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HomeMy WebLinkAbout06/06/1994 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK R Held June 6, 1994 19 The regulazly scheduled meeting of the Dublin City Council was called to order by Mayor Joel Campbell at 7:30 p.m. on Monday, June 6, 1994. Mayor Campbell invited guest of honor Bill Chambers to lead the Pledge of Allegiance. Mayor Campbell presented a proclamation to Bill Chambers, proclaiming Monday, June 6 as "Remember World War II" Day in the City of Dublin. Bill Chambers, Dublin resident and World Waz II veteran, then gave a special presentation in commemoration of the 50th anniversary of D-Day. Mr. Chambers recited his awazd-winning poem, "Normandy" describing his experience as a paratrooper during the hours preceding the invasion of Normandy. On behalf of Council, Mayor Campbell expressed his gratitude to Mr. Chambers and all who fought in World Waz II for securing the freedom we enjoy today. The Mayor announced that there would be a short break before the regular meeting resumes. The meeting was reconvened at 8:15 p.m. Members of Council present for roll call were: Mrs. Stillwell, Mr. Zawaly, Mr. Kranstuber, Mayor Campbell, Mr. Strip, Mrs. King, and Mrs. Boring. Staff members present included Mr. Hansley, Mr. Foegler, Mr. Smith and Ms. Grigsby. Approval of Minutes of MaX 2. 1994 and May 16, 1994 Meetings Mr. Zawaly moved approval of the minutes of May 2. Mrs. King seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mr. Strip, yes; Mrs. Stillwell, yes; Mayor Campbell, yes; . Mrs. Boring, yes; Mrs. King, yes; Mr. Kranstuber, yes. Mrs. Stillwell moved approval of the minutes of May 16. Mrs. King seconded the motion. Vote on the motion - Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mrs. Boring, yes; Mr. Zawaly, yes. . Correspondence The clerk reported that there was no correspondence. Comments from Visitors Chief Ferrell presented a plaque to Council in honor of the 5th yeaz of the D.A.R.E. program. Mrs. King and Mr. Strip accepted the plaque as members of Council who held office at the time of implementation of the D.A.R.E. program in Dublin. Chief Ferrell acknowledged the corporate support provided by businesses and fraternal organizations, including Frigidaire, the Kiwanis, McDonald's, Inkwell, and others. Legislation Ordinance No. 43-94 - An Ordinance to Adopt the Proposed Tax Budget for Fiscal Year 1995, (Public Hearing) There were no registered opponents or proponents to the ordinance. Mr. Coleman noted that staff will be requesting passage by emergency at the next Council meeting in order to comply with the State's deadline. Ordinance No. 64-93 (Amended) - An Ordinance Providing for a Change of Zoning of 96.358 Acres of Land, Located on the South Side of Brand Road Between Avery Road and Muirfield Drive from R-1, Restricted Suburban Residential District to: R-3, Limited Suburban Residential District. (single-family residential development to be known as "Hawk's Nest") (Third Reading) (Applicant: Shawnee Hills Land Company, by Jeffrey L. Brown, Smith & Hale, 37 W. Broad Street, Suite 725, Columbus, OH 43215) Mr. Smith stated that following submission of the plat, a meeting was held between staff and the applicant. Issues remain unresolved, and therefore the applicant and staff are requesting that this item be tabled until the June 20 meeting of Council. A letter has been sent to Council via fax this afternoon by the applicant requesting tabling until June 20. Mr. Kranstuber moved to table the ordinance until June 20, Mrs. Boring seconded the motion. Vote on the motion -Mrs. King, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 2 Meeting DAYTON LEGAL BLANK Helcl June 6, 1994 19 Ordinance No. 41-94 - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31, 1994. (to expand the Wyandot Discovery Camp program) (Third Reading) Vote on the ordinance -Mrs. Stillwell, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes. Ordinance No. 42-94 - An Ordinance Authorizing the Transfer of a 0.079 Acre Tract to the Edwin J. Segner Trust. (Third Reading) Vote on the ordinance - Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes; Mrs. Stillwell, yes. Ordinance No. 45-94 - An Ordinance Authorizing a New Position (Economic Development Coordinator) and Amending Section 2 ("Wage & Salary Structure/Administration") and Section 12 ("Exempt &Non-Exempt Job Classifications") of Ordinance 23-93 ("Compensation Plan") (Second Reading) Mr. Foegler commented that, as requested by Mr. Strip, Mr. Harding had forwarded information to Council regarding some of the associated costs with the position. Staff has held continuing discussions with the Dublin Chamber of Commerce regarding the economic development program. Staff may recommend tabling action on the creation of this position until it is clear which functions and which activities will be handled by the Chamber-led effort to avoid duplication. In response to Mr. Strip, Mr. Foegler stated that staff is not proposing any additional clerical staff with the creation of this position. There will be a third reading of the ordinance at the June 20 Council meeting. Resolution No. 06-94- A Resolution Defining Dublin's Interim Annexation Policy. (Second Reading) Mr. Foegler stated that an additional graphic was provided to Council and a modified first page. Some additional copies of the graphics have been ordered for distribution to interested parties. There will be a third reading of the resolution at the June 20 Council meeting. Resolution No. 07-94 - A Resolution Adopting an Economic Development Strategy for the City of Dublin. (Second Reading) There were no comments from staff or Council members. There will be a third reading of the resolution at the June 20 Council meeting. Ordinance No. 47-94(E) - An Ordinance to Accept the Lowest and Best Bid for the 1994 Street Maintenance Program, and Declaring an Emergency. (First Reading) Mrs. King introduced the ordinance. Mr. Hansley commented that this ordinance reflects the previously approved amendment to the 1994 budget. Staff is recommending adoption by emergency to assure completion before winter. Mr. Zawaly noted that the ordinance number should be corrected to 47-94 from 47-93. Mrs. Stillwell asked for assurance that the low bidder would perform to a high standard. Mr. Hansley stated that in a case when the low bidder is not believed to be well qualified, staff will recommend another bid and provide justification. Mr. Zawaly asked about the procedure of providing engineering estimates prior to bid solicitations. Mr. Hansley responded that state statute prescribes the bidding procedure. He added that the City could follow a different procedure if established in the Charter. Mr. Strip moved to waive the three-time reading rule and treat as emergency legislation. Mrs. King seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. Kranstuber, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Strip, yes; Mayor Campbell, yes; Mrs. King, yes. a Vote on the Ordinance -Mrs. Boring, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mrs. Stillwell, yes; Mayor Campbell, yes; Mr. Strip, yes; Mr. Zawaly, yes. Ordinance No. 48-94 - An Ordinance to Accept the Lowest and Best Bid for the Relighting of the Coffman Park Tennis and Basketball Courts. (First Reading) Mr. Kranstuber introduced the ordinance. Mr. Hansley stated that staff is recommending the low bidder and requesting that this be held for a second reading on June 20. Ms. Jordan added that staff is requesting passage by emergency at the next meeting in order to provide the widest latitude possible for completion of the work without interruption of park programs. Mr. Zawaly asked for clarification about the accompanying memo which describes a resurfacing project for the park as well as relighting. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 3 Meeting DAYTON LEGAL BLANK R Held June 6, 1994 19 Ms. Jordan responded that the resurfacing project for the courts will be bid in the fall and the cost will be approximately $40,000. Mr. Zawaly commented that he is hopeful that Council is given the resurfacing bid ordinance in time to avoid any need for emergency action. There will be a second reading at the June 20 Council meeting. Ordinance No. 49-94(E) - An Ordinance to Consent to the Removal and Replacement of Guardrail by ODOT on State Route 745, and Declaring an Emergency. (First Reading) Mr. Kranstuber introduced the ordinance. Mr. Hansley noted that the state is requesting permission to replace guardrail on 745 to conform to their new standards. There is no cost to the City of Dublin, and staff is recommending adoption by emergency. Discussion followed about the factors which result in the need for emergency action. Mr. Kranstuber moved to waive the three-time reading rule and treat this as emergency legislation. Mr. Strip seconded the motion. Vote on the motion -Mrs. King, yes; Mrs. Boring, yes; Mr. Strip, yes; Mayor Campbell, yes; Mr. Zawaly, yes; Mr. Kranstuber, yes; Mrs. Stillwell, yes. Vote on the ordinance - Mr. Zawaly, yes; Mrs. Stillwell, yes; Mrs. Boring, yes; Mrs. King, yes; Mayor Campbell, yes; Mr. Kranstuber, yes; Mr. Strip, yes. Ordinance No. 50-94(E) - An Ordinance Amending Ordinance No. 40-91, et. al., Establishing the Location and Amount of Cash on Hand, and Declaring an Emergency. (First Reading) Mr. Kranstuber introduced the ordinance. Mr. Coleman explained that the pool staff has requested an increase in the petty cash funds to N provide more operational efficiency. The emergency action is necessary because the pool is in operation at this time. Mr. Strip moved to waive the three-time reading rule and treat this as emergency legislation. Mr. Kranstuber seconded the motion. Vote on the motion -Mrs. Boring, yes; Mayor Campbell, yes; Mrs. King, yes; Mr. Zawaly, yes; Mrs. Stillwell, yes; Mr. Kranstuber, yes; Mr. Strip, yes. Vote on the ordinance - Mr. Strip, yes; Mr. Kranstuber, yes; Mrs. Boring, yes; Mayor Campbell, yes; Mrs. Stillwell, yes; Mr. Zawaly, yes; Mrs. King, yes. Resolution No. 09-94(E) - A Resolution Authorizing the City Manager to File an Application and Enter into an Agreement with the Ohio Department of Natural Resources for the Purpose of Acquiring Funds Through the Division of Forestry's Urban Forestry Assistance Program, and Declaring an Emergency. ()Hirst Reading) Mrs. King introduced the resolution. Ms. Jordan noted that this is a grant application for continuation of a project begun last year to map and analyze the condition of trees in the parks. Mr. Zawaly asked if there will be costs to the City. Ms. Jordan responded that the costs involved will be for staff time. Mr. Hahn added that if the grant is approved, it would not be in effect until November of this year, incurring about one month's salary under the 1994 operating budget. The total cost to the Ciry for the entire grant is x$5,000 of staff costs and supplies in order to obtain a $12,000 grant. Mr. Zawaly suggested that, in the future, a breakdown of costs to the City for the grants should be provided. Mayor Campbell asked Mr. Hahn to provide justification for emergency action. Mr. Hahn responded that the application was received after the last Council meeting; the matter was reviewed by the Tree and Landscape Advisory Commission; and the resolution was then brought to Council. Mrs. King added that Council had set a goal in the past years to seek out grants where they are available. Mr. Kranstuber moved to waive the three-time reading rule and treat this as emergency legislation. Mr. Strip seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Campbell, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mrs. King, yes; Mr. Kranstuber, yes. Vote on the resolution -Mayor Campbell, yes; Mrs. Boring, yes; Mr. Zawaly, yes; Mrs. King, yes; Mr. Strip, yes; Mrs. Stillwell, yes; Mr. Kranstuber, yes. Resolution No. 10-94 - A Resolution to Authorize the City Manager to Work in Cooperation with the Nature Conservancy for Joint Acquisition of Parkland. (First Reading) RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 4 Meeting DAYTON LEGAL B K Held June 6, 1994 19 Mr. Zawaly introduced the resolution. Mr. Hansley deferred to the Council Committee chairperson for background information. Mr. Zawaly, Pazks and Recreation Advisory Committee, reported that the Committee considered the proposal which was sent to Council members by Kathryn Epp and Larry Frimerman in April. He invited Ms. Epp and Mr. Frimerman to come forwazd to comment. Larry Frimerman commented that they believe strongly that the City should acquire these lands to be used for pazkland. The lands aze currently for sale, and therefore it is important to act quickly. The Shawan Falls lands were azeas used long ago as an Indian encampment by the Wyandot during the summers. The lands also contain a state endangered plant. Kathryn Epp stated that the thought of commercial development in the falls azea is very appalling and distressing. The lands should be preserved for future generations to enjoy. She noted that they have contacted the Nature Conservancy and there is a strong possibility of partnering between the City and the Conservancy for purchase of the land. Mr. Frimerman added that the Nature Conservancy would require a letter of intent from the City regazding pursuit of the purchase of the lands. Mr. Zawaly moved that Council consider this as emergency legislation this evening and waive the three-time reading rule. Mr. Strip seconded the motion. Mrs. Boring asked how long the lands have been for sale. Mr. Frimerman responded that both pieces of property have been for sale for a few yeazs, but there has been renewed interest in development of the sites in recent weeks. Mr. Strip made a cautionary note to the property owner that swift passage of this resolution indicates only that Council is interested in working with the Nature Conservancy in purchase of the land; it does not mean that a land purchase is imminent. Mrs. Boring expressed concern about taking emergency action tonight before leazning about other options for preservation of the lands. Mrs. Stillwell added that this is a resolution of intent; it does not commit the City to expenditure of funds, but only commits that the City will work in cooperation with the Conservancy. The proposal has been discussed at the Old Dublin Association and the Pazks and Recreation Advisory Committee. Mayor Campbell's concern is with the language in the resolution, which directs the City Manager to work in cooperation with the Nature Conservancy to pursue the acquisition of the Shawan Falls property. Mrs. King then offered information about the globally endangered azabis patens plant which grows in the falls area, and presented photographs of the falls to Council. Mr. Kranstuber commented that, due to its size, this project should be included in the capital budget. Mayor Campbell clarified that Council is not committing funds for the purchase, but merely authorizing the City Manager to work in cooperation with other entities for the potential purchase of the lands. Mr. Strip agreed that this project would have to be weighed against funding for the Rec Center or for roadways. Mr. Foegler noted that another consideration is the traffic study involving the Frantz/161 interchange which also looks in depth at the OCLC access and that of related pazcels. A likely alternative for improving access to the azea is an extension of Shawan Falls Drive back to OCLC to provide access to the signal. Thus there could be a combination of public purposes to be considered in the land acquisition. The traffic study should be completed within the next couple of weeks. Mr. Zawaly moved to amend Section 1 of the resolution to state that, "The City Manager is hereby directed to work in cooperation with the Nature Conservancy and other interested parties to pursue the potential purchase and/or preservation of the Shawan Falls property." At Mrs. Stillwell's suggestion, he also moved to amend the title likewise. RECORD OF PROCEEDINGS Minutes of Dublin Ciry Council Meeting Page 5 Meeting DAYTON LEGAL BLANK Held June 6, 1994 19 Mrs. Stillwell seconded the motion. Mrs. King suggested an amendment to the motion, adding in the fourth "Whereas" paragraph, "fin others" may be willing to work in cooperation Mr. Zawaly and Mrs. Stillwell accepted the amendment to the motion. Vote on the amended motion -Mrs. Stillwell, yes; Mrs. King, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mr. Strip, yes; Mr. Zawaly, yes. Mr. Zawaly renewed his motion to waive the three-time reading rule and treat this as emergency legislation. Mr. Kranstuber seconded the motion. Vote on the motion -Mrs. King, yes; Mrs. Boring, yes; Mr. Kranstuber, yes Mayor Campbell, yes; Mr. Strip, yes; Mrs. Stillwell, yes; Mr. Zawaly, yes. Vote on the resolution - Mr. Kranstuber, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Stillwell, yes; Mrs. King, yes; Mrs. Boring, yes; Mayor Campbell, yes. Tabled Ordinances Ordinance No. 01-94 - An Ordinance Amending Certain Sections of the Compensation Plan (Ordinance No. 23-93). Mr. Kranstuber, Personnel Committee moved that this be removed from the table and set for hearing at the June 20 Council meeting. Mrs. King seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mrs. Stillwell, yes; Mrs. King, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mr. Strip, yes. Ordinance No. 17-94 - An Ordinance Granting a Franchise to Columbus Southern Power Company to Construct, Maintain and Operate Lines, Appurtenances and Appliances for Conducting Electricity In, Over, Under and Through the Streets, Avenues, Alleys and Public Places of the City of Dublin. There was no request for action on this ordinance. Ordinance No. 25-94 - An Ordinance to Accept an Annexation of 119.6+/- Acres in Washington Township, Franklin County to the City of Dublin. Mayor Campbell noted that a request was received from Rob Meyer, attorney for Borror Corporation, that this be removed from the table and set for hearing at the June 20 Council meeting. Mr. Zawaly moved to take this from the table for hearing at the June 20 meeting. Mr. Kranstuber seconded the motion. Vote on the motion - Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mrs. Boring, yes; Mr. Zawaly, yes. Mayor Campbell noted that a second reading of the ordinance will be held on June 20. Other Final Plat -Heather Glen Section 3, Phase 1 and 2 (Applicant: Jason R. Coffee, R.D. Zande & Associates, Ltd., 1237 Dublin Road, Columbus, OH 43215) Ms. Clarke noted that this is the final approval required from Council prior to recording of the subdivision. This plat was reviewed by the Planning Commission in February, and all conditions have been fulfilled. She added clarification regarding Condition #6 on Phase 2. This has been resolved by the Borror Corporation making aone-time payment of $25,000 which is not subject to any recoupment. Conditions have been met to the satisfaction of staff. The plat was approved by the Planning Commission by unanimous vote. Jason Coffee. R.D. Zande & Associates offered to answer any questions, and added that they agree to all conditions imposed by Planning Commission. Mrs. King asked if the civic association has any input to offer prior to Council's vote on the plats. There were no comments from the audience. Mr. Strip moved approval of the final plat of Heather Glen Section 3, Phase 1 and 2 with the conditions of Planning & Zoning. Mrs. Stillwell seconded the motion. Vote on the motion -Mrs. King, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mayor Campbell, yes. RECORD OF PROCEEDINGS Minutes of Dublin Ciry Council Meeting Page 6 Meeting DAYTON LEGAL BLANK C Held June 6, 1994 19 Request by Borror Corporation for Temporary Closure of Wilcox Road between Innovation Drive and Heather Glen Boulevard Mr. Kindra noted that this matter was brought to Council's attention at the last meeting. Since that time, Heather Glen residents were contacted by the Borror Corporation. The request for closure is for one week and traffic will be rerouted through Innovation Drive and Heather Glen Boulevard. Mr. Kindra has suggested that pazking be prohibited on one side of the street. A drawing has been provided in the packet. Mrs. Stillwell commented that one resident has contacted her to express concern about the lazge amount of high-speed truck traffic on Wilcox Road which could be diverted to Heather Glen. Mrs. Stillwell suggested limiting truck traffic on the detour route. Mr. Kindra stated that the options would be to prohibit truck traffic or to prohibit through traffic. Discussion followed. Mayor Campbell moved to approve the temporary closure of Wilcox, to provide for pazking limitations in Heather Glen, and to eliminate truck traffic except for necessary service and emergency vehicles in the azea during the closure. Mr. Kranstuber seconded the motion. Karl Billisits. Borror Corporation stated that they aze in agreement with the pazking limitations and ~ truck traffic prohibitions proposed. There was no comment from citizens. Vote on the motion -Mrs. King, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes. Rings Road/Blazer Water Tower Painting Mr. Foegler indicated that the previously approved water tower package had included standazd water tower painting as used in the rest of the City. Staff has been working with the surrounding property owners and businesses to find a way to minimize the negative impacts of the tower by making it more compatible with the nature of the surrounding development in terms of color. The three azchitectural firms located in the immediate azea have explored several options for painting. The agreed-upon option was then taken to the adjacent property owners, developers, building managers, tenants and residents to obtain their support. The process has now been completed, and he invited Bill Ebbing of the Edwazds Companies and Bob Apel of Meacham & Apel to comment. Bill Ebbing. Edwards Companies noted that they have been working on a proposal to decrease the impact of the water tower on this office pazk area. Based on a series of meetings, a design has now been proposed. Bob Apel. Meacham & Apel presented a model of the tower to Council with designs and paint samples. He proceeded to explain the vazious colors suggested for the tower. Colors will be very neutral, with warm gray and two shades of green. The aim is to eliminate the contrast of the tower with the surrounding environment. Mrs. King noted that she applauds all involved with proposing this creative solution to minimize the impact of a necessazy water tower. Mrs. Boring asked what type of precedent is being set for the future with this project, and what about painting existing towers? Mayor Campbell responded that the reason this is before Council tonight is because the tower painting is scheduled to begin. The second reason is that this tower is located in an important economic development azea of Dublin, and there is a desire to minimize the impact. Mr. Foegler added that the extra cost of painting the tower is funded through the Duke TIF. All of the additional costs associated with the painting will be recouped by the City. Mr. Kranstuber moved to approve the water tower painting as proposed. Mrs. Stillwell seconded the motion. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 7 Meeting DAYTON LEGAL BLANK Held June 6, 1994 19 Mrs. Boring added that the costs of the tower painting will be supported by the TIF. Vote on the motion - Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes; Mrs. Stillwell, yes. Bill Ebbing thanked staff and the architects who donated their time for the project. Mr. Foegler added that in addition to Meacham & Apel, Fanning-Howey and Maddox NBD donated their time to the project. Finance Committee Recommendations on Hotel/Motel Tax >h~nd Awards Mr. Strip reported that the Committee met and has the following recommendations for awards: 1) Decline the Aplastic Anemia Foundation, the Arthritis Foundation, and the Dublin Historical Society; 2) Recommend awadds of $2,500 to the Chamber Music Society of Dublin; $650 to the Dublin Area Art League; $843.75 to the Dublin Chamber of Commerce; $5,000 to the Dublin Chazity Cup; $1,200 to the Sharon Mennonite Church; 3) Also recommend that the Old Dublin Association's application be reviewed under the CIP. The justification for the recommendations is contained in information provided to Council in the packet. Mr. Strip moved approval of all of the recommendations with the exception of the Arthritis Foundation who has requested a hearing this evening. Mr. Zawaly seconded the motion. Mr. Strip added that much of the review for the applications was provided by staff. Vote on the motion -Mrs. King, yes; Mrs. Stillwell, yes; Mayor Campbell, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Strip, yes. Mr. Strip noted that the Arthritis Foundation application was declined, as described in the letter sent by the Committee. He invited the applicants forwazd to make their presentation to Council. Lee Hess. President of the Arthritis Foundation and Leslie Mazshall. Telephone Mazketing Director gave a brief presentation to Council, outlining the changes in their costs, their loss of sponsorship, and their reduction of funding from United Way. Mr. Strip the gave a brief summary of the Finance Committee's recommendation. Mr. Zawaly noted that he is in agreement with the Committee recommendation, adding that he hopes that the event stays in Dublin. He, too, believes that the seed money provided to get this event off the ground should now be available to other events. Mrs. Stillwell concurred. Mrs. King commented that while the City may not be able to help this year, the City has demonstrated their support over the past years. The bed tax criteria has been appropriately applied in this case. Mrs. Boring yields to the recommendations of the Committee. Mr. Strip moved to adopt the recommendation of the Committee for the Arthritis Foundation requests. Mr. Zawaly seconded the motion. Vote on the motion -Mrs. King, yes; Mrs. Stillwell, yes; Mayor Campbell, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Strip, yes. Reports from Council Committees Mr. Zawaly, Charter Review and Revision Committee noted that the proposed timeline calls for the revisions to be on the November 1995 ballot. Since the at-lazge members will be up for re-election at that time, he would appreciate immediate feedback from Council members about the timing. Comments from Staff Mr. Hanslev reported that Rick Kermer, consultant from MSI plans to be in Dublin from July 18-20 to do softwaze modifications. Staff hopes to have apublic heazing/second reading of the master fee ordinance on July 18. He asked for input from Council members regazding steps to be taken in the process, i.e., meetings with developers, etc. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 8 Meeting DAYTON LEGAL BLANK Held June 6, 1994 19 Mr. Kranstuber agreed with having a public hearing on the ordinance. He has not made a final decision on how he will vote. He is interested in heazing testimony from citizens and developers. Mrs. King stated that subsequent to introduction on June 20, she suggests a mailing to appropriate interest groups to educate the leadership of those groups. She endorses a proactive effort to get the information in the hands of those who aze affected prior to the public meeting. Mayor Campbell agreed that the public heazing would proceed smoother with an effort to disseminate information ahead of time. Mrs. King moved to direct staff to develop a list of appropriate interest groups and interested parties and to make a summary of the resolution available to them, along with information about where they can obtain a full copy if they wish, and that this list of groups be faxed to Council in advance so they can add names if there aze omissions. The summary should be sent out at the same time that the legislation is introduced or shortly after. The information should be tazgeted to anticipating their questions and answering them, as well as alerting them to the availability of the public heazing at the second reading. Mr. Kranstuber seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mrs. Boring, yes; Mayor Campbell, yes; Mrs. Stillwell, yes; Mrs. King, yes; Mr. Strip, yes; Mr. Kranstuber, yes. Mr. Hanslev also reported that letters were given to Council recently regazding a traffic situation at 745 and North Street. Chief Ferrell reported that staff is recommending that the azea north and south of North Street on 745 be a permanent no-parking azea for safety reasons. Officers aze issuing warning tickets at this time, pending painting of yellow lines and installation of permanent signage. Mr. Hanslev asked Chief Bostic to report on an upcoming fire drill. Chief Bostic reported that ahigh-rise fire drill will take place on June 11 and 12 at 655 Metro Place. Five jurisdictions will participate. He invited Council members to attend the drill and observe. The drill starts about 10 a.m. and continues until about 12:30 p.m. Ms. Jordan stated that changes have been made in regazd to pazking at Avery Pazk due to increasing use of bikepaths as parking azeas. Unfortunately, some citizens received tickets because they were not aware of the location of the overflow pazking areas. Secondly, the pool opened two hours late on Saturday due to a problem with the chemicals. Mr. Kranstuber noted that there were approximately 40 parking tickets issued in the range of $60. He believes the fee is too high. He also thinks that the pazking is not adequate at certain times at Avery Park. Mayor Campbell responded that he cannot comment since he will have to heaz the cases. He added that the Police Depaztment issues tickets based on the violations they observe; it is up to the legislative body to correct the Code if desired. Discussion followed. Mr. Harding announced that Ken Richazdson has joined the City today in the position of Assistant Engineer for Design. Chief Ferrell stated that the DUI Sobriety Checkpoint was held on Saturday evening and went very smoothly. In response to Mr. Strip, Chief Ferrell stated that the court requires that notice be provided regazding DUI checkpoint operations. Mr. Kranstuber voiced his continuing objection to DUI checkpoints. Mr. Kindra reported that the second closing of the Coffman Bridge will take place beginning June 9. On May 25, the open house was held regazding the State Route 161 project. Comments aze now being compiled. Mayor Campbell noted his frustration with the setback of timing for the 161 project and the 270 widening project. He believes it is time to communicate to the state Dublin's disappointment with the delay of these projects. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 9 Meeting DAYTON LEGAL BLANK R Held June 6, 1994 19 Mr. Kranstuber remarked that the traffic volumes in Dublin seem to have increased in the past few months. He suggested obtaining an update from the Development Department about traffic management. Mrs. King reported that Pat Tiberi is hosting a meeting later this month of the communities surrounding the north outerbelt. The communities aze committed to work together to get action from the state to move the projects forward. Mrs. Stillwell added that Worthington, Westerville and Columbus aze involved in the meetings which will focus on the 270. Mr. Foegler reported that staff has learned in the last six weeks that as pazt of ODOT's widening of 270 that the bridge structure over the Scioto needed to be entirely replaced. Staff wanted them to explore the feasibility of adding Dublin's needed bridge to the bottom part of the structure. Today there was a meeting at MORPC and the conclusion was that this option could not be considered since the environmental waiver has now been obtained for the 270 widening project. Ms. Clarke stated that the developer of the sports pazk on the west side of town has offered to take anyone interested to Indiana on Friday evening to observe an amusement azcade facility. Discussion followed about the City's policy regazding staff time devoted to investigative trips and the previous poll of Council regarding support of a change in the arcade ordinance. Mayor Campbell asked if there aze four Council members who do not want to modify the game ordinance. He asked for a show of hands. There were 3 Council members who do not want to modify the present amusement ordinance. Mayor Campbell summazized that, based on the show of hands, there is a possibility of an amendment to the game ordinance. Discussion continued. Mr. Hansley emphasized that it is important for staff to reseazch development proposals in order to be able to make a recommendation to Council. Council Roundtable Mr. Zawaly: 1. Suggested that calendaz notices, such as the one about the MORPC meeting be faxed to Council for planning purposes. 2. Stated that the process for the Shawan Falls resolution could have been streamlined tonight if a draft resolution had been prepared and faxed to him as requested. 3. Praised Ms. Clarke for the memo sent regazding the Community Plan meeting on June 21 - he is pleased that a draft work program will be sent out for review. 4. Asked if the Coffee with Council program will be advertised. Mayor Campbell responded that the librazy meeting room is not available on June 25 or July 30 and added that Mrs. Boring is unable to staff the program on June 25. Ms. Stillwell volunteered to staff the program with Mr. Zawaly on June 25 between 10 and 11 a.m. Discussion followed about the site, and it was the consensus of Council to choose the Kroger site. Mr. Kranstuber and Mayor Campbell agreed to staff the program on July 30 at Kroger. 5. Mr. Zawaly commended Sergeant VonEckertsburg for the actions described in a recent citizen letter to Council. 6. Asked about the status of the soccer game proposal for the Irish Festival. Mr. Strip responded that he is working on the proposal at this time. 7. Thanked Bill Chambers for his presentation this evening. He then quoted President Clinton, who today said, "Indeed we aze the children of his sacrifice and the sacrifice of those who were engaged in the D-Day invasion of Normandy." Mrs. Stillwell: 1. Thanked Council for their support of the very moving presentation this evening by Mr. Chambers. 2. Reported that the Kiwanis Frog Jump will be held at the Sells Middle School on June 25 from 10 to 4 and Council members have been invited to serve as judges. She and Mr. Zawaly will volunteer to be judges since other Council members aze out of town. 3. Requested an evaluation report on the hospitality event hosted by the City at the Tournament this yeaz. She suggested including the Chamber of Commerce in next year's event. RECORD OF PROCEEDINGS Minutes of Dublin Ciry Council Meeting Page 10 Meeting DAYTON LEGAL BLANK Held June 6, 1994 19 ~ Mr. Hansley agreed to provide a report to Council on the event. 4. Asked about the status of a float or vehicle for Council to ride on in the July 4th parade. Mayor Campbell responded that although there is a cost for a float, it would be easier to arrange this than to arrange for cars for Council members. The cost for a float would be approximately $450 and this would be taken from the ceremonial account. Following discussion, a majority of Council agreed to have staff arrange for a float as suggested. 5. Stated that several meetings have been held for the Leadership Dublin program. The pilot program is scheduled to begin in January. 6. Expressed on behalf of the Heather Glen residents their appreciation for the mounding installed recently by the City. Mrs. Kine: 1. Noted that she has information regarding the Ohio Environmental Education Fund which she would like to share with appropriate staff members. 2. Suggested that a new policy be developed in regard to staff going on trips sponsored by developers. In terms of elected officials, these types of outings could be questionable under the ethics law guidelines. Mayor Campbell asked Mr. Smith to report to Council about this matter. Mr. Stria: 1. Commented that he is not concerned about a staff member being swayed by a developer, but rather about the perception by the public of developer-sponsored trips. 2. Suggested that everyone continue to think about Mr. Chambers' comments tonight. Because of many people like Bill Chambers, some members of Mr. Strip's family were fortunate enough to have been saved. Mr. Kranstuber: ' 1. Asked if there is interest among Council members for the goal-setting committee to plan a retreat or Council/management seminar. Mr. Zawaly stated that in past years, a summary of goals was prepared following the session. There may be a need for a second session to do this. Ms. Stillwell suggested that the board/staff relationships and administrative processes could be examined in a later session. Mr. Kranstuber stated that he and Mrs. Stillwell will meet to come up with some ideas for a session. 2. P & Z met recently and approved the Perimeter Mall development. P & Z is also looking at adoption of some design review criteria. 3. Praised the staff for their handling of the delayed opening of the pool on a recent Saturday. 4. Added that his previous comments about Avery Park were related to future planning and not criticisms of how the situation was handled. Mayor Campbell: 1. Requested that the clerk send a thank you note to Monsignor Enke at St. Brigid Church and Reverend Kuck at Dublin Community Church for agreeing to toll their bells at the end of Mr. Chambers' presentation tonight. 2. Reiterated that the Memorial Tournament was fabulous this year -great weather, excellent crowd control, good traffic management. It was a very polished effort by staff. n 3. Attended the Indianapolis 500 last weekend and noted that two of the top ten race drivers listed Dublin as their home towns -Bobby Rahal and Bryan Herts. He plans to send congratulatory notes to both of them. 4. Thanked staff members and Ms. Stillwell for their work in arranging for Mr. Chambers presentation this evening. 5. Noted that we should cherish the fact that, because of the efforts of people like Bill Chambers, we have the freedom to do what we do today. In addition to D-Day and the Normandy invasion, it is important to remember those who fought on all of the other fronts during World War II. Mrs. King moved to adjourn to Executive Session to discuss legal, personnel and land acquisition matters. Mr. Zawaly seconded the motion. Vote on the motion - Mr. Strip, yes; Mrs. King, yes; Mrs. Stillwell, yes; Mayor Campbell, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 11 Meeting DAYTON LEGAL BLANK Held June 6, 1994 19 Mayor Campbell announced that the meeting will not be reconvened following the Executive Session. The meeting was adjourned at 11:35 p.m. Mayor, residing fficer Clerk of Council