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HomeMy WebLinkAbout07/06/1987 ----- RECORD OF PROCEEDINGS M ill utes of Dublin Village Council Meeting ~ICS Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ II eld July 6~u1987 19 The regularly scheduled meeting of the Dublin Village Council was called to order by Mayor Michael L. Close on Monday, July 6, 1987, at 7:30 P.M. Mr. Thornton led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mayor Close, Mr. Jankowski, Ms. Maurer, Mr. Rozanski, Mr. Sutphen and Mr. Thornton. Mr. Stephen J. Smith, Law Director, and Ms. Prushing, Acting Village Manager were also present as were: Mr. Bowman, Ms. Clarke, Mr. Harding, Mr. Johnson, Ms. Jordan, Mr. Mayer, Mr. Olausen, and Mr. Willis of the Village staff. Mr. Amorose moved to approve the minutes of the June 15th meeting of Council. Mr. Rozanski seconded the motion. The vote was 7-0 in favor. Mr. Sutphen moved to approve paying the bills. Mr. Amorose seconded the motion. The vote was unanimous in favor. There was no objection to a request for a one day liquor permit for an event to be held at O.C.L.C. by the Bachlor Ball of Columbus on September 19, 1987. Ordinance No. 21-87 - Rezoning of 12.049 Acres on Southwest Corner of Dublin-Granville Road and Hobbs Drive, West of Sawmill Road. Third Reading. Mr. Bowman repeated the conditions of approval from the Planning and Zoning Commission Meeting of June 4, 1987, which were as follows: 1. The access to be limi ted to one driveway on S.R. 161. 2. The commitment to landscaping, visual corridors, included in the text to be reviewed and approved by staff and the developer. 3. The service road to be completed in connection with the first phase of the approved construction. 4. The signage to be in strict compliance with the Zoning Code. 5. The revised text to achieve the goals of what the staff wants prior to submission to Council. 6. The service road to be built by the developer. Mr. Gregory Lashutka, representing the applicant, commented regarding the service drive to the south. He said that the applicant would like to express his reservation of the commitment to build the 36' service drive to the west of Hobbs Drive. He noted that that is now conditioned to be included with Phase 1, commenting that that was negotiated with some substantial give and take at the Planning and Zoning Commission meeting. He noted, however, that the applicant would prefer to have it as part of the extension of the service drive to the west with all parties with the approval of the Village of Dublin or with Phase 2, whichever is earlier. What would happen in fact would be that the service drive would be built to the west, would have no use, and would lead nowhere. Mr. Lashutka noted that the agreement to build the road is there, it is the timing of building that road that is at issue. Mr. Bowman said that the Village wants the commitment to build the road. He said that the Village will issue the building permit for the building, but feel that if the Village negotiates the rest of the road and gets it done that the discretion of when that road goes in will be the Village's so that staff can inform people adding on when the road is going to be built and under what conditions. '- RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ II cld July 6,. 1987 19 Page Two Mr. Lashutka noted that they are currently in negotiations with several users for Phase 2. Mr. Lashutka also said that the applicant would be agreeable to an outside limit for building the road (months, one year, two years, etc.), but to build it with the first phase leaves out the missing link unresolved, both east and west. He noted that their concern is in both directions but are predicating it on the westerly extension of the drive, which is more likely to happen earlier. Mr. Amorose said that he personally would feel more comfortable with the road going in with Phase 1. It was noted that construction of the Golden Bear facility would take approximately 90 days. Mr. Lashutka, responding to a question from Mr. Rozanski, said that they are in negotiations between one user on the property at the north end which involves two or three related transactions with other owners if they can work out all the arrangements. Mr. Rozanski commented that it seemed that the Village is looking for some way to make certain that the road gets built in a timely fashion, and in addition give the developer some time to negotiate with the southerly property owners to work out a deal for sharing some of the cost. Mayor Close suggested an irrevocable letter of credit for two years. Mr. Lashutka agreed to same. Mayor Close said that it would be an irrevocable letter of credit for two years; that when the Village decides that the road should be built, that it will be built. Mr. Bowman said that would be fine; that the Village would want the commitment that the road will be built when the Village says that it needs to be built. Mayor Close went on to say that what the Village has is a commitment via an irrevocable letter of credit that construction will begin at the earliest of the following four alternatives: when Dr. Griffith's property comes on; when Phase 2 of this applicant's project comes on; when Phase 2 of Mr. Duros's property comes on; when the property to the south comes on. The earliest of those times is when construction will begin. Mr. Lashutka said that they will do that and will work it out with staff. The vote on the ordinance was unanimous in favor. Ordinance No. 53-87 - Amending Building Code - Temporary Occupancy Permit Fees. Third Reading. Mr. John McGory of the BIA recommended that the Village re-examine the issue, noting that for exterior work the BIA recommends that Dublin adopt a system which requires a refundable cash bond from builders, with the size of the bond depending on the amount of work left to complete. If, for some reason, the job is not completed, the Village can then give the money to the building owner for completion of the project. For interior work, it is the BIA's position that temporary occupancy permits should not be issued unless there is only minor work left to complete. Strict enforcement of existing ordinances will reduce the number of uncompleted projects and ensure the safety and satisfaction of building residents. ~ RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ICS Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ II eld July 6, 1987 19 Page Three Mr. Rozanski noted that it was his understanding that the Village only issues temporary occupancy permits for a limited number of days. He also noted that the Village does not hold up a temporary occupancy permit on residential units because of incomplete landscaping or driveways not being completed. Mr. Bobby Thompson of the Building Department reported on the fact that the current $10.00 fee is not enough of a deterrant. Builders are continually requesting information regarding the minimum requirements for a temporary occupancy permit in order to move new homeowners into a house that is not finished on the date promised. Mr. Thompson also said that things that are hazardou to the homeowner, such as the electric or plumbing not being "finaled out", handrails not in, smoke detectors not installed, etc. are the situations in which a temporary occupancy permit is not given. It was determined that the BIA and the Village were thinking in similar terms. The vote on the ordinance was 7-0 in favor. Ordinance No. 54-87 - Amending Building Code - Temporary Occupancy Permit Fees. Third Reading. The vote on the ordinance was unanimous in favor. Ordinance No. 57-87 - Authorizing Contract Between the Village of Dublin and Franklin Soil and Water Conservation District. Third Reading. Mr. Dennis Muchnicki said that he thought that the ordinance and the contract was a good idea but wondered when the Village will be adopting regulations or standards, because without regulations that are enforceable Dublin will be spending its money for consultants who have no power other than to make recommendations which the developer has previously rejected. He said that he felt that there needs to be a set of substantive regulations that go along with the contract. Mr. Muchnicki reminded Council that he had previously urged that someone contact the Ohio Department of Natural Resources to obtain their model ordinance on this subject, and had been told that no one from the Village had contacted their office. Mr. Vance said that he would be forwarding a copy of the proposed ordinance to Ms. Prushing for Council's review. Mr. Olausen said that the appropriate agency for the Village to deal with is the Franklin Soil and Water Conservation District; that they are the pipeline to the Ohio Department of Natural Resources if, in fact, that were appropriate. The Franklin Soil and Water Conservation District will be contacting the Ohio Department of Natural Resources on behalf of the Village. Mr. Olausen recommended codification rather than design regulations, noting that he felt that one can enforce the intent of soil conservation without necessarily writing in every specific detail. The vote on the ordinance was unanimous in favor. Ordinance No. 65-87 - Enter into an Agreement with Wandel & Schnell, Architects for Proposed Swiming Pool. Third Reading. Mr. Jankowski said that he noted that there might be an alternative proposal as outlined in Resolution No. 13-87, a master plan feasibility study for Coffman Park. He suggested discussing both at the same time, and mentioned the staff proposal regarding the feasibility study. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ICS Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held July 6, 1987 19 Page Four Ms. Prushing had the following comments: 1. It is her feeling that State law requires that a competitive bid be let on any substantial contract, even if it is a design proposal; that informal contracts should at least be south and this particular ordinance does not have any other competitive bid. 2. The estimated cost is based on the total from Wandel & Schnell. 3. In additional discussions staff also expressed a concern regarding the choice of the Earlington site as opposed to Coffman Park. Staff felt that the Coffman Park site might be more logical in terms of a more central location 4. The maintenance facility will be moved. 5. The Earlington site, it was suggested, could be developed more in- expensively (the site being more flat). However, it appears that there will probably be a cost for grading of approximately $200,000 at the Earlington site. 6. In discussions with school officials, August, 1988, is being anticipated as the completion date for the school. 7. The parking lot and exterior grading will not be completed until after completion of the school. Ms. Maurer asked staff to discuss the relative attributes of a Coffman Park site as opposed to the Earlington site. 1. The study was a little shortsighted in that it did not consider loca- tions other than Earlington. 2. There are other goals to be considered when addressing such a major facility such as a pool - aesthetic concerns, open space concerns, looking at a central location that would fulfill more than one need, more than one goal. 3. The Coffman Park site could be developed as a recreation center, a Village center, a Village green, so to speak, for most of the Village's activities. 4. Were the pool to be constructed in Earlington, it would take what was once a community-scale park to a neighborhood-style park. With a school and a pool it might be a little too crowded and insppropriate for its exclusive neighborhood setting in that location of the northwest quadrant. Ms. Jordan said that the school has let the bids for the Dublinshire School which will be in the Earlington Park site, and hope to award those bids yet this week. She did note, however and questioned whether the support services which would be required for the pool would be available by Memorial Day of 1988. Ms. Jordan indicated that it was staff's opinion that if the pool would not be ready until 1989 at either site that the Coffman Road site would be preferable, it being more centrally located, as well as the possibility of an accessory road being built off of Post Road, thus eliminating the need to go through a residential neighborhood to get to a community size park. Mr. Amorose pointed out the growing development area(s) north of Coffman Park, even north of Earlington. Mayor Close asked which of these sites, or perhaps even a third site, would allow the Village to incorporate more than just a swimming pool; perhaps an outdoor swimming pool, an indoor pool, a community center, etc. as part of the same complex. It was noted that the preliminary draft for the proposal on the master plan outlines the elimination of the maintenance facility, a swimming pool, a recreation center, and parking to accommodate all, including the current municipal building. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting national graootcs Meet illg National Graphics Corp., Cols., O. Form No. 1097 ~ II cld . July 6, 1987 19 Page Five Mr. Rozanski mentioned the amenities already in existence at Coffman Park which would help to make it a community setting - a pond, tennis courts, basketball court, playground, shelter, grills, etc. With regard to relocation of the maintenance facility Ms. Prushing said that she and Mr. Johnson have been looking at properties but have no specific commitments as of this date, but did say that she felt that the facility could be moved for certain by 1989. She also noted that work could begin on the swimming pool before the maintenance facility is moved. Ms. Maurer gave presented background information regarding the swimming pool issue and idea in Dublin. 1. In 1981 the Village had a design made and a proposal done for an indoor/outdoor swimming pool, recreation center complex. 2. That issue was presented to the voters in a bond issue. 3. There was also a bond issue for transportation to alleviate some of the road problems. 4. The Village also asked for a ~% increase in the income tax. Because of an unfortunate situation the income tax issue did not get filed at the Board of Elections. As a result only the two bond issues were on the November ballot. There was a special election at a later date on the ~% increase in the income tax. 5. Three of the four wards soundly defeated the recreation center issue. 6. A recent community survey indicated that there was not enough support for an indoor swimming pool along with an outdoor swimming pool. 7. Ohio law specifically permits school boards and councils to cooperate in building swimming pools. 8. As she recalls, the fourteen acres in Coffman Park, was to have been held for a community center and a swimming pool complex. Mr. Jankowski had the following comments: 1. The ordinance was prepared by staff, and now staff has commented that it is inadequate. 2. Council authorized the Wandel & Schnell study last year. The Earlington Park/School site was recommended; it was reviewed by the Parks and Recreation Committee; it has had two readings before Council. Perhaps it would have been better if staff had voiced their concerns prior to this third reading. 3. A peripheral issue is location, a central location at Coffman as opposed to Earlington. If Coffman is more centrally located at the present time, it certainly will not be in a couple of years, and actually the two locations are probably only a couple of minutes apart. 4. Earlington is located between two major roads (Coffman and Muirfield Drive when it is completed), and Coffman Park between Coffman Road and Muirfield Drive. The main access to the pool in Earlington would be through Earlington Parkway while at Coffman Park it would be through Tara Hill Drive. 5. The premises that will be vacated by the School Board will be filled with commercial development, and the pressure on the intersectionat Coffman Road and Post Road will be greater than it is at the present time. 6. The swimming pool will be in operation three months of the year, and hopefully the future bikeway system will become operational and a lot of the traffic will be bicycle traffic. 7. Ordinance No. 65-87 calls for a commitment, a commitment to build a pool whose construction is long overdue. Perhaps it will not be completed by 1988, but an attempt should be made to do so. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp., Cols., O. Form No. 1097~, Held r July 6, 198 7 19 Page Six On the other hand, Resolution No. 13-87 calls for a feasibility study for a master plan usage of Coffman Park. There is a big difference between a concept and a commitment to build. 8. 567 families, via a petition, indicated a willingness to support the pool, and that represents 2114 citizens of Dublin. 9. Perhaps a second pool could be built at Coffman Park at a later date. 10. There is a choice - a commitment or a concept. A concept was tried before in 1981, and the Village does not have a pool in 1987. 11. The makeup of Council will probably change; every two years there are changes. 12. Expressed appreciation for the effort of the citizens, and noted that it is very rare for so many people to approach Council in such a positive manner - people who have been so patient. Mayor Close said that personal service contracts of any size do not have to be bid. He noted that he had had initial concerns regarding the financing but that after studying the financial aspects further that he is satisfied that, financially, there is no reason for the Village not to go forward with the pool. He did express a concern regarding the possibility that the maintenance facility will probably be in the same location next year. Mayor Close noted that the staff study was done specifically at the request of Council. Ms. Maurer commented that she would like to see a report from the Finance Director on how the funding for the pool would be accomplished before commiting to a pool. Discussion followed whether the pool should be finance via inside millage or outside millage, and Ms. Prushing recommended that it be a voted issue. Mr. Jankowski commented further as follows: 1. In meetings with staff it was determined that the pool could be financed with a ten year note so that it would not need to be a voted issue. 2. The pool will cost $850,000.00. A capital improvement of $850,000.00 is a relatively modest capital project in terms of the Village's total budget. 3. If financed with a ten year note the principal and interest payments would probably be $136,000.00 the first year and would probably decrease after that. 4. The petitions signed by citizens showed specific financial support. Signators indicated a willingness to spend between $125.00 and $200.00 for an annual pool membership. 5. It has been estimated that the operating costs would be $60,000.00. If memberships were $200.00 and there were 600 families, that would be $120,000.00. If operating costs are $60,000.00, the Village would be $60,000.00 "in the black". He noted that profits from the concessions, etc. had not been specifically considered in those figures. 6. The Village has plenty of resources to build this pool without any outside millage. Mr. Jankowski moved to amend the ordinance by inserting the words "at the Earlington park site in Section 1. Mr. Amorose seconded the motion. It was again pointed out that the school's completion date is August of 198 . RECORD OF PROCEEDINGS M ill utes of Dublin Village Council Meeting ~ Meetillg National Graphics Corp., Cols., O. Form No. 1097'~ Held July 6, 1987 19 Page Seven The vote on the amendment was as follows: Mayor Close, yes; Mr. Amorose, yes; Mr. Thornton, yes; Ms. Maurer, no; Mr. Sutphen, yes; Mr. Rozanski, no; Mr. Jankowski, yes. Mr. Bill Andrews of the Parks and Recreation Committee briefly discussed the accessibility via bike paths to each of the proposed park sites. The vote on the ordinance was as follows: Mr. Jankowski, yes; Mr. Rozanski, yes; Mr. Sutphen, yes; Ms. Maurer, no; Mr. Thornton, yes; Mr. Amorose, yes; Mayor Close, yes. Resolution No. 13-87 - Authorize Comprehensive Plan for Coffman Park and Design of Swimming Pool. First Reading. Ms. Maurer introduced the Resolution. Ordinance No. 67-87 - Ordinance to Adopt Proposed Tax Budget for Fiscal 1988. Third Reading. The vote on the Ordinance was unanimous in favor. Ordinance No. 68-87 - Amend Section 1313 of Codified Ordinances Regarding Flood Control. Second Reading. The Ordinance will be held over for a third and final reading on July 20, 1987. Ordinance No. 72-87 - Authorization to Enter into a Contract with the U.S. Bureau of the Census for a Special Census. First Reading. Mr. Thornton introduced the Ordinance. By way of background Mayor Close said that the Ordinance was an Ordinance that would allow the Village to take a special census to determine whether or not Dublin had sufficient population to take City status. Mayor Close commented that he had been advised that as a result of research done by Ms. Maurer, who checked with the Franklin County Board of Elections, that it is unnecessary for Dublin to conduct a census in order to take city status. He noted that Section 7.03.011 of the Ohio Revised Code states that at any time there are more than 5,000 resident electors registered with the Board of Elections that at that time the municipality may elect to take city status. Ms. Maurer said that as of June 24th there were 4,502 registered voters in Franklin County; as of this date 1,373 voters in Delaware County; 2 registered voters in Union County. Ms. Maurer also noted that when a municipality becomes a city it then assumes the responsibility for the State roads within that municipality. She said that she wanted to know to what degree do the services of the state share the cost of road improvement were Dublin to become a city, noting that she thought that there was a formula for determining same. She also wanted to know if there would be any way of getting the State to bring the roads within the municipality up to the standard they should be prior to becoming a city. Mr. Johnson said that the matter will be researched and findings reported back to Council. Mr. Sutphen said that he had studied various villages that had become cities around the Cincinnati area and that every single one of their representatives said that it had been a positive move. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ICS Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ II cld July 6, 1987 19 Page Eight Mr. Paul Willis, the Village Engineer, said that he thought that what the Village has now is what is commonly known as consent legislation. Consent legislation allows the State to maintain the state roads, but they cannot do what is called a capital project. The responsibility for the pavement and the centerline pavement markings are those of the Village. As a city, the city is responsible for all the maintenance of the state roads within that city. There was additional discussion regarding the timing and manner, once a city, of forming the city's own township. It was noted that decisions regarding improvements on state roads have been made through 1989. It was also noted that State Route 161 from U.S. 33 to Sawmill Road will be resurfaced this year. Mr. Rozanski moved to table Ordinance No. 72-87. Ms. Maurer seconded the motion. The vote was unanimous in favor of the motion. Mr. Sutphen moved that the Clerk ask the Board of Elections of Franklin, Delaware, and Union counties to certify the number of registered voters to the Secretary of State's office, and subsequently if over 5,000, the Secretary of State's office will issue a proclamation proclaiming Dublin a city. Ms. Maurer seconded the motion. The vote was 7-0 in favor. Ordinance No. 73-87 - Accepting Payback Agreement - Woodlands Subdivision. First Reading. Mr. Rozanski introduced the Ordinance. Mr. Olausen explained that the Ordinance is for a payback agreement with the Phoenix Land Company to partially reimburse said company for the cost of installing a waterline that is being constructed in association with the Woodlands Subdivision. Mr. Olausen asked that the agreement be amended to read "the 8" line along Tonti Drive rather than the 12" line." The developer in this case is requesting some payback for the construction of the waterline from the residents along Tonti Drive, if and when they tap into the line. The developer has already received the payback in the form of easements from the property owners adjacent to the 12" portion of the waterline. The waterline goes from Summitview south, parallel to Riverside Drive, to the Woodlands Subdivision and makes a turn to the west over to Riverside Drive. The line coming south is 12" and has received easements from the School Board and the other property owners in that area for the use of those easements. The 8" goes to the 12" at the east end of Tonti Drive over to Riverside Drive. Mr. Yeager suggested that the referenced 12" be omitted from the Ordinance and suggested that it be stated as follows..."that the line be built pursuant to plans approved by the Village Engineer". Mr. Amorose moved to delete specific references to inches and that Mr. Yeager would agree that what would be done would be in compliance with the plans and the specifications of the Village Engineer. Mr. Sutphen seconded the motion. The vote was unanimous in favor of the motion. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Thornton seconded the motion. The vote was 7-0 in favor of the motion. The vote on the Ordinance was unanimous in favor. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~QJib Meeting National Graphics Corp., Cols., O. Form No. 1097 ""~ Held July 6 , 1987 19 Page Nine Ordinance No. 74-87 - Authorize Agreement with Columbus to Improve O'Shaughnessy Dam. First Reading. Mr. Amorose introduced the Ordinance. Ms. Maurer moved to amend the Ordinance to add the following to Section 5 b. Replacement of the current Bridge with a new two land Bridge, in which case Dublin agrees to be responsible for Q percent of the total project costs and Columbus shall be responsible for 100 percent of said costs. Mr. Rozanski seconded the motion. The vote was unanimous in favor of the motion to amend. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. The vote was 7-0 in favor. The vote on the Ordinance was unanimous in favor. Ordinance No. 75-87 - Amending Annual Appropriations for 1987. First Reading. Ms. Maurer introduced the Ordinance. Ms. Maurer moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. The vote on the motion was unanimous in favor. The vote on the Ordinance was 7-0 in favor. Ordinance No. 76-87 - Accepting Bid for Three Cruisers. First Reading. Mr. Amorose introduced the Ordinance. The bid from Bob McDorman Chevrolet in the amount of $13,378.91 was accepted for three police cruisers. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. The vote on the motion was 7-0 in favor. The vote on the Ordinance was unanimous in favor. Ordinance No. 77-87 - Authorizing Sale of Bonds - Shier-Rings Waterline. First Reading. Mr. Thornton introduced the Ordinance. Mr. Thornton moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. The vote was unanimous in favor of the motion. The vote on the Ordinance was 7-0 in favor. Ordinance No. 78-87 - Accepting Annexation of 3.41 Acres of Roadway (Coffman and Brand Roads) from Washington Township. First Reading. Mr. Amorose introduced the Ordinance. There will be a second reading of the Ordinance on Monday, July 20, 1987. Other Vacate Easement - Woods of Dublin Mr. Olausen explained that there was an easement that, when the plans for the Woods of Dublin were developed, was put on the plat. Subsequent RECORD OF PROCEEDINGS M ii/utes of ,- Dublin Village Council Meeting ~ICS Meet illg National Graphics Corp., Cols., O. Form No. 1097 "'~~ H elcl July 6, 1987 19 Page Ten to that time in the design process, the storm sewer that was planned for that easement was deleted from the engineering plans, but the easement was not deleted from the plat. This is a request to vacate that easement; there is no storm sewer on it and there are no utilities that the Village is aware of that will ever use it. Mr. Thornton moved to vacate the easement. Mr. Rozanski seconded the motion. The vote was unanimous in favor of the motion. Request for Approval of Final Plat - Dublinshire, Section 1. Mr. Bowman commented as follows: 1. This is for 134 lots of a 238 lot subdivision located between Heming- way West and Indian Run Meadow. 2. The park land which lies along the South Fork of Indian Run (Reserve A) and contains the Tara Hill Drive link which is needed to connect Coffman Road and Muirfield Drive extended. 3. Staff and the Planning and Zoning Commission recommended approval with the following conditions: A. Final approval by the Village Engineer of the engineering. B. That there be a designation of the rear yard treatment along Sells Mill Drive, and that it be approved by the Staff with regard to mounds, trees, etc. That Austrian pines be substituted for white pines with a minimum height of 6' to 7', that the deciduous trees along the right-of-way will be taller than 10' to 12'. C. That there will be a commitment by the developer that the bike path on Sells Mill Drive, timing it with the housing construction D. That the developer develop turn-a rounds on the dead end streets. E. That there be approval of the housing style by staff. F. That the park land in Reserve "A" (approximately 3.95 acres) be dedicated at the time of final platting. G. That the developer recognizes that he has an obligation to grade, seed, and to put in bikeways in the park at the time that the streets are being built. H. That the other Reserve which is approximately 12.15 acres of park land located adjacent to the park and school site in Indian Run Meadow will be dedicated at the time of final platting. 4. All of the conditions have been complied with except for condition H, and arrangements have been made with the Law Director's office to hold on to that deed. Ms. Maurer moved for approval of the Final Plat - Dublinshire, Section 1. Mr. Amorose seconded the motion. The vote was unanimous in favor. Comments from Staff Ms. Prushing 1. Ms. Prushing introduced Mr. Paul Willis, the new Village Engineer. 2. Ms. Prushing referred to the memorandum from the Police Chief regarding his request for additional police personnel. 3. The Police Department was asked to investigate the possibility of having a presentation on the accreditation process. The Police Chief has informed Ms. Prushing that the film program regarding same will not be available for three months. Several members of Council felt that it might be better to have an oral presentation rather than wait the three months for the film and videocasettes. RECORD OF PROCEEDINGS Minutes of Dublin Vil~age Council ~eetine ~ICS Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held July 6, 1987 ___u,__ 19 Page Eleven 4. Staff is in the process of preparing the final specifications for the 1987 street improvement program. 5. A request for authorization from Council to include Muirfield Drive from Brand Road to Memorial Drive at an additional cost of $158,640.00 to the street improvement program. There was no objection. Mr. Olausen 1. The sanitary sewer force main coming from the zoo south along River- side Drive - construction of same is beginning. The work is being inspected by R.D. Zande & Associates for the City of Columbus (Parks and Recreation Department). Mr. Olausen noted that there is an inspector assigned to the job for Dublin as well. Mr. Johnson 1. His staff is continuing work on the manhole inspections. Comments from Citizens 1. Mr. Muchnicki said that he wanted to know what was discussed in Executive Session with Mr. Harrison Smith, Jr. a couple of weeks ago and why was that meeting held in violation of the Sunshine Law. Mayor Close said that the meeting was not held in violation of the Sunshine Law; that there was threatened litigation, and on the advice of the Village's Law Director, for the specific purpose of discussing that litigation, Council went into Executive Session. Mr. Smith said that he had complied with the Sunshine Law; he led the discussion. He said that because there was threatened litigation that he felt the need to call an Executive Session and discuss the issue with members of Council. In responding to a question by Mr. Muchnicki, Mayor Close said that he has been in meetings with a number of people on a number of projects. He also noted that those private meetings by himself without other Council people being there are not subject to being reported in the press. He said that the ability to discuss with individuals or groups of individuals about what is happening in Dublin is imperative to being informed. Council Roundtable Discussion Mr. Rozanski 1. Thanked Ms. Jordan and her staff as well as the Police Department for a great Fourth of July celebration. 2. Referred to the chemical spill at Stanley Steemer on June 3rd, where approximately 1000 gallons of liquid fertilizer was spilled and approximately 400 to 600 gallons went into the storm sewer system. The spill, he noted, was reported to the EPA and they responded about three weeks later at which time the EPA required that Stanley Steemer take some corrective action. Mr. Rozanski suggested that if there is any noticeable difference in plant life or plant kill that persons notify the Fire Department who will respond and check into it. RECORD OF PROCEEDINGS M ill utes of Dublin Village Council Meeting ~~ Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ 11 eld July 6, 1987 19 Page Twelve Ms. Maurer 1. Suggested that perhaps at the next meeting that Council discuss the Open Shelter issue. 2. Thanked staff for a "Fun Fourth of July". 3. Referred to the Police Chief's letter regarding the need for additiona staff and said that she was pleased that there was a forward movement regarding same. Mr. Sutphen 1. Said that he supported the Police Chief's request for additional police persons. 2. Suggested moving forward with the idea of a second fire station in Dublin. Mayor Close 1. Announced that there would be a special meeting of Council at 7:30 A.M on Wednesday, July 8, 1987; Council then, hopefully, would be able to make an announcement as to who the new Village Manager will be as well as being able to approve a contract. 2. Announced that there would be an executive session after the meeting. 3. Commented that he felt that at times private communications are necessary for running the Village. Oftentimes there are circumstances in which the interests of various business and organizations in Dublin cannot be made public (perhaps they are in the process of acquiring land or perhaps they are in the process of intense negotiations, etc.). Sometimes those meetings are attended by myself; sometimes other members of Council are involved. In almost every circumstance members of Council are kept informed. Commented that he was concerned about comments by persons that make it appear that there is public business being done in private, and noted that oftentimes there must be some confidentiality involved in some intense negotiations. Mayor Close adjourned Council to Executive Session at 10:12 P.M. ~ Mayor - Presiding Officer J '{!} 'ft-~ ~. Clerk of Council