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HomeMy WebLinkAbout03/07/1994 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLA K Held March 7, 1994 19 The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Joel Campbell at 7:30 p.m. on Monday, March 7, 1994. The Pledge of Allegiance was led by Mr. Zawaly. Members of Council present for roll call were: Mrs. Stillwell, Mr. Zawaly, Mr. Kranstuber, Mayor Campbell, Mrs. King, Mrs. Boring and Mr. Strip. Mr. Hansley, Mr. Foegler, Ms. Grigsby and Mr. Smith were also present. Approval of Minutes of February 7 and Februarv 21. 1994 Meetines Mrs. Boring moved approval of the minutes of February 7. Mr. Kranstuber seconded the motion. Vote on the motion - Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, abstain; Mrs. Stillwell, yes; Mr. Strip, yes; Mrs. Boring, yes; Mr. Zawaly, yes. Mrs. Boring moved approval of the minutes of February 21. Mrs. King seconded the motion. Vote on the motion -Mayor Campbell, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mr. Strip, yes; ~ Mr. Zawaly, yes; Mrs. Boring, yes; Mrs. Stillwell, yes. Correspondence The clerk reported that Nate Gordon, attorney is .here to address the notices to legislative authority read at the last meeting regarding Biddies, Inc. (D-1 at 86 S. High Street) and Continental Sawmill, Inc. (D-5 at Village Parkway at Shamrock Boulevard). Mr. Gordon stated that Biddies also has a pending application for a D-2 or wine permit at the same ' address. These applications have been on file for about 6 years, and will not be used until the D-2 application opens up. The applications may be used at a different address, as the owner of Biddie's no longer has tenancy at 86 S. High Street. Comments from Visitors There were no comments from visitors. Legislation Ordinance No. 59-93 (Amended) - An Ordinance Providing for a Change of Zoning of 30.891 Acres of Land, Located on the North and South Sides of Tuller Ridge Drive, to be Rezoned from: CC, Community Commercial District to: PUD, Planned Unit Development District. (Tabled Ordinance -Third Reading) (Sycamore Ridge) (Applicant: Hallmark Community, c/o Jeffrey L. Brown, 37 West Broad Street, Suite 725, Columbus, OH 43215) Mayor Campbell asked staff to advise Council whether the applicant has addressed the four issues previously raised about this rezoning at the concept plan stage. Ms. Clarke commented as follows: 1. The Economic Development Plan has not been completed at this time, however the final form is expected this week. Based on indications in the Plan, staff does not believe that this site is one for which protection would be in order in terms of potential for office and research and development facilities. 2. The developer has submitted a traffic analysis which addresses site generation requirements. The traffic consultant has met with the City Engineer and will now address specific design requirements in regard to curb cut spacing, adequacy of lanes, etc. 3. Regarding the infrastructure for this development, commercial uses would require a higher water flow than amulti-family use. Columbus has expressed some concern with regard to the capacity of the East branch interceptor, and staff is recommending that a condition #12 be added, "That the availability of sanitary sewer service to this project shall be subject to such restrictions or limitations as are mutually agreed to by the City of Dublin and City of Columbus. " 4. The Area Plan update is not completed. Staff believes that amulti-family proposal in an area that is generally described in the community plan as an activity center would be an appropriate land use. Mrs. King initiated discussion of the memorandum from the Development Department dated March 3. She does not believe that the conditions have been met. She questioned the level of service on SR 161 between 257 and Sawmill. She also noted that she has concerns since the Columbus Director of Utilities has discouraged multi-family uses in the area served by the East branch interceptor. Discussion followed about whether or not to take the ordinance off the table. Mayor Campbell moved to take Ordinance 59-93 off the table. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 2 Meeting DAYTON LEGAL BLANK Hela March 7, 1994 19 Mr. Kranstuber seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, no. Discussion continued about the conditions imposed at the time of concept plan approval by Council in November of 1993. Frank Kass representing Hallmark Communities expressed his appreciation to staff and the Planning Commission, but also noted that there was frustration with the length of time of the review process. 1. Mr. Kass again reviewed with Council the economic studies which demonstrate the income tax and real estate revenues generated by the $14.5 million project. 2. He noted that this site is actually a third tier site in terms of Dublin's economic development consultants, and the headstart provided by $14.5 million development on the tax duplicate in 1996 could never be recaptured with commercial development in the future. 3. Regarding the traffic study, it was submitted the first week of January and demonstrated that 270 apartments are a far less load than the current zoning. The issues related to curb cuts, etc. can be worked out at the final development plan stage. 4. Mr. Kass noted that they have worked with Mr. Joyce, Utilities Director from Columbus and are familiar with the letter sent on February 28 regarding concerns about multi-family zonings in the area. The developer is agreeable to phasing the project in accordance with Dublin and Columbus' requirements. Mr. Kass also believes that the new sewer trunk will be on line by the date the project is completed in late spring of 1996. 5. Bird & Houk prepared a general overview of the master plan for this area and presented it to staff five months ago. Dublin's original master plan indicated that this would be an acceptable multi-family site. Cordell Schroeder DataBase of Ohio, Tuller Road testified next. He expressed concern that their firm had conducted a lengthy search for a suitable site for their business which involves storage of highly sensitive records. They expected commercial development to surround their site, and believe that residential development will result in increased traffic, increased vandalism and crime, and pressure to reduce truck traffic into their business area. Ms. Clarke responded that the property to the north and east of DataBase are not zoned commercial, but are zoned R-1. This information was shared with DataBase when development plans were first brought to the city. Ron Geese, 5964 Brand Road stated that he is here tonight representing his family. He is supportive of this nearly $15 million high quality development. He can now declare his support, since he no longer serves on the Planning Commission. The developers have received staff approval, P&Z approval, and also received Council approval at the concept stage. This development will generate tax dollars for Dublin and for the Dublin community which includes Dublin Schools and Washington Township. All three entities will be winners with this approval. Upon further questioning from Council, Mr. Geese stated that he had previously abstained from voting on the development because of a business relationship with Mr. Kass which no longer exists. Randy Roth 6987 Grandee Cliffs Drive representing the East Dublin Civic Association stated that two of their trustees have looked over the economic development study provided by the applicant. They concluded that the assumptions made are not optimistic about the future possibilities in this area of Dublin for commercial development. He added that CB Commercial monitors office space availability and projects additional office development needed for Dublin by the end of the year. This may affect the site under review tonight. } Bill Lavelle Vice President of the Dublin Board of Education, and Board liaison to Council, stated that he believes the project makes sense. He invited Council to attend the School Board meetings, and Mr. Lavelle plans to attend more Council meetings in the future. Michael Szolosi. 250 East Broad Street reported back to Council that his client, Mr. Vogel, owner of the property to the east, has amicably resolved his concerns with Mr. Kass and is not opposed to the development. He added that his client will continue to own the property. Discussion then continued with Mr. Schroeder of DataBase regarding the company's expectation that the surrounding development would be commercial when they chose the Dublin site. Mr. Kass responded to concerns about the impact of the Sycamore Ridge development on the DataBase business. Wendy's, Mr. Vogel, and Schottenstein, all contiguous property owners, have RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 3 Meeting DAYTON LEGAL BLANK Held March 7, 1994 19 no opposition to the multi-family development. He added that if DataBase wanted an isolated site, they should have gone far north. Mrs. King stated that her concerns tonight are with the procedure. She does not believe Council has all of the information necessary to make adecision -the information about how this project fits in to the overall community. This information will be available when the Economic Development Plan is completed. The condition related to the area plan has not been complied with. She wonders how much more multi-family residential would be necessary to make a viable neighborhood that is sought under condition #4. She does not believe in overriding the decision of P&Z without sound reasons. The city should continue to work with DataBase on the traffic patterns. She noted that the applicant should consider adding a 13th condition, agreeing to pace the development to accommodate any potential problem with sewage capacity on the East bank for reasons out of Dublin's control. If all other criteria are met, the decision must be abottom-line one for the people of Dublin -she believes this is a very beneficial, tax generating use for the city and the schools. Mr. Zawaly stated that he has concerns that the people of Dublin have not been integrated into this land use determination process. While the project is "top shelf", he feels it is premature for this particular site. The citizens of Dublin are concerned with the erosion of commercial property in Dublin and the rampant residential growth. He is dedicated to nurturing commercial growth in Dublin in order to maintain a balanced tax base. Council will set a bad precedent by downzoning this property at this time. He recalls that the mission statement for the city cautions Council and staff to provide the vision for managed growth. The property should be retained as commercial property. Mr. Strip commented that he encourages the DataBase business to stay in Dublin and to grow rather than move out. Mr. Strip noted that he voted against the concept plan, and he is still skeptical about the idea of taking commercial property and rezoning it to residential. In the final analysis and in all fairness, he cannot find a substantial enough reason to vote against the project. ' Mrs. Boring reminded Council that they can't look at just one project, as there are already 640 multi-family units already zoned in the area. Adding 270 units would put a major crunch on city services, and it is premature to do this now. Council would be shirking its responsibility to rezone this piece in light of the potential water service problems. This rezoning will place the city in a crisis management situation. She is concerned that residents have not been involved in the update plan. Testimony has been given that allowing multi-family in the area could result in a loss of commercial business. She is uncomfortable with the fact that the plan fits the developer's plan and not the community plan. Traffic problems will only be compounded. Large amounts of capital dollars will be needed to service the needs of this development. Mrs. Stillwell noted that she has served on P&Z during the review process for this development. She believes the project makes sense. It is a private development and thus will not largely impact city services such as waste collection. This land use represents a responsible, managed growth approach. She supports this rezoning. Mr. Kranstuber stated that, in this case, the data supports the application. It will generate taxes, it will encourage other commercial development in the area through the multi-use mix, it will be attractive architecturally, it will produce revenues to add 6 to 8 teachers for the schools, and the surrounding properties should benefit in terms of property value from this land use rather than as a third tier commercial/industrial use. He does not see any factors which would lead him to vote against the rezoning. Mayor Campbell noted that he is still wrestling with this decision. The process in this case was not unduly long, as Mr. Kass has stated. At the time of concept plan in November, anon-binding approval was given. The four criteria established at the concept stage were to be met by the developer prior to the rezoning stage. Mayor Campbell believes that the four criteria have not been met at this time. 1. Staff is satisfied that although the economic development plan is not complete, the fiscal impacts of the proposed development should not be a major factor in this land use analysis since the supply of commercial and industrial land is abundant and the likely commercial marketability of the subject site is quite limited. Mayor Campbell accepts the recommendations of staff who have access to all of the available information. 2. Regarding the traffic issue, reports state that the proposed project will not adversely impact traffic any more than the present zoning. Staff, therefore believes that the traffic criteria has been met. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 4 Meeting DAITON LEGAL BLANK F R Held March 7, 1994 19 3. The water demand for this project will be lower than that for commercial development. The sewer situation, however, is a critical issue. Council has received a copy of a February 28 letter from the City of Columbus Department of Utilities requesting that all new development on the east side of the Scioto River be reviewed on a case-by-case basis with an eye toward their impact on sewer capacity. The letter further states that multi-family uses in this area should be discouraged, single-family should be carefully reviewed, and commercial development, with the least impact on sewer capacity would be more favorably viewed. Mayor Campbell is concerned that approval of this project could use up some of the capacity in the East Branch sewer, potentially resulting in the loss of future commercial development. If the project is approved, he would want Mr. Kass to commit in writing that, in the event that Columbus or Dublin staff make any determination that the capacity of the sewer is jeopardized, the project would be halted and building permits not issued. 4. Mayor Campbell then noted that the process has moved along in a reasonable and timely manner. There has been no unreasonable delay in the process. 5. Regarding the area plan supporting this development, he agrees that multi-family would be appropriate in activity center areas. Mayor Campbell closed by saying that he will support the rezoning if the developer is willing to accept a prohibition of building permits if the sewer capacity becomes in jeopardy. Mrs. King asked Mr. Foegler to respond regarding the sewer capacity issue, and to address what will happen if the rezoning is granted and the city does not have the sewer capacity. Mr. Foegler emphasized that the issue of capacity on the East Branch system is not an issue in the Dublin sewer collection system; the capacity issue lies much farther down in the Columbus portion of the system. Dublin is limited not by the capacity of the lift station to pump sewage to the East Branch, but by the capacity restriction that exists farther down in the Columbus system. Dublin's staff has been working cooperatively with Columbus on this issue. It was first raised with the high school and several developments proposed in the northeast quad. Columbus initially did not want Dublin to extend its trunk sewer to open up new areas for development north of Tuller Road because opening up this acreage raised the concern of impacts downstream. Dublin's restrictions from the EPA involve only development on the west side of the river. Dublin has agreed to restrict development north of Tuller Road to the high school and 200 homes until the West Branch interceptor is constructed. Based on Mr. Foegler's discussions with the Columbus Director of Utilities, the intent of the February 28 memo is that Columbus is most concerned with uses that add the most flow to the peak hour, i.e., residential and multi-family. Columbus, however, is not recommending that any development rights from pre-zoned property be taken away or put on hold because of sewer capacity. But in the context of rezonings, Columbus is requesting and Dublin staff has recommended to Council that the sewer flow be restricted to that allowed under the current zoning. The intention is that the rezonings, per se, do not create an immediate short-term problem for the sewer system. He added that construction of the West Branch Interceptor will likely begin at the end of this year or early 1995. In regard to losing a more desirable user because of capacity problems following this rezoning, Mr. Foegler responded that under Columbus' current posture, the answer would be no. However, Columbus' posture could change. The other factor to note is that the vast majority of prime commercial land is located on the west side of the river. Mayor Campbell stated that if the timeframes for construction of the project are dictated by sewer capacity, the tax benefits of the project to the schools may not be realized at the anticipated amounts. Mr. Kass responded that his understanding is that Columbus' phasing in of their capacity melds with the phasing in of the finished units. As units are phased in, the city's sewer capacity will be growing as the West Branch Interceptor is constructed. By the time the project is completed in mid- 1996, there would be enough capacity that it would be neutral in terms of the project's impact. Mayor Campbell stated that the process of receiving income for the schools will not be significantly impacted by the delay necessitated for the sewer. Mr. Kass responded that it all hinges on when the units are rented or when occupancy permits are issued. Mayor Campbell then summarized that Columbus or Dublin could then stop the process at the building permit stage or the occupancy permit stage, if necessary, for sewer capacity reasons. Mr. Kass responded that the developer will not begin this project until the sewer capacity and water capacity issues are worked out to the satisfaction of Columbus staff and Dublin staff, that the phased- in development will not adversely impact their sewer capacity as it is being expanded in the West Branch Interceptor. But while the project is under construction with bank financing, the developer will not halt a $14 million project due to a sewer problem. Mr. Kass assured Mayor Campbell that they will get conclusive proof that the sewer capacity needs for the project will not impinge on RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 5 Meeting DAYTON LEGAL BLANK O., Hel March 7, 1994 lg Dublin's commercial development criteria and needs as the West Branch Interceptor is extended. Mayor Campbell expressed concern that if this project is approved and there are any unforeseen problems in the future with the West Branch Interceptor construction schedule, Dublin will have the overflow problems, the halt to other development, etc. Mr. Kass responded that 270 units could be added today without causing any capacity problems. Mr. Foegler stressed that the two logical control points for this project would be the Final Development stage and at the point where building permits are issued. Mr. Kranstuber moved to approve Ordinance No. 59-93 with the conditions of Planning & Zoning and the additional condition #12, as stated by Mr. Smith, that the availability of sanitary sewer service to this project shall be subject to such restrictions and/or limitations as are mutually agreed to by the City of Dublin and the City of Columbus and imposed by either entity on this project. Mrs. Stillwell seconded the motion. Vote on the Ordinance -Mrs. King, no; Mrs. Stillwell, yes; Mr. Strip, yes; Mr. Zawaly, no; Mrs. Boring, no; Mr. Kranstuber, yes; Mayor Campbell, no. (Ordinance defeated) Mr. Kranstuber asked for clarification about the number of votes needed to overrule Planning Commission's approval of this rezoning. Mr. Smith confirmed that, according to the Charter, any ordinance must have four votes to pass, and thus the ordinance fails. Mrs. King asked for clarification on procedure: Do those voting on the prevailing side have the right to bring a motion for reconsideration? Mr. Smith confirmed that those voting on the prevailing side could move to reconsider the ordinance at the next Council meeting. Ordinance No. 106-93 - An Ordinance to Accept an Annexation of 26.976+/- Acres in Jerome Township, Union County to the City of Dublin. (Tabled Ordinance) Mayor Campbell reported that a letter was sent by Mr. Hale on behalf of the applicant requesting that this item stay on the table until March 21. Mrs. King moved to remove Ordinance No. 106-93 from the table. Mr. Strip seconded the motion. The motion was passed unanimously. Mrs. Stillwell moved to table this item again until March 21. Mr. Strip seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes. Mayor Campbell noted that Ordinance No. 01-94 which is shown on the agenda as a tabled item will remain on the table pending completion of the Personnel Board's review. Ordinance No. 08-94 - An Ordinance to Accept an Annexation of 7.356+/- Acres in Washington Township, Franklin County to the City of Dublin, Ohio. (Third Reading) Chris Cline, representing the applicant, stated that the houses planned for this land will be priced in excess of $1,000,000 and represent the high quality of development Dublin desires. Vote on the Ordinance - Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes; Mrs. Stillwell, yes. Ordinance No. 10-94 - An Ordinance Waiving the Separate Bidding Requirements of Ohio Revised Code Section 153.50-52, To Enable the City to Contract with a General Contractor. (Third Reading) Mrs. Boring asked if the section allowing the final decision by the city manager is appropriate - should the approval of Council be required? Mr. Zawaly stated that he had raised this issue previously, and the memo prepared by the Law Director's office has addressed this issue. Vote on the Ordinance - Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes; Mrs. Stillwell, yes; Mr. Strip, yes. Ordinance No. 17-94 - An Ordinance Granting a Franchise to Columbus Southern Power Company to Construct, Maintain and Operate Lines, Appurtenances and Appliances for RECORD OF PROCEEDINGS Dublin City Council Meeting Page 6 Meeting Minutes of DAYTON LEGAL BLANK Hel March 7, 1994 19 Conducting Electricity In, Over, Under and Through the Streets, Avenues, Alleys, and Public Places of the City of Dublin. (Second Reading) Mr. Hansley stated that staff has met with a consultant regarding a contract for negotiations with Columbus Southern. At the time of third reading, staff will likely propose legislation to extend the existing agreement for 60 to 90 days to allow negotiations to continue. Staff has also been contacted by the power company which provides services to the far western edge of Dublin, and they have requested that the City propose a franchise agreement with them as well. There will be a third reading of the Ordinance at the March 21 Council meeting. Ordinance No. 19-94 - An Ordinance Authorizing the Regulation of Traffic on Muirfield Drive and Other Roads in Muirfield During the Annual Memorial Tournament. (First Reading) Mr. Zawaly introduced the ordinance. Mr. Hansley explained that the police division will provide additional details on traffic plans for the Tournament at the time of second reading. Ordinance No. 20-94 - An Ordinance Amending Chapter 717 of the Codified Ordinances of the City of Dublin, Ohio. (Peddlers and Solicitors) (First Reading) Mr. Zawaly introduced the ordinance. Mr. Smith explained that unpaid solicitors or peddlers from religious or not-for-profit organizations are not presently regulated. The city has been deluged with applications for permits for solicitors, and thus has explored methods for regulating solicitors and peddlers. There is a memo attached which outlines the proposed legislation. The legislation is modeled after the City of Worthington's ordinance. Mr. Smith confirmed that all door-to-door solicitors will have to register, including girl scouts, school groups, etc. The legislation was carefully drafted so that first amendment rights would not be violated. Brief discussion followed by Council regarding their desire to continue to allow local groups to solicit, i.e., church groups, schools, scout troops, etc. and how this could be done. Mrs. King requested that staff keep the communication lines open with the schools and local charitable groups regarding this legislation. OTHER Final Plat -Amberleigh Ms. Clarke stated that Amberleigh is a proposed. subdivision between Dublin Road and the river, north of Donegal Cliffs and opposite River Forest. This is the first section of the overall subdivision. It includes 22 acres of which 1.2 is parkland. There are 41 single-family lots planned. Planning Commission unanimously recommended approval with 10 conditions. 1. That all evergreen screening along Dublin-Bellepoint Road be installed at this time; 2. The rear yard setback be 20 percent of lot depth, a minimum of 25 feet and a maximum of 50 feet; 3. Blasting for street, utility or home construction is not permitted; 4. The existing dry-laid stone walls along the west side of Dublin Road and along the Scioto River be protected during all phases of construction; 5. That a left turn lane be provided by the developer for southbound movements from Amberleigh Way onto Dublin-Bellepoint Road, and a double left turn lane on Dublin Road onto Amberleigh Way be provided; 6. That pavement, rights-of--way, utilities, storm sewer outlet, cul-de-sac, vertical alignments and street geometrics be designed to the satisfaction of the City Engineer; 7. That the developer lower the elevation of Dublin Road at the entrance into the subdivision to the satisfaction of the City Engineer; 8. That a bike path, eight feet wide, be installed along Dublin Road; 9. That intersection streetlighting be installed at the intersection of Dublin Road and Amberleigh Way; and 10. That a no-build zone be delineated along the rear of Lots #15, 16, and 20-26, as per the tree preservation plan. Ms. Clarke noted that the most controversial portion of the discussion related to the lowering of Dublin Road because of the historic stone wall on the west side of Dublin Road. It is not clear yet whether the wall would be impacted by the widening and lowering of Dublin Road. If the wall will be impacted, and since the ARB's jurisdiction has changed, any alteration to that wall would have to be approved by the ARB. Additionally, the developer has discussed with the Engineering Department the possibility of closing a portion of Dublin Road during construction. Mrs. Boring asked about the accessibility to the river from the development. Ms. Clarke stated that there is a park at the backside of this subdivision which will provide the city RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 7 Meeting DAYTON LEGAL BLANK Held March 7, 1994 19 with public parkland along the river together with a very deep ravine. This land is part of a later section of the development. Another section will connect the street system to Inistork. The public park along the river cannot be accessed from this section of Amberleigh. Charles Driscoll, developer stated that Reserve C on this map has access to the park. In response to Mr. Kranstuber, Ms. Clarke stated that the cost of lowering of Dublin Road is being shared - 20 percent from the city and 80 percent from the developer. Mr. Kranstuber is concerned about people cutting through River Forest to avoid the construction area. Mr. Kindra responded that Dublin Road is narrow with deep ditches as well as the stone wall, and these conditions preclude installing an alternate lane during construction. Mr. Kranstuber would like to obtain a cost estimate for a temporary road. Mr. Kindra stated that traffic will be rerouted through Brand, Muirfield and Glick during the construction because of the existing narrow road. It is not economically feasible to construct a temporary road. In response to Mr. Zawaly, Mr. Smith stated that the city manager would normally approve the closing of Dublin Road for construction purposes. Mr. Driscoll confirmed that the issue raised at Planning Commission regarding the elimination of Reserve B has been resolved. Bill allahan River Forest resident stated that if 745 is closed, traffic will likely use River Forest as an alternate route, resulting in damage to the River Forest roads. He would prefer to see a temporary detour route within the Amberleigh property on the east side of Dublin Road. Charles Mand River Forest resident stated that he served 6 years on P&Z and 4 years on Council. He has the same opinion as Mr. Callahan in terms of rerouting the traffic. The roads in River Forest are not adequate to withstand the traffic volumes of Dublin Road. He suggested closing off either River Forest or Ashford so that motorists will not use these as a shortcut to avoid the construction area. James Bozzacco River Forest Civic Association President stated that for all of the reasons mentioned by Mr. Rand and because of the number of pedestrians who use the roadways since there are no sidewalks in River Forest, he supports closing off River Forest to discourage cut-through traffic. Many residents have called Mr. Bozzacco and indicated their support of this option. Mrs. Boring stated that the residents' concerns should be addressed prior to any Council vote on the final plat. Mayor Campbell noted that there are no problems with the plat itself, but with the plans for construction which involve closing Dublin Road. Alternatives are to do nothing to Dublin Road, continuing the potential safety problems; make the mound correction and temporarily route traffic around the road, causing additional delays and additional costs; or close Dublin Road as suggested this evening. Mayor Campbell asked about the costs of the temporary road and how it would affect timeframes for the project. Mr. Kindra stated that using a temporary road, if that is possible, would probably add a week. Mr. Driscoll added that the cost of a temporary road would be substantial as the road would have to be able to carry heavy truck traffic. He would be agreeable to closing off the River Forest entrance. Mr. Kranstuber stated that if the River Forest entrance is blocked off, it would not be open for truck traffic to the construction site. Constriction trucks would also have to reroute to get to the site. Mrs. King commented that she would prefer to have a recommendation from staff brought to Council for approval, if that is appropriate. She is comfortable with the city manager making the decision now that he is aware of all of the concerns of residents. Mr. Driscoll stated that three weeks is the likely timeframe for shutdown of Dublin Road, but it could take five weeks with inclement weather. Mrs. Stillwell moved to approve the plat with the recommendations of Planning Commission, and RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 8 Meeting DAYTON LEGAL BLANK O., F Held March 7, 1994 _ _ 19 added that staff should bring a recommendation to Council regarding the road closure issue. Mrs. King seconded the motion. Vote on the motion -Mrs. King, yes; Mrs. Boring, yes; Mr. Strip, yes; Mayor Campbell, yes; Mr. Zawaly, yes; Mr. Kranstuber, yes; Mrs. Stillwell, yes. Mayor Campbell requested that staff bring a recommendation to Council within the next two meetings regarding the road closure costs and timeframes. Mr. Hansley requested that Mr. Bozzacco send a letter to the City stating the association's formal support of the closing of the entrance to the subdivision during the shutdown of Dublin Road. Mr. Bozzacco agreed to do so. Reports from Council Committees Public Service Committee Mrs. Stillwell stated that at the Committee's last meeting, they reviewed the options for repair of the detention pond. The Committee recommends that two aerators be installed, that the shoreline be protected with wetland planting, and that the outflow be modified to raise the level of the pond 6 inches. Total cost of this alternative is $18,500 including the energy costs for the aerator. Mrs. Stillwell moved approval of this recommendation, contingent upon the approval of the homeowners' association. Mayor Campbell then initiated discussion regarding the way in which Committee recommendations are brought to Council. Mr. Hansley responded that he has discussed this issue recently with Mr. Foegler and Mayor Campbell. On an issue referred to the Committee for action, he believes that it is appropriate to bring a recommendation to Council, as Mrs. Stillwell has done tonight. The stormwater issue was originally brought to Council, sent to Committee, and the Committee is now recommending action, monies for which have already been budgeted. Mrs. King then seconded Mrs. Stillwell's motion regarding the Lowell Trace detention pond. Vote on the motion - Mr. Zawaly, yes; Mr. Strip, yes; Mrs. Stillwell, yes; Mayor Campbell, yes; Mrs. Boring, yes; Mrs. King, yes; Mr. Kranstuber, yes. Mrs. Stillwell also noted that the Committee is recommending approval of the request from Sweeney Boulevard residents to change the name to "Sweeney Court" since the short cul-de-sac would be more appropriately termed a court instead of a boulevard. This item has not been before Council previously. Mayor Campbell suggested that a resolution be drafted to change the street name, as recommended by the Service Committee, for consideration at the next Council meeting. There was no objection from any Council member regarding this course of action. Mrs. Stillwell further reported that the Committee discussed the stormwater management plan at length. There are two parts to the Plan: the first addresses funding from the contingency portion of the City's budget to take care of 70 critical stream maintenance situations found in the stream survey completed last February. The Committee is recommending draft legislation to undertake this contract program at a cost not to exceed $200,000 in 1994. The second part of the discussion involved the desire to undertake a comprehensive urban stormwater infrastructure system management study. Mayor Campbell confirmed that he would be supportive of taking the $200,000 from contingencies to address the 70 critical stream maintenance problems. He would agree with the introduction of formal legislation at the next Council meeting. Mr. Kranstuber stated that he would like additional information before agreeing to spend $200,000 on the problems, i.e., clarification of which stream problems are the city's responsibility and which are the homeowner's and exactly where the monies would be spent. Mr. Foegler offered to prepare for Council a brief overview of all of the studies that the Committee has reviewed in the past. Mr. Zawaly commented that he would appreciate a history or synopsis of the stormwater issue, in condensed form, to help in the decision-making process. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 9 Meeting DAYTON LEGAL BLANK Held March 7, 1994 19 Mayor Campbell then pointed out that it is important to get a sense of the support of members of Council, as Mrs. Stillwell is doing tonight, prior to a Committee directing staff to expend time and monies to prepare legislation. He suggested that, in the future, Committees bring a memorandum to Council or initiate discussion at Council regarding the preparation of a draft ordinance. He will draft a memo to Council regarding the process issue for Committees. Mrs. Stillwell also noted that the Committee recently met with the Cemetery Commission and with the Solid Waste Advisory Committee. The Cemetery Commission is undertaking a review of the Dublin cemetery and developing a business plan. The SWAC has established goals which were distributed last year. They are currently planning an Earth Week celebration for April 16 to 24. Public Safety Committee Mrs. Boring stated that the Committee is proposing legislation for the next Council agenda regarding the signalization of Bright and Riverside. Information has been included in the packet regarding the proposal. It was the consensus of Council that legislation be introduced at the next Council meeting. Mrs. Boring noted that the flashers for the school crossings, as discussed at Safety Committee during the past months, have already been included in the budget for 1994. Policies for standardization of markings of schools have been drafted and the Committee encourages cost sharing with the schools in the future. Mayor Campbell suggested that a proposed policy for school markings should be provided to all Council members for review under the "Other" portion of the next Council meeting. Finance Committee Mr. Strip noted that the next deadline for bed tax applications is March 15. Charter Review Mayor Campbell reported that he has had discussions with Mr. Smith regarding the update of the Charter. Mr. Zawaly and Mrs. Stillwell have expressed an interest in working on a Committee. The Committee will be comprised of 10 citizens, including two members of Council. Deadlines must be met in order to include the update on the November election. Mayor Campbell requested that Mr. Smith work with the Committee to bring a list of recommended members to the full Council. Personnel Committee Mr. Kranstuber reported that all of the evaluations of the clerk have not been submitted at this point, and so the personnel issue scheduled for Executive Session has been cancelled. He asked that the remaining evaluations be submitted as soon as possible. Parks and Recreation Committee Mr. Zawaly noted that the Committee would like to present through staff the Community Center schematic designs. Council had previously authorized the Parks and Recreation Committee to sign off on the design, continent upon any modifications deemed prudent after presentation to the public at the PRAC meeting on Wednesday, March 9. The presentation is scheduled to last about 1 hour. Mr. Foegler added that Council is tonight reviewing the schematics with the footprint for the building and related elevations. There is a separate rezoning process underway for the Coffman Park master planning. p Ms. Jordan stated that the schematic design plan was delivered to Council members on Friday. The plan represents the efforts of the community, staff and consultants to develop the Center over the past four years. Curtis Moody, Moody and Nolan, stated that the program manual is an extensive document on which the building plan is based. He introduced Mark Bodein who presented the planning documents. Mark Bodein then gave a brief presentation to Council and the audience regarding the details of the schematic design, adding that the Wednesday night meeting will include an in-depth discussion of the overall planning for Coffman Park. Phase 1 includes mostly recreational spaces and is about 70 percent of the overall footprint of the building. Plans include developing a pond with a focal point to the building as you drive in. Phase 2 will include the community rooms. He then described the various components and features of Phase 1 as well as Phase 2. He noted that a potential alternate for Phase 1 which has not been included in the budget is a stair RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 10 Meeting AL BLANK CO. F RM Held March 7, 1994 19 up to a mezzanine which would connect with a jogging track running around the gymnasium and through the lobby. Community meetings can be held in Phase 1 in the large classroom space or in the gymnasium with protective covering on the flooring. With Phase 2, a large community hall will be available, more classroom space will be available, the senior center will be added, a large black box community ' theater space, and various arts classrooms will be added. He continued by presenting the various elevations for the building. He noted that they are trying to incorporate a more residential feeling into the building in view of the site change to Coffman Park -adding stone in low areas, synthetic plaster in high areas, metal roof, glass, translucent skylights. As a foreground element, a lot of stone or wood trellis will be used. He pointed out the spiral slide feature which can be viewed when driving across the bridge entrance. This will be lit at night, reflecting upon the pond in front of the building. He summarized that the plans have been developed from the program manual, taking into account the new site. Brief discussion followed about the inclusion of the jogging track alternate. This decision can be made at a later date in the bidding process. Mr. Kranstuber and Mr. Zawaly commented positively on the proposed plans. Mrs. King looks forward to the start of construction for the project. Mayor Campbell confirmed that unless a major issue arises out of the PRAC meeting on Wednesday, _ Council is now prepared to sign off on the schematics for the Center. It was the consensus of Council to take this course of action. Comments from Staff Mr. Hanslev noted that, as recently reported in the Dispatch, the Moody Nolan firm was selected to design a building in Atlanta for the Olympics. Mr. Smith stated that the legal matter for executive session consists of his recommendation to Council that the City permit the Dublin Schools to appeal the Llewellyn Farms tax abatements to the Supreme Court of Ohio at the school's expense. Staff recommends that Council direct Mr. Smith to authorize the schools to appeal this decision at the school's expense. Mr. Strip moved to direct the Law Director to authorize the schools to appeal the decision at the school district's expense. Mr. Zawaly seconded the motion. Vote on the motion - Mr. Kranstuber, yes; Mrs. King, yes; Mrs. Boring, yes; Mayor Campbell, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mr. Zawaly, yes. Ms. Grigsby reported that she expects to receive the MSI fee study tomorrow and will forward this ~ to Council members. ~I Mr. Lenz announced that Tuesday, March 15 is the fourth annual Contractors' Breakfast meeting hosted by the City. It will take place at the 5800 Building beginning at 8 a.m., and he invited Council members to attend. Ms. Jordan noted that the Parks and Recreation spring and summer brochure will be included in the Wednesday, March 16 Dublin News. Staff recently attended the Ohio Parks and Recreation Association Conference here in Columbus. She added that the City of Kettering Parks Department facilitated an excellent session on operating procedures, policies and pricing for recreation centers. Council Roundtable Mr. Zawaly: 1. Thanked Council members for responding to his request for suggested topics for PRAC. 2. Also thanked Roche Biomedical Laboratories for the invitation to the dedication ceremony for their expanded building - he was impressed with the state-of--the-art facility. 3. Asked for an update on the anti-annexation bill. Mr. Smith responded that the bill was approved by the Ohio House recently. He has spoken with Senator Watts regarding participation from the municipalities in the hearing process. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 11 Meeting DAYTON LEGAL BLANK CO. R Helu_ March 7, 1994 _ 19 Mr. Hansley has instructed legal staff to assist in lobbying efforts with other municipalities to slow the bill down. Mr. Hansley will update Council in a couple of weeks about the progress. 4. Suggested that Council consider having alumni dinners in view of the many former Council members in the community, some of whom were present tonight. Mrs. Stillwell: 1. Acknowledged Chief Bostic's efforts in assisting with repairing damage to a Llewellyn Farms resident's yard from the firefighters' recent training exercise. 2. Asked about a response to a recent letter from Tamera Headlee. Ms. Clarke responded that she has prepared a response letter for the Mayor. 3. Asked about Council's responsibilities during the board and commission training sessions. Mr. Hansley responded that Council members are encouraged to participate in discussion on case studies if they do attend the sessions. Mrs. Kina: 1. Noted that she has had good feedback from Planning and Zoning Commission and Board of Zoning Appeals regarding the recent training seminar. She requested that staff include information from the training in the next Council packet. Mr. Hansley added that the training session was videotaped and is available. Mrs. Boring: 1. Noted that Marian Feldmiller from the Dublin Arts Council had recently forwarded information about Art in Public Places and this has been copied to Council. 2. Expressed concern about the memo from S. Smith regarding the sunshine law in terms of notification of public meetings to comply with the law. Mayor Campbell responded that notices are sent to the press in regard to all meetings of Council. Mr. Kranstuber: 1. Noted that he attended the training session for P&Z, BZA and ARB also. There was discussion about doing afollow-up session in a few months. 2. Asked Mr. Harding to check with the Personnel Board of Review regarding the status of their report on the compensation plan. 3. Congratulated Ms. Puskarcik on the birth of her baby on March 1. 4. Suggested that a future goal-setting session include discussion of methods of streamlining meetings. i Mr. Stria: 1. Commented that he believes the name of Avery Road north of 33/161 should be changed to Muirfield Drive for the following reasons: this section of Avery is very short; it is a natural flow from 33 into Muirfleld; and it would simplify directions to the Muirfield Tournament. Mrs. Stillwell responded that this issue is being considered by the Public Service Committee. I Mayor Campbell noted that Mrs. King has requested that an Executive Session be held for personnel issues related to the Dublin Convention and Visitors Bureau representative. Mrs. King commented that this could be delayed until the next Council meeting. r. The meeting was adjourned at 11:30 p.m. Mayor Presiding Officer Clerk of Council