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HomeMy WebLinkAbout05/02/1994 RECORD OF PROCEEDINGS Dublin City Council Meeting Minutes of Meeting DAYTON LE AL BLANK Held May 2, 1994 19 The regulazly scheduled meeting of the Dublin City Council was called to order by Mayor Joel Campbell at 7:00 p.m. on Monday, May 2, 1994. Members of Council present for roll call were: Mr. Strip, Mr. Zawaly, Mayor Campbell, Mrs. Boring and Mrs. Stillwell. Staff members present were Mr. Hansley, Mr. Foegler, Ms. Grigsby and Mr. Smith. Mayor Campbell announced that an Executive Session is scheduled this evening to discuss a legal matter, a land acquisition matter and a personnel matter. Mr. Zawaly moved to adjourn to Executive Session for discussion of these matters. Mr. Strip seconded the motion. Vote on the motion -Mrs. Boring, yes; Mayor Campbell, yes; Mr. Zawaly, yes; Mrs. Stillwell, yes; Mr. Strip, yes. Council adjourned to Executive Session at 7:05 p.m. Mayor Campbell announced that the regulaz Council meeting will begin at 7:30 p.m., immediately following the Executive Session. Mrs. King and Mr. Kranstuber arrived at 7:05 p.m. and joined the session already underway. Mayor Campbell reconvened the meeting at 7:30 p.m. Mr. Zawaly led the Pledge of Allegiance. Mayor Campbell noted that Mr. Hazding will fill. in temporazily for the Clerk. Approval of Minutes of April 18, 1994 Meeting Mr. Kranstuber moved approval of the minutes of the April 18, 1994 Council meeting. Mr. Strip seconded the motion. Mrs. King noted an addition to the minutes on Page 3. Under her comments regarding Ordinance No. 59-93 (Sycamore Ridge), she would like the following sentence added for clazification: "Mrs. King's main concern is staff's position that a residential rezoning on this site would serve as a nucleus of additional residential rezonings in the area." Mr. Kranstuber and Mr. Strip accepted the amendment. Vote on the amended motion -Mrs. Boring, yes; Mayor Campbell, yes; Mrs. King, yes; Mr. Zawaly, yes; Mrs. Stillwell, yes; Mr. Kranstuber, yes; Mr. Strip, yes. Correspondence Mayor Campbell stated that a notice to legislative authority was included in the Council packet regazding Chi Chis transfer of their existing DSA and D6 permits to another corporate entity, Chi Chis, Inc. Brief discussion followed about the categories of permits which Chi Chis currently holds. There was no objection to the transfer of these permits to the new corporate entity. Mayor Campbell reported that the previous request from the developer of Amberleigh for blasting at the site has been withdrawn, and therefore will not be considered on the agenda this evening. Comments from Visitors Catherin Headlee. 7340 Brand Road suggested that maps of Dublin be available during the week of the Tournament in hotels, police cruisers, restaurants, etc. for those who attend the Memorial Tournament. The City should provide these at no chazge. Many Tournament patrons stop at her home on Brand Road each year asking for directions. Mr. Hansley responded that he will direct the Development Department to produce a Tournament map for use by the Tournament patrons. Legislation Ordinance No. 64-93 (Amended) - An Ordinance Providing for a Change of Zoning of 96.358 Acres of Land, Located on the South Side of Brand Road Between Avery Road and Muirfield Drive from R-1, Restricted Suburban Residential District to: R-3, Limited Suburban Residential District. (single-family residential development to be known as "Hawk's Nest") (Second Reading -Public Hearing) (Applicant: Shawnee Hills Land Co., c/o Jeffrey Brown, Smith & Hale, 37 W. Broad Street, Columbus, OH 43215) Tim Kelley, 250 E. Broad Street, Columbus, OH 43215 registered as a proponent. Catherin Headlee, 7340 Brand Road, Dublin, Ohio 43017 registered as an opponent. Ms. Clarke showed slides of the site and surrounding azea, and described the subject azea. This single-family rezoning proposal includes two parcels: along, narrow pazcel of 14 acres and an 80 acre pazcel. The azea wraps azound two houses opposite Avery Pazk. There is a wooded section with the subject site, a lazge portion of which was requested as part of the pazkland dedication. There is also a section containing standing water within the southeastern corner of the site. The application was originally filed as a PLR. Between the time of application and the Planning Commission heazing last month, the applicant revised his application to an R-3 designation - a single- family straight zoning district. In this type of district, the applicant is not required to submit a plan. RECORD OF PROCEED[NGS Minutes of Dublin City Council Meeting Page 2 Meeting DAYTON LEGAL BLANK Held May 2, 1994 19 She demonstrated the previously submitted plan under the PLR application, noting that it shows a schematic layout of how the azea could be developed. Staffs expectation is that the proposal will have an entry from Muirfield Drive, an entry from Brand Road and an entry from Avery. Additionally, there will be a street connection to the subdivision to the south. Ms. Clazke stated that Planning Commission reviewed this application on April 7 and recommended approval of the application without conditions, subject to the 3 bases in their motion which were: 1. That the area is appropriate for additional single-family development; 2. That the development density of this site will be consistent with the Community Plan and the surrounding azea; 3. That this form and style of housing will continue the pattern that is in place. The vote was 5-1 for approval at the Planning Commission. A second motion was passed by Planning Commission at that time, recommending to Council that the City sponsor a study and assessment to be performed by an independent third-pazty engineer to establish the extent and condition of wetlands on the site. The study should be completed prior to the preliminazy plat submission. Ms. Clazke noted that many issues usually resolved during the rezoning application -placement and size of pazk, setbacks, buffers, lot sizes -will be determined with the preliminary plat in this case. She added that in an R-3 district, the maximum density is 3 units per acre and the applicant's minimum lot size is 80 feet in width at the building line and a minimum of 10,000 squaze feet. Ms. Clazke also noted that the Planning Commission was uncomfortable that this was not being placed in a planned district. There have been other rezonings where conditions have been appended to an application with the applicant's agreement. If appending conditions would assist Council in making a positive consideration at the next reading, staff can work toward this with the applicant. Timothy Kelley. 250 E. Broad Street stated that they aze seeking an R-3 zoning primarily because as they brought other zonings to Council in the past and as they moved towazd Brand Road, a constant comment was that "as you get closer to Brand Road, make sure you do 80 foot lots." Other issues will be addressed at the preliminary plat stage. The lots will be 80 foot wide at a minimum, and because of the lot width standazd and pazkland requirements, it will be impossible to get to a 3 units per acre density. The preliminary plat will be brought to Council very soon. The density will not be above 2.3 units per acre. He assured Council that they are not attempting to get a higher density which allows 3 units per acre. They would like to bring the preliminary plat to Planning Commission as soon as possible. One of the sellers of a pazcel is impatient with the length of the process, and thus they have decided to move forward by agreeing to the 80 foot lots. They aze very awaze of the City's requirements and will comply to move the process along. They are willing to agree to conditions which will increase the City's comfort levels. Mr. Kranstuber asked if Mr. Kelley would have any problem with providing a 200-foot frontage on Brand Road. Mr. Kelley responded that they believe they can comply with this for the most part. They will probably request that the 200-foot frontage not be required for the entrance at Brand Road. Mr. Kranstuber asked Mr. Kelley to state his position about the straightening of Avery Road. Mr. Kelley noted that the plat will show that the land will be left to allow this to be done, and the developer will ask for pazkland credit for this area. Mayor Campbell commented that he is not supportive of treating the road right-of--way as pazkland dedication. Mr. Kelley responded that they are not doing anything to cause the relocation of Avery Road, although he allowed that this would be a convenient time for the City to get this done since relocating Avery on the north side would require a new bridge. The parkland dedication would also include the land to the west in addition to the road right~f--way. Mayor Campbell asked why the developer is not seeking a planned low density residential district with 80 foot lots and 200 foot setbacks as opposed to doing the R-3 district. Mr. Kelley responded that they believe that when a subdivision has 80 foot lots, it indicates a certain chazacter to the buyer. The R-3 district process moves along much quicker and takes out the issue of the question of minimum lot size. He added that the planning process must be completed much earlier in a planned district. The issue is one of timing and the difficulty of getting the plan and the engineering for the plan completed before the filing of the rezoning. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 3 Meeting DAYTON LEGAL BLAN Held May 2, 1994 19 Mr. Kranstuber stated that he has concerns with approving a straight R-3 zoning for this property. He asked about what kind of legal recourse Council would have if they approve an R-3 zoning. Mr. Smith responded that the preliminary plat will still require the developer to meet various standards regazding road location, etc. Council will have to be comfortable that their concerns are met either through the conditions appended or in the preliminary plat process. The applicant has a right to request the R-3 zoning, and Council has a right to be concerned about the same items which come up in a PUD district. The process will be expedited for the developer by using the R-3 district. Mayor Campbell noted that he has concerns with the project because it will be located at the gateway to Muirfield. Council should have as much input as possible in the way this project will look. It is a high profile location. Mrs. Stillwell stated that she shares the Mayor's concerns. She is not as comfortable with the R-3 district as with a planned district. Mr. Kelley stated that their goal was to file the preliminary plat by May 10, prior to the third reading of the rezoning. If they cannot file the plat by May 10, he does not object to Council tabling the third reading until they see the filed preliminary plat. Mr. Kranstuber added that the entrance azea to Muirfield neaz this location is very open and green, and thus allowing a high density in such close proximity may be undesirable. Council may not like what they see on the preliminary plat. Mrs. King asked Mr. Kelley to state what the proposed conditions will be. Mr. Kelley responded that there aze 15 to 20 issues in the staff report, and the significant ones will become conditions. He will meet with Ms. Clazke to work through the issues. Mrs. King stated that in using this type of rezoning district, it is important to adhere to the usual standazds, i.e., left turn lanes, bike paths and sidewalks, street trees, etc. She also has a consumer protection issue concern about the possibility of wet basements. Appropriate steps should be taken in regard to wetlands preservation and delineation. Preserving the oak tree, adhering to setback requirements, getting feedback from the neighboring Indian Run Church regazding the potential addition to the pazkland would all be important considerations. She noted that the 250 homes planned would add about 500 children to the school system. She added that the language in the bases regazding the form and style of the homes is too vague and should be more defined. Mr. Kelley responded that the homes will be single-family. He noted that there were no design requirements for the single-family homes to the south and this is the form that would be continued. Catherin Headlee. 7340 Brand Road noted that water from the Avery Road pazk and the recently rezoned Mui~eld azea drain to this tract. This tract is a possible wetland azea. It has been a wildlife refuge for 47 yeazs and is spring fed. Because of the springs, Columbus wanted this azea for an up-ground reservoir in the 1960's. She has been told by experts that to control the water run- off from this azea of ground, it will take 7 to 22 acres of lakes. Many PUD azeas in the northwest quad were all directed and required to gear their development toward the gateway to Muirfield. She does not believe this type of rezoning will enhance any gateway to Muirfield. There was no further testimony. There will be a third reading at the May 16 Council meeting. Ordinance No. 30-94 - An Ordinance Authorizing a New Position (Court Security/Liaison Officer) and Amending Section 2 ("Wage & Salary Structure/Administration") and Section 12 ("Exempt &Non-Exempt Job Classifications") of Ordinance No. 23-93 ("Compensation Plan"). (Third Reading) Mr. Hansley requested that this item be tabled until the next meeting of Council. Mr. Strip moved to table the third reading until May 16. Mr. Kranstuber seconded the motion. Mr. Hansley explained that the local FOP Lodge has requested a meeting to discuss whether this position should be a sworn or a non-sworn position. The FOP views this as a contract issue. Staff believes this can be resolved informally with this meeting. Vote on the motion -Mayor Campbell, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mrs. Stillwell, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 4 Meeting DAYTON LEGAL BLANK Held May 2, 1994 19 Ordinance No. 25-94 - An Ordinance to Accept an Annexation of 119.6+/- Acres in Washington Township, Franklin County to the City of Dublin. (Second Reading) Mayor Campbell noted that there has been a request from the applicant to table this application pending the outcome of discussions regazding a new annexation policy being developed by the Land Use Committee. Mayor Campbell further noted that the applicant has been informed of Council's policy regazding the timeframes involved when tabling an item indefinitely. Mayor Campbell then moved to table this item indefinitely, pending discussion of the annexation policy and pending a request at a later date by the applicant to remove this from the table. Mrs. King seconded the motion. Vote on the motion - Mr. Strip, yes; Mr. Zawaly, yes; Mr. Kranstuber, yes; Mrs. Stillwell, yes; Mrs. King, yes; Mrs. Boring, yes; Mayor Campbell, yes. Ordinance No. 36-94 (Amended) - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31, 1994 for the 1994 Street Maintenance Program. (Second Reading) Mr. Hansley stated there was no further information to report to Council. There will be a third reading at the May 16 Council meeting. Ordinance No. 40-94 - An Ordinance Amending Section 2 (Wage & Salary Structure/ Administration) and Section 12 (Exempt &Non-Exempt Job Classifications) of Ordinance No. 23-93 (Compensation Plan) and Declaring an Emergency. ()Hirst Reading) Mr. Kranstuber introduced the legislation. Mr. Kranstuber noted that following cazeful review, the Personnel Committee has recommended approval of this upgrade. Mr. Hazding provided background information on the job responsibilities which have led to the proposed upgrade of the permit technician position. Mr. Foegler noted that a consultant had evaluated certain operational aspects of the building division last year. The responsibility level of this position indicated that an upgraded position would be appropriate. Since the position was recently vacated due to a resignation, an opportunity was presented to redefine the position. In addition, this position is a key public contact person for the City, and handles customer relations, lazge amounts of revenue, interacts with other government agencies, and manages a database for the division. Staff strongly recommends that Council approve the ordinance by emergency action. Mr. Strip expressed concern with the emergency request, and suggested delaying any action for two weeks. The position has far-reaching implications for the division. He emphasized that he is not opposed to the position; he merely wants more information. Mayor Campbell noted that he will support this legislation. There will be a second reading at the May 16 Council meeting on the emergency legislation. Mrs. King suggested that, in the meantime, staff move ahead with interviews for this important position. Ordinance No. 41-94 - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31,1994. (to expand the Wyandot Discovery Camp program) ()First Reading) Mr. Strip introduced the legislation. Mr. Hansley stated that this allows for expansion of the self-supporting day camp program to include more participants and to extend the program by two weeks. Staff is recommending approval. Ms. Jordan added that she would appreciate Council considering passage by emergency at the next meeting to ensure the expansion of the program and in order to communicate this to the public. Brief discussion followed about the costs of the program as demonstrated in the MSI program. Ms. Jordan noted that the second paragraph should state "60" participants instead of 65 participants. Mayor Campbell clazified that if there is a need for emergency passage at the next meeting, it should be listed on the agenda that way and considered at that time. Council members indicated their general support of this legislation. Mr. Zawaly asked if it is customazy to bring this type of legislation to the Council Pazks & Recreation Committee or to the PRAC. Ms. Jordan responded that staff was not awaze of the need to expand the program prior to scheduled meetings of PRAC or the Council Committee. Mr. Hansley added that this request was initiated by staff in response to a public need for child care, and Council would have the option to refer this to their Committee for review if they so desire. Mayor Campbell stated that there will be a second reading at the May 16 Council meeting. Ordinance No. 42-94 - An Ordinance Authorizing the Transfer of a 0.079 Acre Tract to the Edwin J. Segner Trust. (>hirst Reading) Mrs. King introduced the legislation. RECORD OF PROCEEDINGS Minutes of Dublin Ciry Council Meeting Page 5 Meeting DAYTON LEGAL BLANK Held May 2, 1994 19 Ms. Clarke stated that this request was initiated over a year ago. She provided background information to Council regarding this property. When the Indian Run creek was straightened along this area to alleviate flooding, a small triangle of land located in the floodway went from the north side of the creek to the south side of the creek. This property is officially part of Dublin's parkland, but in order to maintain it, maintenance workers must trespass on private property. Transferring of the property which has no value to the City to this property owner makes sense. Mr. Segner is now deceased, and the executor of his estate is handling this transaction. Mr. Zawaly requested that staff provide a map of the azea to show this land in relation to the surrounding azea. Ms. Clarke agreed to provide this prior to the next reading. There will be a second reading at the May 16 Council meeting. OTHER Applications for Placement of Farmland in an Agricultural District: 1) 17.37 Acres of Land Located on Bright Road, Parcel No. 202, City of Dublin Tax District 215 -Submitted by Thomas A. McDowell, 5742 Dublin Road, Executor of the Estate of Property Owner Allen E. McDowell. Mr. Smith provided a brief overview to Council about the two requests before them this evening. Mr. Strip moved to approve the application. Mr. Kranstuber seconded the motion. Vote on the motion -Mrs. King, yes; Mrs. Boring, yes; Mr. Strip, yes; Mayor Campbell, yes; Mr. Zawaly, yes; Mr. Kranstuber, yes; Mrs. Stillwell, yes. 2) 21.38 Acres of Land Located on Wilcox Road, Parcel No. 5387-9, Ciry of Dublin Tax District 273 -Submitted by Thomas A. McDowell, 5742 Dublin Road. Mr. Strip moved to approve the application. Mr. Kranstuber seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. Kranstuber, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Strip, yes; Mayor Campbell, yes; Mrs. King, yes. Discussion of Proposal for 5800 Building Parking Lot Improvements Mr. Foegler clarified that there is no request for funding for this project being sought tonight. This project will have to compete with other capital projects for funding. Staff would like to share the assessment analysis of the parking needs of the building, and obtain feedback from Council. Mrs. Stillwell noted that this item had been discussed at the Service Committee. The Committee had concerns about the costs of the project and requested itemization. The Committee also felt that the request should be considered and integrated into the budget process or the CIP plan. The Committee encouraged staff to bring the proposal to the full Council, but the Committee did not make a recommendation at this time. Mr. Strip asked about the costs of the design consultant engaged. Mr. Foegler responded that $4,000 has been expended on design, assessing parking needs, etc. Mr. Kindra noted that the parking lot was not included in the remodeling of the building since a needs assessment for parking and landscaping had not been completed. Needs include 100+ pazking spaces, an extended storage azea, and additional pazking for Pazks Maintenance seasonal staff, totalling $335,000. Adding desirable options such as re-shaping the pond, landscaping, relocating the driveway, etc. brings the total to $435,000. There will be no request for funding at this time - it will be considered in the CIP budget. Mr. Kranstuber asked if it would be really necessary to do this level of development in this particular area which is mostly industrial. Mr. Kindra added that the significant costs are attributed to repair of existing pavement which currently has no drainage. The parking lot will also be expanded. Mr. Kranstuber would prefer to have other options presented so that they could choose something more economical. Ms. Clarke commented that currently there are no handicapped parking spaces in the parking lot. This is a critical need. The lot does not currently meet the City's landscape Code, and the lighting is deficient. Since the Development Department regulates others in the community, it is important that the City comply with its own regulations. There is a need for additional pazking for seasonal employees of Parks Maintenance as well as parking for the community room. She pointed out that RECORD OF PROCEEDINGS Minutes of Dublin Ciry Council Meeting Page 6 Meeting DAYTON LEGAL BLANK Held May 2, 1994 19 several companies in the immediate azea have recently expanded, including Hidaka and Roche Biomedical. The azea seems to be changing to a higher-tech, more image conscious environment. The Coffman Road extension will bring an ease of access to the area, making it available to the . higher end users. The community room facility will be used for civic groups, school groups, etc., and requires an expanded pazking azea. Mr. Strip noted that in view of the recent purchase and remodeling of the 5800 building costing $2,000,000, Council has a responsibility to taxpayers to turn down this request to spend $400,000 on the parking lot. The handicapped pazking can be added at a small cost. Mr. Zawaly stated that his views aze consistent with Mr. Kranstuber's and Mr. Strip's. He agrees that the drainage, pavement and the handicapped pazking should be addressed. He is disturbed that $4,000 in consultant fees have been spent for an assessment that could have been performed by staff. He would not support many of the items included in the project. Mrs. King stated that these issues should have been raised at the time the building was purchased. She would be more comfortable in reviewing this proposal during the budget process, but at the same time, she believes the City should adhere to its own standazds and also needs to provide pazking for the community room. She has some additional concerns about the costs of maintaining some of the aspects of the proposed plan. She is comfortable with contracting for the consultant services for the project, given the huge quantity of work undertaken by Planning & Engineering. Mr. Kranstuber recalled that the schools were criticized in years past for excessive expenditures for their own facilities. Appropriating these monies for administrative offices versus publicly used facilities such as the Rec Center would not be well accepted by taxpayers. Mayor Campbell stated that it is important for the City to meet the requirements set for developers who build in the community. At the same time, the City only recently purchased the building, and it would be preferable to undertake an upgrade of the pazking and landscaping within the CIP plan. Unless the items aze critical, he recommends reviewing this proposal with the CIP. Mr. Foegler responded that staff does not recommend proceeding with the project, but rather is trying to define the ultimate needs of the facility and has devised a plan which has been submitted to Council. Staff is seeking Council's approval of a phased-in plan for the overall site. Staff is seeking Council's feedback on a process to define the ultimate plan for the building. Mrs. Boring expressed concern that $4,000 has been already spent on the project before Council has had any input. Mr. Strip and Mr. Zawaly expressed concern about the late delivery to Council of the information on the proposal. Discussion followed. Mr. Foegler asked Council to assign the review of the plan to a Council Committee. Mayor Campbell suggested that the Service Committee review the plan. Mrs. Stillwell agreed that the Service Committee would be an appropriate forum for review. Mr. Hansley requested a motion referring this to the Committee to develop the ultimate plan for the building and necessazy phasing for financial or other reasons. Mr. Zawaly made this motion. Mr. Strip seconded the motion. Vote on the motion -Mrs. King, yes; Mrs. Boring, yes; Mr. Strip, yes; Mayor Campbell, yes; Mr. Zawaly, yes; Mr. Kranstuber, yes; Mrs. Stillwell, yes. Reports from Council Committees Mrs. King, Land Use Committee stated that they will meet on Saturday, May 7 at 8:30 a.m, to discuss the Mt. Auburn report. Mr. Strip, Finance Committee reported that they have met and reviewed all pending bed tax applications. Letters of recommended awards will be copied to Council this week. RECORD OF PROCEEDINGS Minutes of Dublin Ciry Council Meeting Page 7 Meeting DAYTON LEGAL BLANK Held May 2, 1994 19 Mrs. Stillwell, Public Services Committee reported that they met on Apri128 and reviewed several issues, including the pazking lot improvements presented tonight. Comments from Staff Mr. Hanslev reported that he and Council Members Zawaly and Boring had a very positive meeting with the Willow Grove residents regarding the Xoggz games. The city informed the residents that the field will not be used next yeaz, since the landowner has other commitments for the land. Mr. Foegler noted that legislation will be brought to Council at their next meeting for a TIF project for the Tuttle Crossing azea. The TIF will provide for the extension of Rings south to Britton Parkway. The developer will construct a 100,000 squaze foot office building with a major tenant, bringing many new jobs. Staff will likely be requesting emergency action. There is another potential project which may come to Dublin. The statutes will change on July 1 for T1F's, and thus projects may be brought to Council in May or June. Mr. Smith commented that he recently attended a meeting of the National Municipal Law Officers Association, and noted that Dublin is faz ahead of other cities in terms of problem-solving, risk management, ADA compliance, etc. Ms. Grigsby stated that the audit of the City's 1993 financial statements was initiated today and should be completed within 6 weeks. Mr. Kindra reported that the Rings Road waterline construction has begun, and for this reason, Rings Road will be partially closed west of 270 beginning next Monday. Staff will notify the news media this week. The Coffman bridge work is on schedule, and he thanked the residents of Dublin and of Willow Grove for their cooperation. Work should be completed within 10 days. The bridge will reopen on Wednesday. Ms. Jordan reported that design meetings for the Community Recreation Center are ongoing with Moody Nolan. Design is neazly complete at this time, and they aze fine-tuning the mechanicals. Staff would like to give a brief informational presentation to Council, presided over by the Pazks and Recreation Committee, at 6:30 p.m. on Monday, May 16 prior to the Council meeting. Registration for summer programs begins on Saturday, May 14. She announced that two new staff members will join the Division on May 16 -Nan Sheedy and Felicia Tyree. Mr. Hazding reported that the new clerk-typist for the Clerk of Council's office, Becky DeTemple will begin on May 9. Proclamation Mayor Campbell announced that the week of May 1 - 7 was proclaimed as "Small Business Week" in the City of Dublin. The proclamation will be forwazded to the SBA. Council Roundtable Mrs. Boring thanked staff for attending the meeting with Willow Grove residents. She noted that a request has been made that city banners be extended to the Dublin Village Center area, providing identification of this as part of Dublin. Mr. Hansley responded that extra banners could be proposed as part of next yeaz's budget. Mr. Kranstuber thanked Mr. Kindra for coming out to the Woods of Dublinshire to discuss private street issues with residents, and thanks to Mary Newcomb for speaking to a group of residents. Discussion followed about an appropriate forum in which to commemorate the 50th anniversary of D-Day and to host speaker Bill Chambers. It was the consensus of Council that Mrs. Stillwell and Mayor Campbell will work on arrangements and bring a proposal back to Council. Mr. Kranstuber also requested an updated Rec Center schedule. Mr. Foegler noted that the schedule was to be included on the project status update. He will forward this information in the next update. Mr. Kranstuber welcomed Ms. Puskazcik back to work following the birth of her baby on March 1. Mr. Stria reported that he and Mr. Zawaly will be proposing legislation for a development fund of RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 8 Meeting DAYTON LEGAL BLANK Held May 2, 1994 19 $50,000 to be used for low-interest loans for historical azea renovation to make it possible for new commercial business to come to Old Dublin. The fund will be added to each yeaz and will be similaz to the SBA loan program. Mrs. King noted that she has obtained a copy of the Cost of Community Services report from Lake County, Ohio and will provide copies to other members of Council. She thanked staff for being so incredibly productive, as reflected in the numerous projects underway. She thanked the city employees for the cooperative effort during the Xoggz home opener which was a family event for all ages. She was recently appointed to the Ohio Municipal League's Judicial Issues Committee, and is looking for volunteers from Council to serve on other OML committees. Mrs. Stillwell commented that Kathy Benner and the Heather Glen residents aze thankful for Council's approval of the buffering project for their subdivision. Mayor Campbell, A.C. Strip, Denise King, Peter Zawaly and she recently met with the Old Dublin Association and discussed several important issues. She noted that a proposal was recently forwazded to Council from Ann Bohman regazding formation of an association of civic association presidents. She will be assisting with this proposal. She is hoping to get a recommendation from staff regazding Senate Bill 30. Mr. Zawaly noted that he wholly supports Mr. Strip's proposal for low-interest loans for the Old Dublin azea. From the Old Dublin breakfast meeting, he and Mr. Strip have agreed to work on making a recommendation regarding a land trust as recently discussed by PRAC. He also noted that he believes it would be wise for Dublin to encourage the establishment of a satellite educational facility in Dublin to provide technical training to future employees for firms such as Applied Innovation or Roche Biomedical. Discussion followed. Mayor Campbell: 1. Thanked Chief Bostic for his response to the minor injury of an employee this evening. 2. Asked for some additional clazification on D.A.R.E. graduation dates for Council members ' so that a representative can attend. 3. Thanked the staff for the clean-up effort underway at this time for the Tournament. 4. Noted that the unsightly fence was removed from the shopping center at 161/Riverside Drive azea during the 161 project. It has improved the view tremendously. 5. He has drafted a letter to be sent to local businesses regarding setting up an opportunity for an exchange between the businesses and the city. It is important to establish regulaz contact with the local businesses, and he hopes that all Council members will participate in such a program. 6. Attended a seminaz at the NLC meeting regazding better communications with the citizens. He is proposing rules to govern the citizen comment portion of the agenda -that 3 citizens may sign up to speak under the citizen comment portion for a limit of 5 minutes each. If there aze more than 3, those citizens can speak at the end of the agenda if Council is willing to amend the agenda to allow for this. His proposal is prompted by the recent meeting where the citizens were frustrated by the lack of a formal procedure to register to make their comments. 7. He would like to propose a "Coffee with Council" program wherein a couple of Council members set up a table at a local grocery store or meeting room to invite the community to talk to them informally about their concerns. The coffees could be held once a month and the schedule communicated. He will put together a format for the program and set up a schedule for Council members to sign up to participate. Discussion followed about the proposed rules for the citizen comment portion. It was the general consensus of Council that the number of speakers will not be limited, but that groups should be encouraged to select a spokesperson for the group. Mr. Zawaly suggested that an audio tape be prepazed to augment the signage, welcoming citizens to the meeting and instructing them to sign in for public heazings. Mrs. King commented that citizens should be encouraged to call the Mayor or the Clerk of Council to request placement of their issue on the agenda. Mrs. King, Land Use Committee reported that there were two additional motions passed at the meeting on Apri125th: 1. Requesting the staff to begin the process to create a position of Economic Development Coordinator. The legislation will be prepazed for introduction on May 16. 2. Directing the staff to prepaze a resolution reflecting the draft interim annexation policy. If RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 9 Meeting DAYTON LEGAL BLANK Held May 2, 1994 19 there are no objections, this will be put in resolution form and prepared for first reading on May 16. Mr. Foegler also noted that there was a motion passed regarding preparation of a joint memorandum of cooperation between the City and the Chamber of Commerce, as recommended in the Economic Development strategy. Mrs. King concurred. The meeting was adjourned at 10:50 p.m. Mao , residi g Officer Clerk of Council