Loading...
HomeMy WebLinkAbout01/04/1988 Minutes of RECORD OF PROCEEDINGS M eetillg Dublin City Council Meeting ~~b National Graphics Corp., Cols., O. Form No. 1097 ~ Held January 4, 1988 19 The Special Meeting of the Dublin City Council was called to order by Mayor Michael L. Close at 7:00 P.M. on Monday, January 4, 1988. Judge Clayton Rose, Jr. swore in the newly elected Council members - Michael L. Close, Barbara A. Maurer, and A. C. Strip. Mr. David Amorose nominated Michael L. Close to serve as Mayor for the City of Dublin for a two year term. Mr. Sutphen seconded the motion. The vote was unanimous in favor. Mr. Amorose nominated Mr. Jan Rozanski to serve as Vice-Mayor for a two year term. Mr. Sutphen seconded the motion. The vote was unanimous in favor. Judge Rose swore in Mr. Close and Mr. Rozanski as Mayor and Vice-Mayor of the City of Dublin. Ordinance No. 01-88 - Ordinance Appointing Members to Various Boards, Commissions and Committees of the City of Dublin. First Reading. The Clerk read Ordinance No. 01-88 in its entirety. Mr. Amorose introduced the Ordinance. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. The vote was 7-0 in favor of the motion. The vote on the Ordinance was unanimous in favor. Name Judge Rose swore in the following persons: Board, Commission, Committee Term (Years) Mary Ann Rausch Joel Campbell Becky Saylor Kirk Hurto Kent Underwood Richard Carpenter Gerald DeGrazia James Chisman Herbert Jones Wi 11 iam Sherman Elliott Schaffer Larry Vance Planning and Zoning Commission Board of Zoning Appeals Board of Zoning Appeals Parks and Recreation Committee Parks and Recreation Committee Architectural Review Board Architectural Review Board Personnel Board of Review Cemeter Commission Tree and Landscape Tree and Landscape Tree and Landscape Four Three Three Three Three Three Three Three Three Two Two Two Advisory Advisory Advisory Commission Commission Commission Mr. Donald Tootle, Cemetery Commission, and Anne Leermakers, Tree and Landscape Advisory Commission were not present for the swearing in. Those present signed their oaths of office. Mayor Close recessed Council until 7:30 P.M. Mayor Close called the regularly scheduled meeting of the Dublin City Council to order at 7:30 P.M. Mr. Jankowski led the Pledge of Allegiance. The following members of Council were present: Mr. Amorose, Mayor Close, Mr. Jankowski, Ms. Maurer, Mr. Rozanski, Mr. Strip, and Mr. Sutphen. Mr. Stephen J. Smith, Law Director, and Mr. Hansley, City Manager, were also present as were the following members of staff: Mr. Bowman, Ms. Clarke, Lt. Geis, Mr. Johnson, Ms. Jordan, Ms. Prushing, Lt. Vance, and Mr. Willis. RECORD OF PROCEEDINGS Minutes of Dublin City COllnc; 1 M~g graDllJCS Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ 1I eld January 4, 1988 19 Page Two Mr. Sutphen moved to approve the minutes of the December 21, 1987, meeting of Counci l. Mr. Amorose seconded the motion. The vote was unanimous in favor of the motion. Correspondence There were no objections by members of Council regarding two applications for new liquor permits - John Hubly 6800 Federated Boulevard Dublin, Ohio 43017 Robert C. White 6200-6270 Frantz Road AKA 63 Corbin's Mill Dublin, Ohio 43017 D5 Drive, Suite C Cl, C2 Ordinance No. 03-88 - the Southeast Side of West of Coffman Road. Ordinance for Rezoning of 277.334 Acres Located on Post Road and Avery Road, North of U.S. 33/S.R. 161, First Reading. Mr. Rozanski introduced the Ordinance. Mr. Amorose moved to refer the Ordinance to the Planning and Zoning Commis- sion. Mr. Rozanski seconded the motion. The vote was unanimous in favor of the motion. Ordinance No. 04-88 - Ordinance to Establish the "Office of Civil Prepared- ness for Ohio" to Deal with Disasters. First Reading. Mr. Amorose introduced the Ordinance. Mr. Jankowski moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Mr. Hansley had the following comments: 1. The issue came up during the accreditation process. 2. In his opinion, the Dublin Charter is a little weak in this area; that it does not specifically give the power to declare an emergency either to the mayor or to the manager. 3. Envision declaring an emergency if necessary and reporting that fact to City Council. City Council would meet during the time of the emergency to determine that it is still of a continuing nature. 4. This Ordinance is enabling legislation, providing a first step in an ongoing process; e.g., a disaster plan. The vote to waive the three time reading rule and treat as an emergency was unanimous in favor. The vote on the Ordinance was 7-0 in favor. Resolution No. 01-88 - Statement of Services for Proposed Annexation of 53.0 Acres from Washington Township to Dublin. First Reading. Mr. Amorose introduced the Resolution. There will be a second reading of the Resolution on Monday, January 18, 1988. Resolution No. 02-88 - Statement of Services for Proposed Annexation of 109.27 Acres from Washington Township to Dublin. First Reading. Mr. Amorose introduced the Resolution. There will be a second reading of the Resolution on Monday, January 18, 1988. RECORD OF PROCEEDINGS M ill utes of Dublin City Council Meeting ~~K:S Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ 1I clel January 4, 1988 19 Page Three Mr. Amorose requested that information as to the present zoning of pending annexations be provided to members of Council as well as a map for each request. Resolution No. 03-88 - Statement of Services for Proposed Annexation of 2.1 Acres from Washington Township to Dublin. First Reading. Mr. Amorose introduced the Resolution. There will be a second reading of the Resolution at the meeting of Council on January 18, 1988. Resolution No. 04-88 - Authorizing Political Subdivision Cooperative Purchasing. First Reading. Mr. Sutphen introduced the Resolution. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. By way of explanation, Mr. Hansley said that this is an existing State of Ohio program whereby a municipal corporation may participate in specified state purchasing contracts. Responding to a question from Mr. Sutphen, Mr. Hansley said that there is a project listing as to what open contracts are available to be utilized. Mr. Sutphen requested that members of Council be given copies of the lists in their packets. It was noted that there is no long term commitment to a supplier. Mr. Hansley said that if there is a commodity, if Council has that item in the budget with an appropriation in place, then it is taken as an open contract and the City can acquire that commodity without further bidding and enter a purchase order with that vendor, thus saving time. The vote to do away with the three time reading rule and treat as an emergency was 7-0 in favor. The vote on the ordinance was unanimous in favor. Other Request for Approval of Final Plat, The Reserve, Phase One. Mr. Bowman presented the following information: 1. The subject site is located on the Delaware County line on the west side of Dublin Road. 2. The overall subdivision contains 46.7 acres. 3. The plat represents the first 28 lots of what is to be potentially 67 single family lots situated on public streets. 4. The access would be one street intersection with Dublin Road between Deer Run Drive on the south and Glenaire Drive on the north. 5. The Planning Commission approved the plat at its july 9th meeting with the following conditions: A. Subject to review of the final detail by the Engineer. B. A 3' berm along S.R. 745. C. Increasing the asphalt thickness. The above conditions were agreed to by the applicant. 6. There will be two retention basins on the site; one by the road and one by the stream. After discussion by members of Council Mr. Sutphen moved to approve the Final Plat with the conditions specified by the Planning and Zoning Commission and with the added condition that the left turn lane on Dublin Road be put in now. Mr. Rozanski seconded the motion. The vote was unanimous in favor of the motion. Ii 11 II 1[ II RECORD OF PROCEEDINGS Minutes of 011hlin r.ity r.ollnri,l Mcctillg National Graphics Corp., Cols., O. Form No. 1097 ~ II cld January 4, 1988 19 Page Four Mr. Sutphen moved to appoint Mr. David Amorose as the Council representa- tive to the Mid-Ohio Regional Planning Commission. Mr. Rozanski seconded the motion. The vote was as follows: Mr. Sutphen, yes; Mr. Strip, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Jankowski, yes; Mayor Close, yes; Mr. Amorose, abstain. Mr. Jankowski moved to appoint Mr. A. C. Strip as Council liaison to the Dublin School Board. Mr. Rozanski seconded the motion. The vote was unanimous in favor. Mr. Amorose moved to appoint the followoing to the Standing Committees of Council (first person listed to be Chairman): Parks and Recreation Safety Service Finance Land Use David Amorose and Joe Jankowski, Jr. Dan Sutphen and Barbara Maurer Jan Rozanski and Dan Sutphen Joe Jankowski and A. C. Strip Barbara Maurer and Jan Rozanski Mr. Sutphen seconded the motion. Mr. Rozanski moved that Barbara Maurer be added to the membership of the Finance Committee. Mr. Jankowski seconded the motion. The vote was unanimous in favor of the motion. The vote on the appointments to the Standing Committees was 7-0 in favor. Mr. Sutphen moved to appoint David Amorose as Council representative to the Planning and Zoning Commission. Mr. Rozanski seconded the motion. The vote was 7-0 in favor. Comments from Staff Mr. Hansley 1. The Council Goal Setting Retreat will be held at the Dublin Conference Center which is located in the Corporate Park of Dublin on January 22nd and 23rd, 1988. Janet Jordan Ms. Jordan had the following comments: 1. At the last Council meeting informed members of Council that there was an update on the grading, storm water drainage, etc. at the Earlington School/Park site. 2. At the end of June Council agreed to enter into a contract with the schools to administer the grading of the entire site at a cost of approximately $83,000.00. 3. Some of the different areas had to be re-engineered. 4. Because the project was done under the school's contract they did not have to go through Dublin's inspection procedure. 5. The storm water calculations had to be redone. 6. At the park's request the dry pond is to be changed to a wet pond, so that it will become an amenity in the park rather than a liability. 7. Have requested that the storm water be piped rather than ditched across the park. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Bb Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Hcld January 4, 1988 19 Page Five 8. Erosion control must be employed so that Brand Road can be maintained. 9. The storm water that flows along the ditch area on Brand Road will be brought into the pond area. 10. Because of the type of parking lot that is going to go in for the school and pool, the Parks Department has agreed to pay 50% of the cost to install lights in the parking lot; the school will "pick up" the operational costs. 11. Originally Council approved an expenditure of $83,000.00; the revised estimate for the work will be an additional $189,487.00; the total being approximately $275,000.00. 12. The cost of the pool and the additional work will be just under one million five. After significant discussion Ms. Jordan agreed to provide a breakdown of the additional costs to Council members. Mr. Willis pointed out that a significant portion of this additional cost is for storm water control on the site; the City applying the same standards that the City requires of developers. He also commented that "there will be slightly less water in a period of time passing under Brand Road after the project is finished then there is right now". Ms. Jordan noted that the City did not do the design for the site; the school did it, and thus it did not go through the City's review process. Mr. Sutphen said that he was under the impression that four or five years ago the City told the School Board that anything that they would design would be required to go through the City's design process or the City's engineering department. Ms. Prushing said that Council could approve this particular expenditure without an ordinance since there has been an appropriation made which covers the additional expenditure. She did say, however, because of the substantial amount of the increase that staff thought that it should have a motion by Council to approve the expenditure. Ms. Jordan said that the majority of the work that is included in this additional expenditure is as a direct result of the City's obligations. Mayor Close said that what needs to be examined also is where those monies should come from; perhaps a portion should be under street improve- ments rather than park improvements, etc. The Dublin Arts Council was informed this morning that they have received a technical assistance grant from the Ohio Arts Council and that the Dublin Arts Council will be putting together a proposal for funding to begin a competition for art in public places. Council Roundtable Discussion Mr. Strip 1. Said that he was pleased to be a member of the Dublin City Council. 2. Reminded members of Council that the second scheduled meeting of Council in February would fall on President's Day, which is a holiday. At the next meeting Council will decide whether or not to reschedule that meeting; perhaps the Tuesday following that Monday. Ms. Maurer 1. Thanked Council for their support during her term as Vice-Mayor, and wished Mr. Rozanski well in his position as Vice-Mayor. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~~b Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ II cld January 4, 1988 19 Page Six 2. Mentioned an article mailed to members of Council written by Leland Smith; said article the subject of a seminar at the National League of Cities Conference. 3. Has ordered some cassette tapes of seminars at the National League of Cities Conference. 4. Will send to members of Council articles and other information on user fees. S. With regard to the Gifts Commission. The Gift Commission has been working on a gift book as a committee project but has found out that such a project does not work very well as a committee project. She suggested that perhaps the City Staff could do the book if it seems that it is a cost efficient project. Mr. Hansley noted that with the recent changes in the tax law that the book might not be a viable project and the issue should be researched before continuing with the project. Several members of Council suggested that Council not make a decision with regard to the gift book until they receive a report from Mr. Hansley, specifically as regards using Staff. 6. Remembered that two years ago Dublin had a ceremony in which they recognized various donors as well as expressing appreciation to retiring boards, commissions and committee members. Suggested that perhaps the City might do that again this year. Mayor Close asked that the Clerk provide members of Council with a list of names of persons who have retired from service on the boards, commissions, and committees within the last two years. 7. Recalled that some time ago the Mayor suggested that Council educate themselves about various topics and suggested that perhaps various experts might speak to members of Council at their Council meetings. Most members of Council were of the opinion that meetings of Council should be for the purpose of conducting City business and not for educational purposes. 8. There will be a Dublin Millennium Committee meeting on January 6, 1988. Mr. Strip said that personally he does not think that Council meetings are the time to educate Council, that if Council is to be educated that members do it on their own time, attending seminars, meetings, etc. Mr. Amorose 1. Welcomed Mr. Strip. 2. Thanked Mr. Willis for his memorandum regarding the waterline extension in the Macduff Way, Macduff Place, and Macbeth Drive area. Mr. Jankowski 1. Said that he agreed with Mr. Strip regarding the purpose of Council meetings - that they are for the purpose of conducting the City's business and not for educational purposes. Mr. Sutphen 1. Welcomed Mr. Strip. Mr. Rozanski 1. Thanked Council for their support in electing him Vice-Mayor 2. Asked that Staff have their materials for the retreat available to members of Council as soon as possible. , RECORD OF PROCEEDINGS M illutes of Dublin City Council Meeting ~~b Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held January 4, 1988 19 Page Seven Mayor Close 1. Thanked Council for their support in electing him Mayor. 2. Thanked Ms. Prushing for her efforts and a job well done while serving as Acting Village Manager. 3. Thanked staff for their efforts and their cooperation in working with Ms. prushing. Also said that he greatly appreciated the staff's honesty and integrity. Mayor Close adjourned the meeting to Executive Session at 8:46 P.M. I /. I /' 1.1 v. /.. /. ,/L-l:'))''-(J J Mayor - Presiding Olficer ~ fr-'/' ~ /JA/h~ . /t/~ Clerk of CO~il