HomeMy WebLinkAbout07/18/1994 RECORD OF PROCEEDINGS
Dublin City Council Meeting
Minutes of Meeting
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Held July 18, 1994 19
The regulazly scheduled meeting of the Dublin City Council was called to order by Mayor Joel
Campbell at 7:30 p.m. on Monday, July 18, 1994. Mr. Kranstuber led the Pledge of Allegiance.
Members of Council present for roll call were: Mrs. King, Mr. Zawaly, Mrs. Boring, Mayor
Campbell, Mrs. Stillwell, Mr. Strip, and Mr. Kranstuber.
Staff members present included Mr. Hansley, Mr. Foegler, Mr. Smith, Ms. Grigsby, Mr. Harding,
Ms. Clazke, Mr. Kindra, Mr. Lenz, Ms. Puskazcik, Mr. McDaniel, and Lt. Geis.
Approval of Minutes of Tune 20, 1994 Meeting
Mrs. Boring noted a correction to be made on page 6 of the portion relating to Hawk's Nest. After
pazagraph 4, insert: "Mrs. Boring asked if the conditions agreed to by the applicant as part of the
rezoning would run with the land. Mr. Smith responded affirmatively." A second correction was
noted by Mrs'. Boring under the Council Roundtable portion on page 5. She stated that she will ask
Mr. Banchefsky to draft legislation addressing parking violations in parks.
Mr. Zawaly noted that there is a problem with the numbering of the ordinances as there is a
duplicate numbered ordinance on tonight's agenda.
Mayor Campbell stated that Ordinance No. 61-94, scheduled for first reading this evening, will be
renumbered as Ordinance 67-94 in order to correct this problem.
Mrs. King moved approval of the minutes of June 20 as amended.
Mr. Zawaly seconded the motion.
Vote on the motion - Mr. Zawaly, yes; Mr. Strip, yes; Mrs. Stillwell, yes; Mayor Campbell, yes;
Mrs. Boring, yes; Mrs. King, yes; Mr. Kranstuber, abstain.
Approval of Minutes of Tune 27, 1994 Meeting
Mr. Zawaly moved approval of the minutes of June 27.
Mr. Strip seconded the motion.
Vote on the motion - Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, abstain; Mrs.
Stillwell, yes; Mr. Strip, yes; Mrs. Boring, abstain; Mr. Zawaly, yes.
Correspondence
The clerk stated that a notice to legislative authority was sent to Council regazding a D-3 liquor
permit at the Northeast Corner of Route 33 and Avery Road.
Mrs. Stillwell asked if staff is awaze of the name of the planned restaurant.
Mr. Papsidero responded that there aze two restaurant outpazcels in the Perimeter development. In
addition, staff has been contacted about a proposed restaurant on the southwest side of Perimeter
Loop Road along U.S. 33 and Rt. 161.
There was no objection to the liquor permit.
Mayor Campbell noted that he has received a letter of request from Ms. Puskazcik for permission
for the City of Dublin, the Dublin Women's Club and the Dublin Irish Celebration to sell alcohol
at the upcoming Dublin Irish Festival.
Ms. Puskarcik provided a brief explanation of the hours of sale at the festival and special
arrangements for staff training.
Ms. Puskazcik added that appropriate insurance has been secured.
Lt. Geis assured Council that there were no problems last year during the event.
There was no objection from Council to the issuance of the permit.
Comments from Visitors
There were no comments from visitors.
Executive Session
Mayor Campbell then noted that there has been a request from staff for a brief executive session to
discuss land acquisition, legal matters and possibly a personnel issue.
Mrs. Stillwell moved to adjourn to executive session at 7:45 p.m.
Mr. Zawaly seconded the motion.
Vote on the motion -Mrs. King, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs.
Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes.
The meeting was reconvened at 8:00 p.m.
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Minutes of Dublin City Council Meeting Page 2 Meeting
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Held July 18, 1994 19
Legislation
An Ordinance Providing for a Change of Zoning of 33.398 Acres, Located Between Perimeter
Drive and Perimeter Loop Road to be Rezoned from: PCD, Planned Commerce District to:
_ PCD, Planned Commerce District. (Perimeter Mall) (Third Reading)
Mr. Foegler noted that the Planning Commission approved the rezoning in May, approved the
original signage proposal at a second meeting in June, and reviewed a revised signage package
submitted by the applicant at the Commission's July meeting. The Commission recommended
disapproval on the revised signage package. It is his understanding that the applicant will request
that the signage package portion be withdraw. He asked the applicant to confirm this.
Ben Hale, representing the applicant, affirmed Mr. Foegler's statement. The developer feels there
may be some lazger tenants who may need slightly different signage than what is proposed in that
package, and therefore this issue will be addressed at a later date. The original sign package is what
they aze requesting that Council vote upon tonight.
Mr. Zawaly asked if the Boazd of Zoning Appeals would review the signage vaziances.
Mr. Hale responded that if there is any substantial change to the sign package, they would return
to Planning Commission and to Council since it would constitute an amendment to the zoning.
Mayor Campbell emphasized that there is no commitment from Council to approve those changes
at this time.
Mrs. King asked staff to respond.
Mr. Papsidero stated that any deviation from the approved zoning text related to signage will have
to be reviewed by both Planning Commission and Council as an amendment to the existing zoning.
Mrs. Stillwell clarified that by approving this ordinance as presented this evening, Council is
incorporating the revisions that the Planning and Zoning Commission recommended, the revisions
of the Perimeter Center text amendment for subareas E & F, and accepting signage for the Big Beaz
store as proposed last month -specifically, the red plastic sign that slightly exceeds the City's sign
code requirements.
Mr. Hale said that they agree to all conditions of Planning & Zoning Commission.
Mr. Strip moved to approve the rezoning subject to the conditions of the Planning and Zoning
Commission.
Mr. Kranstuber seconded the motion.
Vote on the ordinance -Mayor Campbell, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mr. Strip, yes;
Mr. Zawaly, yes; Mrs. Boring, yes; Mrs. Stillwell, yes.
Ordinance No. 25-94 - An Ordinance to Accept an Annexation of 119.6+/- Acres in
Washington Township, Franklin County to the City of Dublin. (Third Reading)
Mrs. King stated that this is the first annexation ordinance to come before Council for a vote since
Council's recent adoption of the interim annexation policy. She believes it is important to cazry out
the policy in light of the lazge number of projects and issues already underway and Council's
obligation to do a good and thorough job with those previously approved projects. She urges
Council to defeat the ordinance.
Vote on the ordinance -Mrs. King, no; Mrs. Stillwell, no; Mr. Strip, no; Mr. Zawaly, no; Mrs.
Boring, no; Mr. Kranstuber, no; Mayor Campbell, no.
µ Ordinance No. 51-94 - An Ordinance Amending the Codified Ordinances of Dublin, Ohio by
Adding Chapter 167 Establishing a Fee and Service Charge Revenue/Cost Comparison System.
(Second Reading)
Rick Kermer, consultant from MSI, stated that when the report was published, they identified for
the City over 138 fee services and 11 tax services. The report was reviewed extensively by Council
in work sessions held on April 9, 11 & 12. The consultants have taken the input they received at
that point and developed an ordinance which is brought to Council tonight for a second reading. The
philosophy of this system recognizes that tax dollazs can only be spent once. They can be spent
either subsidizing a fee service or providing a tax service to the public -that decision must be made
by Council. Fairness and equity demands that the taxpayer receives a service in return. The
ordinance defines what the full costs of services aze. Staff's responsibility is to come back to
Council with fee resolutions and fee modifications in the future that implement the adopted policy.
He offered to answer questions.
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Held July 18, 1994 19
Mr. Kermer was then asked to give a summazy of the testimony given at the workshop session prior
to the Council meeting.
Mr. Kermer noted that a concern was voiced about changing a policy that had been in effect for a
long time. Some testimony was given questioning the fairness of reducing subsidies which had been
provided in the past to various groups. Another comment was that the report mazks the beginning
of a process which will improve the efficiency and economy of services by knowing what those
services cost.
Mr. Strip noted that over 140 fees will be changed with adoption of this ordinance. Due to the large
number of changes and possibility of omissions, it may be necessary to reconsider some of those
changes within 6 months to a yeaz.
Mr. Kermer responded that Council has undertaken a large project. The actual fee implementation
will be done in two stages after adoption of this ordinance. The first stage is the prepazation of a
master fee resolution involving public heazings, and then a determination of whether to phase in the
fee change. The actual new fee doesn't become effective until ten days after the City Manager has
signed an executive order form. This allows time to review the resolution for errors or omissions.
Mr. Strip suggested that the changes need to be field tested. After the field testing, it is possible that
some adjustments will have to be reconsidered.
Mr. Kranstuber commented that he is still grappling with many of the changes. His concern is that
by increasing the rates, some applications may be discouraged. For example, straight zoning request
fees will be less expensive than PUD's even though PUD's aze the preferred zoning method.
Mr. Kermer responded that staff believes there should be some way to simplify the process and
reduce the number of districts.
Mayor Campbell asked Mr. Kermer if there were any specific objections raised to him or to staff
e that should be considered prior to the vote at the third reading.
Mr. Kermer responded that he has had no contact with anyone outside of staff regazding concerns.
In those cases the concerns were addressed within the report.
Mayor Campbell invited members of the audience to come forwazd with any questions or comments.
Mrs. King asked Mr. Kermer to state for the record his name, affiliation, and credentials.
Rick Kermer noted that he is President of Management Services Institute of Anaheim, California.
They have done comprehensive fee studies for over 110 cities. He has an MBA from the University
of Chicago, is a certified public accountant, and has audited cities for a number of yeazs. He has
served as Finance Director for three different cities. For the last 14 years, he has been a consultant.
Mrs. Stillwell shares some of Mr. Kranstuber's concerns. She is also concerned that the study
considers only the pure cost. There is another issue of efficiency of those costs and whether they
aze really looking at the highest level of productivity. What kind of assurance can be given?
Mr. Kermer stated the City has basically looked at the grand total of revenues and the grand total
of expenditures but has never really attempted to make any assignment of revenues to costs of
services. They have now made that assignment. They've identified all of the services the City
performs and have fully costed those services. They've identified who is paying for those costs.
At this time, the staff knows a lot more from a management perspective than they ever have before.
This is not the end of a process, but only the beginning.
John McGory, a representative of the BIA of Central Ohio, noted concerns with trying to operate
the City like a business since the City has no competition. He added that Dublin already has a
history of problems with the development community. He believes that this represents a way to raise
fees on the City's pazt.
Mayor Campbell responded that Dublin competes with other cities in Central Ohio and has to
consider how what we do will impact everyone else and vice versa. If we have fees that are out of
line, we have to be awaze of what the perception will be throughout Central Ohio. There is a broad
range of "customers" -the people who want to build here, live here, locate businesses here. We
have to balance all the different needs of these customers to come to some reasonable resolution.
He urged Mr. McGory to bring to Council's attention any concerns of the development community
during the first months after implementation of the fee study.
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Minutes of Dublin City Council Meeting Page 4 Meeting
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Mrs. King stated that Dublin is the first city in Ohio to make an educated attempt at establishing fees
that are based on cost. She is hopeful that other cities will follow Dublin's lead.
Mr. McGory further commented that this practice will lead to privatization of some services. There
are a number of other cities that are looking at privatization. He suggested that the city move
slowly, look at costs and the process and at ways to make that more affordable.
.
There will be a third reading of the ordinance at the August 1 Council meeting.
Mayor Campbell invited any members of the community to contact staff prior to August 1 to give
additional input.
Ordinance No. 60-94 - An Ordinance Adopting a New Functional Organization Chart for the
City of Dublin. (Second Reading)
Mr. Hansley explained that the major change with this organizational chart involves moving the
Mayor's Court from the Finance Department to the Department of Administrative Services.
Mr. Zawaly requested that the previous organizational chart be provided in the next packet.
Mrs. Stillwell noted that perhaps the Information Systems function would be more appropriately
slotted in the Division of Administrative Services since it is more administrative in nature than
financial.
Mr. Harding responded that when the position was originally created, there was a need for an in-
house coordinator. The bulk of the computerized systems at that time included payroll and
accounting systems. As the organization grows and evolves it may be likely that the position will
change and the function may be moved to Administrative Services, but currently this seems the best
.a place to house information systems.
There will be a third reading of the ordinance at the August 1 Council meeting.
Mrs. Boring commented that she has some concerns with future plans for adding second line division
levels.
Ordinance No. 67-94 - An Ordinance Levying Special Assessments for the Improvement of
Tuller Road from Riverside Drive east to the Existing intersection with Village Parkway and
Village Parkway from the existing intersection with Tuller Road to a point approximately 410
Feet South of that Existing Intersection by Widening, Grading, Draining, Paving, Curbing,
Lighting, Installing Waterlines, Fire Hydrants and Storm Sewers, Constructing New
Connection Curves to Replace the Existing Intersection of Tuller Road and Village Parkway,
and Relocating Overhead Wires, Cables and Appurtenant Equipment Underground, together
with all Necessary Appurtenances, and Declaring an Emergency. (l"irst Reading)
Mr. Strip introduced the ordinance.
Mr. Hansley stated that this legislation has been prepared by bond counsel and asked Mr. Smith to
provide a brief report.
Mr. Smith stated that this is the enabling legislation to allow the City to file the assessments with
the County Auditor. The County Auditor can then send bills to each of the property owners based
upon the assessment. The assessment is about fifty cents on the dollar of our cost. He noted that
the total assessment number included in the ordinance needs to be adjusted to $1,258,099.18.
.
j Mayor Campbell asked if there was a discussion regarding the emergency nature.
Discussion followed about the long process for the assessments which involved taking two
appropriation cases to trial.
Mr. Hansley noted that all property owners received estimated assessments years ago so this will
come as no surprise.
Mrs. King moved to waive the three-time reading rule and treat this as emergency legislation.
Mr. Strip seconded the motion.
Vote on the motion -Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes;
Mrs. Stillwell, yes; Mr. Strip, yes; Mr. Zawaly, yes.
Mrs. King moved to amend Section 1 of Ordinance 67-94 to delete the figure of $1,308,099.18 and
insert in lieu thereof the figure $1,258,099.18.
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Mrs. Stillwell seconded the motion.
Vote on the motion - Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell,
yes; Mrs. King, yes; Mrs. Stillwell, yes; Mr. Strip, yes.
- Vote on the Ordinance - Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor
Campbell, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mrs. King, yes.
Ordinance No. 63-94 - An Ordinance Providing for a Change in Zoning for 123.25 Acres of
Land Located on the South Side of Post Road between Avery Road and Liggett Road from:
R, Rural District to: PCD, Planned Commerce District. (Dublin Place AKA Jacobs Mall)
(First Reading)
Mr. Zawaly introduced the ordinance.
Mayor Campbell commented that it is important for all to realize that this rezoning will be a lengthy
and potentially controversial process. He added that the City is very fortunate that a developer is
willing to consider investing in a development in Dublin. We must guazd, however, that if the
project goes forwazd, standazds aze met and that we give this the same degree of attention that we
would any other rezoning. He encouraged all citizens to be courteous throughout the process.
Mrs. King suggested that Council be provided with the same level of information provided to other
citizen groups in recent weeks about this proposal. As elected representatives, Council members feel
a responsibility to listen to all sides of an issue before making up their minds. It is premature to
have an opinion on the outcome of this ordinance. She encouraged everyone involved to become
familiaz with the rezoning process.
Mr. Kranstuber added that the first time Council has seen this proposal was in the packet delivered
on Thursday.
Mr. Strip moved to refer the ordinance to Planning and Zoning Commission.
Mrs. Boring seconded the motion.
Vote on the motion - Mr. Kranstuber, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. King, yes; Mrs.
Boring, yes; Mrs. Stillwell, yes; Mayor Campbell, yes.
Mayor Campbell announced that there will be a special meeting of the Planning and Zoning
Commission to review the proposal on Thursday, July 21 at 6:30 p.m.
Ordinance No. 64-94 - An Ordinance Vacating the Lowell Trace Bikepath Easement. (First
Reading)
Mr. Zawaly introduced the ordinance.
Mr. Hansley stated there was a memo in the packet that explains the need for this legislation.
Mrs. Boring said she was missing several exhibits in her packet.
Mr. Smith responded that he will provide additional copies of the exhibit prior to the second reading.
He explained that when the subdivision was originally brought in, they acquired an easement which
is now not needed since the bike path was placed in a different location. They are now vacating that
easement.
Mrs. Stillwell asked for more specific language in the ordinance than "just cause" for vacation of
the easement.
- Mr. Smith responded that it would be clarified prior to the next meeting.
u. I There will be a second reading of the ordinance at the August 1 Council meeting.
Ordinance No. 65-94 - An Ordinance Authorizing the City Manager to Enter into a Contract
on behalf of the City of Dublin, Ohio, with Delaware County, Ohio and the City of Columbus,
Ohio Whereby Sewer Service Boundaries will be Adjusted. (First Reading)
Mrs. Boring introduced the ordinance.
Mr. Foegler provided extensive background on this proposed contract, stating that this is follow-up
legislation to authorization provided by Council back in 1990 to enter into negotiations for this
agreement. There were proposals from developers at that time - Howazd Adams representing one
of the property owners and Charlie Ruma -for certain properties located on the north side of
Summitview, which could not be provided with sewer from the City of Dublin until far in the future.
At that time they looked into utilizing the already constructed sanitary sewer system in Delawaze
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County. They approached Delaware County, the City of Dublin, and the City of Columbus back
in 1990. All three entities indicated support of the concept, and authorized the City Manager based
upon that to enter negotiations for an agreement.
At this point, after many meetings and negotiations, it reflects what staff believes is the best
achievable agreement that the three parties would be willing to enter into. Both Delaware and
Dublin are waiting for final comments from Columbus. At their last meeting, Columbus expressed
no concerns. The primazy elements of it are that it would provide for a permanent diversion of
sewage to Delawaze County from the two properties that were mentioned previously plus the
additional farm located just to the east. In exchange for the permanent diversion, Delaware County
wants assurance that they would have the right to use some amount of capacity from the
Columbus/Dublin system. What the agreement includes is that should the Village of Shawnee Hills
ever secure a way to install a sewer collection system, subject to Dublin's determination of available
capacity, Shawnee Hills would be able to connect into the Dublin system, essentially into the 36
inch sewer. The necessazy capacity studies were completed and it was determined that it could be
easily handled. The big caveat there was that Shawnee Hills come up with a method to fund their
sewer collection system. A consultant has been working on that now, pursuing numerous grants and
low interest loans. To date it isn't cleaz how, when or if that would be possible. This agreement
simply provides that in exchange for allowing 300 dwelling units of Shawnee Hills to flow into the
Dublin system, 300 dwelling units north of Summitview would be allowed to flow to the Delaware
County system on a permanent basis.
The rate as it is currently envisioned for both diversions is 150% of the current Delawaze County
residential rate. That has been one of the issues that the Land Use Committee and others struggled
with, since the size of the fees reduces the feasibility of the Shawnee Hills development. Delawaze
County is willing to reconsider this at such time as Shawnee Hills appeazs feasible, but not at this
point. Delawaze County is firm with their 150% because that is consistent with their agreements with
the City of Columbus. Also consistent with their Columbus agreement for Polaris is that even
though it's based on 150% of the rate of the residential user, it assumes the normal consumption of
that residential user. In reality, it's based on actual flow, whereas in Delawaze County they bill a
flat rate per month regardless of usage. The users on that system would be chazged that amount for
every 300 gallons a day that they utilize. The fee would be correspondingly adjusted to what they
actually use. The Land Use Committee and staff strongly felt they would like to sustain something
that would have more predictability in the fee structure. Council would likely hear complaints about
high rates in the future from those residents. Delawaze was unable to modify this provision since
it was consistent with other much larger agreements that Delaware has with the City of Columbus.
The agreement also reflects the master meter approach to billing for sewer service. The other
provisions aze rather straight forwazd. At this time, Mr. Foegler requested that Council give this
a first reading.
Mrs. King commented that the Land Use Committee had reviewed this agreement and had indicated
certain provisions that would be important to Dublin. Helping Shawnee Hills obtain a sewer system
is the right thing to do and will have regional benefits. Secondly, the Land Use Committee indicated
that the citizens who live in the new developments north of Summitview who would be served by
this process should receive the same level of services as other Dublin residents. Two of the issues
that the Committee had objected to aze still contained in the agreement. Therefore, at this point, she
cannot recommend the agreement to Council.
Mayor Campbell asked if the Committee would like to continue their review prior to Council taking
any action.
Mrs. King replied that she would recommend using the period of time between now and the next
Council meeting to determine whether or not Dublin can address the issues at the same time as the
other entities aze dealing with it. Columbus City Council does not meet in August.
Mr. Kranstuber would like to have copies of the minutes from the Land Use Committee in regazd
to the previous discussion. He recalled that the Committee had supported notations on the plat about
the sewer diversion if this came to be. His concern is having one meter for 300 units and the small
size of the group in a case where there were I & I problems. His other concern is with the size of
the sewer bills for these Dublin residents in future yeazs.
Mr. Zawaly requested an exhibit referencing the service area #2.
Mr. Foegler said that Exhibit #2 is corporate Shawnee Hills, and he can provide that.
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There will be a second reading of the ordinance at the August 1 Council meeting.
Ordinance No. 66-94 - An Ordinance Repealing the Existing Chapter 1189, Codified
Ordinances of the Dublin Planning and Zoning Code, and Proposing a New Chapter 1189 -
Signs. (1First Reading)
Mrs. King introduced the ordinance.
Ms. Clazke stated that this is a complete revision of one chapter of the zoning code. It does not
change many of Dublin's standazds but makes them more straight forward. With the expansion of
community events, there were a number of special events taking place that were sponsored by the
City that didn't have appropriate avenues for signage. So there is a section that now addresses
community events. They have also added corporate identity signs for offices along I-270 that were
not included in the previous Code.
Ms. Clazke suggested that the ordinance be referred to Land Use Committee and to Planning &
Zoning Commission.
Mrs. King moved to refer Ordinance 66-94 to the Land Use and Economic Development Committee
of Council and simultaneously to the Planning and Zoning Commission for their recommendation
at the eazliest convenient time.
Mr. Strip seconded the motion.
Vote on the motion -Mrs. Boring, yes; Mr. Strip, yes; Mayor Campbell, yes; Mr. Zawaly, yes;
Mr. Kranstuber, yes; Mrs. Stillwell, yes; Mrs. King, yes.
Mayor Campbell noted that Ordinance No. 68-94 will be deferred until after an executive session
can be held at the conclusion of tonight's meeting to discuss personnel matters relating to the board
and commission appointments.
„~.,,a
Ordinance No. 69-94 - An Ordinance Authorizing the City Manager to Enter into a Sewer Line
Reimbursement Agreement with the Shawnee Hills Land Company. (First Reading)
Mr. Strip introduced the ordinance.
Mr. Foegler stated that this reimbursement agreement is being established for the extension of a
trunk sewer. The lazge pipe along Muirfield Drive currently terminates on the north side of
Dublinshire just east of Muirfield Drive and is the trunk sewer that extends west, eventually
pazalleling Brand Road and ultimately serving areas to the northwest of Brand and Avery. Dublin's
policy in the past has generally been not to contribute to the extensions of trunk sewers. This trunk
sewer extension is no exception. However, when developers have installed sewers much lazger than
needed to serve their development, the City has assisted them in setting up payback agreements to
help them recover some of their costs of oversizing.
This particulaz agreement has no City contribution in it whatsoever. We simply set up the
mechanism by which the developer installing a much larger sewer recaptures his costs. This one
is being done a little differently. What this provides for is it basically takes the entire cost of
building this sewer for the 400 acres it serves, and divides that cost per acre among the 400 acres,
so that all the people who directly abut this sewer will pay back on a per acre basis. It doesn't set
up the more complicated upstream future tap fee recoupment to this developer. The developer has
indicated they will provide letters from all the property owners concurring with those terms and
conditions. This in no way affects our tap fees. In the past, when developers offered to oversize,
Council allowed them to recapture the City's tap fee to reimburse themselves. Anytime we do this
today, we say it constitutes a new tap fee above and beyond the City's normal fees, so that the
dollars we collect azen't recaptured to pay for trunk sewers. In this event, however, the preferred
method as opposed to tap fees or special reimbursements at the time of building permit will actually
~ be at the time of platting. So when a subdivision plat in this 400 acres comes in, on a per acre
basis, the developer will pay his fair share of the portion of the sewer costs, on a per acre rate. The
reimbursement fee that this Council approves will go into a fund and the entity constructing the
sewer will be reimbursed. The City is simply collecting those dollars on behalf of the developer and
rebating it back to them. There is no capture of City dollazs, and it provides total repayment of
those sewer construction costs. As part of a settlement agreement on an acquisition case recently,
the City did contribute $200,000 to a sewer underpass with the clear proviso that it would recapture
those costs through some kind of special funding mechanism at such time that it takes place. This
mechanism provides the City the ability to recapture its $200,000 toward that. An exhibit and some
minor modifications to the agreement will be provided for the second reading.
There will be a second reading of the ordinance at the August 1 Council meeting.
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Minutes of Dublin City Council Meeting Page 8
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Resolution No. 11-94 - A Resolution Authorizing the City of Dublin, Ohio to File Multiple
Applications and Enter into Agreement with the Ohio Department of Natural Resources for the
Purpose of Acquiring Funds through the Recycling and Litter Prevention Program Pursuant
to the Ohio Litter Control Act of 1980. (First Reading)
Mrs. Stillwell introduced the resolution.
Mr. McDaniel stated that their intent tonight is to move forward on some potential ODNR funding
that is now available. The Solid Waste Authority of Central Ohio will be reviewing the City's
applications and hopefully making recommendations to the Department of Natural Resources. The
applications are for recycling education and assistance for small to medium-sized businesses and for
a joint venture between the Ciry of Dublin and the City of Gahanna regarding product development
for plastic lumber. The Solid Waste Authority of Central Ohio has agreed at this point to include
Dublin in its umbrella of education services for schools. They will provide some in-service training
for Dublin teachers for environmental education and recycling education. Mrs. Stillwell has agreed
to review the grant proposals at the next Service Committee meeting.
There will be a second reading of the resolution at the August 1 Council meeting.
Ordinance No. 17-94 - An Ordinance Granting a Franchise to Columbus Southern Power
Company to Construct, Maintain and Operate Lines, Appurtenances and Appliances for
Conducting Electricity In, Over, Under and Through the Streets, Avenues, Alleys and Public
Places of the City of Dublin. (Tabled Ordinance)
Mr. Hansley stated they have been actively negotiating with CSP on this matter. The consultant has
completed his review. They are working to resolve some legal issues. They hope to bring Council
legislation within one to two months.
OTHER
Final Plat -Dublinshire 4. Phase 2
Brief discussion took place about whether Council will continue to review final plats.
Ms. Clarke stated that Dublinshire 4, Phase 2 is a single family plat for an additiona1491ots located
west of Muirfield Drive. There were seven conditions with the Planning Commission approval. The
applicant has complied with all except putting the sidewalk on his construction drawings and
providing some additional details on the landscape plan. The rest of the conditions have been met.
Mrs. Stillwell moved to approve the final plat for Dublinshire 4, Phase 2 with the conditions of
Planning Commission.
Mrs. King seconded the motion.
Vote on the motion - Mr. Zawaly, yes; Mr. Strip, yes; Mrs. Stillwell, yes; Mayor Campbell, yes;
Mrs. Boring, yes; Mrs. King, yes; Mr. Kranstuber, yes.
Final Plat -Dublinshire 6
Ms. Clarke stated this development consists of 25 lots that are located south and east of the
intersection of Mui~eld and Dublinshire Drive. It was reviewed by Planning Commission in
December of 1993 and was the subject of lengthy discussion. There were 17 conditions of approval.
The revised landscape plan requested at that time was submitted last week and has not yet been
reviewed by staff. The other 16 conditions have been met.
Mayor Campbell asked if Council should take action at this time or postpone action until the
landscape plan review is completed.
, Ms. Clarke said it has always been the Dublin policy that if conditions are appended by Council that
they will continue to apply.
Mr. Zawaly asked if there was a legitimate reason why the landscaping plan submittal was delayed
for 6 months.
Ms. Clarke responded that she was not aware of the reasons for the delay.
Mr. Kranstuber stated that he was not going to vote on this plat until all review has been completed.
Mr. Zawaly agreed.
Mr. Strip moved to disapprove the plat.
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Mrs. King commented that this was a stronger reaction than she would be comfortable with. It may
be preferable to simply table it until all the conditions are met.
Mr. Smith stated that Mr. Olausen is present this evening and could offer some explanation.
Jim Olausen. Civil Engineering Associates, commented that the developer intends to comply with
the landscaping requirements in accordance with any comments received from the Planning staff on
the landscaping plan that was submitted. All the other issues have been resolved.
Ms. Clarke stated that there are a couple of specific subjects that are not addressed in the landscape
plan as submitted.
Mr. Olausen will ensure that his client is aware of the items that need to be addressed and requested
that Council table the item for two weeks. ~
Mr. Strip withdrew his motion.
Mrs. King moved to table the final plat for Dublinshire 6.
Mrs. Stillwell seconded the motion.
Vote on the motion - Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes; Mrs. Stillwell,
yes; Mr. Strip, yes; Mrs. Boring, yes; Mr. Zawaly, yes.
Reports from Council Committees
Mrs. King, Land Use and Economic Development Committee stated that they met with the
representatives of the Chamber of Commerce to discuss the Economic Development partnership and
have a tentative date in early August for a second meeting.
Mr. Kranstuber, Goal Setting Committee reported that he and Mrs. Stillwell met recently and are
recommending a series of three meetings over the course of a few months. The first would be 5 to
' 6 hours with a facilitator devoted simply to Council functioning -how meetings are handled, Council
committees, organization, job descriptions, etc.
Mrs. Stillwell added that this is all part of a process of continued improvement. It is important to
identify the strategic visions of this Council which will be worked on over a period of time. The
second meeting should be focused on what it is that will be the legacy of this Council in terms of
the visioning process. The third meeting would be to establish some sort of process -whether it's
continuous quality improvement, total quality management, etc. -looking at ourselves both internally
and externally, how Council is doing, what needs to be improved upon and which things are going
well. Mr. Kranstuber has suggested periodic roundtables with various divisions in City government
- perhaps as part of the budgeting process. In summary, three meetings -Council functioning, i~
strategic visioning, and TQI and TQM process.
Mr. Strip expressed concern about the number of meetings and weekend timing. He suggests 3 hour ~
meetings scheduled during the week. ,I
Mr. Kranstuber thought the first meeting could probably be on an off Monday from 5 to 10 p.m. it
It is important for Council to look at how they function m order to streamline the process.
Mr. Zawaly asked if these recommendations could be put in a memo so Council members could
reflect and provide feedback. He prefers meetings held to 3 hours.
Mrs. King supports the three-part process. One way to shorten the meetings would be to come
prepared and to use the time between now and the meeting to make a list of ways to improve their
function. She voiced concern about evening meetings because inefficiency can result from fatigue.
She would prefer Saturday morning meetings. She is interested in the visioning aspect and noted
that city staff is already doing some TQM.
Mayor Campbell suggested scheduling the first two meetings and then determining if a third meeting
is necessary.
Mr. Zawaly is concerned that the first session may overlap with the agenda for the Charter Review
and Revision Commission. He requested a synopsis of what is being recommended for review and
consideration. He commented that Council still does not have a summary of what was accomplished
at the last goal setting session. This needs to be put in writing.
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19
Mayor Campbell suggested that Council schedule a couple of sessions of a few hours each at some
point in time.
Mr. Zawaly, Pazks and Recreation Committee stated that the senior/administrative space issue was
discussed at their last meeting. Based on a vote of 2 to 1, a determination was made to maintain the
currently planned space allocations. There is no recommendation forthcoming to do anything other
than that. The CRC was discussed and is on schedule. The groundbreaking has been set for the
initial grade work phase for Monday, August 22, at noon.
Mrs. Stillwell, Public Services Committee pointed out that a report was included in the packet from
the Cemetery Commission regazding their recommendations on the MSI study. The Public Services
Committee has suggested some revisions which have been included in the report. Mrs. Stillwell also
noted that the meeting date for Public Services for July 28 will be changed due to two members
being out of town.
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Mr. Zawaly, Charter Review and Revision Commission stated that he and Mrs. Stillwell conducted
interviews recently of potential candidates. They have tentatively chosen four for recommendation.
They aze tazgeting perhaps seven for the Commission. He suggested that this be discussed at the
executive session later this evening under personnel matters.
Comments From Staff
Mr. Hanslev stated that:
1. Ms. Crandall has put together a list of possible facilitators for goal-setting. She will provide
this information to Mr. Kranstuber.
2. He will be on vacation during the next Council meeting and Mr. Foegler will serve as
Acting City Manager.
3. Several months ago, Council passed a solicitation ordinance that allowed people to post a
certain size decal neaz their front door to deter solicitors. Staff is proposing to send out a
decal with the September city-wide newsletter with a brief description of how to use it. Cost
would be a total of $800, and he is requesting Council approval.
Mayor Campbell moved to approve the $800 for the mailing.
Mr. Kranstuber seconded the motion.
Vote on the motion -Mrs. King, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs.
Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes.
Mr. Hansley noted that the funds will come from the PIO budget or the reserve for contingencies
depending on the final cost and balances in those budgets.
Mr. Foegler noted:
1. In regazd to the Land Use Committee meeting today, the Chamber has clearly indicated that
they see no conflict with the functions of the City's proposed economic development
coordinator position and their organization. The Chamber strongly recommended that the
City proceed with the filling of that position. City staff will thus take action to advertise and
bring the necessazy appropriations to Council to fill this position in the neaz future. j
Mrs. King affirmed this on behalf of the Land Use/Economic Development Committee.
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2. Regazding the CRC, he would like to make Council awaze that this seems to be a rather
"lean" bidding time. Staff has been working with the consultants to provide adequate time
during the bidding process to obtain a satisfactory number of bids. Given that time frame,
staff will be requesting emergency action on the bid ordinance at the August 15 meeting.
Given the weather issue and the need to have a certain amount of work completed before
winter, staff believes there is legitimate basis for emergency action. Council will have the
ordinance on August 1 for first reading, but the bids will not be opened until the 9th.
3. Staff will also bring to Council on August 151egislation for the Britton Pazkway extension,
which is pazt of the TIF that was negotiated with Duke Realty. Given the aggressive time
frame required for construction, this ordinance will require emergency action at the August
15 meeting.
Mrs. Puskarcik stated:
1. The City will take another look at the Strategic Communications Plan that was developed
three years ago. A meeting will be scheduled among staff members, some Dublin residents,
corporate representatives, and realtors. Meeting dates tentatively aze set for Thursday,
September 22, 1:00 to 5:30 or 2:00 to 6:30 p.m.. She would like to have two Council
members volunteer to participate.
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Meeting
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Mr. Strip, Mr. Kranstuber, and Mrs. King indicated interest.
2. She thanked the entire City for their help with the Fourth of July events - Pazks and
Recreation Department, the Building Department, the Maintenance Depaztment, the Police
Department, the Finance Department, and Linda Bruning and the Communication interns.
She has had many positive calls from citizens and wanted Council members to be awaze.
Mayor Campbell complimented Mrs. Puskazcik for pulling the entire event together and doing such
a great job.
Council Roundtable
Mrs. Boring:
1. Thanked the Police Department and Lt. Geis for their recent efforts in the juvenile arrests.
She supports the idea of having the juveniles clean up and repaint the damaged azeas as pazt
of a discipline program.
2. Asked Mr. Hansley to check on the status of the revisions to the pazking violations in City
pazks which she has requested.
Mr. Smith responded that a draft ordinance has been prepazed and will be forwazded to
Council for their next meeting.
3. There will be no Safety Committee meeting on July 25 since the Committee met on July 12.
The August meeting will be on Tuesday, August 23 if the members aze available.
Mrs. King stated that:
1. There is a need to check on the health of the landscaping plants in the Brighton Pazk
subdivision as well as the newly installed Wilcox Road landscaping.
2. She hopes that Metro Center employees will begin to support the After Work Metro parties.
Poor attendance could result in reconsideration of the events with next yeaz's budget.
3. She has been working on the I-270 widening project lobbying effort and reports that there
was a very effective letter written about the urgency of the project by Fred Brothers to
Governor Voinovich. He urged other CEO's to contact the governor to make Governor
Voinovich aware of the economic development aspects of this project.
Mrs. Stillwell:
1. Noted that there has been a mailing by the NOTMA (North Outerbelt Transportation
Management Association) to businesses along outerbelt that are supporting this effort, asking
them to submit information about the economic development impact of the widening of 270.
The Chambers of Commerce and community leaders will also be involved in these efforts.
MORPC is serving in a coordinating role of collecting data and working with NOTMA on
this.
2. There was a brief segment on a recent This Week television program regazding the 270
widening, thanks to Katie Foley. Several people were interviewed, including Clyde Seidel,
project manager from Columbus, Pat Tiberi, the legislator who has been assisting in the
effort, and herself. The working group hopes to have another meeting in September.
3. Reported that the Coffee with Council program on June 25 was successful -about 25
attended. Anne Clarke assisted with set-up of the table azea at Kroger. Some residents had
questions, others had concerns, and some stopped to say "hello". Council could consider
extending the program another hour to allow more time to talk with citizens. People seemed
to appreciate the one-on-one opportunity to talk.
Mayor Campbell commented that he and Mr. Kranstuber will staff the program on July 30.
4. The Fourth of July celebration was great -thanks to Sandra for her efforts.
5. Asked about information included in the packets regarding gas utility rate changes and any
necessary Council action.
Mr. Hansley responded that there is no Council action required -the information is provided
to Council in case they want to direct staff to take some action.
Mrs. Stillwell suggested that these kinds of issues could be reviewed by Public Services in
the future.
6. A recent article was in the Di~)atch regazding aself-insurance program in which 13 Franklin
county municipalities participated, resulting in savings. She asked why Dublin is not a part
of this.
Mr. Hansley responded that Dublin used to belong to this group, but Dublin went to a self-
insurance program 4 yeazs ago resulting in great savings to the city. The 13-city group has
recently followed suit and gone to aself-insurance program.
Mr. Zawaly commented:
1. He echoes Mrs. Stillwell's positive comments about the Coffee with Council program. He
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Held July 18, 1994 19
advocates advertising the program as anhour-long program, but suggests that Council
members allow extra time to stay to talk. He added his thanks to Anne for her assistance
with the program.
2. He and Mrs. Stillwell will encourage the other members of Council to participate in the
judging of the frog jumping contest next year. It was a great experience.
3. Kudos to all staff members who were involved with the Fourth of July celebration. Dublin's
Fourth of July was something which we need more of - it was fantastic. The parade was
good, but he did hear comments that there were too many adults and too many politicians,
and that more children should be included.
Executive Session
Mrs. King moved to adjourn to Executive Session at 10:45 to discuss personnel issues.
Mrs. Stillwell seconded the motion.
Vote on the motion -Mrs. King, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs.
Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes.
Mayor Campbell announced that Council will reconvene following the executive session to consider
Ordinance 68-94 regarding an appointment to Tree and Landscape Commission and the Board of
Zoning Appeals.
The meeting was reconvened at 11:00 p.m.
Ordinance No. 68-94 - An Ordinance Appointing a Member to the Tree and Landscape
Commission of the City of Dublin, Ohio, and Declaring an Emergency. (First Reading)
Mrs. King introduced the ordinance as drafted with the removal of Section 1 and renumbering of
Sections 2 through 5 to Sections 1 through 4. Section 1 now specifies the appointment of Kathryn
Epp to the Tree and Landscape Commission for the unexpired term of Dominic Papania, said term
expiring on December 31, 1995.
Mr. Strip moved to waived the three-time reading rule and treat as emergency legislation.
Mrs. King seconded the motion.
Vote on the motion - Mr. Kranstuber, yes; Mrs. Stillwell, yes; Mayor Campbell, yes; Mr. Strip,
yes; Mrs. King, yes; Mr. Zawaly, yes; Mrs. Boring, yes;
Vote on the ordinance - Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mrs. Stillwell,
yes; Mayor Campbell, yes; Mr. Strip, yes; Mrs. King, yes.
Mayor Campbell announced that Chuck Kranstuber has resigned his Council representative to
Planning & Zoning Commission position, effective August 11. Peter Zawaly will serve as Council
representative to Planning & Zoning Commission beginning August 11.
The meeting was adjourned at 11:03 p.m.
May , Presidi g Officer
Clerk of Council
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