicles could be budgeted in the Engineering Department budget and the remainder budgeted from the General Fund, for example. Mr. Rozanski made a motion to amend to budget $20,000 to purchase two vehicles this year with the anticipating of purchasing additional vehicles in a phasing process over the next several years. There was no second to the motion. Mr. Jankowski moved to allocate $30,000 under 2S2A, page 34; allocate $20,000 under Other on page 44 (Miscellaneous Vehicles and Equipment). Mr. Amorose seconded the motion. Mayor Close said that in essence the motion and second was to reduce the $50,000 under 252A to $30,000; that there be appropriated $20,000 for two vehicles in the capital improvement budget. The effect would be to lower the total on page 34 to $1,127,300 and to increase the total on page 44 to $9,363,000.00. The vote was as follows: Mr. Amorose, yes; Mr. Strip, yes; Mr. Jankowski, yes; Mr. Sutphen, yes; Mayor Close, yes; Mr. Rozanski, no. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting national graoo!CS Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held March 21, 1988 19 Page Nine Mr. Strip moved with regard to page 44 (capital improvements) that page 44 be amended so that it becomes a general appropriations without specificity until the capital improvement plans are completed, except for those other projects that were previously specifically approved by City Council, such as the purchase of the land. Mr. Rozanski seconded the motion. The vote was 6-0 in favor of the motion. Mr. Amorose moved to waive the three time reading rule and treat the amended Ordinance as an emergency. Mr. Sutphen seconded the motion. The vote was 6-0 in favor of the motion. The vote on the Ordinance was unanimous in favor. Ordinance No. 31-88 - 1988 Final Annual Appropriations Ordinance. First Reading. Mr. Strip introduced the Ordinance. Mr. Strip moved to conform the appropriations Ordinance to the 1988 Budget. Mr. Jankowski seconded the motion. The vote was unanimous in favor of the motion. Mr. Rozanski moved to waive the three time reading rule and treat as an emergency. Mr. Jankowski seconded the motion. The vote was 6-0 in favor. The vote on the Ordinance was unanimous in favor. Presentation Regarding City Logo - Marilyn Sobwick Ms. Sobwick presented representatives of other ideas regarding a City logo to members of Council. After examination and discussion Mr. Strip moved that Council defer to staff for a determination and conclusion regarding same. Mr. Rozanski seconded the motion. The vote was 6-0 in favor of the motion. Comments from Staff There were no additional comments from Staff. Comments from Citizens Mrs. Catherin Headlee 1. Regarding disaster service, specifically non-functioning siren. Mentioned that Tornado Week is coming up. Also mentioned the fact that the warning siren on Ashbaugh more often than not does not work when it is tested each week at 12:00. She also mentioned that often as regards the sirens that they ring after the fact and that the better system would be to educate the residents as regards tornados. Mr. Hansley reported that Mr. Kenny Francis is the new county-wide disaster services director and that they are considering installing six sirens in the Dublin area alone. The new system is to be a premier system with the latest on siren design; it will put out voice messages that will tell people what the disaster is and instructions as to what to do. 2. Suggested taking the dogs at large ordinance and the campaign sign ordinance "off the books" if they are not going to be enforced. I II \1 1\ RECORD OF PROCEEDINGS Millutes of Dublin City Council Meeting ~K:S Mccting National Graphics Corp., Cols., O. Form No. 1097 ~ ---1---- Held March 21, 1988 19 Page Ten Council Roundtable Discussion Mr. Jankowski 1. With regard to the Bill Listing; asked if it would be possible to have an explanation as to what each bill was for as part of the listing. Mr. Hansley said that Ms. Prushing will have available at each Council meeting a computer printout with the detailed breakdown of the bills. Mayor Close 1. There will be a special meeting of Council for discussion of capital improvements at 6:00 P.M. on Monday, April 4, 1988, prior to the regular meeting of Council. The meeting was adjourned by Mayor Close at 9:42 P.M. -~rco~;ur~ I il ! I \