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HomeMy WebLinkAbout03/16/1987 RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held March 16, 1987 19 The regularly scheduled meeting of the Dublin Village Council was called to order by Mayor Michael L. Close on Monday, March 16, 1987 at 7:30 p.m. Mr. Jankowski led the Pledge of Allegiance. Members of Council present were: Mr. Amorose, Mayor Close, Mr. Jankowski, Ms. Maurer, Mr. Rozanski, and Mr. Sutphen. Mr. Thornton was absent. Mr. Mitchell Banchefsky of the Law Director's office was present as was Ms. Prushing, Acting Village Manager. Members of Village Staff present were Mr. Bowman, Ms. Clarke, Mr. Harding, Mr. Hughes, Ms. Jordan, and Mr. Olausen. Mr. Amorose moved to approve the minutes of the March 2, 1987 meeting of the Dublin Village Council. Mr. Sutphen seconded the motion. The vote was unanimous in favor. Mr. Jankowski moved to approve paying the bills. Mr. Rozanski seconded the motion. The vote was 6-0 in favor. Correspondence 1. There were no objections to a request for a one day liquor permit for a function to be held on Saturday, May 2, 1987 at 6175 Shamrock Court by the 16th Engineer Brigade Officers Club. 2. Mayor Close mentioned another piece of correspondence received from the Dublin Local Schools. The Dublin Board of Education is going forward with their Future Dublin Schools Committee. Dublin Council has been invited to participate. Mayor Close said that if there would be any members of Council will to serve on the committee that they contact him and he would notify the Dublin Local Schools. Ordinance No. 17-87 - Amend Section 1305.02 of Dublin Codified Ordinances Proposal to put Income Tax Increase on Ballot. Third Reading. Mr. Jankowski said that he did not feel that Council was ready to proceed with this ordinance; that the possibility of a sewer surcharge should be studied as well as a study of the suggested hotel/motel bed tax. Mr. Jankowski moved to table the ordinance until the first Council meeting in May (May 4, 1987). Ms. Maurer seconded the motion. The vote was 6-0 in favor of the motion to table. Ordinance No. 20-87 - Amend Section 1305.2 of Dublin Codified Ordinances _ CABO One and Two Dwelling Code. Third Reading. Mr. Darryl Hughes, Building Inspector, referred to a letter and read same from Police Chief Mayer regarding the double key dead bolt locks. Mr. Sutphen said that he felt that the issue was one of a constitutional nature rather than adherence to the code that is adopted by the State; that the decision should be up to the homeowner. Mr. Hughes commented that a burglar could gain entry by breaking a window, door, etc. but that with a double key dead bolt, that in case of a fire that persons inside the home without a key could not get out of the house, and that that could be a greater safety hazard to those residing in the home, especially in the instance of young children. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ICS Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ II eld March 16, 1987 19 Page Two Mayor Close said that he had a tendency to agree with Mr. Sutphen; that the private citizen still has some choices he is allowed to make; not every house has children in it; not every house has a lot of keys in it; and that if a private citizen wants to make that particular choice he should be allowed to do so. Mayor Close moved to amend the legislation to permit the use of double key dead bolts. Mr. Sutphen seconded the motion. Ms. Maurer said that she tended to agree with Mr. Hughes; that this issue was not on the level of constitutionally protected interest such as freedom of speech, voting, etc. She said that she felt that as a local government the Village has a right to determine what is more important, and that she would hate to think that some child behind a door somewhere died becuase she did not vote for this legislation. She said that she would oppose having the ordinance amended to omit that particular clause. Mr. Rozanski said that the BOCA Code, which is what the Village of Dublin uses with regard to building, is full of examples of safety features for residents (egress, bedroom windows, windows in basements of certain sizes, requirements regarding height of window sills, etc.) which are in existence for the protection of the general public. He noted that by going against this Code the Village would be jeopardizing its inspections, the safety of the people and so forth. Mayor Close said that he thought that there was a substantial difference between the above and the basic decision as to whether or not a person should have a right to decide how he or she is going to lock his house. On the motion to amend the vote was as follows: Ms. Maurer, no; Mr. Sutphen yes; Mr. Jankowski, no; Mr. Rozanski, no; Mr. Amorose, yes; Maylor Close, yes. Mayor Close noted that the motion failed on the three/three tie. The vote on the ordinance was unanimous in favor. Ordinance No. 28-87 - Accept Quotation for Inspection of Corbin's Mill Construction. First Reading. Mr. Rozanski introduced the ordinance. Mr. Amorose moved to do away with the three time reading rule and treat as an emergency. Mr. Rozanski seconded the motion. The vote was 6-0 in favor of the motion. The vote on the ordinance was unanimous in favor. Ordinance No. 29-87 First Reading. Mr. Sutphen introduced the ordinance. Accept Lease Agreement for Earlington School Site. Mr. Banchefsky, responding to a question from Mayor Close, said that he does not have a legal description as of this date, but that in discussing the matter with Mr. Rich that Mr. Rich had suggested approving the concept plan. Mr. Banchefsky said that that decision would be up to Council, but that Council could support doing it legally either way. Mr. Banchefsky said that he thought that Mr. Rich felt that the school did not want to pay the money to have the survey done. Ms. Maurer said that she felt that the Village did need a surveyed description, and said that she did not feel that Council was in agreement as to what specific site to lease. RECORD OF PROCEEDINGS Atinutes of Dublin Village Council Meeting ~na1 g~ Ateeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held March 16, 1987 19 Page Three Mayor Close suggested that the ordinance be passed this evening since the terms of the lease had already been adequately discussed previously; that the lease agreement could be passed, subject to Council's subsequent approval of the description of the property. Ms. Maurer said that she was willing to agree to the lease agreement if Council could agree on the exact site location of the property actually being leased by the school from the Village. Mr. Rozanski said, "According to this, we're leasing them 26~ acres". Mayor Close said that obviously the Village does not have an enforceable lease until there is a legal description. He was suggesting that Council pass the ordinance, that there was an understanding that there would be an agreement between the School Board and the Village Council as to what the actual physical dimensions of the site will be. Mrs. JoAnne Zipf, president of the School Board, was present at the meeting. Mrs. Zipf pointed out that the school needs a school, a parking lot, soccer and softball fields, play area, and a bus turnaround. With regard to the landscaping, Mrs. Zipf said that the school will pay for such landscaping as they are able. She said that she was not certain that the schools could commit to the landscaping as illustrated by Mr. Smith on the plan, but would commit to the landscaping that is normally done around a school building. Mr. Amorose commented that he felt that one of the stipulations of the original agreement with the schools was that the schools was that the schoo s would provide additional amenities on the site such as landscaping. Mrs. Zipf said that they are putting in a 150 car parking lot where normally for such a site they would provide parking for 70 cars. She noted that the school is putting in a full size gymnasium for adult after school activities, which in an elementary school is nor normally done, noting also that approximately $300,000.00 was being invested in the site to allow for use by adults. Mrs. Zipf said that they have only a certain amount of money; that they will spendit on the children's educational needs, and if there is money available when those needs have been met that they would be agreeable to doing the requested additional landscaping. Mrs. Zipf said that what the School Board was trying to do was work with the Village Council to save the taxpayers' dollars. Mr. Jankowski said that he did not feel that it was a good policy to focus on whose responsibility it is to provide what; that the focus should be on the fact that these will be community resources. He did note, however, that as far as his position on Council went that he would have to agree with Mayor Close - that the Village would be getting $300,000.00 worth of additional improvements that could be used mutually to the benefit of all citizens. Mr. Jankowski said that he felt that the landscaping situation should be something that could be worked out between the administrators at some later point in time. Mr. Amorose pointed out that he felt that if this is to be a quality school that it should have all of the amenities of a quality piece of property; that it should meet the standards that the Village imposes on every developer that develops in the community; that the standards of the community should not be lowered. ., RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~&lls Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held March 16, 1987 19 Page Four Mayor Close suggested that Ms. Prushing and Ms. Jordan sit down with the school administration officials and get the site completed as regards to landscaping at a joint cost to the Village and the Schools and come back with a plan to get the landscaping done on that site properly. Ms. Maurer expressed a concern as regards the maintenance of the park areas on the site and who would be responsible for what. Mayor Close said that he would hope that what would happen on the site would be that the school would mow the lawn until June and then when the Village would be using the site that the Village would mow it and vice versa. He said that he would hope that the two groups would cooperate as regards maintenance, depending on what the use would be at that particular time. Ms. Jordan pointed out that a maintenance agreement has been worked out with the school on the Scottish Corners site and that such an agreement could be devised for this site as well. With regard to liability Mayor Close said that the liability is held by the tenant. Mayor Close moved that the legal description and survey be done to track the dotted line surrounding the site as it exists "on the board there". Mr. Sutphen seconded the motion. The vote was as follows: Mayor Close, yes; Mr. Jankowski, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Rozanski, no; Ms. Maurer, no. Mayor Close asked staff to arrange for a survey so that said survey may be inserted as a legal description with the lease. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Jankowski seconded the motion. The vote was unanimous in favor of the motion. The vote on the underlying ordinance was 6-0 in favor. Ordinance No. 30-87 - Accept Contract for Traffic Engineering Services. First Reading. Mr. Rozanski introduced the ordinance. Mr. Sutphen moved to do away with the three time reading rule and treat as an emergency. Mr. Jankowski seconded the motion. The vote was unanimous in favor of the motion. The vote on the ordinance was 6-0 in favor. Ordinance No. 31-87 - Accept Quotation for Engineering Design for Avery Road Waterline. First Reading. Mr. Sutphen introduced the ordinance. Mr. Sutphen moved to accept the recommendation of the engineer (Bird & Bull in the amount of $5,850.00), do away with the three time reading rule and treat as an emergency. Mayor Close seconded the motion. The vote on the motion was 6-0 in favor. The vote on the ordinance was unanimous in favor. Ordinance No. 32-87 - Authorizing Agreement to Provide Fire Hydrant Maintenance Services. First Reading. Mr. Sutphen introduced the ordinance. The second reading will be held the first meeting in April. RECORD OF PROCEEDINGS At inutes of Dublin Village Council Meeting ~&lb Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held March 16,1987 19 Page Five Request for Approval of Final Plat - Muirfield Village, Phase 32 Mr. Bowman had the following comments: 1. The subject site contains 9.2 acres. 2. It is a private development. 3. It is zoned 15 units to the acre; the site will be developed with 14 single family lots on a private cul-de-sac street. 4. Approval is recommended by staff as well as the Planning and Zoning Commission which recommended approval at their meeting on February 3, 1987 with the condition that a letter on the bikeways be submitted wit1in 45 days, and that the storm water calculations be submitted also. Mr. Bowman said that he has a copy of the letter with the commitment that those bikeways will be built this spring. Mr. Amorose asked if there would be a bikeway to Deer Run School as well as a crosswal, asking if the applicant proposing to take the bikeway along Avery Road at Deer Run School. Mr. Howard Adams said that they had met with the Police Chief and the School Board regarding the above. He said that they would be quite willing to run the past north/south along Avery. However, there is a concern with regard to the safety of the children crossing Avery Road which negated that proposal. It was decided to wait until the middle school is built to arrange for some type of crosswalk to the school site. Mr. Sutphen asked for a time frame on which the construction of this phase would be started and the roadways completed. He said that he would surmise that it would be November before the first house would be completed and as a result would require tapping into the waterline, noting that at that time "we would be out of the dry season". Mr. Rozanski said that he wanted to see the waterline in as soon as possible to help alleviate the water pressure problems in Muirfield by not having a loop system. Mr. Adams pointed out that at the request of the City of Columbus, a change was made from a 12" line to a 16" line. Mr. Rozanski pointed out that no building permits can be issued until all off-site utilities are completed. Mrs. Zipf commented that Mr. Adams had spoken with the school administra- tion and not the school board regarding the crosswalk. She also told Mr. Rozanski that it was true that all the children were bussed to Deer Run because of the safety factor. Mrs. Nicholls said that with regard to the water pressure problem that it was her understanding that the looping would help, the water tower on the opposite side of the river would help, but until the Village got its own water tower the Village would agair experience pressure problems this coming summer. Mayor Close said that that ~Iaf, r:ot Lis tr,dE'u:.tanding of Mr. Boothe's report. Mrs. Nicholls mentioned that that information was included in the Manager's Report. Mr. Bowman reported that Mr. Dan Boothe and Mr. John Doutt are assured that there will be more water available to that quadrant than there was last year. He noted that Mr. Boothe was reluctant to say that there would be no problem, that he would not guarantee same, but Mr. Doutt said that he felt that there would be no problem. Mr. Bowman noted that it has been stated that there will be more water available this year than there was last year. Ms. Maurer moved to approve the final plat, Muirfield Phase 32. Mr. Sutphen seconded the motion. The vote was 6-0 for approval. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ICS l\Jeetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Held March 16~ 1987 19 Page Six Request for Approval of Final Plat, Muirfield Phase 30. Mr. Bowman said that this site will be for 84 lots on 51 acres, and that the recommendation of the Planning and Zoning Commission was to recommend approval (September 16, 1987) that the bike path being worked out to the school. Mr. Rozanski had a concern regarding lot #1444, the narrow depth of same. With the building setback and the easement lines on the one end of the lot he noted that it does not look as if there is more than 20'. The lot is only 54' deept on one side and 130' deep on the other side. Mr. Bowman said that a tradeoff was made for width; six lots were removed from the south side of Memorial Drive. After additional discussion it was determined that lot #1444 is a build- able lot. Mr. Sutphen moved to approve the final plat, Muirfield Phase 30. Mr. Amorose seconded the motion. The vote was unanimous in favor. Approval of Final Plat, Brandon Section 2, Phase 1 Mr. Bowman commented that this is a 24.025 acre site located north of Brand Road and the North Fork of Indian Run Stream west of a future street named Brandonway Drive. The site will be developed with 49 single family lots. At their meeting on September 3, 1986 the Planning and Zoning Commission recommended approval of the plat, subject to the elimination of lot #143. Mr. Olausen commented that this particular plat is for an area that has no storm water detention. He noted that MORPC requires detention for this type of site, but that this has none. Mr. Olausen said that in this particular case the storm drainage situation was reviewed very closely, and that there is written material discussing why detention in this particular area was not necessary for the site. Mr. Olausen said that he believes that that is in conflict with the storm water manual, and requested that there be an exemption granted; -that the applicant's reason for not supplying detention is valid, but is in conflict with the manual. Mr. Amorose said that what was discussed at Planning and Zoning was that it was in proximity to a stream and that the water would go to an adequate stream which would take the water to the river. It was noted that it must be stated that Council is granting an exemption to the MORPC requirement. Mr. Olausen explained the situation and circumstances via a drawn visual aid. He noted that the area can be treated with no detention because the water running directly into the stream is going to have no affect on the peak. He said that if you have detention that water will come up to a peak and level off because it is being detained. Likewise, he noted, if there were detention it would rise to the peak and the level would remain steady before coming back down. That would delay the water getting into the stream, and hence could have an affect on the peak flow of the stream. In summarizing, Mr. Olausen said that what the applicant is saying is that the peak flow that "comes in here immediate" is going to, in fact, reduce the peak storm "here" when compared to detaining it, and it will not have an affect on the downstream. Mr. Olausen noted that anything developed upstream will require detention. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ AI eetillg National Graphics Corp., Cols., O. Form No. 1097 ~ Held March 16, 1987 19 Page Seven Mr. Muchnicki asked about the affect of the amount of sedimentation in the stream during development of the area. He noted that by not having runoff sedimentation in the stream bed will increase, throwing off calculations by changing the depth of the stream bed. He said that the exemption will increase sedimentation in the stream, and commented that he did not think that the Village should allow that situation. Responding to a question from Ms. Maurer, Mr. Olausen said that it would be difficult to determine how much sedimentation would wash down the stream and make it to the river, but that certainly a portion of whatever sediment gets into the stream will be washed downstream over a period of time. Mayor Close asked how the detention pond itself will decrease the amount of sediment that goes to the stream. Mr. Olausen said that, basically, a detention pond stops the flow of the water; that the water comes into a basin or a pond and it stays filled rather than running forward and the sediment tends to all out at certain periods. Mr. Sutphen commented that it is his understanding that most of the sedimentation occurs during the time of construction when the dirt is broken loose, and that if a contractor takes measures to minimize the situation by putting straw bales out, or after it is graded properly puts down sod instead of seeding that there would probably be a minimal amount of sedimentation. Mr. Olausen said that he thought that was correct, and that detention or retention ponds are often the last thing constructed in a subdivision, and that therefore even with ponds sedimentation occurs. Mr. Rozanski agreed that once the site is developed with grass, driveways, etc. that there is not a sediment runoff. He asked if there would be a possibility that a temporary detention basin could be built in the area to the southwest of the project, and then the pipe system could be completed. It was decided that there should be some way to control the sediment process. Mr. Olausen said that he can ask them to control the sediment. Mr. Muchnicki said that the Division of Soil and Water Conservation has developed standards for controlling this type of situation, but that Dublin has not adopted them, and that this is something that should be looked into. Mr. Amorose asked if this parcel had already been stripped; has the earth work been done, and is it void of vegetation at this point. Mr. Bowman said that it had and it was. Mr. Sutphen moved to approve the final plat. Mr. Amorose seconded the motion. Mr. Sutphen moved to table until the first Council meeting in April. Mr. Rozanski seconded the motion. The vote was unanimous in favor of the motion. Appointment of Selection Committee - Search for Village Manager This selection/search committee will help to develop the criteria for the selection of a manager, and ultimately help narrow the list down to a final few that Council itself will interview. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~&fJ:s Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held March 16, 1987 19 Page Eight Mayor Close recommended that the following persons be named to the committee: Mr. Joseph Jankowski, Jr., Chairman Mr. Jan Rozanski Ms. Nan Prushing Mr. David Wolfe Mr. Robert Harris Mr. Robert Karrer Mrs. Cindy Walp Mr. J. Mack Parkhill Mr. Willard Chambers Mr. Amorose moved that the above named persons be appointed to the Search/ Selection Committee. Mr. Sutphen seconded the motion. Mr. Muchnicki suggested that Dr. Robert Miljus be asked to serve on the committee. The vote on Mayor Close's recommendation and the motion by Mr. Amorose, seconded by Mr. Sutphen was unanimous in favor. Proposed Ordinance Requiring Council Review and Approval of Any Public Utilities Built by any State, County or Local Political Subdivision. Mr. Amorose said that he thought that also what the Village had in mind is a situation in which utility companies come in and place, for example, l'" controlled environmental vaults in locations where possibly the Village will need to widen a road, put up a signal, etc. He noted that in such a situation the Village would have to bear the cost of relocating the utilities. Mr. Amorose said that there are utilities other than the water tower that are being constructed, that possibly are going to have to be relocated in the near future. It was suggested by a resident that the Village have the Law Director examine the issue very carefully; the issue of regulating public utilities and then limiting it to governmental agencies. He noted that the statutes on limiting a public utility are very broad. He suggested using police power to the full extent as an alternative. Mayor Close said that the Law Director will iliook into the issue further and that the ordinance will be on the agend, subject to any amendments, at the first meeting in April. Request from Waterford Civic Association Mr. Dennis Muchnicki, a member of the Community Improvement Committee of the Waterford Civic Association, was present to discuss the requests from the Waterford Civic Association. Two other members of the association were also present. One of the requests to Council was that the portion of Monterey Drive between Monterey Park and S.R. 161 be upgraded by the installation of sidewalks on both sides of the street; correction of the flaws in the road, including but not being limited to, widening the road and installing curbs, and requiring trees to be planted between the side- walks and the curbs along that portion of the road. It was suggested that the cost of said improvements should be assessed against the adjoining property owners along that portion of Monterey Drive. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meet illg National Graphics Corp., Cols., O. Form No. 1097 ~ Held March 16,1987 19 Page Nine Mayor Close asked if the proposed assessment had been discussed with the property owners in that particular area. He was told that they had not. Mr. Rozanski said that the homes (doubles) used to be rentalsbut that he has been recently informed that they are presently owner occupied. He also said that most persons are aware that that section of Monterey does not match the quality of the other streets within the Village. Mr. Rozanski said that he could see the necessity for the widening of the road in that area, for curbing, and possibly the installation of sidewalks. Mr. Rozanski asked Mrs. Zipf what the school's position was with regard to a possible sidewalk. Mrs. Zipf said that the schools had provided sidewalks behind the gas station and a path through the cemetery for the safety of the children. She further stated that the board was concerned regarding the safety of the children should they walk along Monterey Drive. It was noted that several residents have said that their children do not feel comfortable walking through the cemetery. Mr. Rozanski commented that there is a problem with vandalism in the cemetery. He also suggested that perhaps a sidewalk along Monterey Drive could continue behind the gas stations, ending up in the vicinity of the cemetery along S.R. 161. Mr. Rozanski said that he did have a concern regarding assessing the property owners on that section of Monterey Drive, noting that this section of Monterey Drive is used by a large number of residents within the Waterford Subdivision, and not just those persons along that section of Monterey Drive. He suggested that possibly a broader assessment might be considered. Mayor Close asked Ms. Prushing to look into the matter further and report back to Council. The second item was the property owned by the Village for future cemetery use. Ms. Jordan said that she, Sara McClellan, and Danny Johnson had met to discuss a landscaping plan (or screen) in the area which abuts residential properties on Monterey Drive and Clover Court. She indicated that Ms. McClellan is anticipating a meeting with the Cemetery Commission to determine what can be done to clean up the area and make it more attractive on a temporary basis. Mr. Rozanski reported that the concerns of the residents were that that arec is not currently being used, and that it has mounds of dirt, also noting that the rock level is about three feet. He suggested that the Village might be willing to clean up, seed, and landscape the area. He also suggested that the Community Improvement Committee of the Water- ford Civic Association, the Cemetery Commission, and the Parks and Recreation Department get together to discuss the situation and make appropriate recommendations. Mr. SJtphen commented that at one time that that area was seeded; however, the ground which was put in there was old farm ground which had been treated with chemicals, and no grass would grow. Mr. Muchnicki said that they were hoping that there would be an opportunity to create a place that people could walk though; a small park-like atmosphere; a community gathering area. RECORD OF PROCEEDINGS M ill utes of Dublin Village Council~eetinE ~ICS Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ J-I el d March 16, 1987 19 Page Ten Mr. Sutphen promised that the Village would get some grass growing there. Ms. Maurer recalled that the cemetery was given to the Village by a charitable organization for the specific purpose of remaining a cemetery and that it would not be appropriate to convert it to another purpose. Ms. Prushing will be responsible for getting the appropriate persons together to work on the situation. Woodlands Subdivision Waterline The Village had an offer from a developer (Mr. John Yeager) for an opportunity to put in a waterline coming south from Summitview to the Wood- lands Subdivision to serve the subdivision. The developer was going to use the most efficient manner to get to the subdivision, which would have a north/south line running from the east end of Tonti Drive. An alternative site has been investigated; that being along Riverside Drive. There is, however, an additional cost in running the line along Riverside Drive because the excavation along Riverside Drive will be rock whereas on the top of the hill on the east end of Tonti Drive it is in dirt. The developer is willing to put the money to pay the full cost of putting the line in on the east side of Tonti Drive or is willing to contribute that cost for putting the line on Riverside Drive. It was noted that currently there is a force main that the City of Columbus has just received bids on that will go along the west side of Riverside Drive. EPA regulations do not allow a waterline within 10 feet of that line. Therefore, to put the line along the west side of Riverside Drive would require the moving of the force main; moving the force main closer to the roadway will incur additional expenses in terms of engineering costs and in terms of backfill material that will be used. Mr. Olausen said that he did not think it a very good idea to have both lines on the same side of the street. Leaving the force main on the west side of the road, bringing the waterline on the east side of the road seems to be the most desirable approach to getting the line down Riverside Drive. The chief issue would be to get the taps across the street to the residences on the west side of the street, because to do that one will be getting into rock; hence open cust of the pavement would be required, creating additional expense. Currently, as the Village understands the agreement with the City of ColumbLs, the City will put in any tap that is requested of them for a flat fee of $600.00. In order to get the line down Riverside Drive, with the developer's contribution, the Village would be looking at a cost of $87,000.00 to $90,000.00. The $600.00 charge would take the line to the persons right-of-way line. Mr. Olausen said that a "ball park" charge, should the Village have to do the same thing, would be about $3,000.00. In addition, the owner would be required to pay the capacity charge, making the cost about $5,500.00 to $6,000.00 per property owner. Mayor Close commented that the residents involved were in favor of the cost of $2,500.00 for bringing the line down the west side of the road and then across to the residences on the east side. It was noted that putting the line down the east side creates some real problems - how does one make the cuts across a four lane highway. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ICS Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ II eld March 16~ 1987 19 Page Eleven Mr. Yeager said that the timing is crucial to him as regards the Woodlands Subdivision; that he has 11 of the lots sold and people want to begin building and the waterline needs to be in. Mayor Close suggested that Council approve going on the east side of Riverside Drive contingent upon getting written confirmation from the City of Columbus that the City will provide each of the taps for $600.00. Ms. Prushing said that the Village's cost of $87,000.00 would be a cash payment from the Water Fund. Mr. Banchefsky is to get written confirmation from the City of Columbus that the lots on the west side of Riverside Drive will be serviced by the waterline on the east side of Riverside Drive at $600.00/tap to the right-of-way line. Ms. Maurer suggested determining whether those residents would be intereste in tapping in at the higher rate as well. She felt that those residents should have some input. Mayor Close said that not doing it at this time does not preclude the Village from doing it at some time in the future. Mr. Amorose said that he would talk to Mr. Parkhill, and Mayor Close told Mr. Yeager that he would have an answer one way or the other by Friday. Mayor Close summarized by noting that the Village will have to bring the matter back for approval, and that that will be a fairly long process. He noted that as he understands the consensus of Council that it is as follows: 1) if Dublin gets the commitment from Columbus that it is $600.00 for a tap, then Dublin will go ahead with the proposal on the east side of Riverside Drive; if Dublin cannot get that commitment from consensus of people that live along there pay the additional cost, then the Village Riverside Drive project. if the Village cannot get the commitment from Columbus, and the residents are unwilling to pay the additional cost, Mr. Yeager should take the line across the east side of his property and the Village will have no further involvement. 2) Columbus, but if there is a that they are willing to will proceed with the 3) It was agreed that if the Village were to go ahead with building the line down Riverside Drive, that Mr. Yeager would go ahead with the project with the Village reimbursing Mr. Yeager. Proposed Hotel/Motel Tax Mayor Close said that the Chamber of Commerce had heard from Ms. Maurer that they were to go forward with this project. It was noted that the Chamber will do everything to implement it, if Council indicates to the Chamber that the Village wants to establish a Convention Visitors Bureau. Ms. Maurer noted that she and Mr. Steve Huffman of the Village Staff had met recently with Mrs. Margery Amorose and Mr. Bill Fearon of the Chamber of Commerce. They had information regarding the organization of the Columbus Convention and Visitors Bureau. Mr. Fearon had a proposal as to how a simplified version could be accomplished in Dublin. Ms. Maurer said that their input indicated that the local hotel/motel people expected such a tax, but that they would like to see some benefit to themselves if such a tax were to be implemented. Mr. David King of the Dublin Arts Council is communicating with the Greater Columbus Arts Council members as to the manner in which they distribute the funds they receive. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~&Wb Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held March 16, 1987 19 Page Twelve The Finance Committee will study the issue further and make a proposal to Council. Mr. Fearon of the Chamber of Commerce said that he did not want to go forward and expend effort and energy on a project that would not have the support of the Dublin Village Council. Mr. Jankowski recalled that the recommendation from the Village Law Directo was that if the Village would decide to proceed that the Village would not do anything with it until 1988. Ms. Maurer said that the issue is reservations that have been made and paid for this year. She indicated that there is probably a way to grandfather in some of those contracts. She also indicated that to the hotel/motel managers another issue was that they did not see any benefit to them, and that is why they wanted it delayed. Mayor Close indicated that he was opposed to proceeding with said tax for which the Village does not have clearly articulated intentions, suggesting that the Village not move forward with the issue during the year 1987. Ms. Maurer said that this tax would tax an entirely different group of people; that it would aid in taking some of the burden off of the income tax. The consensus of Council was that the organization and structure be develop d in 1987, with implementation in 1988. Ms. Maurer said that the Income Tax Administrator suggested January 1 for start of implementation. She also said that Mr. Steve Smith, the Law Director, feels that the Village needs to have the non-profit corporation, the bureau, in place prior to even introducing the ordinance. Comments from Staff 1. Ms. Prushing There were no objections from Council regarding the request from the Dublin Women's Club to close S. High Street from Bridge Street to Waterford Drive, as well as lifting the no-parking ban during the Arts Festival on Sunday, September 13, 1987. A proposal from Ms. Sarah McClellan, Parts Horticulturist, regarding landscaping at S.R. 161 and Bridge Street slopes. Said landscaping was requested by some of the residents in the area, and Ms. McClellan drew up a plan to do some landscaping in that area. Mr. Amorose pointed out that the Parks Department had requested and received five bids, from $5,300.00 to $3,100.00. The cost will be $3,200.00. 2. Mr. Bowman Reported that the force main contract for the force main from the zoo down Riverside Drive has been let by the City of Columbus. Also reported that the soil borings at the second site at Avery Park for the water tower are similar to those at the first. Comments from Citizens None RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ICS Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ Held March 16, 1987 19 Page Thirteen Council Roundtable Discussion 1. Mr. Rozanski Mr. Rezonski reported that the Maintenance Department has now inspecte 500 manholes and found an enormous number of them with defects and problems. There are approximately another 600 to be inspected, and at that time they will be categorized so that the most troublesome ones will be repaired first. He also noted that it has been found that a certain number of these manholes are buried, primarily in the Muirfield area, and that they are having a difficult time locating them. It was noted that all of the manholes in the Village will have been inspected in about three weeks. 2. Ms. Maurer Ms. Maurer referred to the letter from the Perry Township Trustees regarding the necessity to increase the radio communication fees. She noted that the last paragraph in the letter caused her great conce n. The trustees, in the letter, suggested that they want Dublin to pay one half of their entire cost because they attribute one half of their cost to the Dublin Police Department's activities. Following discussions at goal setting meetings. Ms. Maurer said that she feels that the Village should be reviewing seriously the question of possible City status. Ms. Prushing reported that at a recent staff meeting, department heads agreed to submit appropriate information regarding possible ramifications of City status, by the first Council meeting in April, information as specifically regards cost. Ms. Maurer mentioned the summary of Mrs. Reynolds' talk that was attached to the minutes of the last Council meeting regarding the possibility of impact fees. Ms. Maurer said that the establishment of a fair fee would be contingent upon having a master plan in place. 3. Mr. Amorose Mr. Amorose thanked Janet Jordan and the Parks and Recreation staff for a most delightful and pleasurable St. Patrick's Day celebration. He also reminded those present that all were invited to a St. Patrick's Day activity sponsored by the Chamber of Commerce in the Oddfellows Hall on Tuesday, March 17, 1987. 4. Mr. Jankowski Regarding the water monitoring situation in the northwest corner of Muirfield, Mr. Jankowski suggested that Mr. Bowman get together with Mr. Dan Boothe about some method to quantify and measure the water flow, and in some way project when the demands will be, etc. and make recommendations that might have to be implemented with regard to limiting supplies, etc. if necessary. Mr. Bowman reported that what Mr. Boothe and Mr. Doutt did say was that they both believe that should not be a problem, but that certainly some conditions may warrant the implementation of such recommendations. He did say that the Village might be able to do intake water counts on usage under normal conditions, find out exactly when and where the peak demands are, etc. RECORD OF PROCEEDINGS Minutes of Dublin Village Council Meeting ~ Meeting National Graphics Corp., Cols., O. Form No. 1097 ~ 1I eld March 16, 1987 19 Page Fourteen With regard to sedimentation standards, Mr. Jankowski asked if perhaps Mr. Olausen could give the Village some direction on whether or not Dublin should have an overall sedimentation standards po licy. 5. Mr. Sutphen Mr. Sutphen asked Mrs. Zipf if the School Board would be interested in helping to pay for a special census. He requested that the item be put on the agenda for the next Council meeting. Mayor Close mentioned the Final Audit Report from the State Auditor which was recently received for the year 1985 and the first half of 1986. He said that he had seen about 11 of these reports over the years, and that this is the first time that he has seen an audit report on a municipality in which there were no findings made and there were no recommendations for improvement suggested. He noted that Ms. Prushing has done a fine job, and said that he had never seen a report as outstanding as this particular report. The Council moved to Executive Session. Mayor Close adjourned the meeting at 10:19 P.M. /7 . -:1/ I /. ~ J ~?'r(kL&? //1. {.I~ -Clerk of Council Ampsco Corp. L.L. Bean Boehm Bruning ?ntral Communications larion Hotel ~olumbus Bar Assoc. , C.O.M.M.O.C. COMSCI Peggy Curvey D & M Distributors Diehl Domtar Industries Dublin Express Dublin Fire Extinguisher Dublin Hardware & Paint Dyna Serve Inc Dottie Findley Fire Hydrant Maintenance Gingway Products Inc Goodyear Gordon Flesch Co. W.W. Grainger INc Paul Hahn Haslett Heating and Cooling Charles E. Headlee Inc Charles E. Headlee Inc Hedrick Auto Radiator rnc Hilliard Auto, Farm and Fleet .lliard Auto, Farm and Fleet ~terpreting Services, Inc -J&M Excavators Bobby Layman Chevrolet Licking Co. Tennis Assoc. McCalister Camera Majestic Paint Nat'l Institute Parks & Grnds OaOA Treasurer Ohio Municipal League O.P.R.A Headquarters Organizational Resources Group Otis Elevator Paul Peterson Co. Professional Service Industries Rose Chemical PKoducts Roush Hardware Sears Roebuck Inc BILL LISTING March 16, 1987 2860.00 97.50 81. 05 289.95 48.00 165.00 25.00 lOO.OO 10.00 18.00 69.00 75.89 7310.01 15.90 10.00 84.70 124.10 l8.00 460.00 240.34 447.48 208.95 205.32 13.70 84.00 49.82 267.32 54.50 367.33 84.39 20.00 192.50 473.04 25.00 147.70 39.50 50.00 20.00 25.00 J:).OO 10U57.OO 276.72 8803.96 216.40 74.29 635.62 l5J.,g7 Raised pavement markers for Frantz & Post Pants for Parks & Rec. workers Printed Envelopes Blueprint paper, mylars Antenna repair for cruiser Room for conf. for Ptl. Early Notary Fee for Inc. Tax Administrator 1987 Membership dues Film DevE;tlopment Refund-Parks & Rec. program Parts for equip. repair-Maint. Labels, Pens, Paper, etc... Salt Business Cards-Income Tax Administrator Fire Extinguisher recharge Paint, brushes, tools, etc... Paper for computer Refund parks and recreation program Repairs on fire hydrant damaged in accident Materials for maintenance dept. Tires Paper for copier Maintenance operating supplies Reimbursement for gas Heat pump repairs Supplies for master plan meeting BinderS/labels, electric stapler/staples Repairs on Tk #ll Operating supplies for maintenance dept. Operating supplies for parks and rec. Interpreter for Court case Topsoil Repairs on trucks Tennis tourney promo adv. Film and Processing Black spray paint Membership dues Membership dues Membership dues Futuring workshop and lunch- parks Consultant services-comm. workshop Repairs Signs, posts for new dev. Soil testing Maint. supplies . Misc. office supplies Tools for maint.and parks ,y Bill Listing Continued Page 2 Shepherd Excavating Smith Associates 30ftware Solutions Squire, Sanders & Dempsey Testron Topper Supply Co. Tuller Printing & Graphics Union Oil Co. 1987 Vehicle Theft Conference Wasserman Company Inc Waste Management of Ohio Dave Amorose Bank One Banks Baldwin Central Benefits Central Benefits Central Mobile Radio City Prosecutor Civil Engineering Service Mike Close Columbia Gas Cols. & Southern Ohio Elec. Columbus Dispatch Comp Management Bob Darragh Dublin Dry Cleaners Dublin Villag~r ?ranklin Co. Engineer Franklin Co. Sheriff Darryl Hughes RE Hutchinson Identi-Kit Muirfield Assoc. Ohio Bell Page Net Nan Prushing Radio Shack Marianne Rennie Ken Scott Software Solutions Suburban News Sun LIfe Ins. Wolfe Engineering Ted Zombek Postal Service Candace Mazur Carol Britton Linda Pantelleria Amy Sapp 78.75 3000.00 311. 37 4231.33 78.98 34.01 198.18 460.23 65.00 2166.58 l22.00 l40.40 192.25 257.86 7431.58 1048.79 19.70 60.00 2070.00 10.29 300.99 2977.22 523.96 300.00 57.20 445.14 110.00 457.40 1000.00 136.80 3630.27 l02.00 1560.00 107.53 118.65 108.91 110.52 81.00 555.90 2100.00 152.81 140.25 1110.00 151. 20 124.61 696.00 42.00 230.00 230.00 TOTA! 74,776.31 Dozer work in cemetery Site plan Earlington SChool/park Hardware maintenance for March Legal services-special counsel Hand cleaner Turn buckles Arrest/ ~tolen prop. cards Repairs. Training seminar-A. Early Misc. Uniform:,; Service for March Reimbursement-Ball State Student Diner Lease payment on S-10 pickup 1987 Ohio Revised Code Medical Insurance Dental Insurance Pager Rental - Park maint. Legal services - Jan. Services for temp. Engineer Reimburse-Meal expense Service at 129 S. High (Before March 1) Electric service Ads-Park Maint. help & Bids for Frantz. Cost Control services Mileage Reimbursement Uniform Cleaning-Police Ad-Summer part time help Sign pick up Prisoner Boarding Mileage Reimbursement Unleaded, leaded and Heating oil Identi-kit system rental Mowing-3 times annually for 1987 Phone service Beeper rental-Maint. Reimburse petty cash Gold tape casettes Golden Gatherings Electric Inspections Software Support-Finance Dept. Ads-Legal, Park-seasonal Life ins. Services for plan examiner Mileage reimbursement Mail tax forms Instructor fees Instructor fees Instructor fees Instructor fees