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HomeMy WebLinkAbout11/16/1987 . RECORD OF PROCEEDINGS M ill utes of Dublin City Council Meeting ~ICS Meet illg National Graphics Corp., Cols., O. Form No. 1097 ~ Held November 16, 1987 19 The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Michael L. Close at 7:30 P.M. on Monday, November 16, 1987. Mr. Thornton led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mayor Close, Mr. Jankowski, Jr., Ms. Maurer, Mr. Rozanski, Mr. Sutphen and Mr. Thornton. Mr. Hansley, City Manager, and Mr. Smith, Law Director, were also present as were Ms. Alley, Mr. Bowman, Mr. Darragh, Mr. Hoffman, Lt. Geis, Ms. Jordan, Chief Mayer, Ms. Prushing, Sgt. Scharf, and Mr. Willis of the City staff. Chief Bostic of the Washington Township Fire Department was also present. Mr. Amorose moved to approve the minutes of the November 2, 1987, meeting of Council. Mr. Rozanski seconded the motion. The vote was as follows: Mr. Thornton, yes; Mr. Sutphen, yes; Mr. Rozanski, yes; Ms. Maurer, yes; Mr. Jankowski, abstain; Mayor Close, yes; Mr. Amorose, yes. Mr. Amorose moved to approve paying the bills. Mr. Sutphen seconded the motion. Ms. Prushing explained that the $160,000.00 payment to Nickholas Savko & Sons was the final payment for Muirfield Drive. Mr. Willis said that Muirfield Drive would be open to Scottish Corners in approximately two weeks, as well as the street that goes east to west and connects to Earlington on the east side. That street will also be opened in a couple of weeks; it has been completed and is being punched out at the moment. The vote was unanimous in favor of paying the bills. Presentation - Columbus Fire Chief, D. Werner, Regarding the Transportation of Hazardous Materials. With regard to the routing of hazardous materials around 1-270, Chief Werner said that the City of Columbus had recently gotten permission from the Ohio Department of Transportation to install the signs along 1-270. Chief Werner also said that he felt comfortable, because of a good working relationship, that in the event of a hazardous materials incident that all communities could work together well and that whatever help would be needed during an emergency would be forthcoming. He noted that it was felt that there would be less chance of an incident along the straight stretches of 1-270 than on the businer intersections of 1-70, 1-71 which are more conducive to accidents. Mayor Close agreed with the safer aspects of 1-270 but wondered who would be responsible for the costs should there be an accident and it would become necessary to secure the area. Mr. Werner said that he did not foresee any billing, etc. for anything that Columbus might use to stabilize a hazardous material, mentioning the automatic response arrangement, specifically, that Columbus has with Washington and Perry Townships. Mr. Werner in response to a question from Mr. Amorose, said that as a result of the last hazardous materials incident that Columbus had that the carrier has been billed for all the expenses related to that emergency, and that he is under the assumption that the City of Columbus will be reimbursed for the expenses incurred during that emergency. Chief Bostic said that he feels comfortable with the automatic response and mutual aid which the Township has with the City of Columbus. Chief Werner commented that the Franklin County Commissioners have "ear- marked" approximately $250,000.00 for the Central Ohio Fire Chiefs to purchase two fully equipped hazardous materials units, the intent being that they will be stationed close to 1-270 at opposite ends of the County. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held November 16, 1987 19 Page Two Chief Werner said that he felt that the most important thing is the training of personnel. Chief Werner said that he would get additional information regarding costs as they relate to the Police Division. Mayor Close repeated the Council Rules of Order for the two scheduled Public Hearings. Ordinance No. 112-87 - Rezoning of 18.046 Acres Located on the Southeast Corner of Frantz Road and Tuttle Road. Public Hearing. Mr. Robert Meyer and Mr. Robert Apel registered as proponents. There were no registered opponents. Mr. Bowman had the following comments: 1. The subject site contains 18 acres. 2. The site is located on the southeast corner of Frantz Road and Tuttle Road. 3. Currently the site consists of three six acre single family lots; there are three single family homes built on each of those lots. 4. Showed slides of the site and the surrounding area. S. To the east is a school site and north of the school site is a seven acre park within Llewellyn Farms. 6. The applicant is considering with this application a combined concept and preliminary plan. The land use situation is clear enough that they both can be combined in one reading. 7. The proposes uses are Suburban Office District uses; the zoning is P.U.D., but as part of the development plan that has been submitted and in the text the applicant has identified that they would use any permitted uses within the Suburban Office and Institutional District. 8. The site is actually a tributary area of the City of Columbus. 9. There have been discussions about how Columbus would service this site which includes the Ballymead area and goes up to 1-270. There have been some problems where Columbus is somewhat reluctant to allow this site to tie into the system due to their own lift station capacity. Discussions will continue with Columbus as to how this could be accomplished. Obviously if there is no sewer this development would wait until such time as a sewer is available to develop. As a result, the development text specifically waives the 240 day requirement (the time during which the applicant must come in with a final development plan. 10. Staff supports the application; the uses are very appropriate. 11. The Planning Commission unanimously recommended approval with the following conditions: A. The construction of a bike path instead of a sidewalk along the frontage on Frantz Road in cooperation with the City of Columbus. B. The site development plan, when filed in final development form, will take advantage of and preserve as many of the existing trees on the site as possible. C. That there be a dedication of additional right-of-way in the amount of 10 additional feet along Tuttle Road to improve the overall roadway system. Mr. Robert Meyer of Porter, Wright, Morris, and Arthur, was present to represent the applicant, and had the following comments: 1. The site is very suitable for office use. 2. The request for P.U.D. zoning more carefully tailors the zoning then would be the cause with a straight zoning. RECORD OF PROCEEDINGS 1'.J it/utes of Dublin City Council Meeting ~ICS Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held November 16, 1987 19 Page Three 3. The location of curb cuts would be at locations which are suitable to what is already in place and would allow for the development of the site either with multiple users or being a public street or with curb cuts for a single user for the entire site. 4. Have agreed to the commitment to protect existing trees as much as possible. S. Architectural features will have residential roof lines as well as architectural treamtnet in terms of materials that will be consistent with other office uses in the area. 6. The sewer issue is somewhat "up in the air". Responding to a comment from Mr. Rozanski, Mr. Bowman said that they felt that it would be preferable to have a curb cut on Frantz Road with this development; they would have the option of using either Frantz Road or Tuttle Road. He noted that Frantz Road will probably eventually have five lanes with a turn lane. Mr. Meyer noted that after discussions with the City of Columbus that it was determined that the curb cut be located at least 200' to 250' north of the drive coming out of the Karric Place apartments and about that distance south of Frantz Road. There will be a third reading of the Ordinance on December 7, 1987. Ordinance No. 120-87 - Ordinance Authorizing the City Manager to Enter Into an Agreement with the City of Columbus for the Upper Scioto West Branch Sewer. Public Hearing. There were no registered proponents. Mr. Steven Hillman registered as an opponent. Mr. Roger Willis of the City of Columbus was present to discuss the change in the timing of the project. He said that several months ago they met with the Sewer and Water Rate Board and went through a rate study for the next several years of the program - were reaching into double digit figures. It was decided to delay this project for approximately two years and by doing so the rates would level out and drop down to single digits. Mr. Rozanski noted that with a two year delay that the City of Dublin will be looking at a very expensive capital improvement on its part to expand the existing pumpstation. He also noted that the projected cost of the sewer has increased three times since the original contract was signed in 1972. Mr. Steven Hillman said that as he understood it that what the Ordinance does is to authorize the expenditure of engineering fees. He noted that he did not feel that it was appropriate at this time to authorize the expenditure of $630,000.00 to $640,000.00 in engineering fees for a project which might not get underway for two years; that he felt that the engineering fees should be a part of the entire bond package. Mr. Hillman said that he felt that the contract itself is vague and ambiguou~. He noted that according to the contract that should the engineering costs increase for the area outside the Dublin city limits that could very well increase the expense that Dublin would be required to pay for even though the expense would lie without the City of Dublin. Mr. Hillman suggested that at this point the Ordinance should be disposed of and not tabled indefinitely. He said that he felt that it is a totally one sided contract, benefiting only the City of Columbus. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~ICS M eetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Held November 16, 1987 19 Page Four Mr. Hansley mentioned the plan the City has for repairing the manholes as relating to the infiltration/inflow problem. Mr. Willis suggested that it might be prudent to go ahead with the engineering studies, obtain the easements, etc. so that when it was time for the project to go forward then everything would be in place. Responding to a question from Ms. Maurer, Ms. Prushing said that one could have one major approval and then issue the bonds in segments. She also commented that one must make payments within 30 days of issuance of bonds. She also noted that in her discussions with Mr. Francis of the City of Columbus that he had communicated that Columbus still wants to go ahead with the engineering. Mr. Willis said that there is no guarantee that the project will not get "bogged down" in litigation. Mr. Hillman noted that the contract also provides that Dublin will pay for all increased costs due to litigation which includes obtaining easements located in the City of Columbus. There will be a third reading of the Ordinance at the Council meeting scheduled for December 21, 1987. Refinement of Preliminary Plan for Brandon Village - 12.47 Acre School Site. Third Reading. With regard to a question from Mr. Sutphen regarding retention, Mr. Terry Andrews of Planned Communities said that the considerable open space between the school and S.R. 745 will be used for retention. Mr. Bowman noted that it is doubtful that the school will create any more runoff than the 180 units that were originally proposed for the area. Mr. Andrews said that the storm water retention will be shown on the final development plan. The vote was unanimous in favor of approval. Ordinance No. 87-87 - Rezoning of 19.8 Acres on West Side of State Route 745, Opposite Bellaire Avenue. Third Reading. The vote was 7-0 in favor of the rezoning. Ordinance No. 125-87 - An Ordinance to Accept an Annexation of 9.7! Acre (Roadway Only) from Washington Township to the City of Dublin. Second Reading. There will be a third reading of the Ordinance on December 7, 1987. Ordinance No. 127-87 - Establishing Permit Fee for Use of Fire Hydrants ($25.00). Second Reading. Mr. Sutphen reported that the Safety Committee had met and had decided that the $25.00 fee (as opposed to the original $100.00 permit fee that was proposed) was more fair. It was noted that an additional $25.00 fee would be charged if the City of Dublin is required to pump out the hydrant as well as a requirement that if the hydrant is damaged, the contractor is required to pay for repairs or replacement. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. The vote on the motion was 7-0 in favor. The vote on the Ordinance was unanimous in favor. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~ICS Meeting National Graphics Corp., Cols., 0_ Form No. 1097 ~ II eld November 16, 1987 19 Page Five Ordinance No. 128-87 - Authorizing City Manager to Enter Into an Agreement and Deed of Easement Regarding the Llewellyn Farms Park. First Reading. Mr. Jankowski introduced the Ordinance. The Ordinance will have a second reading on December 7, 1987. Mayor Close said that Ordinances No. 131-87 and 132-87 would not be read because neither of the items were ready. Ordinance No. 133-87 - Ordinance Creating Hotel/Motel Tax. First Reading. Ms. Maurer introduced the Ordinance. There will be a Public Hearing on the Ordinance on December 7, 1987. Ordinance No. 134-87 - Ordinance Requiring Total Registration. First Reading. Mr. Amorose introduced the Ordinance. There will be a Second Reading of the Ordinance on December 7, 1987. Ordinance No. 135-87 - Ordinance Authorizing City Manager to Enter Into a Lease Agreement - 5131 Post Road. First Reading. Mr. Amorose introduced the Ordinance. Mr. Willis commented that initially the City will be leasing lesser amounts of space - initially it will be 3,000 square feet for space for the first six months; the second six months will be for 4,000 square feet, and the third six months will be for the full amount of space (5492 square feet). Mayor Close noted that the Operating Maintenance cost could considerably increase the monthly cost of the contract. Mr. Willis said that the operating expenses are included in the unit cost. The unit cost quoted at $9.50 per square foot plus the operating cost of $4.00 per square foot brings the total cost to $13.50 a square foot. Mayor Close noted that the $13.50 per square foot covers $4.00 worth of operating costs; if the operational costs exceed $4.00 a foot the City will be liable for the difference. Mr. Willis said that the present operating expenses are at the $4.00 level. As those expenses would increase that those costs would be prorated for the City's share in the building. It was agreed that the price was appropriate. It was noted that once Council takes action and passes the Ordinance it will be about six weeks before the building will be available for occupancy. Mr. Thornton moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. The vote was unanimous in favor of the motion. The vote on the Ordinance was 7-0 in favor. Other Accept Quit Claim Deed - City Owned Property South of Glick Road _ O'Shaughnessy Bridge Project. Mr. Sutphen moved to accept the quit claim deed. Mr. Rozanski seconded the motion. The vote was unanimous in favor. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting natiol gra'P-Jj!.CS Meeting National Graphics Corp., Cols., O. Form No. 1097 ~o 11 eld November 16, 1987 19 Page Six Council Roundtable Discussion Mr. Sutphen 1. At the recent Safety Committee meeting also discussed was the suggested vicious animal ordinance. Mr. Sutphen commented that the people at the Franklin County Board of Health were very helpful. He noted that the question that the Safety Committee had was that if Dublin were to pass their own ordinance, would the County support and enforce said Ordinance. He said that Franklin County and the City of Columbus are in the process of writing a "good" ordinance that will be countywide to address the issue. It is being suggested that just after the first of the year that a countywide task force be created. A final draft of a proposed ordinance is presently being studied by the City of Columbus and the County Commissioners. 2. Mentioned the two abandoned refrigerators on Brand Road between Avery Road and on west where it becomes Mitchell-Dewitt Road. Ms. Maurer 1. Announced that Mary Margaret McLernon, the Dublin representative to the Dublin Millennium was unable to attend the meeting because of illness. On her recent visit to Dublin, Ireland, Mrs. McLernon presented a letter from Mayor Close to the Lord Mayor of Dublin, Ireland, accepted by the Deputy Lord Mayor. The purpose of the letter was to suggest to the Lord Mayor that Dublin, Ohio, would like to participate in celebrating with Dublin, Ireland, their 1000th year as well as celebrating Dublin's new city status. Mrs. McLernon was going to suggest that Council authorize an ad hoc committee of interested citizens to work on special events for the aforementioned celebration with co-chairmen, Mrs. McLernon and Miss Janet Jordan, as well as Mrs. Maurer. There was no objection for the establishment of said committee from members of Council. 2. Memorandum from Mr. Hansley regarding the possibility of a Goal Setting Retreat. Ms. Maurer had the following comments: 1. Mr. Hansley had suggested that perhaps such a retreat should be worked into the budget calendar. 2. Polled Council to see if they were interested. 3. Mr. Hansley contacted Mr. Jenkins to see if he would be available to facilitate, and Mr. Jenkins said that he would be available January 15, 16 or january 22, 23. 4. Spoke with members of the Planning and Zoning Commission who had indicated an interest in feeling "more connected" with what type of planning is going on in Dublin. They said that they would be interested in being involved in the interest gathering portion of such a session, in having some input, as well as having an an interest in a decision making session. S. Tentative reservations were made at Mohican State Park Lodge for the weekend of the 15th. 6. Mayor Close repeated that he would not be available the weekend of the 15th. Mayor Close also said that he felt that the Manager should be the person responsible for arranging such a session - the agenda, the facilitator, the location, and the time. He also said that he felt that it would be more RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting natiol gd~!.CS Meeting National Graphics Corp., Cols., O. Form No. 1097 ""~ II eld November 16~ 1987 19 Page Seven appropriate to have such a session after the new Council member has had an opportunity to attend a few Council meetings. Mr. Jankowski said that he was in favor of such a session and that tieing it in to the budgetary process was positive. He did say, however, that he did not feel that it was necessary to go out of town for such a session, citing the inconvenience and expense with the greater number of persons involved (Council, staff, P&Z, etc.); he also noted the difficulty for the press and the public to access that process. Mayor Close also said that he would prefer that the site be convenient for similar reasons. Ms. Maurer said that in researching such a process previously that she found that most persons felt that it was better to be removed from a familiar location as well as whether or not it should be open to the press and to the public. It was agreed that Mr. Hansley would arrange such a retreat. Mr. Amorose 1. Thanked the staff for "The Fact Book". 2. Mentioned a concern regarding Riverside Drive next to Bash. sightliness of the lot. Mr. Hansley said that he and Mr. Darragh have discussed the Code as it addresses the aforementioned situation. the pumpkin patch/Christmas tree lot He specifically discussed the un- on Mr. Darragh said that previously he had offered/suggested three different, possible solutions to similar situations. A. That things remain as they have been; people with such temporary businesses are issued peddlars' permits. That is the way it is being handled presently. B. Eliminate these situations entirely and not permit any temporary businesses. C. Draft new legislation entirely that calls them conditional uses and require a public hearing. D. Limit such permits to non-profit organizations. Mr. Amorose said that he was not opposed to non-profit groups operating such businesses but that he was opposed to a commercial, private, for profit group doing it. Mayor Close suggested deferring the problem to the Law Director for recommended legislation requiring a bond or whatever be posted to help to insure a clean site. Ms. Maurer asked that the newspapers print a story about the Ad Hoc Committee and the Dublin Millennium so that interested citizens might respond. Mayor Close 1. In 1983 one of Dublin's police officers, in responding to a traffic situation, was involved in an unfortunate accident. During the last two weeks the City has been in trial in Franklin County Common Pleas Court concerning that accident and on this date a judgment was awarded against the City in the amount of $125,000.00. The judgment in whole, including attorneys' fees, will be satisfied by insurance. There will be no direct liability to the City of Dublin. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~ICS Meeting National Graphics Corp., Cols., O. Form No. 1097 ~~ II eld November 16, 1987 19 Page Eight 2. Welcomed Mr. Strip, the newly elected Council member, to the meeting. 3. Thanked citizens for their support in the last election. 4. Mr. Rozanski moved that Mrs. Margery Amorose be re-appointed as Council s representative to the Dublin Fund. Mr. Sutphen seconded the motion. The vote was 6-0 in favor with one abstention (Amorose). S. Announced a special Council meeting for Tuesday, November 24, 1987, at 6:00 P.M. to vote on awarding the bid for the community swimming pool. 6. There will be ajoint Council and School Board meeting on November 30, 1987, at 7:30 P.M. in the Council Chambers. 7. Thanked voters for their support on the income tax increase. Said that it is time to do the Muirfield Drive extension; it is time to do the widening of S.R. 161; it is time to start looking at the option of the community center. The meeting was adjourned to Executive Session at 9:46 P.M. by Mayor Close. Officer /) ~ -IJ.fi~ . ~~ '- -Clerk of C und 1 A.D.S. Systems !nc. American Red Cross Richard Aschenbrand Anthony J. Celebrezee, Jr. William Ball BeeLine Aligning Service BOCA International Boehm Stamp Bruning CABO Cellular One CEA Central Mobile Radio Columbus Builders Supply Columbus Dispatch Columbus Disaster Services Jack Conie & Sons Creative Paints Darby Sales Davey Tree Dublin Hardware Dublin Mobile Phone Dublin Storage Dublin Villager Jack Eggspuehler E.M.H. & T. Engineering FABER-Irelan Fournier Rubber & Supply GGeotechnical Consultants Gingway prodcuts Gordon Flesch Headlee Howard's Jess Howard Electric Human Touch IIMC John David Jones & Associates Kwik Copy Laidlaw Lambert's Bobby Layman C.O. Lowe Sales L & M Excavators Lorz Communications McAlister f'linute Men Northwest Media Ohio State Highway Patrol Olde Sawmill Laundry Olen Corp. Page Net Photographic Per.specr iv,c>c: !;z i cha rd~~ & S I r~1!T1()n~~, r nt,'. PieIJel [-:gulpment Nicko1(l:", >~. ,c;a....'k(i BILL LISTING November 16, 1987 294.31 12.00 176.00 125.00 50.40 155.16 33.00 28.30 19.54 90.00 150.04 3,445.00 54.40 155.70 882.56 216.06 654.85 197.00 138.20 210.00 7.78 250.00 225.00 22.00 700.00 1,200.00 2,166.73 114.58 1,091.50 290.07 166.50 54.27 1,587.70 6,837.00 45.20 50.00 481.07 310.00 1,487.00 304.75 95.60 1,559.30 1,072.50 4,810.00 102.65 942.40 9.50 30.00 111.55 36.54 135.60 59.09 8 'j. elJ i j I . ] CJ 1 ():'1 , (I 11. i.1 Maint. Typewriter & calculator Certificates Supervisor for Antiques Tuition Sgt. Beaudry October mileage Parts and Labor Automatic OBBC Up-dates Permastamp - for deposit Activator Bldg. Official Exam Phone bi 11 Professional Services Pager Service Pipe, fittings, caps and couplings Ads for building dept. 3rd quarter warning system Repair Water-line Muirfield Village Phase 30 Supplies Film and Supplies Stump Removal at Cemetery Supplies Mi-Misc. Optional Kit Rental of Storage Room Clerk/Typists ad Reimburse for trees destroyed during sewer canst. Scottish Corners Plan Review Services Tires Services Repairs Paper Pencils, and lift off tape Supplies Final Draw Traffic Control Inprovements on Frantz Funeral of Dave George Annual Membership for Municipal Clerk Construction Contract Corbins Mill Envelopes Dumpster at Municipal Bldg. Coffee Supplies Parts and Labor Supplies Topsoil Public Information Film and prints Temp. Employment Film processing Tuition Sgt. Scharf Uniforms Concrete Service 'sprvices SCJ r vi Cr.'5: A] t-'.:c'rnar.or 111 ! :)i nt i 11 I j -) : i t':l i l'j'" ! ( (' - r- i :nl..~1 t (. ) / Nannette Sheedy Shoes & Gloves Southern Equipment Sun Control Superior Electric Suther lands Squire,Sanders & ~empsey Total Property Services, Inc. Traffic Engineering Services Trask Aerial Photography Unocal United Technologies Vance's Shooters Supplies, Van Dyne-Crotty Wandel & Schnell Warner Liquid Waste Hauling Waste Management Sue Wilke Worthington Tool Rental Xerox Allen Zak Deb Zechar The Borror Co. Columbus & Southern Marie Allie Baldwin Sours Blue Cross City of Columbus Bi 11 y Cordial William Covey Credit Bureau of Cols. Robert Darragh Dublin Cleaners Dave Harding Lisa Leitzell NAPA Mary Newcomb Ohio Bell Police Pension Nan Prushing Squire, Sanders Paul Willis Ted Zombeck Fund & Dempsey TOTAL BILL LISTING November 16, 1987 30.24 28.25 55.50 100.00 1,141.28 191.07 1,090.58 1,200.00 2,100.00 160.00 844.522 457.62 Inc. 558.39 27.50 4,837.54 100.00 46.00 390.00 145.00 215.00 256.00 178.00 808.00 4,370.30 15.04 37.80 1,207.44 139.87 229.74 164.62 7.50 71.13 562.25 8.19 20.37 287.36 8.47 110.45 27,768.37 189.54 9,557.30 25.62 232.89 253,634.93 Sept. & October mileage Bib Overall Governor R15 Mirrored Bronze Coat. Services Supplies Shier-Rings Rd. Waterline Bonds Contract Inspection Dublin Master Pl~n Slides Fuel Repairs targets Weekly Service Mats Earlington Pool Clean Septic on Avery Rd. Dumpster Supervisor Stained Glass Trenchor New drum and monthly charge Supervisor Photography Instructor CPR November Rental Electric Oct. mileage Services Dental Insurance Water service at Municipal Bldg. Oct. Mileage Oct. Mileage Services Oct. Mileage Clean Police Uniforms Oct. Mileage Oct. Mileage Supplies Oct. Mileage Phone bill Employer's Quarterly Contributions Oct. Mileage and Conference Bond Counsel leaal services Oct. Mileage Oct. Mileage