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HomeMy WebLinkAbout06/01/1987 RECORD OF PROCEEDINGS AI inutes of Dublin Village Council Meeting ~ICS Meetillg National Graphics Corp., Cols., O. Form No. 1097 ~ II eld June 1, 1987 19 Mayor Close called the meeting of the Dublin Village Council to order at 7:30 P.M. on Monday, June 1, 1987. Mr. Jankowski led the Pledge of Allegiance Members of Council present were: Mr. Amorose, Mayor Close, Mr. Jankowski, Ms. Maurer, Mr. Rozanski, and Mr. Sutphen. Mr. Thornton was absent. Mr. Banchefsky of the Law Director's office was present as was Ms. Prushing, Acting Village Manager. Mr. Bowman, Ms. Clarke, Mr. Johnson, Ms. Jordan, Mr. Mayer, and Mr. Olausen of the Village Staff were also present. Mr. Amorose moved to approve the minutes of the May 18, 1987 meeting of th~ Council. Mr. Rozanski seconded the motion. The vote was 6-0 in favor. Mr. Sutphen moved to approve paying the bills. Mr. Jankowski seconded the motion. The vote was unanimous in favor. Mayor Close explained the Council Rules of Order as they apply to public hearings. Ordinance No. 107-86 - Rezoning of 14.814 Acres on North Side of Martin Road, West of Sawmill Road. Public Hearing. Registered proponents were Mr. Duros, Mr. Withers, Mr. Field, Mr. Ward, and Mr. Pavlik. Registered opponents were Mr. Parren, Mr. Holt, Mr. Beilharz, Mr. Richter, Mr. Reinking, and Ayser Chalabi Hamoudi, M.D. Mr. Bowman, Planning Director, had the following comments: 1. The subject site consists of 14.8 acres located on the north side of Martin Road approximately 1100 feet west of Sawmill. 2. The application was before Council late last January for Concept approval and was approved by both Council and the Planning Commission. 3. The subject site is currently zoned R-2 and R-4 Residential. This request is for a P.U.D. to permit the applicant to build a 160 unit elderly housing facility and a nursing home containing 100 beds. In addition, a request to also build offices of approximately 25,000 square feet. 4. Mr. Bowman showed a number of slides of the site. 5. The nursing home and office site will be serviced off of the service drive. The elderly care facility being built on the east side of the site will have direct access to Martin Road. 6. The developer of the StoneRidge Center is the applicant in this case. 7. The developer has suggested that the materials used would be very similar to the materials used in the StoneRidge Center. 8. The applicant has put together a recreational package, in addition to the nursing home and elderly care facility, that meets the Dublin recreation requirement. 9. Staff feels generally that several goals have been achieved in the plan. The private construction of the service road which the Village intends to be a "bona fide" road; not just a service service road, which is a Village priority. 10. Since the last time Council saw the plan the number of units has been reduced; the number of beds has been reduced from 150 to 100; the office space has been reduced approximately 20,000 square feet. RECORD OF PROCEEDINGS AI inutes of Dublin Village Council Meeting ~&f1CS Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held June 1 'n 1987 19 Page Two 11. Staff feels that the uses are appropriate for the area. 12. A nursing home has a far less traffic impact than a similar apartment situation would have. 13. Staff recommends approval. The Planning Commission, by a 4-2 vote, voted to disapprove the plan. The motion to disapprove was made for the following reasons: A. The density was still higher than it should be. B. It did not really address many amenities that the Commission felt should be a part of a P.U.D. C. The proposal would have a negative impact on Dublin Road. At the Planning Commission meeting, a number of citizens did attend from Martin Road. 14. The rear of the property is zoned R-4; the front half of the five parcels or more are zoned R-2. 15. The powerline easement takes up approximately one acre. Mr. D. Duros, the applicant, showed the front section of the elevation of the building, noting that it takes on a residential-type character. Since the last Planning Commission meeting Mr. Duros noted that they had a meeting with the neighbors at which meeting they presented a new site plan. He noted that in the new site plan they have taken the convalescent center out of "this area" and moved it completely, allowing 10 acres into the retirement home, as well as putting a small office building to the rear with 5' mounding with the 14' to 16' white pines. Mr. Duros asked that Council refer the plan back to the Planning and Zoning Commission, allowing them to work on the new plan with the neighbors. With regard to density, Mr. Winters said that the previous plan was about 12,000 gross square feet per acre; the new plan has about 11,500 square feet per acre. It was noted that the planning staff had not had an opportunity to review the new plan. With regard to traffic, Mr. Duros said that StoneRidge Lane, on which they have already started the engineering, and that subsequently the traffic generated is a very low type traffic and the people coming in and out of the facility are not traveling at peak hours. Mr. Rozanski asked what guarantee(s) the applicant could provide that would insure that the units would not be rented to younger person(s); a situation which would probably result in the generation of more traffic. He requested that there be a guarantee that the facility would remain as housing for the elderly. Mr. Duros said that the units are geared and developed to lease out at a rate of $1200 to $1500 per month, that including meals, etc. Mr. Duros also said that if Council would request some kind of authority as to what age groups would be leasing and residing that he would be amenable to that. He said that he would, if requested, provide the Village with the rent rolls. Mayor Close suggested that perhaps, by deed restrictions, that it could be limited to meet the HUD qualifications for elderly housing. Mr. Duros said that he had no problem with that as long as it is some- thing that is fair, and said that if said request were put in writing he would sign same. Mr. Rozanski moved to refer the application back to the Planning and Zoning Commission. Mr. Sutphen seconded the motion. The vote was unanimous in favor of the motion. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~&f1CS Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held June L, 1987 19 Page Three Resolution No. 09-87 - Community Reinvestment Area/Tax Abatement. Public Hearing. Mr. Patrick Meers, Mr. Gary Coffman, and Mr. Dave Gubanc registered as proponents. There were no registered opponents. Mr. Patrick Meers of the Ruscilli Investment Company, representing the owners of the Dublin Technology Park on Post Road, was present at the meeting. He noted that over a period of 11 months they have been working with White Consolidated Industries, a company interested in coming to Dublin with their corporate headquarters. He noted also that White Consolidated has asked the Village of Dublin for a tax abatement for a portion of the taxes and have proceeded to plan to come to Dublin, subject to the outcome of those particular proce- edings. Mr. Meers said that some preliminary calcualations had been done and that the benefits to the community would be approximately as follows - an increase on the income tax of about $400,000.00 a year; an increase in the property tax of approximately $80,000.00 and the real estate tax in the area of a quarter of a million dollars. He said that the request for the tax abatement is for one half of the taxe for a period of five years. Mr. Meers noted that the alternative solution is to take the total tax for 2~ years, an alternative which would be acceptable to them. He also noted that he was present representing the developer, not the company. With regard to the personal property tax, Mr. Meers said that it goes to Washington Township, the Village of Dublin, to Franklin County, to the library and to the schools. He said that the schools enjoy the greatest benefit to the extent of 62~% of the full tax, which in this case would be about $50,000.00 per year. With regard to the point at which the tax abatement would start, Mayor Close said that Mr. Smith had adivsed him that it will be effective for taxes collected after January, 1988. Mr. Meers said that the agreement, as proposed with White Consolidated, will be that Ruscilli will continue to own the land during the constructio period, and that White Consolidated will take title to the total project upon completion of the building, said time which is estimated to be about the end of 1988, the time which coincides approximately with when the tax abatement beings. Mr. David Gubanc of 184 Corbin's MIll Drive and President of the Corbin's Mill Condominium Association, was present as an interested citizen to speak in favor of the tax abatement. Mr. Gubanc said that he is in favor of industry that is well maintained, well located in a community, and that can generate the taxes necessary to keep the quaint character that people move to Dublin for; therefore using the tax abatement technique as a benefit which is in the best interest of the community, etc. Mr. Gary Coffman, an attorney, whose law firm represents the Dublin Board of Education made a statement concerning their position. He noted that the Board of Education has enjoyed a good working relation- ship with the Village Council and are desirous of continuing that positive working relationship. Mr. Coffman read the following statement as presented in a letter from Mr. Jeffrey Rich, and their law firm, to Mr. Mitchell Banchefsky. It was suggested that the following statement be incorporated into the ordinance: RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ AJ eetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Held June L, 1987 19 Page Four "Consistent with the powers granted to the Village in Article II, Section 2.04(A), and Article VII, Section 7.03(A), of the Charter of the Village of Dublin, and Ohio Revised Code Section 755.16, the Village hereby sets aside 37~ percent of all Village income tax receipts from employees working within this Community Reinvestment District during any abatement period granted hereunder to be used in conjunction with the Dublin Local Schools for the joint acquisition, development, management, and operation of parks, playgrounds, gymnasiums, swimming pools, indoor recreational centers, or other public purpose facilities as allowed by law." Mayor Close said that he was a little disappointed, that when this issue was first presented that he and Mr. Rozanski went to the School Board and talked to the members personally and got a commitment, an agreement, and then all of a suddent they started to hear back from lawyers. He said that he was a little bit disturbed that this could not be kept on the same kind of personal level with the school board that the Village has tried very hard to get. He noted that the Village has donated, essentially, $360,000.00 worth of land in the last year to the school system. He also noted that he would certainly hope that there is a return to the kind of relationship that the Village has had in the past with the School Board. Ms. Maurer asked how the figure of 37~% was derived. Mr. Jankowski said that he thought that it was prorated, based on the amount of 37~% for the original five years out of the income tax; that figure would equal the amount that the School Board would get had there been no abatement. Mr. Coffman said that that was correct. It was noted that the School Board is asking the Village to allocate the money to projects that the Village would have control over, and that the Village would normally be allocating money for. Mayor Close noted that he thought that the green space ordinance passed by the Village Council several months ago does just that. Mr. Sutphen commented that he felt that the Dublin Village Council had., as well as himself personally, been supporters of the School Board specifically as regards the green space ordinance. He noted that he did not feel that it is appropriate for the School Board to come to Council and ask for additional monies. Mr. Rozanski mentioned his presence at that particular meeting with Mayor Close and the School Board; he noted that the School Board "went along with it, supported it". He noted that it seemed that after the meeting, when Mayor Close and Mr. Rozanski left, that the attitude changed. Mayor Close said that Council continues to intend to cooperate with the School Board; will absolutely continue to work on joint-use projects, but not in the form of an amendment to this ordinance. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. Ms. Maurer said that she had talked with the Ruscilli Company representa- tives and mentioned two problems that she has with tax abatement - that when we abate taxes under Ohio law, because we are one of the three states in the nation that include local, we do not suffer from the abatements, that it is the School Board and other entities that suffer. Ms. Maurer said that she would feel more comfortable if the Village was giving up something themselves. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ICS AJeeting National Graphics Corp., Cols., O. Form No. 1097 ~ II cld June 1.. 1981 19 Page Five Ms. Maurer mentioned that the Village does charge a number of inspection fees, building permit fees, and in the past have waived those fees for companies that have built their own sewerlines, waterlines, etc. that did not directly benefit. She noted that, to her, that rather than having to strike a bargain with the School Board in which the Village promises to give them back a portion of what they have lost, that the Village would be in a better position if the Villaged used some of its own funds or lost some of its own funds as "part of the deal". Ms. Maurer also said that the other point she was trying to make is that the Village is setting a precedent - that the Village needs to look at a policy so that when the next request comes in for a tax abatement, that the Village will have some guidelines by which it can determine whether or not the Village should provide tax abatement for the next case. Mayor Close said that he felt that the thing everyone should keep in mind is that 100% of nothing is still nothing. That if the Village does not offer the abatement to get White Consolidated into the Village that there will be nothing on that land for another two or three years; that the Village will have lost nothing by granting the abatement; that the Village will have gained, at no cost to the schools and at minimal cost to the Village, almost three quarters of a million dollars additional taxes, depending upon what happens to the income tax ordinance. He noted that the schools will not have lost; they will have just gained a little less for a brief period of time and will have gotten a building on that property that will be probably twice as substantial as what could be there, all of which means that within a relatively short period of time the Village is far better off than we it was in the first place. The vote on the motion as to the emergency nature of the ordinance was 6-0 in favor. The vote on the ordinance was unanimous in favor. Ordinance No. 03-87 - Rezoning of 46.7! Acre Tract on the West Side of S.R. 745 at Delaware County Line. Third Reading. Mr. Rozanski said that the questions he had raised regarding a bridge (instead of a culvert) across the ravine had been answered. He noted that if a bridge were put through the site that another utility area would have to be provided to get the sewers and water through the area, a situation which would require the removal of even more trees. He noted that with regard to the wildlife in the area that the applicant has made amendments to the culvert situation by adding another large culvert pipe through the area with a flat bottom, allowing for a pedestrian walk-through. Mr. Rozanski also noted that there would be some retention done by the culvert, and further commented that his questions had been answered. Mr. Hale, representing the applicant, further discussed the culvert situation and noted that this development is very much compatible with the densities in the existing Muirfield. Mr. Hillman, a resident, said that this development should have 50 or 51 lots to be commensurate with the areas surrounding it; the density should be reduced. He noted that 53 trees were removed and planted, and that about 20 of them are already dying. Mrs. P. Ruhlin, a resident of Muirfield Village Phase 1, commented on the beauty of the site, and also commented on the positive nature of developments done by Mr. Webb. A resident of 24 Dunblaine in Muirfield had very positive things to say about Mr. Bob Webb and his work. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~b Meeting National Graphics Corp., Cols., O. Form No. 1097..... Held June 1, 1987 19 Page Six Mrs. Diane Nicholls of Citizens for Better Planning said that she felt sad that people are willing to settle for less, fearing the worst, and that people should aim for the best. Mr. Paul Reiner, a Dublin resident and landscape architect, spoke of his 25 year association with Mr. Bob Webb. He commented in a positive way about Mr. Webb's sensitivity to environmental issues, and poke of him as a man of integrity. Mr. Reiner assured Mr. Hillman that the pine trees, 49 in number, that were moved will live. Mr. Webb referred to the engineer's report which pointed out the compatibility with the surrounding phases in Muirfield. He noted that the homes built will be in the $400,000.00 to $600,000.00 range. Dr. Stoycheff said that although he appreciates the integrity of Mr. Webb, that he felt that in speaking for the citizens that the feeling is that this development is too dense. Mr. Jankowski said that he was disturbed that this being a tabled ordinanc that the developer should have made changes to address the concerns addressed at the last meeting. Mayor Close said that it was his belief that the density is commensurate with the area surrounding it, and that this is a good development. The vote was as follows: Mr. Amorose, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Sutphen, no; Mr. Jankowski, no; Mayor Close, yes. Ordinance No. 44-87 Third Reading. Mrs. Susan Metcalf, speaking for Mr. Horn who could not be present, said that Mr. Horn had spoken with Fire Chief Zolman who had no problems with the name, as well as having spoken with the Dublin Post Office person responsible for mail distribution who also had no problem with the name of Muirfield Run. Approve a Change in the Name of a Street in Muirfiel~. The vote on the ordinance was as follows: Mr. Jankowski, yes; Mr. Rozanski, yes; Mayor Close, yes; Mr. Amorose, yes; Ms. Maurer, yes; Mr. Sutphen, no. The name of the street will remain as St. Boswels Court. Ordinance No. 45-87 - Accept Agreement with City of Columbus for Two Traffic Lights on Sawmill Road. Third Reading. Ms. Prushing explained that this is an agreement that was basically worked out by Mr. Sheldon with the City of Columbus some time ago; that he was given the opportunity of paying for one traffic signal or one half of two signals. Mr. Rozanski said that he felt that since Sawmill Road is not in Dublin that paying one half is a little more than the Village should be paying. Ms. Prushing said that the Village would be paying for one half of the maintenance, but that the City of Columbus would be responsible for the administration of same. Mr. Bowman pointed out that both the Columbus developers and the Dublin developers are contributing to the widening of Sawmill Road in the area. The vote was unanimous in favor of the ordinance. Resolution No. 08-87 - Accept 0.297 Acre of Land for Right-of-Way Purposes Third Reading. The vote was unanimous in favor of the resolution. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ICS Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held June 1. 1987 19 Page Seven Ordinance No. 47-87 - Amending Codified Ordinances - Fire Prevention Code. Second Reading. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. The vote was 6-0 in favor of the motion. The vote was unanimous in favor of the ordinance. Resolution No. 10-87 - Resolution of Agreement Between John I. Thomas Estate and the Village of Dublin. Second Reading. Mr. Banchefsky reported that at Council's request at the last meeting that they had worked with Mr. Muchnicki and the attorney for the applicant, and provided the six following changes: 1. That initially the Resolution provided language describing the property as a landfill; Mr. Muchnicki advised them that that was probably not a good term; therefore the term "site" was agreed upon. 2. In Section 1. (A), the word "inert" is to be included with the words clean fill, making it "clean inert fill". 3. Have also included revised code definitions to provide for no refuse or other material or solid waste as defined by the revised code. 4. This is basically an agreement to agree; it has been provided in Subsection H. that the improvements will be done in increments and that those increments will be spelled out. This means that the major items such as the slope on the west base of the site will be addressed first, and by agreement between the parties, will agree on which sections will have priorities there. 5. Section K. will provide a quarterly review, beginning in September of this year. 6. Have also provided a new section, Section 3. that this agreement would expire on an annual basis and would be renewable automatically based upon compliance with the terms and provisions herein. He noted also that failure of the property owner to comply in full with the above stipulations within 30 days of written notice by the Village will be cause to terminate the permit. Mr. Rozanski noted, with agreement by Mr. Banchefsky, that in Section G. the term "annual" should be changed to "quarterly". Mr. Banchefsky pointed out that this represents a compromise to a situatio Mr. Sutphen noted that he had a concern regarding "quarterly" inspections; he said that he thought that it should be monthly. Mr. Amorose said that he still had concerns; that in the past the operatio of the landfill has been very "haphazard", very much "unkept", the parties involved very disagreeable; continuous problems with mud being dru out onto the street; that the applicant has demonstrated complete defiance of the Village, Council, and the citizens. He said that he felt that the basic requirement would be a definite time schedule. With regard to the concrete in the landfill, Mr. Thomas said that it is the responsibility of the concrete company to "push over" the concrete on the site to make the situation conform to Code. Some members of Council said that Mr. Thomas, as owner of the site, is ultimately responsible for the situation, meaning that they felt that Mr. Thomas should make some effort to clean up the site and the environs. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~~ AJ eeting National Graphics Corp., Cols., O. Form No. 1097 ~ 11 eld June 1, 1987 19 Page Eight Mr. Bob Hitchins, a resident of Riverside Drive, expressed a concern regarding the safety of the situation with the large amount of mud on the road. He also expressed a concern as to who would be responsible for enforce- ment of the law. Mayor Close said that Mr. Darragh would be the responsible party, as Code Enforcement officer. Ms. Prushing pointed out that such a situation would be in violation of the mud ordinance, not this particular resolution. Mayor Close suggested amending the ordinance to include all of the corrections that the Law Director had indicated, including Section G. to change the words "annual review" to "quarterly review". Ms. Maurer so moved. Mr. Rozanski seconded the motion. On the motion to amend, the vote was as follows: Mr. Rozanski, yes; Mr. Sutphen, no; Ms. Maurer, yes; Mr. Jankowski, yes; Mayor Close, yes; Mr. Amorose, yes. Mayor Close entertained a motion to likewise amend to include as part of the agreement that the Thomas Estate shall comply with the mud ordinance. Chief Mayer said that the only way that the police can cite a violation would be if one of the officers actually saw a truck coming out of the site, putting mud on the road. There was discussion as to whose responsibility it is with regard to compliance with the mud ordinance - the owner of the site or the driver of the vehicle. Mr. Rozanski said that he felt that Mr. Thomas, as owner of the site, would be ultimately responsible for the mud tracked off of the site. Mr. Thomas said that if he was notified of the situation that he would have no trouble with compliance. Mr. Rozanski moved to amend the ordinance to require compliance with the mud ordinance. Mr. Amorose seconded the motion. The vote was unanimous in favor. Mr. Rozanski moved to do away with the three time reading rule and treat as an emergency. Mayor Close seconded the motion. The vote was as follows: Mr. Jankowski, yes; Ms. Maurer, yes; Mr. Rozanski, yes; Mr. Amorose, no; Mr. Sutphen, no; Mayor Close, yes. Mayor Close announced that the resolution failed as an emergency and would be on the Council agenda for a third reading on June 15, 1987. Ordinance No. 53-87 - Amending Building Code - Temporary Occupancy Permit Fees. First REading. Mr. Rozanski introduced the ordinance. It was noted that the BIA has received copies of Ordinance No. 53-87 as well as 54-87 in the event that they have concerns regarding same. Mr. Rozanski noved that he felt that persons outside the Village should be notified of same. Ordinance No. 54-87 - (Amended) - Amending Building Code - Temporary Occupancy Permit Fees. First Reading. Ms. Maurer introduced the ordinance. The ordinance will be heard for a second reading at the Council meeting of June 15, 1987. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~b AJeeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held June. 1, 1987 19 Page Nine Ordinance No. 55-87 - Exemption to Storm Drainage Requirements of the Village of Dublin as Provided by Section 1165.1(f) of the Dublin Planning and Zoning Code. First Reading. Mr. Amorose introduced the ordinance. Mr. Olausen commented that the exemption is for some land, specifically in Indian Run Meadow 5 and in a section of a new proposed subdivision called Sublinshire. He noted that it encompasses land to the west of the existing Hemingway development, approximately between Sells Mill Drive and Tara Hill Drive over to Avery Road. Mr. Olausen said that in this particular case that he is recommending approval of an exemption to the storm water drainage manual. He noted that essentially the existing storm sewers that are downstream from these two subdivisions are adequately designed to handle the post development runoff, and that the storm system as it was designed is in conformance with the MORPC design procedures. He noted that the exemption that the Village is looking at is the difference between the post development runoff and the pre-development runoff; that the post development runoff is greater than the runoff prior the development. In this case the down- stream piping system has been sized to handle the post development runoff. Mr. Olausen said that the MORPC guidelines were written to minimize damage to downstream property from flood damage to the development. He noted that in this case the downstream property that is being dealt with is not developed. When it does become developed, adequate storm water provisions can be made for the post development runoff that would be coming in from Indian Run Meadow Section 5 to the Dublinshire subdivision. This particular exemption helps to alleviate the storm water problems that currently exist upstream, specifically with respect to earlier diversion of water from this tributary area south to the South Fork of Indian Run rather than along its natural drainage course which would be directly to the east to the North Fork of Indian Run. Mr. Olausen asked that the ordinance be passed on an emergency basis. Mr. Ralph Halloran, a resident of Post Road, said that he was satisfied with the proposal and said that he agreed with Mr. Olausen. Mr. Rozanski moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. Mr. Amorose commented with regard to a discussion with Ms. Jordan and the wish to have a wet water pond in the park in Indian Run Meadow; that the preliminary cost was that it would cost approximately $70,000.00 to dig that retention/detention pond to make it large enough to handle water in that district. He asked Ms. Jordan if there had been any additional discussion with the developer regarding his responsibility or not to handle the water in the existing development. Mr. Dave Hussey, the engineer for the developer, noted that they have indicated a desire that they should be responsible for a portion of the cost in terms of the re-design of the existing detention pond. Mr. Hussey noted that they have also done work for Mr. Bill Mitchell of Republic Development, the developer of Indian Run Meadow Sections 5 and 6. He did note that the waiver being requested at this meeting has no bearing on whether or not Mr. Mitchell agrees to share in the cost of the lake, that this waiver request is for Dublinshire. Mr. Hale, representing Mr. Mitchell, said that the request to him was in terms of enlarging the lake and that the response was that to the extent that Sections 1 through 3 (whatever falls into that lake), that if it is not adequate to service the area that has been developed that the developer agrees to enlarge it to that extent. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting national graoog:s Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held June 1, 19B} 19 Page Ten Mr. Olausen said that they will take care of the storm water that is going into the South Fork of Indian Run in the propert manner. The vote on the motion to do away with the three time reading rule and treat as an emergency was unanimous in favor. The vote on the ordinance was 6-0 in favor. Ordinance No. 56-87 - Accept Proposal with Georg Group for Design Services for Scottish Corners and Earlington Park Sites. First Reading. Mr. Sutphen introduced the ordinance. Ms. Maurer moved to do away with the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. The vote was unanimous in favor of the motion. The vote on the ordinance was 6-0 in favor. Ordinance No. 57-87 - Authorizing Contract Between the Village of Dublin and Franklin Soil and Water Conservation District. First Reading. Mr. Amorose introduced the ordinance. There will be a second reading of the ordinance on June 15, 1987. Ordinance No. 58-87 - Amending Annual Appropriations. First Reading. Mr. Amorose introduced the ordinance. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Sutphen seconded the motion. The vote was 6-0 in favor of the motion. The vote on the ordinance was unanimous in favor. Ordinance No. 59-87 - Increase Salaries for Council and Mayor. First Reading. Mr. Sutphen introduced the ordinance. Mr. Jankowski pointed out that in Section 1. it should be effective January 1, 1988, rather than January 1, 1987. There will be a second reading of the ordinance on Monday, June 15, 1987. Ordinance No. 60-87 - Amend Section 1313 of Codified Ordinances Regarding Emergency Flood Control. First Reading. Mr. Sutphen introduced the ordinance. Mr. Olausen requested that the ordinance be passed as an emergency measure Ms. Maurer moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. The vote was 6-0 in favor of the motion. The vote on the ordinance was unanimous in favor. Ordinance No. 61-87 - Accept Bid for Avery Road 2.0 Million Gallon Elevated Water Tank. First Reading. Mr. Sutphen introduced the ordinance. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. The vote was unanimous in favor of the motion. The vote on the ordinance was 6-0 in favor. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held June 1, 1987 19 Page Eleven Ordinance No. 62-87 - Accept Bid for Three Police Cruisers. First Reading Mr. Rozanski introduced the ordinance. I Chief Mayer commented that after receiving only one bid for the cruisers, that the Village advertise and accept new bids. Mr. Sutphen moved to table the ordinance indefinitely. Mr. Rozanski seconded the motion. At the recommendation of Ms. Prushing the ordinance was rejected and the request for three new cruisers will be rebid. Ordinance No. 63-87 - Renewal of Shier-Rings Waterline Notes. First Reading. Mr. Sutphen introduced the ordinance. Following an explanation from Ms. Prushing regarding the necessity of passage of the ordinance, Ms. Maurer moved to do away with the three time reading rule and treat as an emergency. mr. Sutphen seconded the motion. The vote was unanimous in favor of the motion. The vote was 6-0 in favor of the ordinance. Ordinance No. 64-87 - Enter into a Contract with the Franklin County Board of Commissioners - Prisoner Boarding. First Reading. Mr. Rozanski introduced the ordinance. Mayor Close moved to do away with the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. The vote was unanimous in favor of the motion. The vote on the ordinance was 6-0 in favor. Ordinance No. 65-87 - Enter into an Agreement with Wandel & Schnell Architects Regarding Swimming Pool. First Reading. Mr. Jankowski introduced the ordinance. Mr. Jankowski requested that the ordinance be set for a Public Hearing at the meeting of June 15, 1987. Ordinance No. 66-87 - Enter into an Agreement with Franklin County to Repair a Bridge on Dublin Road. First Reading. Mr. Rozanski introduced the ordinance. Mr. Rozanski moved to do away with the three time reading rule and treat as an emergency. Mr. Amorose seconded the motion. The vote was 6-0 in favor of the motion. The vote on the ordinance was unanimous in favor. Ordinance No. 67-87 - Ordinance to Adopt Proposed Tax Budget for Fiscal 1988. First Reading. Mr. Jankowski introduced the ordinance. There will be a Public Hearing of the ordinance at the Council meeting of June 15, 1987. Other RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ICS Aleeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held June 1, 1987 19 Page Twelve Request for Approval of Concept Plan - Brandon Mr. Bowman reported that the Concept Plan was reviewed by the Planning and Zoning Commission; that it has been changed somewhat; the plan that was reviewed by the Planning Commission was for a Concept Plan. He noted that this is a rezoning request for practically 17.4 acres located behind five lots on Dublin Road. In addition to the 5.1 acres already zoned PUD in this identified Cluster B1. At the time of the Planning Commission meeting it was requested that there be refinement of the plan for a school site to be located right at the corner of the main street in and out of Frandon. The schools have since come back to the developer and are re-negotiating a different configuration of lot. That request has been dropped and therefore staff will not speak specifically on the school matter. What is being requested is approval on the 17 acres located behind the units located on Dublin Road and the 5.1 acres located in Brandon that are already zoned PUD. The applicant proposes to construct single family detached houses on 80 foot lots that would be serviced by an extension of the Brandon street system. There would be no curb cuts on Dublin Road. Overall, the maximum number of units within Brandon would remain at 632, the approved number. 53 units would be deducted from the B1 section so that all in all the area is added, some units are dropped, etc. Mayor Close commented then that, in essence, the acreage increases, but the actual residency remains the same with the 17.4 acres. Mr. Bowman said that the maximum number of units that the developer believ s he can get on the site would be 53, but that staff has requested that they see a street layout and be more confident that 53 is the number. He noted that the parkland dedication will remain unchanged, and further noted that staff suggested that the developer work with the schools as regards landscaping and certain other amenities. It was noted that the four acres located on Dublin Road may very well become a reserve for park land in Brandon. He said that staff believes that the changes provide for orderly develop- ment of the area; that one large lot would be left on Dublin Road, that it would be an estate lot in keeping with the other homes in the area. Mr. Bowman reported that the Planning Commission voted to approve the Concept Plan; that they also requested that it be subject to comments and discussion of additional units as the street layout was known in the preliminary plan. Mr. Sutphen moved to approve the Concept Plan, Brandon. Ms. Maurer seconded the motion. The vote was 6-0 in favor of the motion. Comments from Staff Ms. Prushing gave a brief report regarding the status of the Municipal Building expansion plans. Mr. Olausen said that he has been circulating a memorandum to the BIA, various contractors, developers, material suppliers, etc. in the area regarding proposed revisions to the construction regulations. He said that the intent is to get the information out to as many parties as are involved and to get back as much information as the Village can and then go forward with updates and revisions to the construction regulations Comments from Citizens Mrs. Nicholls requested an update on the raw dewerage situation; that which is dumping into the Scioto River. She further commented that according to the sewer report that the Dublin sewer system is adequate until the year 2005. I RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ AJ eeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held June L,. 1987 19 Page Thirteen Mr. Olausen said that the problem has not been solve and will not be solved for a little bit of time. He noted that there are two aspects that are being done with respect to same - one is the designing of the increased sizing of the pump to get the sewerage across the river to the east side interceptor - the second is to try to get to the heart of the problem which would be the inflow of storm water into the sanitary system. Mr. Olausen noted that Mr. Johnson and his staff have gone through all 1200 manholes in the Village to identify what the problems are in terms of inflow. Many problems have been identified, including the fact that approximately 200 manholes are buried. Mrs. Nicholls asked about the possibility of additional smoke testing. Mr. Olausen said that at this point they have found some significant problems with respect to the manholes; that it would be appropriate to address these problems first to see what effect solving those problems would have on the inflow. He said that smoke testing has not been abandoned but that it is really not the appropriate strategy at this point. Responding to a question from Mrs. Nicholls, Mr. Olausen said that the contract with the Franklin Soil and Water Conservation District is the appropriate agency for the Village to deal with, and noted that they deal extensively with the Ohio Department of Natural Resources. Council Roundtable Discussion Mr. Rozanski extended his thanks to the Police Chief and the officers of the Dublin Police Department for the excellent job they did as regards traffic control during the Muirfield Golf Tournament. Ms. Maurer mentioned the recent updated newsletter from the City of Columbus titled "Building for Clean Water", specifically referring to the project of the Upper Scioto West Interceptor Sewer. Mr. Amorose expressed a concern regarding the fact that the Village's Code enforcement is not being done adequately, and recommended that the appropriate persons on staff take whatever action is necessary to correct the situation. Mr. Jankowski reported that the Manager Search Committee has decided to interview additional candidates (3). He noted that in the course of the interviews that one of the candidates suggested the idea of a newsletter that might be distributed periodically to the residents of the Village from the staff and Council. With regard to the proposed swimming pool Mr. Jankowski said that he has prepared some financial projections which he would like members of Council to study. Mr. Sutphen also thanked the Police Department for their services during the Memorial Tournament as well as on Memorial Day. Mayor Close asked the Acting Village Manager to appoint an additional member to the Search Commission. Mr. Bowman presented a report to Council on the Community Survey Study. Copies of the report will be available from the Clerk of Council for those interested in same. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held . June 1,1987 19 Page Fourteen Mr. Bowman said that he would report back to Council by July 15 with regarding to the proposed small meeting results. The meeting was adjourned by Mayor Close at 10:29 P.M. Mayor 1t&/Lcer /J . '/. tt~4~. 7#/~ lerk of Co nci , AT&T AT&T Jerry T. Brown Central Ohio Welding Columbus & Southern Ohio Electric Columbus City Treasurer Billy Cordial William Covey Robert Darragh Fire Hydrant ~intenance Health One George J. Igel & Company Joseph Jankowski, Jr. McAlister Camera Ohio Bell Telephone Company Ken Scott Smith & Hill Dublin Stouffer's Hotel Traffic Engineering Services Trask Aerial Photography Ted Zombek Anderson Concrete Brand Andres American Planning Association A.R.K. Equipment Athletic Club at Metro V Dick Bangs Bank One of Columbus Basic Distribution Corp. Big Trees, Inc. Bobby Layman Chevrolet Boehm Stamp and Printing Company F. Dan Boothe, P.E. Inc. Jack & Becky Brickner BSN Sports BOCA International Office of the Attorney General Columbus City Prosecutor's Office Michael Close Clyde E. Williams Associates Columbus Di~patch COMSCI, Inc. COMSCI, Inc. Susan Costanzo BILL LISTING June 1, 1987 $ 23.11 21.12 367.50 18.00 4465.07 115.17 41.79 164.18 455.00 146.00 496.44 16,288.52 243.28 6.43 1,631.47 2,804.96 4,610.00 839.32 269.00 184.00 209.58 180.00 100.00 300.00 159.95 80.00 86.00 7.92 137.37 1,100.00 37.80 120.70 43,149.57 15.00 255.75 340.00 75.00 80.00 14.00 1,074.39 114.08 10.00 5.00 50.00 Rental of phones for Police detectives Wash and Wax Cruisers Rental of oxygen & acetylene cylinders Street Lighting Water Bill - Municipal Building Mileage Reimbursement Mileage Reimbursement Reimburse Airfare - Conference Repair Fire Hydrant Hospitalization Insurance - June Retainer - Avery Road Park Meals with Candidates Film Processing Phone Service to All Departments; alan for Pump Station; Pay Phones Electrical Inspections Legal Services - May Room Charges, meals & Reception - Candidates Review Rezoning at Post and Avery Aerial Slides Mileage Reimbursement Concrete Environmental Inventory Quarry Place Subscription to Planner's Advisory Service Torco Triomer Membership Dues Ballroom Dance Class Deposit Slip Printing Light Bulbs Moving Trees Repair Cruiser Letterhead Stationery and Envelopes Engineering Services Refund - Parks and Recreation Program Games for Playgrounds this Summer CABO Codes Books Motor Vehicle Theft Investigation School - Police Detective Legal Services - April Reimburse Business Expense Improvements and Signalization at Blazer & Frantz & Metro Place & Frant Cruiser Bid Notice Film Processing Film Processing Refund - P&R Course ... Bill Listing June 1, 1987 Countrymark Creative Paintts Delaware Country Materials Dublin Express Printing Flag House Goodyear Truck Tire Center Haslett Heati~ & Cooling Holcomb's Holcomb's Horne, King & Raub Janet Huff Key Blue Print: Kroger Company Kwik-Kopy Primt:ing Laidlaw Waste Systems Lakefront TraLlsways Lambert's Coff~e Service L & J Fasteners Kelly Martin E. W. Hays Jr_ Meijer Inc. Midwest Snacks Inc. Holly Misicka Music & UnderMOOd Inc. Bridget Noland! Ohio Engineer-Advertising Rep. Organizational Resources Inc. Carla D. Paulfm Brigid Rembert: Marianne Rennie Kim Robinson Rose Chemical Products Inc. Roush Sporting Goods Laura Sass Software Solutions Soil Analysis mivision-O.A.R.D.C. S.S. ARts and ~afts Strawser Pavi~ Company, Inc. Suburban News Publications Tuller Printi~ & Graphics Tuller Printi~ & Graphics University of ~isconsin Extension 7-Up, RC, Canama Dry Bottling Co. Van Dyne-Crotty 1,004.00 159.28 156.00 59. 71 124.80 41.18 59.50 27.13 392.63 3,900.00 40.00 123.65 10.27 55.43 23,044.21 510.00 231.40 36.40 231.00 136.05 45.87 16.56 120.00 169,515.48 12.00 124.00 4,000.00 660.00 600.00 15.00 12.00 398.44 109.90 164.00 311.37 6.00 371.25 10,004.88 53.62 60. 14 264.00 195.00 2,500.00 13.75 Fertilizer Paints, Brushes, Buckets - Maintenance Department 6 Tons of Stone Print Notice - 2800 Copies Playground Supplies - P&R Repair Tractor Repair Heating and Cooling Units Supplies - Parks and Recreation Additional Cleaning Supplies - P&R Municipal Building Department Revision~ Building Design Services Refund - P&R Course Engineering Supplies for Bldg. Dept. Supplies - Avery Park Concession Stand Forms - Building Department Residential Collections -Dumpster Transportation - Senior Citizens Coffee Supplies - Municipal Building Hex Nuts - Maintenance Pre-School Tumbling Instructor Drill Bit Set Tools, Blinds - P&R Department Snacks - Concession Stand - Avery Park Tumbling Instructor Brand Road Waterline - Change Order #1 Fire Hydrant Refund for P&R Class Ad for Village Engineer Assistance in Manager Search Pre-School Tumbling Instructor Prof. Service for July 4th Singing Neighbors Group Refund for P&R Class Supplies Softball Supplies Pre-School Tumbling Instructor Hardware Maint. Contract - June, 1987 Soil Analysis - Indian Run Summer Playground Supplies Traffic Signal and Road Work on Bridge and Corbin's Mill Golf Instructor Ad Registration Cards & Programs - P&R Police Department Printed Supplies Enrollment Fee for Zoning Admin. Course Supplies - Concession Stand - Avery Carpet Rental - Municipal Building .. Bill Listing June 1, 1987 Page Three Village Trophy eo.pany Wandel & Schnell Architects Waste Management of Ohio Sue Wilke World Wide Games Wyandotte Inn Xerox Corporatiam Deb Zechar 200.00 970.10 122.00 280.00 185.30 138.76 138.00 60.00 Total $302,902.53 One Set of Trophies - P&R Dept. Study - Swimming Pool Trash Pick-up Stained Glass Class Instructor Games - Playgrounds - P&R Dinner with Manager Candidate Supplies for Police Copy Machine First Aid Class Instructor Fee