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HomeMy WebLinkAbout12/07/1992 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting N L December 7, 1992 Held 19 The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Tan Rozanski at 7:30 p.m. on Monday, December 7, 1992 and Mr. Sutphen led the Pledge of Allegiance. Members of Council present for roll call were: Mr. Strip, Mr. Sutphen, Mr. Campbell, Mr. Amorose, Mrs. King, Mr. Kranstuber, and Mayor Rozanski. Mr. Hansley, City Manager, and Mr. Smith, Law Director, were also present. Aunroval of Minutes of November 16. 1992 Meeting Mr. Amorose moved to approve the minutes of the November 16 Council meeting. Mrs. King seconded the motion. Vote on the motion - Mr. Sutphen, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mr. Strip, yes. Correspondence Myra Caplinger, Acting Clerk, reported that there was no correspondence to Council. Comments from Visitors Bart Mahone 5224 Willow Grove Place Dublin, representing the Charity Newsies stated that 10 years ago, at the corner of Frantz & 161, 250 newspapers were sold by three volunteers. Last year, 9 volunteers for Charity Newsies sold over 4,000 newspapers at the same location. He gave a brief history of the Chanty Newsies, founded in 1907. The organization provides clothing for school-aged children. Presently, the membership consists of 500. Over 6,000 schoolchildren have been clothed so far this year. Last year, 9,982 students were clothed and 4,600 families were assisted throughout Central Ohio. He relayed several stories regarding the types of assistance the organization has given over the years. He noted that 100 percent of donations are used to buy clothing for children; the administrative costs for the group are funded in other ways. He also reported that a corporate program has been initiated this year. The Charity Newsies campaign will be on Saturday, December 12. He requested that Dublin residents lend support to the group. Mayor Rozanski then read a proclamation declaring Saturday, December 12 as Charity Newsies Day in Dublin, Ohio. He added that many Dublin residents are new to the Central Ohio area and not familiar with the work that the Newsies perform. He is hopeful that Dublin residents will provide strong support to the campaign this year. Sandra Puskarcik. representing the Chamber of Commerce, the Convention and Visitors Bureau and the Cit , stated that the groups were in attendance tonight to provide information to Council regarding the kick-off of the marketing campaign for the Economic Development Program. The strategic communications plan developed this year dealt with quality of life issues. These issues will open the door for a creative campaign and will complement Mr. Foegler's efforts in terms of economic development - a Council goal for this year. She distributed copies of the "Definitely Dublin" general brochure - a joint effort by all three groups. Gayle Holton Design, a Dublin business, did the design work for this piece. She noted that a merchandising campaign will begin shortly featuring the logo on coffee mugs, sweatshirts, etc. The group will submit a bed tax application for additional funding for this effort. Lvnn Slomsky, Dublin Convention and Visitors Bureau stated that their group supports the economic development campaign. The Bureau has used the "Definitely Dublin" logo for plastic bags which they distribute to many groups and events. The new Visitors Guide also incorporates the logo from the campaign. The Bureau has initiated a "Definitely Dublin Program in December" with Ms. Puskarcik's assistance to promote getaway weekends. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 2 Meeting DAITON LE AL BLANK December 7, 1992 Held 19 Next year, they will undertake a cooperative advertising campaign with the City in an effort to keep the bed tax revenues as high as this year. They will advertise in several midwest area publications. " David Wolfe, Dublin Chamber of Commerce President, stated that the Chamber will work cooperatively with the other groups in this effort. The new Chamber directory incorporates the "Definitely Dublin" theme. The Chamber now has 80-90 members, making it the second largest Chamber in Franklin County, and enabling them to get this message out across the area. The Chamber is proud to support this undertaking. Ms. Puskarcik noted that the efforts so far have resulted in a framework for the program. The City, Bureau, and Chamber plan to meet every other month to share information until the summer of 1993 at which time the Development Department will recommend a marketing/economic development campaign which will complement this effort. Mr. Campbell commented that many strategies for economic development presented at the recent National League of Cities meeting are similar to strategies already in use by the City or ones which the City plans to use. The City is in the forefront in this area. Mrs. King complimented the groups on the excellent brochure which will help promote Dublin. Legislation Ordinance No. 111-92 - An Ordinance Providing for a Change of Zoning of 61.659 Acres of Land, Located on the North Side of Brand Road, Opposite Coventry Woods Drive to be Rezoned from: R-1, Restricted Suburban Residential District to: PLR, . Planned Low Density Residential District. (Tabled Ordinance) Mr. Kranstuber moved to take this item from the table. Mr. Sutphen seconded the motion. Vote on the Motion -Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes. Mr. Hansley stated that staff has no additional information to report this evening. Ms. Fierce is present to answer any questions Council may have. Mayor Rozanski noted that there were several issues to be resolved prior to a vote on the rezoning, including the fence and boundary line between this property and the Maurer property, drainage near Dr. Graham's property and drainage near Mr. Cavanaugh's property. Harrison Smith, applicant, stated that: 1. They will deed a triangular piece of ground to Mr. Maurer which will result in the fence being entirely on his property. The deed is being prepared, and there is a letter before Council stating this commitment. 2. The project engineer, Dave Hussey, and the City Engineer have determined that Mr. Cavanaugh's concerns are with an existing problem which occurs north of the subject property. 3. A meeting was held with Dr. Graham and an agreement has been reached to resolve his concerns with drainage. Mr. Campbell confirmed that the issues have now been adequately addressed and the rezoning can be voted upon tonight. Vote on the Ordinance -Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 3 Meeting AVT L December 7, 1992 Held 19 Ordinance No. 119-92 - An Ordinance Adopting aFive-Year Capital Improvements Program for 1992 to 1996. (Third Reading) Mr. Hansley stated that staff recommends that this Ordinance as well as 120-92 be tabled until Council completes their Finance Committee review of the capital budget and operating budget. Mr. Strip moved to table the Ordinance until review by the Finance Committee is completed. Mr. Amorose seconded the motion. Mr. Hansley confirmed that the next Finance Committee meeting is set for Monday, December 14 at '7:00 p. m. in Council Chambers. Vote on the Motion - Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes. Ordinance No. 120.92 - An Ordinance to Adopt the Proposed Operating Budget and Cash Capital Budget for the 1993 Fiscal Year. (Third Reading) Mr. Strip moved to table the Ordinance until the review by Finance Committee is completed. Mr. Amorose seconded the motion. Vote on the Motion - Mr. Kranstuber, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mrs. King, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Campbell, yes. Ordinance No. 122-92 -Ordinance Authorizing the City Manager to Enter into a Contract for Residential Solid Waste Management Services. (Second Reading) Mr. McDaniel noted that an administrative report was distributed to Council regarding the yard waste collection portion of the proposed contract. Staff, the Solid Waste Advisory Committee, and the Public Service Committee have all endorsed continuation of the pay-per- bag program and consideration of the elimination of the curbside leaf collection program. He noted the following reasons for these recommendations: 1. Continuation of the pay-per-bag program will be easier to administer and will require less educational effort; however, staff does plan to offer additional educational programs to assist residents. 2. The pay-per-bag is the least expensive overall option. 3. Staff believes there will be a decrease in per bag costs, based on one quote for the services. 4. The system will be in place so that the City could merge the curbside leaf collection program with the existing bag program. 5. The pay-per-bag program is not tied to tipping fees despite the potential for the institution of tipping fees at regional compost facilities. 6. Staff and the Solid Waste Advisory Committee believe that the pay-per-bag program N along with the mandatory waste diversion implemented last year have greatly altered the thinking and habits of residents regarding yard waste. This program will help ~ the City meet the state's mandates for waste reduction. He distributed a report which summarizes Rumpke's and Johnson's bids under the various options. The Rumpke bid proposes an $.84 per bag cost under the pay-per-bag option, while the same option under the Johnson bid would be $2 per bag. Overall, the Rumpke bid is the low bid and staff recommends approval of the contract with the pay-per-bag option. In response to Mayor Rozanski's question about the designated bag, Mr. McDaniel stated that the bag would have a Dublin logo and be clearly identifiable at the retailer. Mr. McDaniel commented that staff is also recommending elimination of the curbside leaf RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 4 Meeting DAITON LE AL BLANK December 7, 1992 Held 19 collection service. Residents can then place their leaves in the designated bags under the pay-per-bag program. This can be decided with the contract or can be discussed during the budget process. The leaf collection service cost is approximately $30,000. The man hours and equipment could be better utilized in other areas. Mr. Sutphen stated that the Service Committee has studied the leaf collection issue for ' recommendation to Council. After much discussion, he is convinced that bagging leaves for collection is the best overall option for the City. Mayor Rozanski noted that Bill Oglesbee, Johnson Disposal has requested to speak this evening regarding the Ordinance before Council. He cautioned that it is not Council's policy to debate legal contract issues. Bill O leg sbee, General Manager, Johnson Disposal, stated that several Johnson employees were in attendance this evening, including Cece Ungerean, Mark Finney, and Steve Montee. Johnson Disposal is committed in their desire to retain the waste removal contract with the City. They believe the bids were not evaluated properly. He summarized what Johnson has done for the City of Dublin: 1. Johnson entered into a contract with the City on January 1, 1988. On January 1, 1991, Johnson Disposal and the City set up a drop-off recycling program which was free to residents and to the City. This program ran from January 1, 1991 through December 21, 1991. 2. On April 24, 1991 Johnson began a free curbside recycling program which is still in existence. 3. On June 1, 1991, Johnson began a voluntary compost program which was to have become mandatory during that year; however, the City of Dublin chose not to do so. 4. On November 15, Johnson Disposal ending its 1992 composting program which was to have ended on October 5. Johnson agreed to extend the service to accommodate the City's residents. 5. Johnson has provided the City with a virtually complaint-free refuse recycling program for the past five years. He disputes the recommendation to award the contract to Rumpke Waste Systems of Cincinnati on the basis of inadequate evaluation of bids submitted according to specifications set forth by the City of Dublin. He proceeded to point out discrepancies from specifications in the Rumpke bid. Mayor Rozanski interrupted Mr. Ogelsbee to state that these are legal matters which can be further discussed with the Law Director and the City administration. Council does not get involved in this type of matter. He directed Mr. Ogelsbee to take up any objections with legal counsel and staff who have submitted to Council what they believe is a legal bid. Mr. Smith commented that Johnson's in-house counsel, Mr. Dolan had contacted him today regarding a number of issues. Mr. Smith will investigate the issues and get back with Mr. Dolan. While Johnson Disposal is welcome to report to Council regarding their services, the legal issues brought up these evening should be addressed by legal counsel. He also noted that Council will be given a memo from legal staff prior to voting on the waste contract. Mayor Rozanski thanked Mr. Ogelsbee for attending the Council meeting tonight and commented that the City has been very pleased with Johnson's services over the past years. Mrs. King commented that she does not understand why the issues being raised about this contract are different from any other legal issues Council addresses in its sessions, i.e., rezonings or amending laws. Mr. Smith responded that, prior to tonight's meeting, he had advised the Mayor that the issues being raised dealt with the interpretation of the law and of Dublin's statutes, in whether the bid documents legally complied with the bid specifications. He has promised Mr. Dolan that he will review this issue and report back to Council. He does not believe RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 5 Meeting DAYTON LE AL D December 7, 1992 Held 19 this is a proper forum for debate of the interpretation of legal issues. Mrs. King stated that the alternative then is to say that this is a forum for public opinion and discussion. Mr. Kranstuber commented that he does not believe it is appropriate or productive to ° discuss the issues this evening, although Council certainly has the right to do so. Mrs. King expressed concern that there had been discussion that this could possibly be passed by emergency. She simply wants to have enough opportunity for public discussion. Mr. Hansley stated that Mr. Smith's concern is that the issues were not raised earlier; it would have been helpful to obtain his opinion prior to tonight's reading. Staff had considered requesting passage by emergency so that bins and bags can be ordered to make the transition to a new hauler by January 1. Mr. McDaniel commented the lead time for bins and bags is approximately 30 days. He explained that the recycling bins currently being used in the City are the property of Johnson. Staff had hoped to work out an arrangement to retain the current bins. Mayor Rozanski stated that he is more than happy to have discussion regarding Johnson's or Rumpke's services, but he does not believe the bid document issue is appropriate for Council discussion at this time. Mr. McDaniel commented that Johnson was given a complete copy of Rumpke's bid over 2-1/2 weeks ago and contacted the City attorney's office just today. Mr. Strip pointed out that it would be inappropriate and counterproductive for clients to discuss what is being handled by their respective attorneys. The problem with the bins can be addressed at a later date. Mr. Hansley noted that staff may at third reading recommend adoption with emergency language. Staff will commit to the community to work with the successful bidder to resolve the logistics of the bins in the interim period. Mr. Ogelsbee commented that Johnson Disposal is willing to work with the City on the bins regardless of the outcome of the bid award. Mayor Rozanski and Mr. McDaniel thanked Mr. Ogelsbee. There will be a third reading of the ordinance at the December 21 Council meeting. Ordinance 123-92 - An Ordinance Authorizing the City Manager to Enter into a New Contract with the Law Director. (Second Reading) Mayor Rozanski noted that additional information on the proposed contract has been given to Council. He suggested that Council members direct questions to Mr. Smith or to administration. Mr. Hansley pointed out that staff had assembled a comparison of legal fees in the community for both private and public sectors. The report clarifies several issues raised at the last Council meeting. It is available to anyone upon request. There will be a third reading of the ordinance at the December 21 Council meeting. Ordinance No. 12492 - An Ordinance to Enter into a Health Services Contract with the Franklin County Board of Health, and Declaring an Emergency. (First Reading) Mr. Sutphen introduced the ordinance. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 6 Meeting DAYTON LE AL BLANK R December 7, 1992 Held lg Mr. Hansley explained that this is an annual renewal contract. Staff is requesting a first reading at this time, and may ask for passage by emergency prior to expiration of the present health services contract. Staff is still evaluating some of the requested plumbing inspection rates. There will be a second reading of the ordinance at the December 21 Council meeting. Ordinance No. 125-92 - An Ordinance Providing for a Change of Zoning of 54+/- Acres of Land Located on the North Side of Rings Road Approximately 800 Feet West of I-270, to be Rezoned from: R, Rural District to: PUD, Planned Unit Development District. (First Reading) Mr. Amorose introduced the ordinance and moved that it be referred to Planning & Zoning. Mr. Sutphen seconded the motion. Vote on the Motion - Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes. Ordinance No. 126-92 - An Ordinance Providing for a Change of Zoning of 3.861+/- Acres of Land Located North of Post Road, Approximately 2,200 Feet East of Wilcox Road, to be Rezoned from: PUD, Planned Unit Development District to: R-1, Restricted Suburban Residential District. (First Reading) Mr. Sutphen introduced the ordinance and moved that it be referred to Planning & Zoning. Mrs. King seconded the motion. Vote on the Motion -Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Campbell, yes; Mrs. King, yes; Mr. Kranstuber, absent. Ordinance No.127-92 - An Ordinance Amending the Annual Appropriations Ordinance for the Fiscal Year Ending December 31, 1992, and Declaring an Emergency. Mr. Amorose introduced the ordinance. Ms. Grigsby stated that the memorandum attached explains the reasons for the request for additional appropriations. Chief Ferrell provided additional information on the need for the purchase of new 911 equipment at this time. Mr. Hansley added that this type of equipment has a sepazate Ohio Revised Code section which mandates that it not be subject to competitive bidding; rather, it is negotiated within the 911 district and goes to the most suitable bidder. Thereafter, this vendor maintains the equipment, including its replacement. He added that during the negotiations with Washington Township regarding the new dispatching contract, the City obtained ownership of the existing 911 equipment. The City now has some value for the equipment which is being traded in. Discussion followed regarding the need for new 911 equipment. Mr. Hansley noted that the City does not really have an option in this matter, as the old equipment will no longer be serviced by 911. The County Commissioners aze the overall coordinating body and have made this decision to upgrade the equipment. He believes the money is well spent. Mayor Rozanski asked about the unappropriated balance from the Dublin Convention and Visitors Bureau of $44,639, and whether this is due to the increase in bed taxes. Ms. Grigsby responded that this is based upon increased bed tax revenues due to the AmeriFlora event, projecting this increase through the end of the yeaz. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 7 Meeting DA N LE AL B December 7, 1992 Held 19 Mr. Hansley commented that the bed tax revenues, projected to be around $800,000 this year, are a direct result of the 1992 celebration and AmeriFlora in Columbus. Projections for 1993 bed tax revenues will be less. ~ Mr. Strip moved to waive the three time reading rule and treat as emergency legislation. Mr. Kranstuber seconded the motion. Vote on the Motion -Mrs. King, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Mr. Kranstuber, yes; Mayor Rozanski, yes. Vote on the Ordinance - Mr. Amorose, yes; Mr. Strip, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Mr. Kranstuber, yes; Mayor Rozanski, yes; Mrs. King, yes. Ordinance No. 128-92 - An Ordinance to Establish Fees for Shelter House Reservations in Parks. (First Reading) Ms. Jordan provided brief background to Council on the proposed ordinance. Mayor Rozanski commented that discussion at the National League of Cities meeting involved the fee structures for park facilities and the need for re-evaluation in many cities. Mr. Hansley stated that a study is being undertaken in the City to assess what the actual cost of services provided are in relation to the fees charged. This will provide a basis for evaluating existing fees and give guidelines for changes. Mr. Campbell asked if this analysis will be provided on an annual or periodic basis. Mr. Foegler responded that there is a users group of recipients of the study in California. The City plans to purchase the software which is a byproduct of the study. This will enable the City to update the per unit cost of services as equipment, facilities or staff are added. Mr. Amorose commented that a rental fee of $25 to $35 for shelter houses will not cover the cost of clean-up for the facility. Mr. Hansley stated that the study will enable the City to assess the actual costs for services. The City will have to then decide what portion of the costs will be paid by the user. Mr. Strip expressed concern about charging a fee for shelter house use, while not charging for many other City services. Mr. Hansley responded that the costs for many services cannot easily be passed along, i.e., fire services, police, etc. Mr. Kranstuber remarked that an intern had presented the shelter house fee proposal to the Parks and Recreation Committee, and the Committee was supportive of the concept. ~ Mr. Strip requested that this ordinance be revised for the second reading. Based on tonight's discussion, instead of referring to a "user" category or "user" fees it should instead be a charge for making reservations. It should specifically state that there shall be no charge for users, but only for reservations. Mayor Rozanski asked that Ms. Jordan and Mr. Strip meet to make the proposed revisions. There will be a second reading at the December 21 Council meeting. Ordinance No. 129-92 - An Ordinance Authorizing the City Manager to Accept the Lowest and Best Bid to Construct Scioto Park Restroom Facility, and Declaring an Emergency. (First Reading) Mr. Amorose introduced the ordinance. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 8 Meeting DAYTON LEGAL BLANK December 7, 1992 Held 19 Mr. Hansley stated that this legislation will award a contract for the project which was budgeted for 1992. Staff is recommending a low bid to provide a waterless restroom facility at Scioto Park. Staff is requesting passage by emergency so that the project can be initiated in January or February. Mr. Sutphen moved to waive the three-time reading rule and pass as emergency legislation. ` Mr. Amorose seconded the motion. Mr. Amorose asked if there is any possibility of water service on this site. This would be an important consideration for a park site. Mr. Hansley stated that the development of the northeast quadrant is lagging behind the rest of the City and this has delayed any provision of water service to the site. As the northeast quadrant is developed and water and sewer services are brought to residential areas, probably within the next 3 to 5 years, the services may become available to the park. This facility could then be converted at some additional expense. Vote on the motion - Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Kranstuber, absent. Vote on the ordinance - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Kranstuber, absent. Resolution No. 47-92 - A Resolution Requesting the Delaware and Franklin County Auditors to Draw and the Delaware and Franklin County Treasurers to Issue a Draft ° to the Director of Finance of the City of Dublin for Any Money That May Be in the County Treasury to the Account of the City of Dublin. (First Reading) Mr. Amorose introduced the resolution. Ms. Grigsby stated that this resolution enables the City to request the county to advance funds which they collect on the City's behalf. The City will obtain the funds earlier, invest them and earn additional interest. She does not request emergency passage at this time. There will be a second reading at the December 21 Council meeting. Resolution No. 48-92 - A Resolution Adopting the ICMA (International City Management Association) Retirement Corporation Deferred Compensation Plan and Authorizing the City Manager to Execute All Necessary Agreements Incidental to the Administration of Said Plan. (First Reading) Mr. Sutphen introduced the resolution. Mr. Hansley explained that there is no cost to the City for this program. It merely authorizes a national deferred compensation plan for employees who have requested this. Mr. Harding has provided a detailed memorandum to Council on this resolution. ICMA has provided a model resolution for adoption which the City has utilized. It is their preference that this resolution be used instead of an ordinance. There will be a second reading at the December 21 Council meeting. Other Revised BZA Rules & Regulations Ms. Fierce provided brief background to Council on proposed changes. The revised rules were unanimously passed by the Board of Zoning Appeals. Mr. Strip moved to adopt the revised BZA Rules and Regulations. Mr. Amorose seconded the motion. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 9 Meeting AVT N AL December 7, 1992 Held 19 Mr. Campbell noted that his concerns regarding the members' terms continuing until appointment of a replacement member have been resolved. This would have conflicted with charter provisions. Mr. Smith commented that in regard to both the BZA and P&Z Rule revisions, legal staff has attempted to clarify the rules so that they are easier for the public to understand. The conflict with the charter, as noted by Mr. Campbell, has been eliminated. Vote on the motion - Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes. Revised P&Z Rules & Regulations Ms. Fierce had no further comment on the proposed rules for P&Z. Mr. Strip moved to adopt the revised P&Z Rules and Regulations. Mrs. King seconded the motion. Vote on the motion - Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Kranstuber, yes. Final Plat -Donegal Cliffs, Section 7 Mr. Foegler stated that this final plat complies with the City's requirements for subdivisions and final plats. Council's concerns have related to the homeowners' association's general satisfaction with the development. Mayor Rozanski asked if staff had investigated the issues presented to Council by the association. Ms. Fierce provided an update to Council on the resolution of those issues. Bob Meyers. Donegal Cliffs Homeowners Assn ,stated that the board of governors of the association is satisfied that Homewood has met its obligations. The association does not believe that Homewood has acted in bad faith as stated at a recent Council meeting. They have met the association's needs and the association is supportive of the developer proceeding with the next section of Donegal Cliffs. Mr. Amorose moved to approve the final plat of Donegal Cliffs, Section 7. Mrs. King seconded the motion. Vote on the motion - Mr. Strip, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Kranstuber, yes. Mayor Rozanski thanked the developer and the homeowners' association for their efforts in this process. Reports from Council Committees Mr. Sutphen, Public Service Committee, reported that the Committee met on Thursday and a lot was accomplished. The minutes will be forthcoming. Mr. Foegler has distributed a report regarding the storm water issues facing the City. Mr. Strip, Finance Committee, announced that bed tax applications are due at this time under the new twice a year review procedure. The applications will be reviewed immediately after the budget and CIP review process is completed. Mrs. King asked about the level of review of applications by staff prior to forwarding to Council members. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 10 Meeting DAYTON LEGAL BLANK R December 7, 1992 Held 19 Mr. Strip responded that what was agreed upon was that staff would make comment only in a situation where the application clearly did not meet the bed tax criteria. In such a case, the application would not be forwarded to Council. Ms. Grigsby stated that in the first batch of applications, several had been prepared prior to adoption of the new guidelines and have a different format. The applications submitted in Mazch for April review should be more consistent with the new guidelines. Comments from Staff Mr. Fcegler commented that the Service Committee is working on a proposal for a special fee structure for grandfathering water and sewer rates for existing residences. Several concepts have been explored with the Committee, and staff has been authorized to prepaze draft legislation for further review by the Committee. Staff plans to have a draft ordinance proposed in January. Ms. GrigsbX noted that there is a memorandum in tonight's packet which explains the benefit line item account in each budget area -what comprises it, and how it was calculated. Mr. McDaniel stated that the City of Dublin has received the White Glove award from the "Keep Franklin County Beautiful" organization for efforts in seeking solid waste solutions. Council Roundtable Mr. Kranstuber noted that very few applications have been received for boazds and commissions. Ms. Puskazcik responded that a City Manager's column on the topic will hopefully generate ~ additional submissions. He also noted that the new guazdrail in front of Rax Restaurants has already been damaged. He commented that the Bridge Street improvements aze very attractive. Mr. Sutphen stated that, although 51 yeazs have now passed, it is important to remember Pearl Hazbor. Mrs. King asked for clarification from staff regazding the status of installation of a flashing school zone light in the Wyandot School azea prior to opening of the extension of Dublinshire Drive. This issue has come up in the recent budget session. Mr. Fcegler responded that he does not believe there was a formal directive from Council regazding the installation of flashers in front of schools located on major collectors or arterials. He was not awaze of this as a condition imposed prior to opening of the Dublinshire extension. He had requested that the City Engineer review the situation and prepare a formal recommendation. He was of the understanding that this issue would be an agenda item in an upcoming Service or Safety Committee meeting. Discussion followed about whether the City or the developer was to have the signal installed. Mr. Sutphen stated that there had been cleaz consensus from Council to have a signal installed on Dublinshire in front of Wyandot School. Mr. Fcegler asked for clarification of direction regazding signals in front of the high school and in front of Thomas Elementary which was also discussed. Mr. Sutphen responded that the Dublinshire extension is a new road in front of an existing school where a signal can easily be installed during the construction project. The other situations aze different. Discussion followed. Mr. Kranstuber pointed out that there was discussion at the Land Use Committee meeting RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 11 Meeting AYT N L December 7, 1992 Held 19 on the Tuttle Crossing Mall in regard to the need for signals in front of Griffith Thomas Elementary on Tuttle. An adjacent park increases the pedestrian traffic and the whole situation merits further review to address safety concerns. Mayor Rozanski summarized that the Engineering division was to make an assessment of what type of signage was needed for the Dublinshire extension and then report back to Council. Mr. Fcegler responded that the street will not be opened until it is signed in accordance with normal standards; the flashing sign is above and beyond that and would most logically be paid for by the City. Staff would like direction from Council as to whether the flashing sign should be installed prior to the opening of the street. Mr. Strip stated that this is clearly the consensus of Council. Mr. Hansley responded that: 1. He understands from Council that whether the signals are technically warranted or not, they are to be installed and they should be similar to the Muirfield Boulevard signals. 2. A second issue is whether the road should be opened prior to the installation of signals. A bid process would be required for the signals. 3. The third issue is whether Council wants signals installed at the other school locations, i.e., Griffith Thomas and the high school. Mayor Rozanski responded that the consensus reached by Council a couple of months ago was in regard to the signal at the Wyandot School on Dublinshire Drive. There was discussion regarding the other schools, but no action taken. Y Mr. Hansley stated that, based upon tonight's discussion, staff will initiate the bid process to purchase signals from additional appropriations or from unexpended appropriations, and will keep the road closed until the signal is installed. Mr. Sutphen and Mrs. King agreed that there is a need for a signal at Griffith Thomas, and it should be addressed in the Capital Improvements Program. Mr. Campbell pointed out that while there is a need for signage at the Wyandot Elementary School, he cautioned that neighbors may have concerns about the size and type of signage proposed. Mayor Rozanski noted that Council had originally requested that staff recommend appropriate signage for the area. Mr. Hansley requested that Council make a motion and take a vote regarding staff action on this issue. Mr. Campbell moved to direct staff to bring their recommendation to Council regarding the ~ type of signage; the location of signage; the impact on the local community; and the position of the residents in whose yards the signs will be located. This should be included on the next Council agenda. Mr. Kranstuber seconded the motion. Vote on the motion -Mrs. King, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Kranstuber, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Campbell, yes. Mr. Campbell noted the following: 1. At the NLC Economic Development seminar in New Orleans, several strategies were discussed including: preparing a plan, including marketing analysis; preparing a high quality, professional marketing campaign, including targeting of types of businesses being sought; that the City should become entrepreneurial and operate as a business; that the City should promote the businesses within and near its RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 12 Meeting DAYTON LEGAL BLANK December 7, 1992 Held 19 boundaries; updating, modifying and simplifying the City's regulations (this is currently underway); identifying financial sources and avoiding tax abatements which are not helpful in the long run; and strengthening existing businesses in the community, encouraging them to grow where they are. Mr. Campbell praised the excellent job already being done by staff in implementing many of these strategies. ' 2. Regarding the Americans with Disabilities Act, he understands from the law director that there will be legislation on the December 21 agenda addressing this. There are many new requirements for the City to meet. 3. In examining the pool report generated by Ms. Jordan, the statistics do not indicate crowded conditions on the weekends. The weather seems to be the biggest factor affecting usage. Mayor Rozanski briefly commented regarding the value of the City's attendance at the National League of Cities meeting. Over the years, the City has learned about many innovative programs which have been implemented, resulting in cost savings for the City. The knowledge gained at the meetings has enabled the City to take a leadership role in municipal government across Central Ohio. Mr. Amorose moved to adjourn to Executive Session to discuss six issues relating to contracts, land acquisition, personnel and litigation. Mr. Sutphen seconded the motion. Vote on the Motion - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Kranstuber, yes. Mayor Rozanski announced that the meeting is adjourned and no action will be taken in y Executive Session tonight. The meeting was adjourned at 10:15 p. m. a' r, Presiding Of er Clerk of Council