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HomeMy WebLinkAbout03/07/1988 RECORD OF PROCEEDINGS Millutes of Mcetillg National Graphics Corp., Cols., O. Form No. 1097 ~ ~ Held March 7, 1988 1B Vice-Mayor Mr. Jan Rozanski called the Dublin City Council Meeting to order at 7:31 P.M. on Monday, March 7, 1988. Mr. Jankowski led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mr. Jankowski, Ms. Maurer, Mr. Rozanski, Mr. Strip and Mr. Sutphen. Mayor Close was absent. Mr. Hansley, Manager, and Mr. Stephen Smith, Law Director, were also present as were Mr. Bowman, Ms. Clarke, Mr. Harding, Mr. Johnson, Ms. Jordan, Ms. Prushing, Lt. Vance, and Mr. Willis of the City Staff. Mr. Amorose moved to approve the minutes of the February 16, 1988 meet- ing of Council. Mr. Sutphen seconded the motion. The vote was 6-0 in favor of the motion. Mr. Rozanski swore in Mr. John D. Youngkin as a Reserve Police Officer for the City of Dublin. Ordinance No. 12-88 - Rezoning of 2.024 Acre Tract Located on South Side of Post Road, East of Avery Road. Public Hearing. Mr. Robert Stewart registered as a proponent. There were no registered opponents. Mr. Bowman presented the following background information: 1. The subject property is a 2.024 acre lot located on the south side of Post Road, approximately midway between Coffman Road and Avery Road. 2. The site currently contains a two story single family house. 3. The property and all the other properties surrounding it on Post Road is zoned Limited Industrial. The property on the north side of Post Road is zoned R-l in the Planned Unit Development District for single family. 4. The subject site is very narrow - about 200 to 250 deep on Post Road. S. The land surrounding the subject property is under rezoning to the new Planned Commerce District. 6. When the applicants originally approached staff they were seeking a Conditional Use for office development. However, staff was successful in convincing the applicant that a a request for Suburban Office would be most appropriate for the area. 7. The applicant has filed a site plan showing four office structures on a total square footage of 20,300 square feet. 8. Staff believes that the Suburban Office District is most appropriat for the area. 9. The Planning Commission, by a vote of 4-0, with two abstentions recommended approval of the application with the following conditio s: A. Verification of existing Post Road right-of-way in front of the site (60 feet in accordance with the Major Street Plan) and dedication of a total of 30 feet from centerline, if not yet acquired. B. Preservation of mature trees (over 6-inch diameter) in set- back as required by Dublin Landscape Code. C. Observance of a minimum 30 foot setback for both parking and building. D. Coordination of landscaping material with the larger South-of- Post Plan. E. Observance of Dublin sign regulations. RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting ~~K:S Meet illg National Graphics Corp., Cols., O. Form No. 1097 ~ Hcld March 7, 1988 19 Page Two F. Storm water retention meeting Code. G. Will examine closely when the Plan does come in for actual approval that the driveway placement be in the best location; especially due to the curb, the bend on Post Road in order to make it as safe as possible. H. Agreeing to eliminate three parking spaces to ensure more green space along Post Road. Mr. Robert Stewart representing the applicant was present to answer specific questions. Mr. Rozanski asked Mr. Willis if he had had an opportunity to review the situation as regards the curb cut. Mr. Willis said that he agreed with the concept that the cut needs to be placed in a safe location. He did say, however, that he had not studied it and would not study it in detail until the submission of the Final Plat. Mr. Rozanski requested a written report when the site comes in for Final Development Plan approval. There will be a third reading of the Ordinance at the Council meeting on March 21, 1988. Ordinance No. 15-88 - Amend Ordinance No. 199-87 - Health Services Contract with Franklin County Board of Health. Third Reading. The vote was 6-0 in favor of the Ordinance. Ordinance No. 18-88 - Request for Approval to Increase Plumbing Permit Fees. Second Reading. There will be a third reading of the Ordinance on March 21, 1988. Ordinance No. 19-88 - Authorizing City Manager to Enter Into an Agree- ment with Dublin Division of Police. Second Reading. Mr. Sutphen moved to amend Section 14.6, Citizen Complaints, page 18. The time limit to be 90 days instead of 30 days. Sgt. VonEckartsberg of the Dublin Division of Police said that he did not feel that there would be an objection from the police persons on that matter. Ms. Maurer seconded the motion to amend. The vote was unanimous in favor. Ms. Maurer moved to do away with the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. The vote was 6-0 in favor. The vote on the Ordinance was unanimous in favor. Ordinance No. 21-88 - Petitioning Delaware Board of County Commissioners to Adjust Boundaries of Concord Township to Make Them Identical in Part with Corporate Limits of Dublin. First Reading. Mr. Amorose introduced the Ordinance. Mr. Strip moved to amend the Ordinance by adding the following language in Section 1. at the end of the sentence; the net effect being to exclude any part of Dublin from within set township boundaries. Mr. Sutphen seconded the motion. The vote was unanimous in favor of the motion. There will be a Public Hearing of the Ordinance at the Council meeting on March 21, 1988. RECORD OF PROCEEDINGS M ill utes of Dublin City Council Meeting ~ AJeetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Held March 7, 1988 19 Page Three Ordinance No. 22-88 - Rezoning of 11.927 Acres on West Side of 1-270, South of Shier-Rings Road. First Reading. Mr. Amorose introduced the Ordinance. Mr. Amorose moved to refer the Ordinance to the Planning and Zoning Commission. Ms. Maurer seconded the motion. The vote was 6-0 in favor of the motion. Ordinance No. 23-88 - Authorize Finance Director to Extend Credit to Employee's Credit Cards. First Reading. Mr. Sutphen introduced the Ordinance. Ms. Prushing commented that this Ordinance was recommended by the legal staff of the bank the City is working with to obtain credit cards for City employees. Mr. Hansley pointed out that the main reason for the issuance of the cards would be for out of town travel, confirming airline tickets, hotel reservations, etc. Ms. Maurer moved to do away with the three time reading rule and treat as an emergency. Mr. Strip seconded the motion. Mr. Hansley reported that presently there are two credit cards that have been issued, one to the mayor and one to himself. He also said that the cards will be used to charge things for which money has already been budgeted and appropriated by Council. Ms. Prushing also has a card. The vote was unanimous in favor of the motion to do away with the three time reading rule and treat as an emergency. The vote was unanimous in favor of the Ordinance. Ordinance No. 24-88 - Accept Lowest/Best Bid for Office Furniture. First Reading. Mr. Rozanski said that he had been requested to pull this Ordinance off of the agenda; to be placed back on at a later date. Ordinance No. 25-88 Authorizing City Manager to Execute an Ingress and Egress Easement from the City of Dublin. First Reading. Mr. Amorose introduced the Ordinance. Ms. Jordan said that the Ordinance was necessary in order to begin development for the Dublin Spring Park. There is a driveway that goes down to the river. When the Kerston Hicks built the house between Riverview and the river just south of this property the house was built on an incline. They used that drive and then doubled back across the park to get to their home. It was noted that they do not use the driveway a great deal. This was something of a tradeoff; the City has designed the park so that the Hicks's will be able to have vehicular access, and they in turn are going to give the City an easement across the corner of their lot to be able to continue the use of that roadway, and that will be incorporated into the design of the park. Mr. Amorose reported that the Kiwanians are gathering bids on the project; that they are ready to clear brush, dig out the stream, etc. and work should start in a couple of weeks. I I il I I Mr. Amorose moved to waive the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. RECORD OF PROCEEDINGS M inutcs of Dublin City Council Meeting __b M eetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Held March 7, 1988 19 Page Four The vote on the motion was 6-0 in favor. The vote on the Ordinance was unanimous in favor. Resolution No. 09-88 - Resolution of Intent to Impose Fire Levy for Full-Time Protection for Concord Township Within the Corporate Limits of Dublin. First Reading. Mr. Sutphen introduced the Resolution. Mr. Strip moved to amend the Resolution as follows: A. The title to be amended as follows: A Resolution of Intent to Impose a Fire Levy for Full-Time Fire, Emergency, and Medical Protection for the Portion of Dublin Currently Located Within the Township of Concord at such time that the Township Boundaries are Adjusted so as to make them Identical in Part with Dublin's Corporate Limits B. Third "Whereas". Add after the words the City of Dublin, thereby excluding said part of Dublin within said portion of township. C. The Resolution should include the words emergency and medical protection as well as fire protection. Mr. Hansley said that the purpose of the Resolution is that if those residents of Dublin who currently reside in Concord Township wish to be serviced by the Washington Township Fire Department, that it will necessitate a fire levy being passed in the Dublin portion of Concord Township. Mr. Sutphen seconded the motion. Ms. Prushing reported that the millage rate in Concord Township is 3.3 mills; for Washington Township/Dublin it is 11.61 mills. There will be a second reading of the Resolution as a Public Hearing on March 21, 1988. Other Request by Dublin Arts Council for Portion of Bed Tax Mrs. J. Pickett and Mr. B. Berta were present, representing the Dublin Arts Council. Mrs. Pickett said that the Arts Council was requesting funds from the bed tax for the purpose of providing additional arts programming for the community. The total amount of the request was for $52,975.00 which would encompass a number of different areas; performance series, visual arts and education, speaker workshops and the art in public places competition. A portion of the request would be to pay at least a portion of a salary for a single administrative person. The Arts Council is planning a total budget of $90,375.00. The remainder of the budget comes from grants from the Ohio Arts Council corporate donations, a small portion from membership dues, individual donations, admissions. $25,000.00 to $30,000.00 represents the total revenues and expenses from the last program season. The Arts Council does not plan to decrease their requests from other sources; in fact they hop to step that up and go to the National Endowment for the Arts. There will probably be a doubling in the size of the program overall. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting national . graoo!CS Meet illg National Graphics Corp., Cols., O. Form No. 1097 ~ Hcld March}, 1988 19 Page Five It was pointed out that the fiscal year for the Arts Council differs from that of the City's. The last quarter payment would not be received by the Council until mid-January of the following year. Mr. Strip moved to approve the request of $52,975.00 to coincide with the City's calendar year. Ms. Maurer seconded the motion. Mr. Jankowski said that he did not necessarily object to allocating this amount of money, but that he did feel that it might be more appropriate to require that all requests for the entire year be considered at one time; not granting monies piecemeal, as requests come in during the course of the year. Ms. Maurer, in estimating monies that might be realized from the tax for the year, said that the amount could be from $420,000.00 to $530,000.00 (on the high side), mentioning that there would probably be plenty of funds available. Mr. Amorose said that he tended to agree with Mr. Jankowski; that there should be some type of deadline; that there should be an entire listing for the year, with perhaps Council voting on requests once or twice a year. Ms. Maurer commented that during her conversations with hotel/motel managers that they would prefer that the City spend the money on activities, etc. that bring people into Dublin, probably most preferably on weekends. Mr. Jankowski said that he felt that Council has the right and probably the responsibility to see that some of the monies are used for the general welfare of the community and its citizens. The vote on the motion was as follows: Ms. Maurer, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Rozanski, yes; Mr. Sutphen, yes; Mr. Jankowski, no. Request by Convention and Visitors Bureau for Portion of Bed Tax Mr. Fearon of the Convention and Visitors Bureau noted that, by statute, they will receive 25% of the monies received from the bed tax. He said that in their budgeting process the estimated that the amount of money they would receive the first year, based on preliminary estimates, would be $49,000.00, and based on that figure, which they felt was not adequate in order to do a good job of promoting Dublin, they were requesting an additional $50,000.00 from the hotel/motel bed tax. Mr. Fearon went on further to say that they were asking for that money to be available to the Convention and Visitors Bureau in April, July, and October. They would, he said, be expecting to do the following: A. The total goal is the promotion of Dublin and the bringing in of additional people and venue into Dublin. B. The first year expect to hire a staff person and a director. C. Expect to establish an office in Dublin. D. Expect to create and procure literature and other promotional materials to introduce Dublin to the region via direct mail, trade shows, visitation, etc. E. Would expect to spend $36,750.00 on personnel; $17,900.00 on operations, and $44,350.00 on publicity. F. About half of the budget would be committed to promotion and publicity. G. Less than 18% of the $99,000.00 budget would be spent on overhead items. RECORD OF PROCEEDINGS Minutcs of Dublin City Council Mf'f'tiP8 ~ ,Heeting National Graphics Corp., Cols., O. Form No. 1097,,~ Hclc/ March 7, 1988 19 Page Six Mr. Fearon proceeded to discuss briefly the types of events that were tentatively being planned to promote Dublin, specifically such as weekend "packages"; sports weekend, raceway weekend, All Irish weekend, arts weekend, cultural arts weekend, Ameriflora, the pandas, etc. Mr. Rozanski moved that Council grant $100,000.00 or 25% of the bed tax, whichever amount is greater, in 1988 to the Convention and Visitors Bureau. Mr. Sutphen seconded the motion. The method and timing of payment will be worked out administratively with staff. The vote was unanimous in favor of the motion. Request for Approval of Final Plat - Llewellyn Farms, Section 3. Mr. Bowman had the following comments regarding the final plat: 1. Of Llewellyn Farms, Section 3, this is Part 2 which represents about 15.8 acres of the 32.71 which was the entire Section 3. 2. This will finish the residential portion of the Llewellyn Farms Subdivision. 3. It was originally zoned for 198 lots; it will finish with 182 lots. 4. Staff and the Planning and Zoning Commission recommended approval with the following conditions: A. That sidewalks would be provided along lots 142, and 170 through 178. B. That continuous underground drainage pipes would be provided along lots 142, 170 through 178 with a general swale on top, subject to approval by the Engineer. S. The sidewalk will run from the park down to Dublin Road. Mr. Amorose moved for approval. Mr. Sutphen seconded the motion. The vote was 6-0 in favor of the motion. Request for Approval of Final Plat - Turnbury, Section 1 Mr. Bowman had the following comments: 1. The subject site is located on the south side of Dublinshire Drive. Dublinshire Drive is partially built up to the location where the pool is being constructed. It will eventually tie into Muirfield Drive and extend on up to Brand Road. 2. The overall site contains 19.75 acres. It was a cluster. It is marked B1 as part of the entire Brandon Village Subdivision. 3. It would be similar to Birgham Woods in the Muirfield Subdivision. 4. The proposal is for a residential project of 50 lots. S. They will be all detached homes. 6. The units will have traffic access from one point on Dublinshire and they will be situated in pods or clusters. 7. There are three to six units on a circular private street. 8. Each pod has a combined driveway and an entrance off a common courtyard. 9. Utilities as part of this subdivision will be installed within, or immediately abutting the street in order to minimize damage to the woods. 10. A portion of the woods will be maintained as a permanent preserva- tion zone, and protected by fencing during construction. 11. The homeowners will be restricted from building beyond the established footprint on each lot. 12. The streets will not be curb and gutter constructed. M illutcs of RECORD OF PROCEEDINGS Dublin City Council Meeting Meet illg K:S 9 National Graphics Corp., Cols., O. Form No. 1097~., II cld T' March 7, 1988 19 I II I I I Page Seven There was discussion regarding the lack of curb and gutter and the difficulty of maintaining those streets. Mr. Bowman pointed out that it is a private street; that the applicant felt that given the kind of development being proposed (very wooded, very secluded) that a private street would be the better option. It was also pointed out that the City would not be responsible for trash collection or snow plowing. Mr. Bowman discussed some of the conditions on the plat. 1. There is to be a bike easement in part of the development; this is not the section for that bike easement. 2. There is a letter on file with regard to the bike easement, stating that if the bike way is connected at either end that the applicant will build that portion, even ahead of the plat for the second section. 3. Storm water retention work is to be done at the request of the engineer as part of Section 1. 4. The engineer commented at the Planning and Zoning Meeting on two items as follows: A. Prefer the outlet from the detention basin be placed approxi- mately two (2) feet above the bottom of the ditch near the proposed manhole #1 rather than to connect this outlet pipe to the existing 18 inch plastic pipe. B. As a matter of record, it is suggested that the following note be included in the official records of the Planning and Zoning Review Process. "If, in the future, it is desired to make these streets publicly dedicated streets, these streets must meet the then current Dublin standards relating to right-of-way widths, geometric design standards, pavement types and thicknesses, stormwater control standards and erosion and siltation control standards." A question was asked regarding the possibility after all the units are built and developed for individual owners and all sold, the developer no longer there, how would the City handle a situation if the people desired a public street (curb and gutter being required by Dublin) rather than a private street. Mr. Bowman commented that it would be handled with assessments. Mr. Brian Barnes, President of Stratford Homes, Inc. commented as follows: 1. While designing the project worked with Planning and Zoning for close to eight months. 2. A primary concern was for the environment, the preservation of the trees. 3. From a legal standpoint there will be an owners' association that will own undivided interest, similar to a condominium situation, of the street system. They will be putting money into a fund for building and structural improvements, repairs, etc. It was always the intention to have private snow removal and private trash removal. The street would be built to Dublin's current standards; 8" of 304, 1~" of 402 and 1~" of 404, proving a "first-class" street. There would be 50 residences here; the street would be a circular street, not a through street. The width of the street was minimized to a 40' right-of-way; with curb and gutter it would probably have to be a 50' right-of-way, requiring a grader and a cut down for 4" drain tile, etc. probably destorying a number of the trees. 4. 5. 6. 7. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~K:S Mceting National Graphics Corp., Cols., O. Form No. 1097 ~ II cld March 7, ,1988 19 Page Eight 8. The entire storm system drainage on the site takes advantage of a natural flow of water from the northwest portion of the property to the southeast to a natural swampy low area which the developer intends to enhance, dig out, clean up, and pipe into the existing storm system mound for Earlington Village. Mr. Strip suggested that perhaps in the condominium document it could be stated that if curb and gutter were ever built that they would be built solely at the expense of the homeowners and landowners. Mr. Willis commented with regard to street thickness as well as curb and gutter. He explained that at the time that the plat was going through the planning and zoning process that street thicknesses were not being considered except in terms of geometric standards. He noted that since that time the developer had said that he would like to build those streets to Dublin's standards with the exception of curb and gutter. Mr. Willis said that he would like to suggest to the Council that if this plat were accepted that he would ask that a condition of the approval include the statement which Mr. Bowman read dealing with the standards for the street. Mr. Barnes said that the Washington Township Fire Department had reviewed the plans, and noted that there will be a temporary turn- around for fire trucks and emergency vehicles. Mr. Jankowski commented that it will not be easy to administer a small condominium association (50 families) and that eventually the residents will want to become a part of the City. He felt that Dublin should be preparing for that eventuality at the present time. Mr. Amorose noted that in most cases condominium associations are not handled by residents but by property management firms. He went on to say that he felt that the biggest problem would be the lack of curb and gutter and eventually the residents' dissatisfaction with same. Mr. STrip suggested that the situation might be resolved if the applicant would agree that the City, the Law Director and the applicant could work out some way that, within the condominium document, that there would be an acknowledgment by each homeowner as part of the deed that there will be no curb and gutter and should those owners at one time desire same it would be at the homeowners' expense; make it run with the land. Ms. Maurer agreed with Mr. Strip, noting that at the time of purchase that buyers be made aware of their responsibilities. She also said that she would like to see as many trees saved in Dublin as possible. Mr. Strip moved to approve the plat as requested subject to the Law Director and the applicant agreeing to language as part of the condominium document and the deed be appropriate, and also indicating the non-responsibility of the City in the future to provide curb and gutter, street repair, snow removal and trash removal. Ms. Maurer seconded the motion. The vote was as follows: Mr. Sutphen, no; Mr. STrip, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Jankowski, no; Mr. Amorose, yes. Mr. Amorose commented that he would vote yes because he said he believed that the applicant has a right to develop his land as he desires, but that he felt that he had demonstrated a great deal of poor judgment. RECORD OF PROCEEDINGS M inutcs of Dublin City Coun~il MeetipE 9 K:S Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Hcld March 7, 1988 I 19 Page Nine Request for Approval of Final Plat - Quarry Place Mr. Bowman had the following comments: 1. Quarry Place is a proposed office development at the terminus and intersection of Martin Road and Riverside Drive. 2. The Final Development Plan was approved by the Planning and Zoning Commission on October 20, 1987. 3. The site situation has been approved by all the necessary governing bodies; the Corps of Engineers, the Ohio Department of Natural Resources, and the City's Engineer. 4. The request is to divide the parcel up into individual office sites. S. In the Dublin portion there will be seven buildings of 7,000 square feet each, located on seven individual lots. 6. Each of the lots will have frontage on Riverside Drive. 7. The only access to the project will be one driveway which will intersect Riverside Drive north of Martin Road. 8. There was a Final Development Plan text that was submitted as part of the application. 9. The applicant will be appearing before the Planning and Zoning Commission for a Final Development Plan adjustment. There is a side yard requirement in the initial text of 30 feet. This is not being met on Buildings A, B, C, and D. Staff does not feel this is a significant modification and will be recommending approval before the Planning Commission later during the week. 10. There was always the provision that the number of buildings could expand; that originally they did show one larger 15,000 square foot building. Due to the wetlands situation the applicant agreed to separate the buildings, move off that site. Overall the square footage that was approved as part of the zoning was 50,000 square feet; the seven buildings of 7,000 square feet each will have a total of 49,000 square feet. Mr. Amorose moved to approve. Mr. Sutphen seconded the motion. The vote was unanimous in favor of approval. Presentation of City Logo - Marilyn Sobwick Ms. Sobwick of SDS Communications noted that she had been approached by City officials to design a logo for the City for use on letterhead stationery, envelopes, business cards, etc. Ms. Sobwick displayed the logo as a slender shamrock that has been used since the 1985 Business Exposition sponsored by the Chamber of Commerce. She further went on to say that the suggestion was that the shamrock would be embossed (raised above the paper); the dark green background would be debossed. It was noted that two other design firms had submitted bids in November; that her company had been working on this particular design since that time. The cost to the City was $1100.00 for completion of the design which would give the artwork for the business cards, letterhead and two kinds of envelopes. Ms. Maurer moved to accept the design logo as presented by SDS. Mr. Rozanski seconded the motion. The vote was as follows: Mr. Sutphen, no; Mr. Strip, no; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Jankowski, no; Mr. Amorose, yes. RECORD OF PROCEEDINGS M illutcs of Dublin City Council Meeting ~b M cetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Hcld March 7, 1988 19 Page Ten Mr. Strip, commenting before registering his vote, said that he felt that the project was professionally done but that he also felt that it was not an appropriate use of funds to design a shamrock which is already allover the community. Mr. Jankowski said that he felt that it was a nice looking piece of art, but that the average person would not know that it is a marble background. He also said that he felt that the design was a little too "busy" to be put on the side of a truck or any City vehicle. The vote was three yes, three no. Ms. Sobwick said that the shamrock could be handled differently, in different ways, on the different types of pieces on which it might be used. Several Council members felt that they had not had an opportunity to study the suggestion and that perhaps more time was needed. Mr. Jankowski made a motion that other designs be examined by Council members in the two weeks before the next Council meeting and that a presentation of designs already for for be made at that time at no additional cost. Mr. Sutphen seconded the motion. The vote was as follows: Mr. Sutphen, yes; Mr. Rozanski, yes; Mr. Jankowski, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Strip, yes. Discussion of 1988 Budget Mr. Jankowski, Chairman of the Finance Committee, said that it was his understanding that, since members of Council had two or three weeks to study the proposed budget, that at this time they could address their questions and concerns to the Manager, the Finance Director, and depart- ment heads. He noted that the Finance Committee had not met to discuss the budget. Mr. Sutphen said that he would like to see an allocation of $70,000.00 for a truck for the maintenance department be raised to $90,000.00. He commented that with more roadway to maintain that a heavier, perhaps even a tandem, truck should be considered. Mr. Strip raised the point regarding the philosophical question, wonder- ing whether the budget should not be prepared with a "best guess" on income and expenditures. The budget currently is being prepared in a way that is conservative on income and liberal on expenditures in order to be safe both ways. He noted that how the succession emerges may set the trend for future budgets which will be getting bigger and bigger. If a budget is off by a couple of percentage points on $17 million that is one thing, but when one could be off 4 percentage points on $50 million that is another. Ms. Prushing said that she favored being conservative with estimates of income. For example, one prepares the tax budget in July of 1987 for 1988, and one does not have the full year of 1987 to work with; those estimates at that time were based on 1986's full year. She noted that it is the best estimate that she has at that point in time. Those figures are certified to the county auditors and they prepare an estimate of funds available; the expenditures must be within the estimated resources. Additional discussion ensued on specific numbers regarding expected revenues, expenditures in the 1988 budget. RECORD OF PROCEEDINGS Mil/utes of Dublin City Council Meeting ~b Mcetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Hcld March 7, 1988 19 Page Eleven Discussion followed regarding projected swimming pool fees. The estimate of revenue is $60,000.00. Ms. Jordan reported that the pool in Grandview brought in approximately $90,000.00 to $100,000.00 in fees, concession stand receipts, daily passes, rentals, etc. Ms. Jordan went on to say that the philosophy in structuring fees in the Parks and Recreation Department programs is not to make money, but to cover expenses; to pay for the instructors, the professionals hired, the materials, plus a certain percentage of administrative overhead costs. Mr. Sutphen suggested that perhaps the swimming pool situation should be managed a little differently. Ms. Jordan said that that was what she needed to know, what Council needs to decide. She indicated that she did not think the City needed to make a great deal of money but that the City does need to do more than to break even, needing monies for upkeep and maintenance, improvements to the facility and park around it, and monies to retire the pool debt. Mr. Jankowski said that he would be very surprised if the City did not take in over $100,000.00 on the pool this summer. Mr. Jankowski noted that Mr. Amorose had questioned the approach that Council should take toward the budget as well as Mr. Strip questioning the philosophy of budgeting. He said that when he reviewed the budget he looked for those items, the items of policy that had been discussed specifically at the retreat, and said that he was quite satisfied that the major issues discussed as policy items are included in the budget. He said that he felt that it was Council's job to make certain that policy is being implemented and leave the specifics as to how those policies are implemented to the City Manager, Finance Director and staff. Ms. Maurer commented that she had a problem with that approach; that she felt that it was necessary to discuss her concerns and answer her questions with regard to the budget, even if it required a line by line approach. Mr. Rozanski suggested several approaches - a meeting of the Finance Committee, meeting individually with staff, a special meeting of Council, etc. It was suggested that Ms. Maurer poll members of Council and if three members were willing to have a special meeting of Council, then it could be called to discuss the 1988 budget. Comments from Staff Mr. Harding 1. Will continue discussions with the City's general liability insurance carrier regarding coverage for the Dublin 1/1000 activities, putting a rider on the City's policy. He will also check in coverage on the City's public officials liability policy. 2. Boller Electronics will soon be installing some modifications to the PA system. Ms. Jordan 1. Reminded those present of the St. Patrick's Day activities on March 17 and March 19. , RECORD OF PROCEEDINGS M il!utes of Dublin City Council Meeting ~~b Meetil!g National Graphics Corp., Cols., O. Form No. 1097 ~ Held March 7, 1988 19 Page Twelve Acting Chief Vance 1. Expressed his feeling that additional police officers will be needed, noting that he felt that there should be at least three officers per shift, per 24 hour period. Presently the department is averaging 2.59 officers per 24 hour shift, running less than three. Mr. Rozanski requested that Lt. Vance put together a proposal to be presented to Council regarding his request. Chief Bostic 1. Reminded those present of the Miss Colleen Pageant on Sunday, March 13, at the Performing Arts Centre. Comments from Citizens Correspondence There were no objections to the requests via the Ohio Department of Liquor Control for liquor permits - a request for a one day permit from Twig 145 of Children's Hospital for a function to be held at OCLC on April 30, 1988, nor a transfer of a permit from Cape Cod Company to Ralph Setterlin, dba at Muirfield Square Shopping Center. Mr. Sutphen suggested that the requests continue to be monitored so that there would not be too many permits requested, and as a result issued, for a single area such as the Dublin Village Center. Council Roundtable Discussion Mr. Strip 1. Complimented the Vice-Mayor, Mr. Rozanski, on two meetings well run in the absence of the Mayor. Ms. Maurer 1. The Convention and Visitors Bureau recently had a meeting and a search committee for a director was formed. 2. There will be a meeting of the tenants and owners, as well as interested citizens, of the historic district area on Monday, March 14, at 7:00 P.M. in the Council Chambers. At that meeting Ms. Maurer will make a presentation regarding the Convention and Visitors Bureau, the bed tax, etc. They are hoping to organize to become a broader based, more viable, more productive group. Mr. Sutphen 1. Expressed support to Lt. Vance in his request for additional patrolpersons. Mr. Hansley suggested that perhaps it might be better to utilize the people lion board" effectively and productively before adding additional personnel. The Dublin Chamber of Commerce has challenged the City Council to the third annual Bocce Ball Tournament on April 13, 1988. at 10:45 P.M. to a brief executive Mayor - Presiding Officer ~~o~IZi~