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HomeMy WebLinkAbout01/18/1988 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~K:S Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Held Januaryl8~ 1988 19 Mayor Michael L. Close called the regularly scheduled meeting of the Dublin City Council to order at 7:30 P.M. on Monday, January 18, 1988. Mr. Jankowski led the Pledge of Allegiance. Members of Council present were Mr. Amorose, Mayor Close, Mr. Jankowski, Ms. Maurer, Mr. Rozanski, Mr. Strip, and Mr. Sutphen. Mr. Hansley, City Manager, and Mr. Banchefsky, Assistant Law Director, were also present as were the following City Staff members: Mr. Bowman, Mr. Harding, Lt. Geis, Mr. Johnson, Ms. Jordan, Ms. Prushing, Lt. Vance, and Mr. Willis. Mr. Bostic, Washington Township Fire Chief was also present. Mr. Amorose moved to approve the minutes of the January 4th meeting of Dublin City Council. Mr. Jankowski seconded the motion. The vote was unanimous in favor. Resolution No. 01-88 - Statement of Services for Proposed Annexation of 53.0 Acres in Washington Township to City of Dublin. Second Reading. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. The vote was 7-0 in favor of the motion. The vote on the Resolution was unanimous in favor. Resolution No. 02-88 - Statement of Services for Proposed Annexation of 109.27 Acres in Washington Township to City of Dublin. Second Reading. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. The vote was unanimous in favor of the motion. The vote on the Resolution was 7-0 in favor. Resolution No. 03-88 - Statement of Services for Proposed Annexation of 2.1 Acres in Washington Township to City of Dublin. Second Reading. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Ms. Maurer seconded the motion. The vote was unanimous in favor of the motion. The vote on the Resolution was 7-0 in favor. Ordinance No. 05-88 - Rezoning of 2.0 Acres on the Southeast Corner of Martin Road and Riverside Drive. First Reading. Mr. Amorose introduced the Ordinance. Mr. Amorose moved to refer the Ordinance to the Planning and Zoning Commission. Mr. Sutphen seconded the motion. The vote was unanimous in favor of the motion. Ordinance No. 06-88 - Ordinance to Establish the Location and Amount of Cash on Hand. First Reading. Mr. Amorose introduced the Ordinance. Mr. Rozanski moved to do away with the th~ime reading rule and treat as an emergency. Mr. Jankowski seconded the motion. The vote on the motion was unanimous in favor. The vote on the Ordinance was 7-0 in favor. I I II Ii I I' \\ RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting ~~b Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ 1I eld January 18, 1988 19 Page Two Ordinance No. 07-88 - Approving Editing and Inclusion of Certain Ordinances as Parts of Codified Ordinances. First Reading. Mr. Sutphen introduced the Ordinance. There will be a second reading of the Ordinance at the Council meeting on February 1, 1988. Ordinance No. 08-88 - Ordinance Authorizing the City Manager to Purchase Two New 1987 Police Cruisers. First Reading. Mr. Sutphen introduced the Ordinance. Lt. Geis presented the following background information: 1. The department as of this date received two of the three cruisers that were bid in July. 2. The delay is probably the result of a factory problem, not a dealer problem. 3. Any bids for 1988 police-packaged cruisers must be in no later than February 26th of this year. 4. The cars being replaced with this request are cars which have 64,000 and 74,000 miles on them. Most of that mileage is operational mileage, no idling time, etc. S. There is an issue of safety and reliability involved when vehicles with such high mileage are out on the street. 6. The two cruisers that are being held on the lot at Bob McDorman Chevrolet will cost $13,838.00 per car. Mr. Sutphen pointed out that after 75,000 miles of usage by the police, the cruisers are used by city staff (building and engineering inspectors, etc. ). Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. The vote was 7-0 in favor of the motion. The vote on the Ordinance was unanimous in favor. Resolution No. 05-88 Resolution Extending the Implementation of Interim Development Controls for the Northeast Quadrant of Dublin. First Reading. Mr. Amorose introduced the Resolution. Mr. Bowman noted that when the original Ordinance was passed on May 4, 1987 implementing development controls that it was for an eight month period with the option of extending it for four additional months. Mayor Close expressed a concern with the extension - what position does the City take?; how legally defensible is the City?, etc. Mr. Banchefsy said that research in the Law Director's office indicates that it is legally defensible; that the City is not denying people the use of their land; it is a zoning law; it is for a limited time only; the scope is limited and it has been upheld. Mr. Amorose moved to amend the Resolution - in Section 1., the appropriate date should be June first rather than May first. Mr. Sutphen seconded the motion. The vote was 7-0 in favor. Mrs. Pat Painter, a resident of Riverside Drive, suggested that in light of the recent Supreme Court ruling whether such a moratorium would be legal, saying that she felt that it would be discriminatory, covering only a small section of the City of Dublin. She also pointed out the absence of sewers in the northeast quadrant, and only one septic tank system per acre is allowed. Ii It was also noted that with Wexley "looming on the horizon" most of the ij I builders will be abandoning Dublin and this may be very disastrous. I II RECORD OF PROCEEDINGS Millutes of Dublin City Council Meeting ~&ls M eetillg National Graphics Corp., Cols., O. Form No. lQ97 ~ Held ~anuary18, 1988 19 Page Three Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Ms. Maurer seconded the motion. The vote was unanimous in favor of the motion. Mr. Amorose said that a meeting of the East Side Civic Association was held on Sunday with approximately 35 property owners present, and that they unanimously were in favor of the extension of the interim development controls of the quadrant. Mr. Bowman said that it is his intention to involve the property owners, coming up with a plan for the northeast quadrant that would be best for the municipality as well as the property owners within the quadrant. Mayor Close commented that he was concerned that it had taken such a long period of time to get that planning process completed; that Council had committed to it over a year ago. The vote on the Ordinance was unanimous in favor. Resolution No. 06-88 - Authorize the City Manager to Negotiate an Agree- ment with the Perry Township Trustees Regarding Provision of Services to the City of Dublin. First Reading. Mr. Amorose introduced the Resolution. Mayor Close gave the following explanation - the City Manager has been involved in discussions with Perry Township about, essentially, creating a separate road district and fire district to relieve som',' of Dublin's taxpayers on the east side of the river from paying a substantial additional millage over what the rest of the City of Dublin is paying. Those discussions have included some legal opinion as to what Perry Town- ship can and cannot do to relieve the tax burden. This Resolution authorizes the City Manager to continue that process. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. The vote was unanimous in favor of the motion. The vote on the Resolution was 7-0 in favor. Mr. Rozanski moved to amend the agenda to include for first reading the following Ordinances: 09-88, 10-88, and 11-88. Ms. Maurer seconded the motion. The vote was 7-0 in favor of the motion. Ordinance No. 09-88 - Adopting the Memorandum of Agreement Between the City of Dublin and Chief Robert Mayer. First Reading. Mr. Sutphen introduced the Ordinance. Mr. Hansley explained that Chief Mayer had recently had surgery on his knee, and that he is considering the option of taking early retirement. He noted that with this agreement the City of Dublin agrees to pay Chief Mayer a sum of money so that he may purchase service time to enable him to retire with full retirement benefits. Mr. Sutphen moved that paragraph two under "Now, Therefore...."of the Agreement be amended to indicate that Council approves the substance of the Agreement and authorizes the Manager to approve, once the language has been clarified, as well as to include the words "not to exceed a price of $17,000.00." Mr. Rozanski seconded the motion. The vote was unanimous in favor of the motion. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting natio I -gri~K:S Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Held January 18, 1988 19 Page Four Mr. Strip moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. The vote was 7-0 in favor of the motion. Mayor Close said that it was with regrets that the City accepted Chief Mayer's resignation and thanked him for his conscientious years of service to Dublin. The vote on the Ordinance was unanimous in favor. Ordinance No. 10-88 - Authorize the City Manager to Enter Into an Emergenc) Contract for the Purpose of Repairing Tuller Road. First Reading. Mr. Amorose introduced the Ordinance. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Ms. Maurer seconded the motion. The vote was unanimous in favor of the motion. The vote on the Ordinance was 7-0 in favor. Ordinance No. 11-88 - Adjust the Municipal Boundaries of Dublin to Include a Portion of Dublin Road and a Triangular Parcel of Land Created by the Realignment of Dublin Road and Frantz Road. First Reading. Ms. Maurer introduced the Ordinance. It was noted that there is a triangular piece of land that was created by the old Dublin Road, the new Dublin Road as it bends to the west and ties into Frantz Road just above Hayden Road. That particular piece of land has belonged to Columbus. Mr. Lovell, a resident on Dublin Road, has been requesting that that land be deeded to Dublin so that Dublin can bring it up to Dublin standards and maintain it. Mayor Close said that the legal description of the property needs to be refined and that there would be a second reading of the Ordinance at the Council meeting on February 1, 1988. Other Accept Deed for Reserve "A" of Brandon Village Mr. Rozanski moved to approve. Ms. Maurer seconded the motion. The vote was unanimous in favor. Report from the Dublin Millennium Committee Mary Margaret McLernon presented the following: 1. The theme will now be "Dublin 1/1000" for Dublin, Ohio, Dublin, Irelan. 2. The committee thus far has had two meetings with about 35 people committed to the project. 3. Some of the major projects considered thus far are as follows: A. A movie series at the AMC Theatre at no cost to the City. B. July 10 Birthday Party. Possibility of CBS News or Channel 10 being involved at no cost to the City. C. Irish Festival Weekend in October. The possibility of co- sponsorship with the Daughters of Erin of Columbus. D. Performance(s) by representatives of the Abbey Theater, Mr. Vincent Dowling Director. The Performing Arts Center at the High School would be available for a Saturday evening performance. RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting ~b Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Held January 18, 1988 19 Page Five The rest of the discussion centered primarily on a proposed visit by the Chieftains, a highly respected music group. The group will be available on Sunday, March 22nd. They will be performing in Cleveland on Saturday, March 21, 1988. The total cost for their performance would range from $11,000.00 to $17,000.00. Hotel accommodations have been donated by Don Kenney of Cross Country Inns. Mr. O'Brien of O'Brien Business Equipment has set up a sponsorship committee and feels that he can probably raise $5,000.00 ot $6,000.00. Mr. O'Brien has agreed to donate $1,000.00 himself. The Shamrock Club of Columbus has agreed to buy 100 tickets. Mrs. McLernon said that the Chieftains have reduced their regular fee and may be willing to reduce it even further if they could have a firm commitment from Dublin. Several members of Council were concerned that a budget had not been prepared and noted that a written budget had been requested from the committee a number of times. Ms. Maurer noted that in addition to the fee for the Chieftains that there would probably be a cost of $3,000.00 to $4,000.00 for advertising, $100.0C for tickets and $400.00 for programs. A representative of the Daughters of Erin gave a brief presentation, noting that they were very receptive to working with the Dublin committee. Mr. Strip commended the people working on the celebration, noting that they had accomplished a great deal within a very short period of time. He did express a concern, however, saying that he did not think that the City should underwrite entertainment, especially entertainment for a group of 750 people, saying that he felt that it would be more appropriate if all the citizens of Dublin would have an opportunity to see such a group. With regard to a performance by the Abbey Theater group, Ms. Maurer said that she had spoken with the Director, Mr. Vincent Dowling, and that he had said that he would bring whatever person or persons of his group over; the number and performance being determined by what monies could be raised by Dublin. She also suggested that the City underwrite the performance by the Chieftains and then use whatever monies were earned on that performance to be used toward a performance by the Abbey Theater. Discussion followed regarding the possibility of using the bed tax for this purpose, specifically, how such a performance might generate visitors to Dublin. Mr. William Denihan and Mr. Jack Eggspuehler of the committee spoke in support of the project. Mr. Denihan said that he felt that the suggested activities would generate tourism in Dublin and would "announce" Dublin Ohio to the rest of Ohio and even perhaps to the rest of the country, and that the bed tax should subsidize some of the activities. They did agree, however, that there should be a budget. Ms. Maurer mentioned that there is a time factor to be considered for the proposed March 22nd date for the Chieftains mentioning advertising, tickets, programs, etc. Mayor Close suggested that if a budget were prepared that perhaps Council could discuss the issue at the goal setting meeting on the coming weekend. II I I I RECORD OF PROCEEDINGS l\1 imdes of Dublin City Council Meeting ~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held January 18, 1988 19 Page Six Ms. Jordan commented that the City Festival cost approximately $5,000.00; the July 4th activities usually cost about $7,000.00 to $8,000.00 Mayor Close said that he did not feel that there is any question that the City will be going ahead with the activities, and that Council would be willing to consider the issue of a budget during the goal setting session. Comments from Staff Mr. Hansley 1. Mentioned the packet of information written by staff given to members of Council as background information prior to the goal setting meeting. 2. The merger petitions are presently being circulated. 3. The FOP negotiations continued with a meeting today, hopefully the final meeting, with perhaps one more meeting to finalize the language. 4. The City Charter requires that the Administration furnish to the City Council an Annual Report on the previous year's activities. In the past it has been a very brief narrative type of report. A format will be developed and the Annual Report would be printed and mailed to each household in Dublin. The new Administrative Intern has been assigned to develop an Annual Report format. S. The intern is also working on an awards program for non-uniformed employees. Mr. Bowman 1. The Planning Department will be distributing the draft copy of the Community Plan. The draft was prepared primarily for the goals and objectives session of Council. The members of the Planning Commission will also have a copy. Until the document has been formally submitted to Council and arrange- ments have been made for larger distribution, the plan will be treated as an in-house document. Copies will be available for persons who would like to visit the office but it will be kept in-house until it has been formally submitted. Discussion followed whether or not the document should be made available to citizens or the press without their having to come into the office and sit down and read it, perhaps making it available at the library to be signed out. The mechanical problem of reproduction of the document and the potential cost involved was discussed, especially in light of the fact that the document at this time is in draft form. Most of the members of Council agreed that copies of the document, clearly marked "Draft" should be made available for the public to sign out from the municipal building or perhaps the library. Ms. Jordan 1. The issue of the upgrading of the grading, drainage, etc. of the Earlington park/pool/school site was discussed at the last meeting of Council. Additional information was requested and said information was distributed to Council. Met with Mr. Rozanski, Mr. Firestone and Mr. Paul Willis. An under- standing was reached on the majority of the items, but further explanation is required on the following: RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~&ls Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Hcld January 18, 1988 19 Page Seven A. A concern about the 31,000 square feet of fine grading on the site, resulting from the change from a dry pond to a wet pond. Mr. Firestone explained that within the park area there were portions of the site which were broughtto rough grade as a part of the initial earth work. It is a cut and fill balance process when the entire site was placed under contract to be graded; that is the initial school site portion plus the alternate G-6 park site for which Council appropriated $83,000.00. As the pad upon which the school was build was graded, portions of the park site were also graded; there is approximately about 7/10ths of an acre which is now to the original design grade, but as a result of the wet pond those areas now need to be regraded. This is a separate line item which the contractor identified as an area which needs to be regraded prior to seeding. B. Additional 200 linear feet of reinforced concrete pipe, there being an error; the contractor has credited Dublin just under $5,000.00. C. Pipe returns and relay pipe of 741 linear feet. On the original plans a certain amount of pipe was brought out to the site; with the revision of the plan some of that pipe was not usable. They are using as much of the pipe that was brought to the site as possible within the revised plan. The additional cost is for labor costs to take off the site the pipe that will not be able to be used. The cost of that project will be shared with the schools; 55% for the city and 45% by the schools. The City will be realizing a savings of just under $7,000.00. Mr. Firestone said that after having reviewed the two items they did feel that this is an area for which sharing is appropriate; the Dublin school administration will recommend this to the Board of Education. D. Mr. Rozanski commented that previously he had asked for a review of the project to determine whether some of the monies could be taken from the road department or any other divisional budget of the City. It was determined that the amount would be so minimal that it was determined that the cost would have to be borne by the Parks Department. E. The overall total project cost, including the $83,000.00 would be $283,360.00, with a potential additional savings of $15,000.00. Ms. Prushing said that the appropriation is in place. This is merely a formality so that Council is authorizing the expenditure of an additional $200,000.00. The Manager could conceivably have done this through a change order. Ms. Maurer moved that Council approve the additional appropriation for the Earlington Park site. Mr. Strip seconded the motion. The vote was unanimous in favor. Ms. Jordan said that the school staff, administration, their consultants and City staff have worked well together on this project and expressed appreciation to all involved. Lt. Geis said that the two new cars should hopefully be on the road by Wednesday evening, and noted that the replacement cars both have over 100,000 miles on them. \, . . . RECORD OF PROCEEDINGS M illutcs of Dublin City Council Meeting national graoo!CS Mectillg National Graphics Corp., Cols., O. Form No. 1097 ~ Hcld January 18, 1988 19 Page Eight Comments from Citizens Mr. Roy Lovell expressed his appreciation to Council for Resolution No. 11-88. Mr. Holgate of Dublin Road asked if it would be possible to add "Dublin" on the signs on the expressway leading into Dublin. Mrs. McLernon thanked Council for listening and said that she knew that Council would give full consideration to the Dublin 1/1000 project. Council Roundtable Discussion Mr. Jankowski 1. Regarding the Chieftains - The City did underwrite the Creole Funk Band last year for the Fourth of July activities; if the City can underwrite them, then they can underwrite the Chieftains. He did say that he felt that more than 750 people should be able to enjoy the group, perhaps having a concert in a park. Mr. Strip 1. The Dublin 1/1000 project is a great idea and said that he will support it. He said that if the Chieftains performance were in the park he would vote for it, but if it were to be in the Performing Arts Center he would vote against it. Ms. Maurer 1. Dr. Phillip Price, Superintendent of Dublin Local Schools, will serve on the Dublin 1/1000 committee. Mr. Amorose 1. Pointed out two errors on the directory - Dan Sutphen was first elected to Council in February of 1983; Dave Amorose was elected in November of 1981. Mr. Rozanski 1. Regarding the possible Washington Township merger. The committee and members of Council are presently distributing petitions for signatures to place ten names on the ballot in November as possible appointees to the Merger Commission. A resident of Washington Township at the meeting expressed a concern regarding the fact that the public is not being notified, involved or informed regarding the status of the proposed merger. Mayor Close and Mr. Rozanski explained that the purpose of the petitions being circulated was only to put the names of the people who have agreed to serve on the Merger Commission on the-ballot. The Commission thusly elected who will have 75 days "shy" of a year to make a recommendation to the rest of the public at large (after listening to what the public has to say) as to what should happen to Washington Township. The Commission will be essentially 10 private citizens. Nothing will happen with the signing of those petitions except that annexation in that area will cease until November, when the population as a whole has a right to determine whether they want a Commission to be established in order to decide what should happen to the rest of Washington Township. I I ij II 'I II RECORD OF PROCEEDINGS Millutcs of Dublin City Council Meeting Meeting ~~ National Graphics Corp., Cols., O. Form No. 1097 ~ Held January 18, 1988 19 Page Nine Mr. Rozanski said that meetings of the Merger Commission would not start until after the November election. The formal proce~s will not start until after the election. Mr. Bostic. The Township Trustees have a meeting every first and Thursday of each month and those meetings are open to the public. anyone has any questions, they are invited to attend the meetings voice their concerns and ask their questions. third If and Mayor Close 1. Said that he would like to remind everyone of the Goal Setting Retreat on Friday and Saturday, January 22 and 23, 1988. He indicated that he did not know of any of the sessions that would be closed to the public due to discussion of legal or personnel issues. 2. Two members of Council need to be appointed to the Dublin Convention and Visitors Bureau. Mr. Strip nominated Mayor Close and Ms. Maurer to serve on the Convention and Visitors Bureau as representatives of Council. Mr. Sutphen seconded the motion. The vote was unanimous in favor. Mayor Close adjourned the meeting at 9:35 P.M. 4~ Mayor - Presiding Officer 4.k~ 'i'(J ~ Clerk of Council Ii II II II