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HomeMy WebLinkAbout01/03/1994 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LE AL BL4 Held January 3, 1994 19 The regularly scheduled meeting of the Dublin City Council was called to order by City Manager Tim Hansley at 7:30 p.m. on Monday, January 3, 1994. Former Council Member Dan Sutphen led the Pledge of Allegiance. The three new members of Council and re-elected Council Member Campbell were then sworn in by members of their families: Ward 1 -Cathy A. Boring, sworn in by husband Michael Summers, accompanied by Cathy's daughter, Rachel Boring and son, Mark Summers; Ward 2 -Judith W. Stillwell, sworn in by husband, Jim Stillwell, accompanied by their daughters Amy and Lauren; Ward 3 -Peter P. Zawaly, Jr., sworn in by son, Justin, while Peter's wife, Joyce held their Bible; and Ward 4 -Joel Campbell sworn in by wife, Robin, accompanied by daughter, Kristie; son, Scott; and Mr. Campbell's mother, Jean Campbell. Members of Council present for roll call were: Mrs. King, Mr. Kranstuber, Mr. Zawaly, Mr. Campbell, Mr. Strip, Mrs. Boring, and Mrs. Stillwell. Mrs. King moved that Council adjourn to an Executive Session for discussion of personnel matters. Mr. Kranstuber seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mr. Strip, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mrs. Boring, yes; Mrs. King, yes; Mr. Kranstuber, yes. Council adjourned to Executive Session at 7:43 p.m. The meeting was reconvened at 7:50 p.m. Mrs. King moved, on behalf of Dublin City Council, to nominate Mr. Campbell as Mayor of the City of Dublin. Mr. Strip seconded the motion. Vote on the motion - Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mrs. Boring, yes; Mr. Zawaly, yes. Newly elected Mayor Campbell received a round of applause. Mayor Campbell moved the nomination of Mrs. King as Vice Mayor of the City of Dublin. Mr. Kranstuber seconded the motion. } Vote on the motion -Mayor Campbell, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mrs. Stillwell, yes. Newly elected Vice Mayor King received a round of applause. Special guest, Former Mayor Joe Dixon swore in the newly elected Mayor Joel Campbell and Vice Mayor Denise Franz King. Mayor Campbell invited Council members to make comments at this time. Mr. Zawalv congratulated the new Mayor and Vice Mayor. 1. Mr. Zawaly notes three overwhelming feelings tonight: gratitude, pride and humility. The gratitude comes from the support of the many good people who helped with his 7-month campaign for Council -especially Connie Cahill and John Reiner, Election Committee Co- chairs; Elaine and Peter Bokach as treasurers; and Babs Pulsford as campaign manager. 2. He assured voters that he will keep them informed and enfranchised throughout the entire process of government in his new role as their representative. He also expressed gratitude to the outgoing Council members for their dedication and sacrifices made in nurturing-this city through its infancy. / , 3. He looks forward with great anticipation to working with each of the,Council members and is extremely proud to be associated with the city staff. 3. He is humbled tonight to have had the privilege of having his family standing at his side during the ceremonies. He thanked his wife, Joyce for 25 years of magnificent marriage and praised her as a wonderful wife and partner. 4. He closed by quoting Aristotle from 350 B.C., "Men come together to live in cities. They remain to live the good life." In some small way, he hopes to play an instrumental part in making Dublin a place where all can enjoy the good life. Mrs. Stillwell opened by saying, "Good morning," stating that Maya Angelou's poem, "On the Pulse of Morning" comes to mind this evening. The excitement, the anticipation, the hope for the future, and the respect for the legacy of the past expressed in her poem reflect Mrs. Stillwell's feelings tonight. 1. She looks to the next weeks, months and years with anticipation and confidence in the city's leadership grounded in the specific skills and knowledge each Council member brings, leveraged by citizen and staff involvement and input, knowing that the work and decision will not always be easy or quick. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 2 Meeting DAYTON LEGAL BLANK Held January 3, 1994 _ lg 2. She committed to represent the citizens of Ward 2 by listening, bringing their concerns to Council, informing them of pending issues and Council responses. In addition, she committed to work with all of Council to provide leadership and set policy for all of Dublin. 3. Her specific priorities are to manage Dublin's growth, plan long-range for the city, and strengthen cooperation and communication among residents, government, schools, business and surrounding communities. 4. She thanked her family for their love, support and encouragement and closed by saying, "On the pulse of this new day, let us say, very simply, good morning. " Mrs. Boring: 1. Thanked the citizens of Dublin for allowing her the honor to be their elected representative to Council. She thanked them for their support, their confidence, and their continual belief in the government process. She is looking forward to working with this fine Council and Gazing and qualified staff. 2. Additionally, she thanked her family, especially her young son who has taught her that road construction can be exciting for a growing community as long as the city remembers to save the trees and cazefully place the utility lines and signs. 3. She thanked her daughter for her continual effort to keep her mother in tune with young adults' attitudes. 4. She acknowledged her husband's support and for keeping everyone together during the campaign. 5. She looks forward to being a part of this Council. Mrs. King thanked her colleagues for their support in electing her as Vice Mayor. She quoted Abe Lincoln who said, "I do not deserve this honor, but since your judgement is better than mine, I accept." 1. She acknowledged her favorite constituents who aze present this evening -her husband, Roger King and sons, Kevin and Ryan. 2. She also acknowledged the Franz family which has a long history of service to the country, A, and thanked former Mayor Dixon and his wife for participating in the ceremony tonight, helping Council to remember the important roots they aze building upon here in Dublin. 3. She added her congratulations to new Mayor Campbell and the new Council members. She urged everyone to remember that the word "politics" is derived from a Greek word meaning the concerns of the people. All of Council will work to represent these concerns and to lead Dublin to the excellence that Dublin is so capable of achieving. 4. She pledged to help create a common vision of the City of Dublin, to develop a team, to carry out the goals of Council, to communicate the goals effectively both within and outside of the city, to take an active interest in the development of each Council member and the appointees to the boards and commissions, and to provide leadership where appropriate and loyalty and assistance to Mayor Campbell. 5. She reminded everyone that the natural resources are precious gifts from God and we have a duty to manage them skillfully. 6. Regarding rumors, she requested that before passing them along, those involved should be given an opportunity to comment about their validity. Credibility and honesty aze part of the business of democracy. 7. Finally, as Margaret Mead said, "Never doubt for one minute that a small group of thoughtful and committed people can change the world. Indeed, it's the only group that ever has." Mayor Campbell: 1. Thanked his wife, Robin for her support which has enabled him to be a Council member and now Mayor. He also thanked his mother, and his children, Kristie and Scott for their support. His only regret is that his dad, who passed away during Mr. Campbell's first Council term, could not be present this evening. 2. He thanked Cathy and Bill Andrews and Marlaine and Jim Manus who supported him in his first Council bid as well as the re-election this fall. He thanked his fellow Council members for allowing him to serve asMayor - he is grateful and honored to be chosen. 3. To Mayor Dixon, he expressed appreciation for taking the time to participate in the sweazing-in and added that it is an honor to have someone from Dublin's formative yeazs help bridge the future. 4. Mayor Campbell stated that the city is in good hands because of the 7 Council members and the administrative staff. The staff does a very capable job of running the city on a daily basis, and he thanked them for their efforts. 5. He commented that he views himself in the Mayor role as a facilitator or a team leader and RECORD OF PROCEED[NGS Minutes of Dublin City Council Meeting Page 3 Meeting DAYTON LEGAL BLANK Held January 3, 1994 lg not as a dominator or principal decision maker. Each of the 7 Council members have equal authority, equal responsibility, and equal obligations to the people who elected them. 6. Because of the tremendous amount of talent and expertise and varied backgrounds of the Council members, allowing for diversity of opinion and thinking, he believes that any one of the 7 members could sit in the Mayor's chair. He announced that he is a one-term Mayor and that everyone on Council should have the opportunity to serve as Mayor. 7. Lastly, he noted that Council will attempt to operate the meetings more efficiently to minimize the late night meetings. 8. He closed by urging everyone to remember how lucky they are to live in Dublin and to remember all of the positive aspects of living in Dublin. Dublin has had a great past, has a great present and will have a great future. Mayor Campbell announced at 8:28 p.m. that there will be a short recess. The meeting was reconvened at 8:45 p.m. Approval of Minutes of December 6, 1993 Meeting Mrs. King moved approval of the minutes of December 6, 1993. Mr. Kranstuber seconded the motion. Vote on the motion -Mrs. King, yes; Mrs. Stillwell, abstain; Mr. Strip, yes; Mr. Zawaly, abstain; Mrs. Boring, abstain; Mr. Kranstuber, yes; Mayor Campbell, yes. Correspondence The clerk reported that there was no correspondence. Comments from Visitors Jan Antonoplos newly elected Washington Township Board of Trustees introduced herself to Council and stated that she is looking forward to working with the City of Dublin and Council during the coming months. Legislation Ordinance No. 103-93 (Amended) - An Ordinance Providing for a Change of Zoning of 7.3+/- Acres of Land Located on the Southwest Corner of Post Road and Discovery Boulevard from: PCD, Planned Commerce District to: PCD, Planned Commerce District by Amending the PCD Text "Perimeter Center Subarea Standards" for Perimeter Center to Permit Expansion of Subarea C. (Third Reading) (Applicant: Olde Poste Properties, c/o Timothy D. Kelton, President, Ruscilli Real Estate Services, Inc., 2041 Arlingate Lane, Columbus, OH 43228) Mr. Foegler confirmed to Mayor Campbell that staff is requesting emergency action in order to correspond to the construction timetable for this project. Ms. Clarke noted that a memorandum has been distributed to Council requesting that the ordinance be amended. The title will need to be amended because the property will now be rezoned by creating a new subarea B-1 instead of an expansion of Subarea C. An amended text for Subarea B-1 has also been provided which is the same set of standards that apply all along Post Road. The only change being introduced is that it will be permissible to manufacture and distribute compact discs on this site. Staff requests that the ordinance be amended to include a reference to Subarea B-1 and to include the standards submitted to Council tonight. Mr. Kranstuber moved to amend the ordinance as Ms. Clarke has indicated. Mr. Strip seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes. Council members commented favorably on the proposed expansion of this existing business. Mr. Zawaly moved to treat this as emergency legislation. Mr. Kranstuber seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes. Vote on the ordinance - Mr. Zawaly, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mrs. Boring, yes; Mayor Campbell, yes. Mrs. Stillwell asked if the concerns expressed by Mr. Halloran at the December 20 meeting have been resolved. Mr. Kelton responded that they have met with Mr. Halloran and Mr. Halloran is aware of the plans to address the problem. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 4 Meeting DAYTON LEGAL BLANK R Held January 3, 1994 lg Ordinance No. 10493 - An Ordinance Authorizing the Funding of a Contract Between the City of Dublin and the Fraternal Order of Police, Ohio Labor Council Regarding Wages, Hours, Terms and Conditions of Employment, and Declaring an Emergency. (Third Reading) Mr. Harding commented that action should be taken this evening if Council does not want to approve the contract. If no action is taken, the contract automatically becomes effective on January 5. Mr. Strip moved to treat this as emergency legislation. Mr. Kranstuber seconded the motion. Vote on the motion - Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes; Mrs. Stillwell, yes. Mrs. Stillwell moved to approve the ordinance. Mrs. King seconded the motion. Vote on the ordinance -Mrs. Boring, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mayor Campbell, yes; Mrs. Stillwell, yes. Resolution No. 22-93 - A Resolution Requesting the Delaware and Franklin County Auditors to Draw and the Delaware and Franklin County Treasurers to Issue a Draft to the Director of Finance of the City of Dublin for any Money that May Be in the County Treasury to the Account of the City of Dublin. (Third Reading) Mr. Hansley stated that staff is requesting emergency action tonight. Mr. Strip moved to treat this as emergency legislation. Mrs. King seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes; Mrs. Stillwell, yes; Mr. Strip, yes. Vote on the ordinance -Mrs. Stillwell, yes; Mr. Strip, yes; Mayor Campbell, yes; Mrs. King, yes; Mrs. Boring, yes; Mr. Zawaly, yes; Mr. Kranstuber, yes. Ordinance No.105-93 - An Ordinance to Authorize the Establishment of an Upper Scioto West Interceptor (USWn Fund, Advancing Funds from the Capital Improvements Tax Fund to the µ USWI Fund, and Appropriating Funds. (Second Reading) Staff recommends holding this over for a third reading. There will be a third reading at the Januazy 17 Council meeting. Ordinance No. 106-93 - An Ordinance to Accept an Annexation of 26.976+/- Acres in Jerome Township, Union County to the City of Dublin. (Second Reading) (Applicant: Shawnee Hills Land Company, c/o Harrison W. Smith, Jr., 37 W. Broad Street, Columbus, OH 43215) Mr. Hansley stated that an agent for the developer/applicant is present this evening, as requested by Council at the December 20 meeting. Mr. Hazrison Smith, representing Shawnee Hills Land Company is present. Hazrison Smith stated that he will be happy to respond to any questions from Council. He explained that three-fourths of the base ownership of this project is owned by Dave Thomas and others and is already in Dublin and currently in the development process. The other one-fourth or 26 acres is located in Union County. The developer has looked at various options for placement of the houses and clubhouse. They have fought long and hazd with the Union County Commissioners who eventually approved the annexation. Mr. Strip asked staff if the golf course and homes would be built whether the piece of land is brought into Dublin or not. He wonders what the gain would be by annexing the land to Dublin. Mr. Smith confirmed this, adding that the gain via the annexation would be a more sensible layout of the entire piece. Otherwise, the developer will have to operate under two jurisdictions which is difficult from a zoning standpoint. His own sense is that the value is enhanced by using the golf course as a primazy value assistant to more of the houses which results from spreading the houses over the entire area. Mr. Strip stated that he would like a report from staff prior to the third reading about the costs involved in servicing this development versus the benefits to the City. If there is a golf course with employees which will add to city income taxes, he would be supportive. Mr. Smith responded that he can show Council how the development lays out with and without the annexation approval. The base economics, number of houses, and the rest are almost the same. Mayor Campbell expressed concern about the utility service azea boundaries, leaving the residents of the development with the possibility of added changes for long distance changes, etc. He asked the developer to investigate solutions to this problem upfront to eliminate calls to the city at a later date. The other issue would be the question of boundary changes for fire services. And in the long RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 5 Meeting OAY70N LEGAL BLANK Held January 3, 1994 19 run, there is the factor of the land use to be considered -evaluating whether any project that comes to the city is financially justified for the city. He asked Mr. Smith to respond. Mr. Smith responded that he believes they can demonstrate that the numbers in terms of values and dollars will be basically the same, and that the plan as proposed with the annexation will be a better development for the Dublin community with enhanced values. In terms of the phone problem, he wants to get an update of what has been done to date to resolve the issue. Mayor Campbell responded that the problem was beyond the scope of the city. State Representative Bill Schuck has been working on the issue, but nothing has yet been resolved with the two telephone companies. Mr. Smith then committed to Council that if the utility boundary service lines cannot be changed, that they will advertise to any potential buyers that the situation does exist. This may not solve the problem, but it does put the buyers on notice of the situation. Mr. Kranstuber commented that the issue here involves how much larger the city wants to become and under what scenarios, and the tradeoffs of the benefit to the city versus the burden. The issues should be discussed at the next goal setting session. Mr. Smith responded that this 26 acre piece is small, but he understands the need to be consistent with policy decisions. Mr. Smith then committed that he will prepare and distribute to Council prior to the next meeting a memorandum relating to the benefits to the city versus the burden, as stated by Mr. Kranstuber. He will also look into the utility issues prior to the next Council meeting. Mrs. King stated that she has questions to direct to staff. She would value the staffs analysis and perspective on the question of whether this annexation, individually and in principal is in the best interests of the citizens of Dublin. Mr. Hansley responded that staff is not typically asked to advise Council on whether or not to accept an annexation -staff assures that legal requirements and requirements from the county and others have been met. In this particular case, if Council so desires, staff will give a recommendation; staff 4 cannot, however, provide a comprehensive fiscal impact statement about this particular 26 acres at this stage of the development, as any recommendation would be based upon assumptions. He added that when the updated community plan is prepared, Council may want to then adopt a policy statement about annexations. There will be a third reading of Ordinance 106-93 at the January 17 Council meeting. Ordinance No. 01-94 - An Ordinance Amending Certain Sections of the Compensation Plan (Ordinance No. 23-93). (First Reading) Mr. Strip introduced the ordinance. Mr. Harding stated that each year staff undertakes a review of the Compensation Plan for any appropriate adjustments. The two areas in which there are substantive change involved are amendments to the city wage and salary structure as noted in the staff report, including 3 recommended changes in job classifications and recommended adjustments for inflationary factors to the minimum and maximum of the wage and salary structure. He offered to answer any questions from Council members. Mr. Kranstuber complimented Mr. Harding for the extensive and complete support documentation included with the staff report. He believes Council had previously discussed sending the comp plan to the Personnel Committee for review. Mr. Strip stated that he prefers to send this to Committee for review in consideration of the new makeup of Council. Mr. Strip suggested that the second reading continue while the Committee is studying the ordinance. The ordinance could later be tabled, if necessary. Mayor Campbell stated that there will be a second reading of the Ordinance at the January 17 Council meeting and agreed that the Personnel Committee of Council should review the legislation for recommendation to Council. Mrs. Boring moved to refer this to Personnel Committee. Mr. Strip seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. Kranstuber, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Strip, yes; Mayor Campbell, yes; Mrs. King, yes. Other Final Plat - Dublinshire 6 (Applicant: Holding Corporation of Ohio and Duntnere Associates, c/o Timothy M. kelley, 250 East Broad Street, Columbus, OH 43215) RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 6 Meeting DAYTON LEGAL BLANK Held January 3, 1994 19 The Law Director reported that Tim Kelley is not present this evening, and Mr. Smith requested that this be held over for two weeks. Mr. Kranstuber moved that the final plat be tabled until the January 17 Council meeting. Mrs. King seconded the motion. Vote on the motion -Mrs. King, yes; Mrs. Boring, yes; Mr. Strip, yes; Mayor Campbell, yes; Mr. Zawaly, yes; Mr. Kranstuber, yes; Mrs. Stillwell, yes. Discussion of Council Meeting Dates for 1994 Mrs. King suggested that Council cancel the first July meeting which falls on July 4. Discussion followed about the meeting which falls on the Labor Day holiday. Mr. Zawaly suggested moving that meeting to September 12, the second Monday. There was consensus among Council members to cancel the July 4 meeting and move the Labor Day meeting to September 12. Mr. Zawaly moved approval of the Council meeting date schedule for 1994 with the two amendments noted. Mrs. King seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mayor Campbell, yes; Mrs. Boring, yes; Mrs. King, yes. Executive Session Mayor Campbell noted that Council will adjourn into Executive Session in order to discuss the Council Committee appointments. There will be another executive session at the end of tonight's meeting to discuss personnel issues related to board and commission appointments. Mrs. King moved to adjourn to Executive Session at 9:33 p.m. to discuss personnel issues regarding Council Committee appointments. Mr. Zawaly seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Campbell, yes; Mr. Strip, yes; Mrs. King, yes; Mr. Zawaly, yes; Mrs. Boring, yes. The meeting was reconvened at 10:20 p.m. Reports from Council Committees Mayor Campbell announced the results of discussion regarding Committee appointments: Finance Committee - Chairperson A.C., Strip, Chuck Kranstuber, Peter Zawaly Goal Setting -Chuck Kranstuber and Judi Stillwell, Co-Chairpersons Land Use -Chairperson Denise King, Chuck Kranstuber, Judi Stillwell Parks and Recreation -Chairperson Peter Zawaly, Chuck Kranstuber, Joel Campbell Public Safety -Chairperson Cathy Boring, Judi Stillwell, A.C. Strip Public Service -Chairperson Judi Stillwell, Cathy Boring, Denise King Personnel -Chairperson Chuck Kranstuber, Denise King, Peter Zawaly Economic Development -functions taken over by Land Use Committee Community Center Committee -will be merged into Parks & Recreation Committee MORPC Representative -Denise King Planning & Zoning Representative -Chuck Kranstuber Mr. Kranstuber moved approval of the Committee appointments and designations for Council representatives. Mrs. Stillwell seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mrs. Stillwell, yes; Mrs. King, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mr. Strip, yes. x, Reports from Council Committees Mr. Kranstuber stated that discussion took place at the December Council meeting regarding scheduling a goal setting session as early in the year as possible. Michelle Crandall, Management Assistant has been working with him on setting up the session. The dates proposed were the evening of Friday, January 21 and all day Saturday, January 22, but there is a conflict for some Council members on the 21st. Thus Saturday, January 22 is the proposed date, and suggested facilitators are Dale Bertsch and Jim Kunde, Evans & Holland, or the consultant for the city's strategic plan update - Camiros. Discussion followed about the qualifications of the various facilitators suggested. Mr. Kranstuber moved that Bertsch &Kunde facilitate the goal setting session, with participation from Camiros, if available, on January 22 from 8 a.m. to 4 p.m. Mr. Strip seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mr. Strip, yes; Mrs. Stillwell, yes; Mr. Kranstuber, yes; RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 7 Meeting DAYTON LEGAL BLA Held January 3, 1994 lg Mrs. King, yes; Mrs. Boring, yes; Mayor Campbell, yes. Comments from Staff Mayor Campbell noted that he would like to change the format for staff comments. He sees no reason to take attendance, calling upon each and every staff member. Staff members are welcome to make comments -they can simply move to a microphone and motion to be called upon. He thanked staff for the written reports now being provided -this helps to facilitate the communication process with Council and saves time. Mr. Hanslev stated, on behalf of all of staff, that he appreciates the favorable comments made about staff. They are all looking forward to working with Council in the coming year. Ms. Puskarcik reminded Council members that a media relations training seminar is scheduled for January 25. Chief Ferrell updated Council on the damages to the Justice Center caused by the frozen pipe which burst during a recent cold spell. A memorandum was provided to Council in the packet. Mr. Kranstuber asked that, in the future, Council members be advised of these kinds of situation prior to reading about it in the newspaper. Brief discussion followed. Mayor Campbell agreed with Mr. Kranstuber that all Council members should be notified of significant events such as this. Mr. Zawaly noted that he finds the damages to records at the Justice Center significant, as reported by Chief Ferrell, and hopes that more consideration is given to the proposal for document imaging equipment. Chief Ferrell responded that Ms. Colwell is preparing a report on the damages to the city's records as a result of the water damages. Chief Ferrell also noted that Council members are invited to the D.A.R.E. ceremonies scheduled for January 12 and 13. Mr. Foegler reported that the Development Department has now relocated to the 5800 Building. An open house for Council and the public will be scheduled sometime in February. Ms. Jordan commented that the Parks brochure will go out to the public on Wednesday. Registration for winter programs is Saturday, January 15. Mr. Kindra noted that he has been working on a stormwater management report for several months, and he would like to make a presentation at the next Service Committee meeting. He also has updated information on school speed zones and the intersection of Bright and Riverside Drive for presentation at the next Safety Committee meeting. Mayor Campbell commented that plans call for the Council Committee chairs to have an organizational meeting and a first meeting of each Committee during the first 60 days of the year. The schedule of Committee meetings for the year should also be set within the next 60 days. Council Roundtable Mr. Kranstuber welcomed the new members, congratulated Mrs. King and Mr. Campbell, and noted that he is looking forward to the New Year. a Mr. Stria wished Mr. Campbell and Mrs. King the best of luck in their new offices, and added that he looks forward to friendships with the new members of Council. He also pointed out that, in addition to being the oldest member of Council, the longest serving member of Council, and having the most gray hair, on New Year's Day he became a grandfather. Council members offered their congratulations to Mr. Strip. Mrs. King stated that she takes pleasure in being joined on Council by two women. She welcomed the new members of Council. Mrs. Stillwell added a "Good Morning" to all of Council. Mr. Zawalv commented that his Ward 3 constituency has a great deal of clout -the oldest member of Council, the Vice Mayor, and the mother of the Mayor all reside in Ward 3. Mayor Campbell commented that: RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 8 Meeting DAYTON LEGAL BLANK Held January 3, 1994 19 1. Any suggestions for streamlining the meeting process will be welcome. He plans to adopt a 5-minute limit by each presenter that comes forward during the citizen comment portion of the agenda. This will allow them to bring their concerns to Council, while at the same time not unnecessazily delaying the scheduled agenda items. He requested that the clerk add this note to the agenda. 2. He will work on utilizing a consent agenda format for certain agenda items. As already noted, he will no longer call on each and every staff member to make comments -staff members can comment if they wish. 3. Presentations and discussions under the "Other" portions of the agenda aze many times unduly long. He would welcome any ideas for limiting these to some extent. His goal is to streamline the meetings as much as possible. Mr. Kranstuber asked about the scheduling of the Dublin Convention and Visitors Bureau discussion on the Council agenda. Following discussion, Mayor Campbell requested that this item be placed on the next Council agenda and requested that the Bureau representatives attend and be prepazed to respond to questions from Council. Mr. Kranstuber asked if any Council action is necessary to reappoint the interim members of Planning & Zoning prior to the Thursday night meeting. Mr. Smith responded that they have been advised that they will be held over for a month. Mayor Campbell noted that Council plans to discuss in Executive Session tonight which of the candidates will be interviewed for boazds and commissions on Saturday, January 8 and Monday, Januazy 10. The boazd and commission appointments will be on the agenda for the Januazy 17 Council meeting. Mayor Campbell further clazified that the clerk should send notices to the press that Council has scheduled special meetings on Saturday, Januazy 8 and Monday, Januazy 10 for the purpose of convening into executive session to discuss boazd and commission appointments, and that no formal action will be taken. Mr. Strip moved to go into executive session to discuss personnel matters. Mrs. Stillwell seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mr. Strip, yes; Mrs. Stillwell, yes; Mayor Campbell, yes; Mrs. Boring, yes; Mrs. King, yes; Mr. Kranstuber, yes. Mayor Campbell announced that the meeting will not be reconvened following executive session. The meeting was adjourned at 11:00 p.m. Mayor, esi ing O icer Clerk of Council