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HomeMy WebLinkAbout02/21/1994 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK R Held February 21, 1994 19 The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Joel Campbell at 7:30 p.m. on Monday, February 21, 1994. The Pledge of Allegiance was led by Mr. Zawaly. Members of Council present for roll call were: Mrs. King, Mr. Kranstuber, Mr. Zawaly, Mayor Campbell, Mrs. Boring, and Mrs. Stillwell. Mayor Campbell reported that Mr. Strip will arrive later. Mr. Hansley, Mr. Foegler, Ms. Grigsby and Mr. Banchefsky were also present. Citizen Award Mayor Campbell and Washington Township Fire Chief Gene Bostic presented a citizen award to Tracy Cerimele, employee of Twin Horizons Travel. Ms. Cerimele rendered lifesaving efforts to a heart attack victim in November of 1993 at the travel offices located in Dublin. The Mayor and Chief Bostic praised Ms. Cerimele's heroic efforts. Approval of Minutes of Februarv 7, 1994 Meetin,~ The clerk reported that the minutes were distributed in draft form this evening. Mayor Campbell recommended delaying approval until the next Council meeting so that members could have time to review them. . Correspondence The clerk reported that two notices to legislative authority were forwarded to Council by the Ohio Department of Liquor Control for their review: anew D1 permit for Biddies, Inc. at 86 S. High Street and a new DS permit for Continental Sawmill, Inc. at Village Parkway near Shamrock Boulevard. Mrs. King requested that staff obtain additional information on development plans associated with these permits. Mayor Campbell concurred and stated that Council will delay any consideration until the March 7 meeting. Mayor Campbell reported that he has received a request from the Solid Waste Authority of Central Ohio for a resolution from Dublin City Council in support of a generation fee amendment to the Solid Waste Plan. Mr. McDaniel stated that staff will research the issue and report back to Council with a recommendation by the March 7 meeting. Comments from Visitors There were no comments from visitors. Legislation Ordinance No. 89-93 - An Ordinance Providing for a Change of Zoning of 44.356 Acres of Land Located on the North Side of Brand Road, Approximately 250 Feet East of Avery Road and Including Frontage on Avery Road Approximately 450 Feet North of the Brand Road Intersection from: R-1, Restricted Suburban Residential District to: PUD, Planned Unit Development District. (I.ochmuir) ('third Reading) (Applicant: Midwest Land Fund, Inc., c/o Robert A. Meyer, Jr., Porter, Wright, Morris & Arthur, 41 S. High Street, Columbus, OH) Mayor Campbell noted that Council members will have an opportunity to comment tonight on all of the third readings, since the lengthy agenda at the last Council meeting necessitated limited time for comments. Mrs. Boring asked if the cul-de-sac concerns are addressed adequately in the text in terms of safety. Ms. Clarke responded that she does not anticipate that there will be problems. Because this is a PUD, there is another stage of review and another opportunity for the City Engineer to make comment. Mayor Campbell moved to approve Ordinance 89-93 subject to the conditions appended by the Planning & Zoning Commission. Mr. Kranstuber seconded the motion. At this point, Mr. Strip arrived at the meeting (7:50 p.m.). Mr. Zawaly noted that he serves on the Board of Trustees of Muirfield Village, and the Board voted affirmatively to approve this rezoning. He does not see a conflict of interest in this situation. Vote on the Ordinance -Mrs. Stillwell, yes; Mrs. Boring, yes; Mr. Zawaly, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes; Mr. Strip, abstain. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 2 Meeting DAYTON LEGAL BLANK Held February 21, 1994 19 Ordinance No. 92-93 - An Ordinance Providing for a Change of Zoning of 12.085 Acres of Land Located on the South Side of SR 161 and to the West of Dublin Center Drive from: PUD, Planned Unit Development District to: PUD, Planned Unit Development District. (JALL Investments - McSwain Carpets) (Third Reading) (Applicant: JALL Investments, c/o Steven Lee Smith, 261 S. Front Street, Columbus, OH 43215) Mr. Kranstuber asked Mr. Lenz to comment regarding concerns about architectural details. Mr. Lenz responded that the applicant has met with staff and provided some alternatives which appear to be acceptable. Mrs. Stillwell noted that a correction is needed on the first page of the development text, second line. It should state "southwest" corner instead of "southeast". Ms. Clarke agreed to make this change. She also noted-that there is an updated text provided tonight dated February 17 which should be included with the ordinance in lieu of the previous text. Mr. Kranstuber moved approval of Ordinance 92-93 subject to the conditions appended by Planning and Zoning, and subject to the revised text dated .February 17, 1994. Mrs. King seconded the motion. Vote on the motion -Mayor Campbell, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mr. Strip, abstain; Mr. Zawaly, yes; Mrs. Boring, yes; Mrs. Stillwell, yes. Ordinance No. 113-93 (Amended) - An Ordinance Providing for a Change of Zoning of 4.04 Acres of Land Located on the South Side of Post Road, Approximately 400 Feet East of Avery Road from: R-1, Restricted Suburban Residential District to: R-2, Limited Suburban Residential District. (Third Reading) (Applicant: Bell Properties, Inc., c/o Thomas M. Bell, 8388 Arbory Hill Court, Dublin, OH 43017) Mrs. Stillwell stated that she understands from Post Road residents that the deed restrictions may need clarification. Ms. Clarke responded that Mr. Banchefsky agrees that there is some ambiguity, and this will need to be addressed. Mrs. Stillwell moved approval subject to the conditions of Planning & Zoning Commission. Mrs. King seconded the motion. Vote on the motion - Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes; Mrs. Stillwell, yes. Ordinance No. 114-93 (Amended) - An Ordinance Providing for a Change of Zoning of 0.38 Acres of Land Located on the West Side of Riverside Drive, Approximately 580 Feet South of SR 161, from: PUD, Planned Unit Development District to: PUD, Planned Unit Development District (to permit a change from office to specialty retail use). (Third Reading) (Applicant: Frederick & Mary Ellen Lancia, c/o Sivad Investment Company, Davis Enterprises, 6241 Riverside Drive, Dublin, OH 43017) Mr. Zawaly moved approval subject to the conditions of Planning & Zoning Commission. Mrs. Stillwell seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mr. Kranstuber, yes; Mrs. King, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mrs. Boring, yes; Mayor Campbell, yes. Ordinance No. 04-94 - An Ordinance Requesting Approval to Change the Name of Discovery Boulevard to Metatec Boulevard in the City of Dublin, Ohio. (Third Reading) Vote on the ordinance - Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes; Mrs. Stillwell, yes. Ordinance No. 08-94 - An Ordinance to Accept an Annexation of 7.356+/- Acres in Washington Township, Franklin County to the City of Dublin, Ohio. (Second Reading) Mr. Hansley stated that Council had previously requested that staff work with the applicant's attorney to attempt to add land to this application in order to close the island. Staff has met with Chris Cline and it was determined that it would not be feasible to add land to this particular petition. Staff continues to explore future closing in of the islands of township within the city. Mrs. Boring asked if this property is within the boundaries of the tax abatement area which included part of Llewellyn Farms. Mr. Hansley responded that this property lies across the street from Llewellyn Farms and is not included within the abatement area. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 3 Meeting DAYTON LEGAL BLANK Held- February 21, 1994 19 There will be a third reading at the March 7 Council meeting. Ordinance No. 10-94 - An Ordinance Waiving the Separate Bidding Requirements of Ohio - Revised Code Section 153.50-52, To Enable the City to Contract with a General Contractor. Mr. Hansley noted that a memorandum has been provided by the Law Director regarding this ordinance. There were no questions from Council. There will be a third reading at the March 7 Council meeting. Mayor Campbell asked the clerk to read by title only Ordinance Nos. 11-94 through 15-94. Ordinance No. 11-94 - An Ordinance Providing for the Issuance and Sale of $1,445,000 Notes, in Anticipation of the Issuance of Bonds, for the Muirfield Drive Project, and Declaring an Emergency. (First Reading) Ordinance No. 12-94 - An Ordinance Providing for the Issuance and Sale of $1,325,000 Notes, in Anticipation of the Issuance of Bonds, for the Tuller Road Improvements, and Declaring an Emergency. (First Reading) Ordinance No. 13-94 - An Ordinance Providing for the Issuance and Sale of $4,800,000 Notes, in Anticipation of the Issuance of Bonds for an Elevated Water Storage Tank and Related Appurtenances, and Declaring an Emergency. (First Reading) Ordinance No. 14-94 - An Ordinance Providing for the Issuance and Sale of $800,000 Notes, in Anticipation of the Issuance of Bonds for Building Acquisition, and Declaring an Emergency. (First Reading) Ordinance No. 15-94 - An Ordinance Providing for the Issuance and Sale of $530,000 Notes, in Anticipation of the Issuance of Bonds for Transportation Improvements, and Declaring an Emergency. (First Reading) Mr. Strip introduced Ordinance Nos. 11-94 through 15-94. Mrs. King moved to waive the three time reading rule and treat Ordinance Nos. 11-94 through 15-94 as emergency legislation. Mrs. Stillwell seconded the motion. Ms. Grigsby noted that Ordinances 11-94, 12-94, 13-94 and 14-94 are for notes currently outstanding that mature at the end of March. Those will be reissued and will be competitively bid. Ordinance No. 14-94 is for the acquisition of the 5800 building. Ordinance 15-94 is for the Metatec TIF. Ms. Grigsby further commented on the rationale for buying down the building acquisition note. She added that the reason for the emergency is that current outstanding notes mature on March 29, and competitive bidding requires extra time for preparation and processing. Vote on the motion - Mr. Strip, yes; Mrs. King, yes; Mrs. Stillwell, yes; Mayor Campbell, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes. Vote on Ordinance Nos. 11-94 through 15-94 -Mrs. Boring, yes; Mr. Kranstuber, yes; Mrs. King, yes; Mr. Strip, yes; Mayor Campbell, yes; Mr. Zawaly, yes; Mrs. Stillwell, yes. Ordinance No. 16-94 -An Ordinance Appointing Members to the Solid Waste Advisory Committee and to the Child Care Advisory Committee, and Declaring an Emergency. (First Reading) Mrs. King introduced the ordinance. Mrs. King stated that the memo in the packet contains the recommendations from the Nominations , Committee for filling the remaining board and commission vacancies. Peter Eckle has resigned from the Solid Waste Advisory Committee because he is moving, and the recommended candidate for appointment is Michael Tokarski. Andy Kolarsky, the large business representative from Ashland has resigned, and the recommended candidate for this slot is Thomas Keenan from Ashland Chemical. Recommended appointments for the Child Care Advisory Committee are Shirley Place of the Dublin Latchkey program and Vicki McMillian from Frigidaire Corporation. Mayor Campbell noted that a draft ordinance was prepared. He noted that the blanks would be filled in as follows: Section 1 would name Michael Tokarski, Section 2 would name Thomas Keenan, Section 3 would name Vicki McMillian, and Section 4 would name Shirley Place. Mrs. King moved to amend Ordinance No. 16-94 to include the recommended candidates. Mr. Zawaly seconded the motion. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 4 Meeting DAYTON LEGAL BLANK R Held- February 21, 1994 19 Vote on the motion - Mr. Zawaly, yes; Mrs. Stillwell, yes; Mrs. King, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mr. Strip, yes. Mr. Strip moved to waive the three time reading rule and treat as emergency legislation. Mrs. Stillwell seconded the motion. Mayor Campbell noted that emergency legislation is necessary to fill the vacancies in a timely manner. Vote on the motion - Mr. Zawaly, yes; Mrs. Stillwell, yes; Mrs. Boring, yes; Mayor Campbell, yes; Mr. Strip, yes; Mr. Kranstuber, yes; Mrs. King, yes. Vote on the ordinance - Mr. Kranstuber, yes; Mr. Zawaly, yes; Mr. Strip, yes; Mayor Campbell, yes; Mrs. Stillwell, yes; Mrs. King, yes; Mrs. Boring, yes. Ordinance No. 17-94 - An Ordinance Granting a Franchise to Columbus Southern Power Company to Construct, Maintain and Operate Lines, Appurtenances and Appliances for Conducting Electricity In, Over, Under and Through the Streets, Avenues, Alleys, and Public Places of the City of Dublin. (First Reading) Mr. Kranstuber introduced the ordinance. Mr. Banchefsky stated that legal staff has briefly reviewed this franchise agreement. He recommends that it be held over for a second reading pending further investigation of the City's options. The current franchise agreement expires on March 19. Discussion followed. Mr. Hansley added that if a recommendation cannot be made by March 19, staff would consider extending the current franchise agreement for a short period of time. This would allow more time for research and clarification of terms of the agreement. There will be a second reading at the March 7 Council meeting. , Ordinance No. 18-94 - An Ordinance Providing for a Change of Zoning of 48.049 Acres of Land Located on the Northwest Corner of Post Road and Coffman Road from: R-1, Restricted Suburban Residential District to: PUD, Planned Unit Development District. (Coffman Park) (First Reading) Mrs. King introduced the ordinance. Mrs. Boring moved that this ordinance be referred to Planning and Zoning Commission. Mrs. Stillwell seconded the motion. Vote on the motion - Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mrs. Boring, yes; Mr. Zawaly, yes. Resolution No. 03-94 - A Resolution Authorizing the City Manager to File an Application and Enter into an Agreement with the Ohio Department of Transportation for the Purpose of Acquiring Funds Through the Transportation Enhancement Program for the Landscaping of the I-270 and US 33/SR 161 Interchange, and Declaring an Emergency. (First Reading) Mr. Zawaly introduced the resolution. Ms. Newcomb stated that one of Council's goals last year was to beautify the I-270/S.R. 161/U.S.33 interchange. The city contracted with a landscape architectural firm to prepare a conceptual landscape plan for the interchange. This plan has been reviewed by staff and the Tree and Landscape Plan, and is currently being revised. On February 1, the city submitted an application for Transportation Enhancement Funds - a program which is administered by ODOT and MORPC. The funding calls for an 80/20 match, and the project estimate is $600,000, requiring a $120,000 contribution from the city. Staff is requesting approval of the resolution tonight which states support for the project and Council's willingness to accept responsibility for maintenance of the project. A decision on funding from ODOT will be made by July. Mrs. King asked if approval and priority on the funding list would require the assistance of state legislators. Mr. Hansley responded that the program is very competitive, but the city's application specifically meets the guidelines of the program. He believes that working through MORPC will be adequate. Discussion followed about the process of funding for this program within the city's budget. Ms. Newcomb added that the reason for emergency action this evening is the need to submit the resolution as an addendum to the application which was submitted on February 1. The resolution will enhance the application. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 5 Meeting DAYTON LEGAL BLANK Held- February 21, 1994 19 Mr. Zawaly moved to waive the three time reading rule and treat as emergency legislation. Mrs. King seconded the motion. Vote on the motion -Mayor Campbell, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mrs. Stillwell, yes. Vote on the resolution - Mr. Kranstuber, yes; Mrs. Stillwell, yes; Mrs. Boring, yes; Mayor Campbell, yes; Mr. Zawaly, yes; Mr. Strip, yes; Mrs. King, yes. Mayor Campbell noted that previously tabled ordinances will be listed on the agenda in the future for record keeping purposes. Other Presentation by Ameritech Regarding the Alternative Regulation Plan Mike Kehoe Ameritech, gave an extensive interactive video presentation regarding the new fiber optic technology currently being developed and its impact on everyday life. He was joined by his colleague via fiber optic cable. They demonstrated the capabilities of fiber optic cable in the fields of health care, education and communication. He stated that Ameritech is proposing the alternative regulation plan in order to kick start the communication age. Ameritech proposes to invest, over the next five years, $1.6 billion in telecommunications infrastructure that would provide fiber optic linkages to all the public and private high schools, colleges, universities, hospitals, libraries and institutions such as federal, county and state courthouses. They will complete the interconnection of all of the switching offices to digital computers, which is currently at about 70 percent. Other software investments will be made in the network so that the features demonstrated tonight can be available to customers served by Ameritech. Built-in protections in the Plan include a capping of basic business and residential rates for 3 years. Following that time, the PUCO would regulate Ameritech on the basis of prices charged and service quality provided as opposed to the old rate-base, rate of return regulation which focused on the amount of profits. They anticipate paying for the building of the network with the profits generated by the new services to be provided. Mr. Kehoe added that in early February, Ameritech committed to building a separate video network to compete with the cable television industry in Columbus as well as providing other interactive services, i.e., home shopping, home care. Dublin will be one of the initial sites under construction. In response to Mrs. King, Mr. Kehoe stated that the process is moving forward with hearings at PUCO. Formal hearings are scheduled for April, and a ruling is expected in June or July. He commented that Ameritech would be pleased to be given a resolution of support from Dublin's City Council. Presentation by Old Dublin Association Dr. Duncan Grant, Old Dublin Association Grant thanked Council for their past support of the Old Dublin area, including improvements of the N. High Street parking lot, capital improvements at Bridge and High, street lights, streetscaping, brick sidewalks, etc. He is hopeful that Council will continue to support the Old Dublin Association. Myron Tavlor, President of the Association stated that information was provided to Council in the packet for their review. Membership in the Association includes merchants, residents and property owners. He noted that the Association will approach Council in regard to construction of a walkway under the bridge between North Riverview and South Riverview. Funding will also be requested soon for a pilot project to study and develop a parking lot concept behind the merchants. Another major physical improvement they wish to pursue is the "town center" concept. The Association would like to begin developing a marketing plan for the High Street/Bridge Street merchants in cooperation with the Chamber of Commerce and Convention Bureau. He noted that they are seeking ~ an ex officio representative from City Council to the Old Dublin Association. Mr. Sutphen had served in that capacity in the past. Mrs. King asked Mr. Taylor to provide some clarification to Council regarding representation to the Old Dublin Association in order that an appointment could be made with the other board and commission appointments each year. Dr. Grant pointed out that, as stated in the memo, property owners, residents and merchants in the Old Dublin area have invested $1.6 million into their properties since 1990. Mayor Campbell commented that he is pleased to see that the private investors have put monies into the area concurrently with the City's investment of dollars in improvements. Council will follow up on appointing a representative to the Association. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 6 Meeting DAYTON LEGAL BLANK Held-- February 21, 1994 19 Discussion followed about the possible conflict of interest with a Council member serving as an ex officio member of the Association's Board and serving on Council which approves bed tax applications. , Mr. Strip suggested that several members of Council have a breakfast meeting with Association members to discuss future plans. a Mrs. Stillwell noted that since the Old Dublin area lies in Ward 2, she has been attending their meetings on an informal basis. This may be sufficient representation from Council versus an ex officio appointment. Mayor Campbell asked that Mrs. Stillwell continue to attend their meetings as she has suggested. He would be willing to join other members at a breakfast meeting with the Association in the near future. Mrs. Stillwell will report back to Council about a meeting date. Mr. Zawaly applauded the Association for their focus on developing a common marketing strategy. Reports from Council Committees Mrs. King, Land Use and Planning Committee noted that dates have been proposed for the review of the MSI study and staff needs feedback on workable dates. Following discussion, Council members were requested to contact the clerk with their date preference -March 26 and 28 or April 9, 11 and 12. Mayor Campbell requested that staff check with the consultant regarding his availability on March 26 and 28. The dates selected will be the ones where the most Council members are available. Another consideration would be the plans to review the Community Plan update on March 29 and 30 - it is not preferable to some Council members to have so many meetings in this period of time. Mr. Strip, Finance Committee reported that the Dublin Arts Council application for bed tax funds was delayed in the fall and was later misplaced by staff. As a result, there was an urgent need to meet to review their application. Mr. Zawaly and Mr. Kranstuber of the Committee met this evening with Mr. Simonetti. Mr. Strip has previously met with Mr. Simonetti regarding their budget. Mr. Strip commented favorably on their budget as submitted. Mr. Kranstuber commented that the Arts Council has been very responsible with their money management over the years. Mr. Strip noted that this year's budget does include the costs for the Art in Public Places project, "Fields of Corn". The budgeted amount for the art is $70,000. The entire Arts Council bed tax request as revised is for $113,062. Mr. Zawaly stated that he is impressed with the responsible way the operating budget is administered. He will reserve comment about a recommendation because he does not have an overview of the entire bed tax picture -how many requests there are, funds available, percentage of increases of requests, etc. Mr. Strip commented that the application will have to be addressed this evening due to the urgent situation created by the delay in their review. He then recommended acceptance of the bed tax application as revised with an allocation of $113,062. Mr. Kranstuber seconded the motion. Discussion followed about the funds available for bed taxes and timing of applications. Mr. Strip stated that he will provide a memorandum to Council regarding the history of bed tax funding over the past few years. Mr. Zawaly responded that he has already requested this from staff and they have agreed to provide it. ~ Mayor Campbell noted that with the approval of the bed tax funding, Council is approving the funding of the Arts Council for the year along with the Art in Public Places project, "Fields of Corn". He stated that he will vote for approval of the funding out of responsibility to fund the Arts Council without exercising artistic judgment. Staff has also researched the costs of maintaining this project, and the costs are not excessive. This has satisfied his concerns from a fiscal standpoint. Mr. Strip stated that he believes censorship in any form is very dangerous. He believes Council is similar to a library board which allocates funds for the purchase of books but does not get involved in book selections, other than by policy. He invited members of the community who feel strongly about artwork to become involved in the Arts Council. The Arts Council would welcome their participation. Mr. Kranstuber commented that he has researched the enabling legislation and has refined his RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 7 Meeting DAYTON LEGAL BLANK He1cL February 21, 1994 19 previous position about funding the project. He has also learned that Council has always had a special relationship with the Arts Council, an organization which gives much back to the community. He endorses the proposed funding for the Arts Council. Mr. Zawaly clarified that the Dublin Chamber Music Society is currently in discussion with the Arts Council regarding inclusion into the Arts Council programming. There has been no decision at this point, and the Chamber Music Group will submit any bed tax application independent of the Arts Council. Discussion followed. Vote on the motion to approve funding -Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes; Mr. Zawaly, yes; Mr. Strip, yes; Mrs. Stillwell, yes. Mr. Strip stated that there are a couple of bed tax applications pending, and he will schedule another meeting soon to review them. Mrs. Stillwell asked about timeframes for review of the applications submitted under the March 15 deadline. Mr. Strip verified that if applications are received by March 15, a recommendation will be brought to Council by the first May meeting. Mrs. Stillwell, Public Service Committee stated that agenda items for the Wednesday morning meeting include the Lowell Trace retention pond solution and the stormwater management plan. The traffic engineering presentations from the City of Columbus were deferred until the March meeting. Mayor Campbell noted that he included in the packet an evaluation form for the Clerk of Council. He requested that Council members return the evaluation forms by the end of the month for compilation. He added that in the future, the Personnel Committee should place the evaluation of the City Manager and the Clerk of Council on their agendas in the fall of each year. Mr. Kranstuber, Personnel Committee stated that he would be willing to compile the evaluations so that the evaluation of the Clerk of Council could be done in an Executive Session at the first March meeting. Mr. Zawaly agreed with this recommendation, and further suggested that the former members of Council provide input as well. Mayor Campbell asked the clerk to send evaluation forms to the former Council members and ask them to forward them to Mr. Kranstuber. Mr. Zawaly, Parks and Recreation Committee met with the Parks and Recreation Advisory Committee recently. New members of PRAC were sworn in, and Ted Ingalls was elected Chairman and George Bell was elected Vice-Chair. Council initiated a discussion about the role of PRAC in the Planning and Zoning process. The PRAC will be provided with various topics to focus on during the next year. A memo will be circulated to all Council members soon regarding the suggested list of topics for PRAC to review. Mr. Kranstuber commented favorably on Mr. Zawaly's efforts in organizing the joint meetings and coordinating this with staff. Comments from Staff ~ Mr_Hanslev reported that Jim McCoy, a former street superintendent for the Village of Dublin, has died. Mr. McCoy had been ill for two months. Mr. Kindra stated that he will have two pieces of legislation for Council approval in March: an award of contract for Tuller and Riverside Drive intersection improvements and the Rings Road waterline improvements. Council Roundtable Mr. Kranstuber noted in reference to earlier comments about the team, that the last time the Cleveland Indians won the pennant was the year he was born - 1954. He and his wife are expecting a baby on his birthday in 1994. Council members congratulated Mr. Kranstuber. Mr. Stria reported that he is happy to be back in the U.S. after his travels. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 8 Meeting DAttON LEGAL BLANK Held February 21, 1994 19 Mrs• King thanked the staff for their response to her earlier request regarding rezoning titles. The additional information in the ordinance titles has helped to make the process more user friendly. Mrs. Stillwell commented that: 1. She is a member of the MORPC Northwest Corridor Development Task Force which is g studying transit alternatives and potential routes for transportation in and out of downtown. She will keep Council apprised of developments. 2. She thanked staff for including the project status update report in the packets. This will be very helpful to Council. 3. She has a brochure for Mr. Kranstuber entitled, "How to Build a Highway" which she will copy for him and Council. 4. Regarding the 10-day Coffman Road shutdown for construction, she asked how this will be handled. 5. There was a memo recently given to Council regarding the voting authority of staff members on the Tree and Landscape Commission. She asked about the status of this issue. Mr. Hansley responded that staff is looking for input on the project update report in terms of format and items included. Regarding the issue of staff members voting on boards and commissions, Mrs. King suggested that Council members provide input about their preferences to the clerk during the next week. Mayor Campbell commented that he believes it is important to have staff members present to provide information to commissions, but boards and commissions, under the Charter, are to be independent and representative of the population. Mr. Strip stated that staff already has a substantial influence on boards and commissions because their opinions are valued. Secondly, it would put Council in the posture of having to make an appointment to put them on a board or commission. Mr. Zawaly noted that this issue was raised at the PRAC because the Director of Parks and Recreation sits as a voting member of the Committee by Charter. Mr. Hansley confirmed that this cannot be changed unless the Charter is revised. Mr. Zawaly added that this underscores the need for a Charter revision or review in the near future. Mrs. Stillwell commented that she is willing to put together a plan regarding a Charter Review Commission. Mr. Kranstuber stated that having a staff member sit on a board or commission gives the appearance that the body is not independent. Mr. Zawaly and Mrs. Stillwell agreed that they will initiate the Charter revision process. Mrs. King moved that legal staff draft an ordinance to clarify that staff members are not voting members of boards or commissions, unless granted this authority under the Charter. Mr. Zawaly seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes. 4 Mr. Hansley commented that staff will provide details on the closing of Coffman Road to Council. Mr. Zawaly commented that: 1. Congratulations are in order to the citizens of Dublin for passing the operating levy on February 8, and a special thanks goes to A.C. Strip for his leadership role in that effort. 2. He suggested that staff provide overview maps for proposed annexations. 3. He added his commendation to Officers Gozoski, Barnes, Brorein, Harkness, Wright, Moody and Nando, DeJarnette, Detectives Bob Davis and Scott Davis, Communications Technicians Kempton, Richmond and Pineault fora "textbook apprehension" of some dangerous criminals. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 9 Meeting DAYTON LEGAL BLANK Held February 21, 1994 19 Mayor Campbell stated that: 1. Staff made an excellent presentation to the National Groundwater Association recently as part of the economic development effort. He praised staff members Tim Hansley, Terry Foegler, Marsha Grigsby and Sandra Puskarcik for their efforts. 2. He appreciates the status report on projects which will be very helpful. 3. He recently attended Mayor's Court training in Cleveland, and commented that the Dublin Mayor's Court staff does an excellent job of running the operation. The meeting was adjourned at 10:30 p.m. Mayo Presidin Officer v Clerk of Council