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HomeMy WebLinkAbout02/16/1988 RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting natiol gra~K:S Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ 1I cld February 16, 1988 19 The regularly scheduled meeting of the Dublin City council was called to order by Vice-Mayor, Mr. Jan Rozanski, at 7:30 P.M. on Tuesday, February 16, 1988. The Pledge of Allegiance was led by Webloe members of Pack 229 of the Boy Scouts of America, Mr. Al Brown, Leader. Members of Council present were: Mr. Amorose, Mr. Jankowski, Ms. Maurer, Mr. Rozanski, and Mr. Strip. Mayor Close and Mr. Sutphen were absent. Mr. Smith, Law Director, was present. Mr. Hansley, City Manager, arrived at 7:55 P.M. Mr. Amorose moved to approve the minutes of the February 1, 1988, meeting of Counci l. Ms. Maurer seconded the motion. The vote was 5-0 in favor of approval of the minutes. Members of City Staff present were: Mr. Bowman, Ms. Clarke, Mr. Harding, Ms. Jordan, Lt. Vance and Mr. Willis. Awards and Commendations - Dublin Division of Police A special award was presented to Twila J. LeClair, a civilian, for aiding and assisting in the care of a critically injured person at the scene an automobile accident on Interstate Route 270 east of U.S. 33 on November 21, 1987. An Award of Merit was presented to Mr. Gary A. Tolhurst for continued service with the Dublin Police Reserves and for his devotion to organizing and continuing the spirit of the Reserve organization. The following awards were presented by Sgt. Scharf and Mr. Rozanski to members of the Dublin Division of Police: Sgt. Heinz VonEckartsberg Service Award (2 years) and Safe Driving Award Patrolman Craig Hungler Service Award (2 years) and Safe Driving Award Patrolman Thomas O'Malley Service Award (5 years) and Safe Driving Award Detective Susan Sedlock Service Award (5 years), Safe Driving Award, and Life Saving Award Patrolman John Kreuz Service Award (5 years) and Safe Driving Award Patrolman Randall Louks Service Award (5 years), Safe Driving Award, and Letter of Recognition Sgt. Greg Potts Service Award (2 years) and Safe Driving Award Lt. Robin Geis Service Award (10 years), Safe Driving Award, and Award of Merit Lt. Joshua M. Vance Service Award (10 years) and Safe Driving Award Patrolman Michael Keck Service Award (5 years), Safe Driving Award, Award of Merit, and Life Saving Award RECORD OF PROCEEDINGS M ill utes of Dublin City Council Meeting I 9 K:S Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ I Held February1~, 1988 19 Page Two Lt. Vance thanked Sgt. Scharf for his efforts with regard to his time spent on the Awards Program. Lt. Vance and Mr. Rozanski presented Sgt. Scharf with the following awards: Sgt. Ray S. Scharf Service Award (5 years), Safe Driving Award, Award of Merit, Life Saving Award and Letter of Recognition Sgt. Scharf presented the following awards in absentia: Chief Robert F. Mayer Service Award (10 years), Safe Driving Award Sgt. Dwight A. Roederer Service Award (5 years), Safe Driving Award Detective Sgt. Daniel Beaudry Service Award (5 years), Safe Driving Award Patrolman Arthur L. Early Service Award (5 years), Safe Driving Award, and Letter of Recognition Detective Patrolman Robert L. Davis Service Award (5 years), Safe Driving Award Patrolman Jeff Moody Service Award (2 years), Safe Driving Award Patrolman Evan T. Pridham Safe Driving Award Patrolman Roger M. Ross Safe Driving Award Patrolman Scott A. Davis Safe Driving Award Mr. Rozanski expressed appreciation and thanks on behalf of the City of Dublin. Correspondence There were no objections to the following requests through the Ohio Department of Liquor Control for permanent liquor permits: C. L. Finkes 7592 Riverside Drive Phar Mor of Ohio, Inc. 1-270 and Sawmill Road C1 DS D2, Dl Cl, C2, D6 D2, Dl C2 C2 Cl Drexel Washington Inc. 6800 Federated Boulevard Robert C. White 63 Corbin's Mill Drive Ralph F. Setterlin, Jr. 6065 Memorial Drive Grafriar Investment Co. 63 Corbin's Mill Drive Kroger Company 299 W. Bridge Street Ronald L. Leslie 3865-3901 W. Dublin-Granville Road II II II II 1\ RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~~K:S Mectillg National Graphics Corp., Cols., O. Form No. 1097 ~ Held February 16, 1988 19 Page Three Grafriar Investment Company 6302-6370 Frantz Road DS Ronald L. Leslie 3865-3901 W. Dublin Granville Road DS JVP Metro Inc. 415 Metro Place N DS National Society to Prevent Blindness 6565 Frantz Road One Day - Function to be held Friday, March 4, 1988 Ordinance No. 07-88 - Approving Editing and Inclusion of Certain Ordinances as Parts of Codified Ordinances. Third Reading. The vote in favor of approval was 5-0. Ordinance No. 11-88 - Adjust Municipal Boundaries of City of Dublin to Include a Portion of Dublin Road. Third Reading. Mr. Strip moved to pass the Ordinance subject to the Law Director following through and filing appropriately as to specifics. Mr. Amorose seconded the motion. The vote on the motion was 5-0 in favor. The vote on the Ordinance was unanimous in favor. Ordinance No. 15-88 - Amend Ordinance No. 100-87 - Health Services Contract. Second Reading. There will be a third reading of the Ordinance on March 7, 1988. Ordinance No. 17-88 - Amend Chapter 1187 of Zoning Code Relating to Perimeter Landscaping, Screening of Service Structures and Placement of Street Trees. First Reading. Mr. Amorose introduced the Ordinance. Mr. Amorose moved to refer the Ordinance to Planning and Zoning for their recommendation(s). Mr. Jankowski seconded the motion. The vote was unanimous in favor. Ordinance No. 18-88 - Request for Approval to Increase Plumbing Permit Fees. First Reading. Mr. Amorose introduced the Ordinance. Mr. Willis, City Engineer, introduced a new employee of the Building Department, Mr. Dick Porter, the Chief Building Administrator. Mr. Porter noted that currently the City of Dublin is contracting with the Franklin County Health Department for plumbing inspections. The Health Department has found it necessary to increase their base fee from $8.00 to $25.00, and from $4.00 to $5.00 for each additional fixture. Mr. Porter reported that for the last quarter of 1987 the average residential permit had about 20 additional fixtures. There will be a second reading of the Ordinance on March 7, 1988. Ordinance No. 19-88 - Authorizing City Manager to Enter into an Agreement with Dublin Division of Police. First Reading. Mr. Amorose introduced the Ordinance. RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting ~&ls M ectillg National Graphics Corp., Cols., O. Form No. 1097 ~ - Held February 16, 1988 19 Page Four Mr. Harding, responding to a question from Mr. Amorose, said that the reason for the emergency nature was that the agreement would be retroactivE to January 1, 1988, and that perhaps it would be better to get the matter resolved. Members of Council felt that they would like to review the document more thoroughly before voting on same. Several specific concerns and questions were mentioned by Council members: A. Page 17, Section 14.6, Citizen Complaints. Mr. Amorose. Need to provide for the citizen some aid in the composition of a complaint. Also, he said that he felt that 30 days is not enough time to come forward with a complaint, specifically mentioning complaints that would involve a minor. B. Ms. Maurer. The word seniority was misspelled throughout the document. C. Mr. Strip. Question. When you hire police officers how do you hire police officers without discriminating as regards handicaps? Mr. Hansley said that a City is allowed to establish a modified occupational classification; in the case of a police officer, certain elements of the job require non-handicapped. The City is allowed to establish a reasonable physical agility and medical evaluation pro- cess. Mr. Hansley said that he felt that the entire process had been very positive in nature. Mr. Amorose suggested referring the Ordinance and Agreement to the Safety Committee which will be meeting on Friday, February 26, 1988, at 8:30 A.M. There will be a second reading of the Ordinance at the Council meeting on March 7, 1988. Ordinance No. 20-88 - Appropriating $20,000.00 for Payment to the Dublin Irish Celebration. First Reading. Ms. Maurer introduced the Ordinance. Ms. Maurer reported that the articles of incorporation have been filed and also reported that Mr. Charles Kranstuber has volunteered to do the legal work. There will be an organizational meeting on Thursday, February 28, 1988. Ms. Maurer moved to do away with the three time reading rule and treat as an emergency. Mr. Strip seconded the motion. The vote was 5-0 in favor of the motion. The vote on the Ordinance was unanimous in favor. Other Request by Dublin Daybreaker Kiwanis for Portion of Bed Tax - Miss Colleen Pageant Mr. Andrew Gordon, President of the Dublin Daybreaker Kiwanis group said that their request for the $1,000.00 will be to help them fund the Miss Colleen Pageant for 1988; the major portion of the money would be used to set up a scholarship for Miss Colleen and perhaps the first runner-up. He also noted that the intention would be to use Kiwanis funds in 1989 and beyond. Ms. Maurer suggested that the organization be expanded so that there would also be a male person representing the "Youth of Dublin". I II II Ii il RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting natio I - -gri~K:S Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held February 16, 1988 19 Page Five If the entire $1,000.00 is not used the remainder will be returned to the C'ty. Mr. Strip moved to approve the request. Mr. Amorose seconded the motion. The vote was 5-0 in favor of approving the request. Request from Dublin Women's Club Regarding Eighth Annual Art Festival Mr. Strip moved to approve the request. Mr. Amorose seconded the motion. It was estimated that the cost to the City would be approximately $400.00 to $500.00. The vote on approval of the request was unanimous in favor. Presentation of 1988 Budget Mr. Hansley noted that this is a 17 million dollar budget; 9.3 million in capital improvement projects and 7.7 million for operating costs. He also gave a brief overview of the budget. He suggested that Council review the document and schedule perhaps a first reading for the next Council meeting on March 7, 1988. He also noted that Council must adopt a budget in some form by March 31, 1988. Mr. Jankowski noted that listed under income tax revenue for the 1988 budget was 4.9 million dollars; in 1987 the actual collections were 4.3 million; since that time the City has doubled the income tax to 2%. Mr. Hansley noted that the 4.3 million figure is somewhat overstated. He also said that the Director of Finance, by Charter and State Law, is in charge of projecting, forecasting the revenues for the current budget year. The philosophy being that you can be conservative on the revenue forecasts and overstate expenditures. It was also noted that the 4.0 figure does not include the ~% for Capital Improvement Projects. With regard to the Convention and Visitors Bureau and the 25% allocation from the bed tax, Mr. Hansley suggested that once the budget is adopted that the 25% be allocated, that check can be written; any other amounts would be discretionary. The process by which funds would be allocated from the bed tax needs to be determined. At the present time groups requesting funds are completing the application form and coming before Council at Council meetings with their requests. Guidelines need to be established as well as a procedure needs to be decided upon. Ms. Maurer inquired about the format to be used in the budget presentation. Will department heads make their individual presentations at the next Council meeting going over the items line by line or will they be present to answer questions from members of Council? Several Council members felt that they had not had an adequate opportunity to review the budget and that it would be appropriate for them to review it individually; if questions and concerns arise then they can call the department heads and express their opinions. Department heads will be available at the March 7, 1988, meeting of Council should Council members have questions or concerns as regards the 1988 budget. RECORD OF PROCEEDINGS M ill utes of Dublin City Council Meeting natio I - -gri~K:S Mcetillg National Graphics Corp., Cols., O. Form No. 1097 ~ H clel February 16,1988 19 Page Six Comments from Staff Mr. Hansley 1. Mentioned that he was late to the meeting; he was presenting a "City Statement" to the Chamber of Commerce. He said that he felt very positive about the meeting; that most comments were favorably received, and that the group seems to be very supportive of what the City Government is doing. Mr. Bowman 1. Announced that there would be a meeting of the Planning and Zoning Commission the next evening (February 17, 1988). Ms. Jordan 1. Said that it will be necessary to make arrangements with Council members for the St. Patrick's Day Parade; suggested meeting briefly after the meeting. Lt. Vance 1. Thanked Council for their support of the awards program for the Dublin Division of Police. Mr. Hansley 1. He, Lt. Vance, and Mr. Harding recently interviewed five people for three existing vacancies in the Police Division. Appointments were offered to three of those persons. Training classes will begin March 2, 1988. When those three have accepted the offers in writing the press will be notified. He noted that because of the extensive process in the hiring of these police officers that the City has come up with three excellent candidates. Comments from Citizens There were none. Council Roundtable Discussion Mr. Strip 1. Reported on a meeting with the Dublin Chamber of Commerce as regards the property and building at 129 S. High Street, and had the follow- ing comments: A. The Chamber requests that Council review a project to, basically, tear down a portion of, rebuild, and enhance the Chamber building. B. Based on a partial rendering, felt very positive about the project. C. The building will be used by the Chamber for offices as well as being able to used by the community (civic associations, etc.) D. Have been trying to develop and work out the project so that the City would not be subsidizing a Chamber project. E. Have come up with a plan whereby the City would acquire the entirE land and buildings with the Chamber paying a reasonable rent to the City for use of the site. RECORD OF PROCEEDINGS M illutcs of Dublin City Council Meeting natiol gra~K:S Mecting National Graphics Corp., Cols., O. Form No. 1097 ~ Held February 16, 1988 19 Page Seven Mr. Smith said that they have been working on a legal way in which the refurbishing and remodeling will be handled, and those details will be available to Council members shortly. Ms. Maurer 1. The Chieftains have been confirmed for the Dublin 1/1000 Celebration. 2. Showed those present a commemorative flag brought by Mary Margaret McLernon to Dublin, Ohio from Dublin, Ireland. She also said that the Council of the City of Dublin, Ireland will be presenting a flag to the City of Dublin, Ohio. 3. The Convention and Visitors Bureau had its first organizational meeting, and they adopted articles and regulations for the Bureau. They also appointed four citizens to the Bureau (two from the hospitality industry). Those appointed were Kevin Denney from the Wyandotte Inn, Maureen Murphy of Ha'Penny Bridge Imports, Clayton Rose, Jr. and Donna Neihardt. 4. Commented on the article that Mr. Hansley made available to Council members on planning a Council Chambers. She said that she felt that members of Council need to discuss the functions that Council would like to perform in the chambers as well as what they would want in the chambers. Would Council want to have the audience be able to see; would Council want the capability of cable; should there be a place for staff to sit so that they would have a more recognizable position, etc. Mr. Hansley commented that Council does need to determine exactly what they need and those needs would probably have to be listed in order of importance - better audio-visual, more "elbow room", being heard better, etc. Mr. Amorose 1. Commented that he had not seen a bill listing for several months. Mr. Hansley said that he and Ms. Prushing had concluded that there really was no legal reason for bringing the bills before Council; payment of those bills was being delayed and the Charter and State Law do not require that procedure. Members of Council requested that they receive a printout of the vendor list (who has been paid and what amount(s)) in their packets. Mr. Hansley recalled a discussion at a Council meeting where members of Council did not want to pay a bill because they did not think that the job had been done properly. He noted that Council cannot do that. Council has already authorized the City to enter into a contract when the funds were committed; it is up to the staff to assess whether or not the contract was fulfilled 2. Had a question with regard to the budget. He said that he would like to see the projected revenues as accurate as possible; they seem to be conservative whereas the expenditure amounts seem to be rather liberal. Mr. Hansley pointed out that the Finance Director must make a case on each of the line items before the County Budget Commission. If she overstates the revenues on anyone item (in their estimation) they will not certify anything. In this way the Commission forces a municipality to not spend more than the municipality really has. Mr. Amorose said that he felt that as a good principle that the projections would be within a few percent of the actual revenues. I II I I ,\ RECORD OF PROCEEDINGS M illutcs of Dublin City Council Meeting ~~b Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Held February 16,1988 19 Page Eight Mr. Hansley commented that Council would have a legitimate concern if the gap was too great, and said that he thought the budget showed a reasonable surplus in each fund. Mr. Jankowski 1. With regard to the budgetary process and discussion, he said that he would like to have department heads present but that he did not feel that a line by line item explanation was necessary. With regard to the process for the Capital Improvements Budget, Mr. Hansley said that that process and the form it would take would be at the discretion of Council. He also said that he felt that there should be input from the Planning and Zoning Commission on the last four years of the proposed Capital Improvement budget, as well have some public input via public hearings into the process. Mr. Rozanski 1. Announced that the merger petitions had been filed by himself and Joel Campbell with the Board of Elections last Wednesday in the morning and that by that same afternoon the signatures had been verified. He also announced that the members of the proposed merger commission have been meeting on the second Monday of each month at the Washington Township Hall. He noted that the purpose of the meetings are for "information gathering". Mr. Rozanski said that on March 14th at 7:00 P.M. there will be a public meeting at the Washington Township Hall on Cara Road for any and all interested parties. It will be in the form of a question and answer and general information meeting. Mr. Hansley thanked all those who circulated the merger commission petitions, noting more specifically the efforts of Mr. Willard Chambers and Ms. Mary Ann Rausch. Vice-Mayor Rozanski adjourned the meeting to Executive Session at 9:14 P.M. ) l_. Y /, .~ tA a7....-;;~ ' - Pres~ng Officer a~ ';I.?-/ -;7 "- ~ ! _ rlu:~-o . t /f./C?~ Clerk of cou::!ll Ii il \1 Ii i.\