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HomeMy WebLinkAbout07/20/1992 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DA N L AL Held July 20, 1992 ig The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Jan Rozanski at 7:30 p.m. on Monday, July 20, 1992 and Mrs. King led the Pledge of Allegiance. Members of Council present for roll call were: Mr. Kranstuber, Mr. Campbell, Mayor y Rozanski, Mrs. King, and Mr. Sutphen. Mr. Strip arrived at 7:33 p.m.; Mr. Amorose arrived at 7:35 p. m. Mr. Hansley, City Manager, and Mr. Stephen Smith, Law Director, were also present. Approval of Minutes of Tuly 6, 1992 Meeting Mrs. King moved and Mr. Sutphen seconded a motion.to approve the minutes of the July 6, 1992 meeting. Vote on the Motion - Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Strip, yes. Correspondence The Clerk reported that there was no correspondence to Council. Comments from Visitors ~ There were no comments from visitors. Legislation Ordinance No. 92-92 - An Ordinance to Accept an Annexation of 139.183+/- Acres in Washington Township to the City of Dublin. (Third Reading) Mr. Smith reported that this matter has been an issue in negotiations underway with the City of Columbus. That issue has now been resolved, and does not pose a problem to the City of Dublin in its dealings with the City of Columbus. Vote on the Ordinance - Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanslci, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Kranstuber, yes. Ordinance No. 94-92 - An Ordinance Authorizing a Contract for the Continued Employment of the City Manager, and Declaring an Emergency. (Third Reading) Mayor Rozanski stated that a revised copy of the employment contract, with revisions proposed by Mr. Strip, had been distributed to Council. Mrs. King commented that Council members are looking forward to working with Mr. Hansley. She believes the contract is a fair one, and allows for the continued professional management of the City. Mr. Strip moved and Mrs. King seconded a motion to treat this as emergency legislation. Vote on the Motion -Mrs. King, yes; Mayor Rozanski; yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Kranstuber, yes; Mr. Campbell, yes. Vote on the Ordinance - Mr. Strip, yes; Mr. Sutphen, yes; Mr. Campbell, yes; Mr. Kranstuber, yes; Mrs. King, yes; Mayor Rozanski, yes. Resolution No. 40-92 - A Resolution in Support of a Comprehensive Economic Development Plan for the City of Dublin. (First Reading) RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 2 Meeting DA N L AL Hel 19 Mr. Kranstuber commented that representatives from the Chamber of Commerce and the Dublin Convention and Visitors Bureau will be in attendance at the next Council meeting to express their support of the Resolution. He added that this action is a beginning step for the Council, Chamber, and Convention Bureau to work together on an economic development model for the City. There will be a second reading of the Resolution at the August 3, 1992 Council meeting. Ordinance No. 98-92 - An Ordinance Amending Chapter 181 ("Income Tax") of the Codified Ordinances of the City of Dublin. (First Reading) Mr. Strip introduced the Ordinance. Steve Hoffman, Tax Administrator, gave a brief overview to Council on the amendments proposed to the Tax Code. Regarding partnership returns, Mr. Hoffman commented that this amendment will eliminate the need for additional filing by individual partners and simplify the administrative process. It is similar to what is being done in Columbus. He added that the proposed changes have been reviewed by the City's Tax Board and they have no objections. There will be a second reading of the Ordinance at the August 3, 1992 Council meeting. Ordinance No. 99-92 - An Ordinance to Accept the Lowest/Best Bid for the 1992 Street Maintenance Program for the City of Dublin, and Declaring an Emergency. (First m Reading) Mr. Sutphen introduced the Ordinance. Mr. Hansley stated that six bids have been received for the program, and Shelly and Sands submitted the low bid of $483,000. Staff recommends accepting this bid and passing this Ordinance by emergency in order to maintain the timeframe for the program. Mr. Sutphen asked if there will be monies left over for any additional curb repair. Mr. Hansley responded that these are unit prices with a total amount of linear feet of curb repair. Specific curb repair areas have not all been identified at this time. He added that staff will be recommending that a Service Committee meeting be set to address some other issues, and that a full list of curb repairs could be presented to the Committee at that time for approval. Ms. Grigsby stated that account number 40-03-14-2511 should be added to Section 3 after account #40-03-14-2550, as the bid submitted included the Avery Park parking lot addition. Mrs. King commented that curb repair is needed at the corner of Barassie and Deeside where the entrance to the sewer caved in. Mr. Amorose moved and Mr. Sutphen seconded a motion to treat this as emergency * legislation and waive the three-time reading rule. Vote on the Motion - Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes. Vote on the Ordinance -Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Mr. Kranstuber, yes. Ordinance No. 100-92 - An Ordinance Amending Ordinance No. 40-91, et al., Establishing the Location and Amount of Cash on Hand, and Declaring an Emergency. (First Reading) RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 3 Meeting N L AL Held July-20T19Q2 19 Mr. Amorose introduced the Ordinance. Ms. Grigsby explained that the City has no process in place for obtaining cash to provide dinner for prisoners brought to Mayor's Court during their regular dinner hour. Staff is proposing establishing a small petty cash fund in the Mayor's Court area to be used for this purpose. Mr. Strip asked if the City is legally obligated to provide dinner when the City is already paying the county $40 per day to house the prisoner. Mayor Rozanski commented that the prisoner was brought to court at dinner hour to accommodate the Mayor's Court schedule in Dublin. Ms. Grigsby stated that staff is requesting passage by emergency to expedite the creation of the fund; the process itself takes approximately one week. Mr. Smith stated that since the City has removed the prisoner from the county jail during the dinner hour, the City is then responsible for providing dinner. Mr. Campbell added that this is required per the provisions of the Ohio Administrative Code. Mr. Amorose moved and Mrs. King seconded a motion to treat this as emergency legislation and waive the three-time reading rule. Vote on the Motion - Mr. Kranstuber, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mrs. King, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Campbell, yes. Vote on the Ordinance - Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; l~r. Strip, yes. Other Approval of Board of Zoning Appeals Revised Rules and Regulations Ms. Clarke reported that the BZA has revised their rules and regulations, which have been in use for the past 10 years. Peter Zawaly of the Board spearheaded the changes. The process has taken 15 months, and six public discussions have taken place to produce the document before Council tonight. The rules were adopted at the last meeting of the BZA, and the Codified Ordinances of the City of Dublin require ratification by City Council before the revised rules actually take effect. Mr. Campbell commented that in Paragraph 3, A 3, it states that upon expiration of aboard member's term, such member may continue to serve until a successor is appointed. This may conflict with the City's Charter. Mr. Smith suggested that Council approve the rules and regulations, and later amend this provision if necessary. He will research this issue. Mr. Amorose commented that in paragraph C, "Attendance", it states that no more than four unexcused absences will be permitted. It does not, however, state if this is four unexcused absences in one year or over the whole term. It should be more specific. Mr. Strip added that there is no penalty stated for a member who is absent without excuse more than four times. Ms. Clarke commented that the Charter stipulates that membership on boards and commissions is governed by City Council. The BZA desired to adopt their own policy, and for their purposes felt that four unexcused absences in one year would be the maximum that a functioning member should have. The BZA itself does not have the power to remove a member; that is the prerogative of City Council, as BZA members serve at the pleasure of Council. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 4 Meeting L Hel T~ 2_~, 1992 19 Mrs. King stated that unexcused absence needs to be more clearly defined. Mayor Rozanski recommended that the rules and regulations be revised to address these issues. Council concurred. Final Plat -Bristol Commons. Section 1 Ms. Clarke stated that, with the permission of Council, she would like to treat the final plat acceptance and the waiver of the sidewalk regulations as separate issues. The final plat was approved by the Planning Commission by a vote of 7-0 with conditions. This is the final plat under a PLR, Planned Low Density Residential District. This is the final plat for the first phase of construction for 55 lots and 12 acres of public parkland. It is a subdivision to be located on the north side of Brand, just east of Ashbaugh Road. Conditions are as follows: 1. That all conditions of the preliminary plat continue to apply. 2. That a tree preservation plan be submitted subject to staff approval. 3. That the no-build zone be delineated abutting the park area as has been done in other subdivisions. 4. That amended plat be submitted containing all specific information of Chapter 1109 prior to construction or City Council review as applicable. 5. That the necessary traffic engineering data be submitted as required at this stage. This is for aleft-turn lane on Brand Road. 6. That satisfactory storm drainage calculations be submitted for the twin culvert over Indian Run. 7. That approved street light fixtures be installed along Bristol Parkway and electricity be provided to the barn. Approved light fixtures would be either the fixture used in Old Dublin or the Kim archetype which has been used in commercial areas. 8. That the park plan be acceptable in its entirety to the Parks Director. 9. That a street tree plan be submitted subject to staff review and approval prior to construction. 10. Review and approval of engineering final plans by the City Engineer prior to plat being submitted to Council for review. ' 11. Park Director to have final discretion in location of bikepath either north or south of the stream. 12. Entry street to be moved to the west by 20 feet. Three conditions remain outstanding: 1) no-build zone is not yet delineated on backs of lots abutting the park; 2) the park plan has been conceptually approved, but is still under design; 3) the street tree plan is still under review by staff. Staff recommends approval in line with the Planning Commission's recommendation. Ms. Clarke added that the applicant has submitted a letter to Council requesting the sidewalk waiver; staff does not have a sidewalk waiver form per se. Mayor Rozanski commented that the sidewalk waiver was not placed on the agenda as a separate item. Ms. Clarke stated that the final plat had been scheduled for the last Council meeting, but because the sidewalk issue arose, the applicant was given additional time so that the final plat and sidewalk waiver could be discussed at the same meeting. She added that under the requirements of the final plat, the applicant is required to build sidewalks on both sides of Bristol Parkway and the north side of Brand Road. Seeking a sidewalk waiver is then a separate issue. Charles Driscoll. Edwards Land Company~pplicant, stated that Chris Cline and Bill Ebbing were in attendance with him this evening. He commented that he concurs with all of the conditions of the staff report regarding the final plat. He does have comments on the pedestrian paths which he will discuss following the final plat. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 5 Meeting A N L AL B Hel ~ lg Mrs. King asked for clarification of the bikepath location on the entire development, specifically in the Ashbaugh area. Ms. Jordan stated that the bikepath goes through the park and becomes an on-street system " ` ` that will eventually connect with Brandon. Within the neighborhoods it is an on-street system. The bikepath does not connect to Ashbaugh Road, since Ashbaugh Road will be vacated. Ms. Clarke confirmed that it has been the City's intent to take the Ashbaugh bridge over the Indian Run completely out of service. The Tournament representatives, however, have stated that they need to maintain Ashbaugh Road • for traffic purposes during the Tournament. The City's position is that the road can remain a private street, as long as the City is relieved of the responsibility of replacing the bridge. Mr. Colter, adjacent property owner, needs access to the north side of the Indian Run via the bridge to mow the property. The bridge is predominantly used for Tournament traffic purposes. The easiest route to the existing barn on the site, which the Parks Department would like to use for storage, is via the Ashbaugh bridge. The City still intends to take the street out of service as a public street, with these uses in mind. Mr. Campbell stated that the Muirfield Association has expressed some concern that if the bikepath were run from this property to Ashbaugh, it could be perceived to be an extension of the Muirfield bike path. Ms. Clarke added that since Ashbaugh Road has not yet been vacated, the City Engineer is requesting a note on the plat prohibiting access from lots that border Ashbaugh Road. Mr. Campbell suggested adding that if Ashbaugh Road is vacated at a later date, it is not the intention of Council that it would be vacated so that it becomes adjoining to these particular properties. It is instead the intention of Council that it be vacated only for the purpose of providing a private road to the Tournament •parking lot. Ms. Clarke clarified that it was staffl s initial intention to vacate the road, but now only to downgrade the road to a private street. Regarding the bikeway, Mr. Amorose commented that he met with Mr. Ebbing about including a pathway around the pond. He thanked the developer for accommodating the wishes of the Parks & Recreation Committee by adding a pathway around the pond. Mayor Rozanski stated that Council should first take action on approval of the final plat and then consider the sidewalk waiver issues. Mrs. King asked for clarification of the recommendation of the Parks Committee. In their letter, they stated that they request hard walking paths, consideration of the costs of maintaining the floral scape beyond the five year endowment period, and definition of the City's responsibility for maintenance after the initial five years. r„ , Ms. Jordan stated that the Parks Department is closely monitoring this project so that the budget is not exceeded for park maintenance. Staff will be closely looking at the final design for this park to ensure that they can properly. and cost-effectively maintain the plantings. Mr. Amorose stated that a homeowners' association will be formed, and that they will be responsible for maintaining the floral displays or gateway at the Brand Road intersection. Homeowners will be made aware of the fact that after five years, the City of Dublin will not be responsible for planting and maintaining the extensive floral display. Mr. Smith stated that at time of final plat acceptance, it is not uncommon for the Parks Department to be still working out these types of issues. He suggested Council approve the final plat subject to the developer entering an agreement approved by the Law Director and RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 6 Meeting Held_ 7uly 2~, ] 992 19 the Parks Director that satisfies the requirements for maintenance of the project. This is customarily done at staff level. Mr. Driscoll commented that it is his intention to maintain the plantings for only five years; Dublin can then remove the plantings if the City does not want to maintain them. Mayor Rozanski believes that the residents should be notified when purchasing property that the City will not maintain the entry feature at the end of the five-year period. Mr. Strip moved to approve the final plat subject to an agreement at a later date as suggested by the Law Director. Mr. Sutphen seconded the motion. Discussion followed about reinstatement of the hard walking path and whether this is included in the plat. Mr. Campbell suggested that the developer include the hard walking path in the final plat if he wishes to have Council's approval tonight. He also requested that a notation be made on the final plat regarding the maintenance by the developer of the park so that buyers are fully aware of it. Mr. Smith asked if the preliminary plat had contained the walking path around the pond. Ms. Clarke stated that the preliminary plat document does not show park development. A conceptual layout was submitted. The conceptual drawings contained a walking path, and the developer is now progressing with park drawings containing walking paths. As a ~ condition of approval, the park plan must be entirely acceptable to the Parks Director. The developer has committed to a walking path in the conceptual drawings previously submitted. The Parks and Recreations Committee has also recommended inclusion of the hard walking path. Mr. Smith asked if Mr. Campbell's comments were intended to amend Mr. Strip's motion to include a walking path around the pond. Mr. Campbell stated that he is proposing an amendment, calling for a hard or asphalt-type walking path around the pond. Mr. Strip accepted his amendment. Ms. Clarke stated that staff is requesting a note on the final plat that will prohibit vehicular access from the individual lots onto Ashbaugh Road. Mrs. King proposed that the motion be amended to include that a note be made on the final plat prohibiting vehicular access from the individual Tots onto Ashbaugh Road; that the property will not be apportioned among the adjoining landowners at time of vacation; and that the title work will reflect the obligation of the homeowners to bear the maintenance costs of the annuals at the entry feature after the five-year period of maintenance by the developer. She added that as a condition of final plat approval, she would like to add that the developer is required to install a sidewalk along Brand Road. Mr. Strip stated that he believes it is Council's intention not to require the homeowners to bear the costs of maintenance of the entry feature after five years - the only provision being made is that the City will not be responsible for maintenance after the five-year period of developer maintenance. Mayor Rozanski stated that the developer is already required to install a sidewalk on Brand Road as a condition of final plat approval. Mrs. King stated that she wants to make it clear that the developer is required to install the sidewalk, as the sidewalks are not shown on the plat. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 7 Meeting DAYT N LE AL B Held July 2~, 1992 19 Mr. Campbell repeated the amended motion on the table: Approval will be subject to the conditions in the staff report, including the issues with respect to the street tree plan and that the parks director will have to be satisfied with the park plan; that there beano-build zone along the backs of the lots that abut the park; if the road is vacated, it will not be vacated to the adjoining property owners; that there will be no vehicular access to Ashbaugh Road by the adjoining property owners; that the walkway be a hard surface around the pond; that the first five years of park and entry maintenance would be the developer's responsibility and would be so noted on the plat, subject to the approval of the Law Director. Mr. Campbell then seconded the amended motion. Vote on the Motion -Mayor Rozanski, yes; Mr. Kranstuber, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Campbell, yes; Mrs. King, yes. Sidewalk Waiver for Bristol Commons Mr. Driscoll commented that he is requesting a variance for the sidewalk requirements and has three alternative proposals which have been submitted to Council for review. Mr. Driscoll added that a sidewalk on Brand Road would connect to nothing; there is a bikepath planned through the park to get to the Earlington bikepath system; and he doesn't see any sense in installing a sidewalk next to the bikepath. The developer feels it makes more sense to install a walking path in the park for pedestrian use than a sidewalk next to a bikepath. The bikepath will be ten feet wide to accommodate both pedestrians and bikers. Mr. Campbell commented that he is concerned that a sidewalk installed on Brand Road at this time would connect to nothing, especially to the east; the creekbed is adjacent to the ~ roadway along much of Brand Road. The sidewalk would parallel the bikepath and seems unnecessary. Mr. Amorose believes that in view of the bikeway system, a sidewalk waiver could be practical in this case. He asked about the Bristol Commons bikepath connection to Earlington Park. Mr. Driscoll stated that he has agreed to work out cost sharing for this connection with the Parks Department. He added that a sidewalk which dead ends at Brand Road could become a safety issue for pedestrians. Mr. Kranstuber agreed with Mr. Campbell and Mr. Amorose's comments. He did, however, stated that since the sidewalk was waived for Mr. Ruma recently, he believes it is only fair to waive this requirement for Mr. Driscoll's development. Mr. Sutphen asked for confirmation that if Alternative C is selected, a bikepath would still be installed over the east side of the bridge. Mr. Driscoll confirmed that the bikepath will cross the bridge and go to Lot No. 51 where it ties into the sidewalk. Mr. Strip stated that the developer is required by ordinance to build the sidewalk. If Council waives the requirement, he believes the developer should give something back to 6 the City in return for the cost savings. Mrs. King stated that she agrees with Mr. Strip in that developers should be aware of sidewalk requirements. She proposed that the value of the waived sidewalk could be added to a fund used to improve pedestrian traffic throughout the City. She is comfortable with waiving the sidewalk along the west side of Bristol Parkway from the bridge to Brand Road, but she does not want to waive the sidewalk along Brand Road. The deep ditches along Brand Road make bike travel very dangerous. She proposed a short strip of bikepath along Brand Road that will someday connect to other paths. Mayor Rozanski stated that he agrees with Mrs. King in that pedestrian and bike traffic along Brand Road is very dangerous at the present time. He believes that this could be the RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 8 Meeting Held July 20, 1992 19 first piece of the pathway along Brand which may eventually hook into the proposed high school at Brand and Avery. He supports a waiver for sidewalks along Bristol Parkway due to the adjacent bikepath. He pointed out that there is no access to the parkland west of Bristol Commons between Brand and the stream. Ms. Jordan commented that there will be apass-through under the bridge to access this quadrant. She added that this will be connected to the bikepath. Mr. Driscoll proposed extending the bikepath along the frontage on Brand Road. In response to Mr. Strip's comment, he added that the developer is already donating $150,000 of park development with this project. Mrs. King moved to waive the sidewalk requirement along the west side of Bristol Parkway from the bridge over Indian Run to Brand Road. Mr. Driscoll asked about the east side of Bristol Parkway, and Mr. Cline asked that Council address the issue specifically of whether the bikepath would suffice for the sidewalk requirement on the east side. Ms. Jordan commented that bikepaths through parks are a minimum of 10 feet wide to accommodate two-way bike traffic and pedestrians, as opposed to eight feet in width as along the roadway on Dublinshire Drive or Muirfield Drive. Ms. Clarke stated that the bikepath could be a substitute for the sidewalk if Council declares that it is a substitute. The Code requires sidewalks on both sides of the street; only Council can waive this requirement. Mrs. King amended her motion to waive the sidewalk requirement on the east side of Bristol Parkway as well, in recognition of the construction of the bikepath close by in the park. Ms. Clarke asked for clarification of what Council would prefer to be built on Brand Road, a sidewalk or a bikepath. Council requested that Mr. Driscoll provide a bikepath in lieu of a sidewalk along Brand Road frontage, and Mr. Driscoll agreed to do so. Mr. Amorose seconded Mrs. King's motion. Vote on the Motion - Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, no; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Kranstuber, yes. Revised Preliminary Plat -Coventry Woods, Section 3 Ms. Clarke stated that the preliminary plat, as adopted, includes a street which stubs into the south property line of the McKitrick office park. It would permit a public street to connect the office park -apiece of vacant land at this time -with this single-family subdivision. The proposal now is to revise the street to a cul-de-sac and to have a double- loaded cul-de-sac, rerouting the bike path. Staff and the Planning Commission have approved the revised plat, conditioned upon the following: 1. Staff determination of an acceptable bikepath location. The plan Council has tonight does show a proposed bikepath location. 2. Revision of the plat to indicate that there will be on-street parking available for the park on the west side of Coventry Woods Drive, adjacent to the park, down to the point where the road narrows at Lot 142. Planning Commission felt there was plenty of street frontage to support parking along the street for those coming from other subdivisions to walk along the Indian Run. 3. The provision of the same amount of parkland as existed before the revision - 11.3 acres in total for all of Coventry Woods. A final survey is underway at this time to establish that this park dedication requirement is met. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 9 Meeting AYT N L AL Held Tnly 2(l~ 1992 19 Chris Cline. representing Edwards Land CompanX, stated that the residents of the development support eliminating the connection to the adjacent commercial property as they do not want office traffic funneling through their neighborhood. The developer believes there is plenty of parking available on Coventry Woods Boulevard. Mr. Sutphen commented that the Washington Township Fire Department has written a letter to the Engineering department expressing concern with the turnaround distance in cul-de- sacs for use by emergency vehicles. He encouraged the developer to widen the proposed cul-de-sac. Mr. Cline stated that the developer will conform with all Dublin Codes in this regard, and the final construction drawings will demonstrate conformance. He added that if Dublin's Code currently calls for a width which is inadequate for the emergency vehicles, Dublin should then amend the Code. Mr. Sutphen moved to accept the revised preliminary plat for Coventry Woods, Section 3, subject to the conditions presented by Ms. Clarke. Mr. Campbell seconded the motion. Vote on the Motion - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Kranstuber, yes; Mr. Strip, yes. Discussion Re ag rding Street Signa~e for Old Dublin Mr. Johnson explained that the street signs proposed for Old Dublin will be black, with an inch wide white border and white reflective letters. The Washington Township Fire F Department is satisfied with the visibility of the proposed signs. He is requesting Council action to approve the black signs for Old Dublin which will match the street lights. The alley street names which were changed at the end of last year are in need of new signs. Mr. Sutphen commented that he was not aware that staff was still waiting for approval from Council on this issue. Mr. Campbell moved to designate the black signs with white lettering for use in the historic district of Dublin. Mrs. King seconded the motion. Vote on the Motion - Mr. Kranstuber, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Strip, yes; Mrs. King, yes; Mr. Sutphen, yes; Mr. Amorose, yes. Discussion Re ag rding Proposed Water Tower Site Selection Ms. Clarke stated that she would give a brief overview and then turn the presentation over to Dan Boothe, the City's water consultant for the past 10 years. She reported that I-270 divides the community into the high pressure system, outside of the freeway, and the low pressure system, inside the freeway. She pointed out the existing water towers - Summitview, Avery Park, Post Road -and identified out four possible locations for a new water tower. The four sites are: site 1 -southeast corner of Rings and Blazer Parkway, already owned by the City; site 2 -wooded site on north side of Bradenton, immediately west to Frank Gates Building; sites 3 and 4 - located on southeast and southwest corners of I-270 and Rings Road. Mr. Boothe will discuss sites 3 and 4 in his presentation. The proposed water tower is contained in the Community Plan which was researched and written during 1987 and adopted in 1988. The proposed elevated storage tank (or tower) under discussion tonight is known as the Frantz Road tank. Since 1987-88, the City of Columbus has provided additional information to Dublin indicating that the tank will best serve the City of Dublin in connection with a water booster station also to be located on Rings Road. The City has anticipated adding this water tower to the system for a number of years; it is not a new concept. The tank itself will be 160 feet tall and will be visible from a long distance. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 10 Meeting N Held Jul., 9~-1QQ2 19 Dan Boothe, consultant for the City of Dublin, distributed a handout outlining his presentation. Mr. Booth was commissioned to design the "Rings Road Elevated Tank and Booster Station", formerly known as the Frantz Road tank. He stated that he has worked closely with Greg Moore, distribution engineer for the City of Columbus, over the years a. to interpret the computer model information on Dublin's behalf. He is here tonight to provide a brief history of the proposed water tower. Tank History Mr. Boothe came to Dublin following the discovery of low pressure problems in the northern part of the City. He designed the first water booster station in Dublin on Post Road and performed the first hydraulic analysis of the southwest sector in 1981 to establish design parameters for the Post Road station and the overflow elevation for the Post Road elevated tank. He submitted a report in December, 1986, together with a February, 1987 addendum which pointed out Columbus' requirement for an elevated tank "inside or east of I-270". The first notice of this was a letter dated February 9, 1987 from John Doutt, Columbus administrator of water. He also reported a need for this tank in July of 1987 to the planning group preparing the Community Plan, and this data was published in 1988. Also identified this need in Addendum 2, in July of 1988. The need for the tank was presented to Council in August of 1988. The Rings Road tank was then added to the five- year capital improvements budget as a top priority water item. The possibility of combining the tank and booster station on one site was discussed at an earlier date, but in any case on May 29, 1990, according to his notes, when the Ramey site at the southeast corner of Rings and Blazer Parkway was presented to Greg Moore who plugged this site into hydraulic modeling for confirmation as to its sufficiency. On June 29, 1990, Mr. Boothe submitted an updated projects priority list to Dublin showing the estimated costs of a combined tank r ~ and booster station. Mr. Boothe reported that at no time has any developer influenced him in his analysis of recommendations for this project or for any other project. He does not work for developers, but only interfaces with their engineers. Tank Requirement Computer modeling by Pitometer Associates demonstrates that the most efficient system contains more storage on the outer fringes of the system. Having more storage on the outer fringes of the system reduces the size of necessary transmission lines and cuts pumping costs for the entire system. It provides a more reliable systerSi by providing storage closer to its use area and stabilizes the pressure in those areas. This particular tank is needed as part of the overall system, and is necessary no matter what development takes place in the future. At this point, it is a "catch up" project in the overall required infrastructure. The tank will supply pressure to the suction side of the two existing booster stations and to the proposed Rings Road booster station, and as such will be an integral part of the low pressure part of Dublin inside of 270, and the high pressure part of Dublin west and north of 270. During a water shortage, Columbus can, with the presently completed Avery Road tank and the Brand Road booster station, pump water to the higher elevation areas to distribute water more evenly to all of its customers. Tank Site Location History In October of 1991, the Dublin Engineering division commissioned Mr. Boothe to design the pump station and elevated tank on the Ramey site at the southeast corner of Rings Road and Blazer Parkway. The tract was found to be hydraulically efficient, large enough, and was already owned by the City as left over land in the Blazer Parkway construction. During the design, staff expressed interest in a new location due to the possible poor aesthetics at the industrial park entrance. He screened additional sites for hydraulic compatibility, cost, and constructibility. Four sites were found to be acceptable: 1) Ramey site; 2) Bradenton site; 3)southeast corner of Rings/270; and 4) southwest corner of Rings/270. Sites 1 and 2 were readily available, and soils boring analysis was done at site 2 where existing trees could mitigate the aesthetics problem. The City received voluntary architectural analysis of a facade from Bob Apel, architect, to resemble ahigh-rise building. This was found to be an economically unfeasible option. A site plan with a winding entrance drive to limit views from Bradenton Avenue was completed, but a meeting on May RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 11 Meeting Held T„i., ~g~lo~2 19 13, 1992 with area business owners and residents voicing strong objections caused the developer to withdraw his offer to trade the Bradenton site for the Ramey site. Su Mr. Boothe recommends, as he has since 1988, that this improvement be completed immediately. A 1990 date was originally recommended for completion, and an 18-month lead time will now be required to complete it. This includes 15 months for construction and 3 months for revising plans, bidding, and awarding contracts. Should drought conditions continue or a severe fire event occur, low pressure in the southwest high and low pressure areas would become evident this summer. Fire flow pressures are already too low, theoretically, in that area. He then offered to answer any questions. Mrs. King asked Mr. Boothe to clarify his statement regarding fire suppression and water supplies. He stated that all tanks have built into the design a fluctuating level in the tank for stabilization of pressures in the area, but a certain percentage of the water storage is for fire flow purposes. Since Dublin is on the Columbus system, it has a Class III fire rating because of the fire storage levels. He again emphasized that the area is at risk for low pressures if the tower is not constructed. The project should have been completed in 1990 and is a catch-up project. There are theoretically some low pressure hydrants during some fire flow testing now, although he does not have this data. Mr. Kranstuber asked Mr. Boothe to confirm that each of the four site locations would be ~ acceptable. Mr. Boothe responded that site two would require more waterline from the main line on Rings Road, but hydraulically and technically any of the sites are acceptable. He stated that the efficiency of the tank on the low pressure system drops as it is moved any further west of 270. He added that these questions pertain more to distribution and storage for the Columbus system, and suggested that Mr. Moore should respond to them. Mr. Moore commented that as you move the tank farther to the west, the refill mode becomes more difficult. The tank should not be moved farther west than 270 for these reasons. Mr. Campbell asked Mr. Moore to define the boundaries within which the tower should be located for reasonable efficiency, without regard to aesthetics, availability of land, or cost of land. Mr. Moore responded that they are 161 on the north, Tuttle Road on the south, Frantz Road on the east, and 270 on the west. Because of elevation differences, it cannot be moved any further east than Frantz Road. In response to Mr. Campbell's questions regarding who selected the four sites, Mr. Boothe stated that these sites were selected from a total of 10 sites which were screened. These four were the only sites available, as some were too far west on Rings or too far south of Tuttle. These lands were either vacant, had trees for screening, or the City already owned them. Other factors to be considered were that a 20-inch suction line has to be brought into this tank, a 20-inch discharge out of the tank to reinforce the system, and a 16-inch line on Dublin Road must be connected as well as a short gap over on Tuttle Crossing at the park area. The line is being brought down Rings Road, which makes it practical to choose the sites close to Rings for cost reasons. Mr. Hansley stated that sites previously looked at north of 161 were on the fringe of the area where the tower was needed and were not found to be ideal sites. The City had been hopeful that they could negotiate with the school board for a site behind the middle school, but those negotiations were unsuccessful. The residential area in the adjacent township area was also opposed to the site. The City had looked at putting a water tower on a proposed RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 12 Meeting DAYTON L Held Jul; ~,_1,99~ 19 development at the Midwestern Volkswagen property. Because of the recession, this project never materialized. In the meantime, the Columbus computer models have shown that the ideal sites for system purposes are now farther south. With size of piping as a consideration, Mr. Moore stated that the water tower location boundaries are more narrow. The pipes must be large enough to carry the flows. Mr. Campbell commented he believes that under the Ohio Revised Code quick takes are not possible for water towers. Mr. Smith responded that this is true; the only exception would be in an emergency situation, and the courts are very reluctant to allow a quick take even in that circumstance. Mr. Hansley stated that this is the key advantage of using a site that the City owns or one that can be traded for land the City owns. Because of the time constraints, a lengthy land acquisition process would not be advisable. To acquire land for water tower site purposes, the City has to go through the courts. The process can take up to 18 months to two years, depending on the court docket. He added that all available sites within the quadrant have been looked at extensively by both Columbus and Dublin for location of the water tower, and the impacts on the residents in each particular site examined. Delay in construction of the needed water tower could result in a water crisis for area residents. Mr. Boothe added that Columbus is requiring two tanks at this location. Plans call for a second tank to be added later at this site. Columbus' modeling system shows that more tanks will be needed in the future in the northwest sector. Mr. Hansley commented that the EPA mandates that a water system have above ground „ storage for one day consumption. As growth continues in Dublin, more water towers will be continually needed for public safety reasons -drinking water and fire fighting. In response to Mr. Kranstuber's question, Mr. Boothe explained that there will eventually be two tanks located at the proposed Rings/Blazer site, as well as a high pressure tank similar to the Avery Road tank located near the Rings and Avery intersection. Mr. Kranstuber asked Mr. Hansley about the possibility of a willing seller of land in the area of Rings and 270 for water tower sites. Mr. Hansley responded that a willing seller could probably be found, but not at the price the City is willing to pay. Land at Rings and 270 would have commercial value, while the City would have to fund the purchase out of water revenues and taxpayer funds. Mr. Booth commented that a second tower may be needed at the Avery Park tank, but it may be put up north toward Manley Road if future development continues up Glick Road. This would serve a third pressure zone and would be a suction side to a booster station. Columbus, as a design policy, is moving to a two-tank design system to enable cleaning and repainting of each tank separately. Tanks are now designed in 2 million gallon tanks, side by side. Mayor Rozanski asked, in view of all of the growth Columbus has experienced near the Hayden Run area, south of Tuttle, if Columbus is proposing water towers in that general area. Mr. Moore said that Columbus has no water towers planned for this area. It is currently served by the Henderson and Smoky Row tanks. They are all on the same low pressure system. There is a new 2 million gallon tank in the Hilliard area, just south of Hayden Run. He explained that the water which currently serves the Dublin southwest quadrant comes from the Henderson and Smoky Row tanks. The difficulty is that the demand center is currently "here" . Mr. Strip asked if the demand is in Dublin or in the general northwest area. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 13 Meeting Held Tasty 1992 19 Mr. Moore stated that the demand problem is a northwest problem -not just a Dublin problem. He added that Columbus recently built a tank at Smoky Row and one at Summitview. He stated that Columbus is currently laying a 42-inch distribution main from Goodale up Olentangy River Road to Bethel, and building a booster station at that point to pump water up to the northwest area. This is what Columbus is doing to accommodate future demands. The larger water distribution system will enable Columbus to pump water to keep the water towers full in Dublin. Mr. Kranstuber asked how many tanks Arlington has built, and Mr. Moore responded that they have built one tank. Mr. Kranstuber stated that Arlington has one tank for a community of 36,000, and Dublin will eventually have six tanks for a community of 18,000. Mr. Boothe responded that part of the reason for this is Dublin's location on the outer fringe and one of the highest points of Columbus. Mr. Kranstuber expressed concern about the number of towers being required within Dublin boundaries versus the number located within Columbus boundaries. Mr. Campbell cited his concern with the necessity of towers just inside the Dublin boundary lines to serve areas located outside of Dublin. Mr. Moore responded that the tanks need to be located in the high pressure district because of the higher land and the needed lift and storage for fire purposes and peak hour loads. In terms of low pressure tanks, the computer picks the load centers, specifying that storage is necessary in a location because enough water cannot be moved to this area in a 24-hour period. Thus, some of the water must be located on the site. Mr. Campbell again reiterated that he is seeking a rational explanation of why the towers must be located just inside Dublin's boundaries. Mr. Moore stated that he is an engineer, not a politician, and he does not look at political boundaries but only the system as a whole. He conceded that a tank could be located on the south side of Tuttle Crossing which would work effectively. Mr. Moore added that a large portion of Dublin is now served by the Smoky Row tanks and the Henderson Road tanks. The Summitview tank serves more of Dublin than it does Columbus, yet Columbus paid for it. Mr. Boothe stated that all three tanks -Summitview, Avery and Post -are all on the high pressure side. This is the first low pressure tank to be installed in Dublin. Mr. Campbell commented that it is particularly disturbing to find that no thought is being given to considering additional sites between Blazer/Rings and the Henderson Road towers. Mr. Kranstuber stated that Mr. Moore had just testified that a tower could be located south of Tuttle Crossing and work efficiently. Mr. Boothe commented that it is desirable to move water storage out to the fringe areas because of the growth patterns and the need to accommodate long-term development. Mrs. King asked about funds used to pay for the Columbus water towers and whether these revenues came from consumers of the water in the Columbus system. Mr. Moore stated that the Columbus water towers were built under a capital improvements project. These costs are reduced by revenue from consumption -system capacity charges and consumptive charges. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 14 Meeting DA ON L AL BLA Held- T~ 2~~1992 19 Mrs. King then asked why Dublin users of the Columbus system must share in the costs of those water towers and then be asked to bear the burden of paying for towers needed in Dublin. Mr. Moore stated that the towers must be located in Dublin because that is where the growth is. Mrs. King added that suburban users pay a 30 percent surcharge over and above the rates charged to Columbus users of the system. Mr. Moore stated that he is not prepared to answer questions about the financing aspects of the water system - he is a distribution engineer, not a finance expert. Mr. Hansley explained that the 30 percent markup is in addition to the 100 percent and covers treatment and distribution improvements for the whole system. The thirty percent supposedly reflects the increased costs of service to the suburbs located at a distance from Columbus. But selective suburbs who have greater than normal growth are being required to build towers on Columbus' schedule. Dublin has subsidized its water system out of income tax dollars. Mrs. King stated that the millions of dollars being spent for water towers could be used for the Community Center, for additional police protection, or for sewage system improvements. Mr. Campbell agreed that Mr. Moore is not the "money" man, but rather the "location" - man. He apologized if Council's comments are perceived as harsh toward Mr. Moore. The comments Mr. Campbell made previously were directed toward the location issues only. Mr. Campbell also pointed out that only the users in Dublin will be penalized if Dublin does not build the towers -the Columbus areas will have enough water. Mr. Hansley emphasized that Mr. Moore had agreed to come to Council tonight to answer what turned out to be a number of tough questions and thanked him. Chuck Postlewaite. Llewellyn Farms resident, addressed questions to Mr. Moore. He stated that he understands that the origina142-inch line was to run up Dublin Road, and asked why it was moved to Olentangy. If it had been located on Dublin Road, there would have been no need for low pressure storage tanks. Mr. Moore stated that the Dublin Road route had been viewed as a possibility at one time. Mr. Postlewaite asked if there are pipes in the ground along Rings Road, and Mr. Moore responded that there are pipes in portions of Rings Road, but not to the west of Frantz. Mr. Postlewaite asked for his concurrence that location No. 2 would take more pipe and thus would cost more money, and Mr. Boothe concurred. Mr. Postlewaite asked if the 20-inch main could be run anywhere other than along Rings Road. Mr. Boothe stated that they had considered running it along Tuttle at one time. Mr. Postlewaite stated that when Edwards Land Co. installed the freeway interchange, they ran a 20-inch line underneath 270 which connects to 12-inch grids on either side. He asked if the 20-inch pipe already in place under 270 could be utilized. Mr. Moore stated that at the time that pipe was put under, the thought was that the booster station would go on a property already owned at Rings and Frantz. They were considering a 20-inch main down and out Tuttle Crossing. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 15 Meeting N L Hel ~ 19 Discussion followed with Mr. Moore, Mr. Boothe and Mr. Postlewaite looking at the map and possible routings for piping. Discussion included the costs of various options for routing pipe to the sites near 270 and the feasibility of those sites. ' Mr. Moore explained that the tank heights are set to be compatible with the Smoky Row and Henderson Road tanks. The intention is to have 45 to 50 pounds of pressure, and the elevation of the tank determines the pressure. Mr. Moore acknowledged that sites 3 and 4 can be forced to work. Tim O'Brien. 4158 Hertford, Llewellyn Farms, asked about fire protection and the pressure in the area hydrants. He requested that he have assurance from the fire chief that there is no water pressure problem in their area. If there is a water pressure problem, he would like to request that the fire department bring a tanker truck should there be a fire. Chief Bostic stated that he could provide water flow data to Mr. O'Brien by tomorrow. Mr. Strip stated that as the City grows, as schools are built and require water, what is adequate now may not be in six months to a year. Even if construction were to begin today, a water tower would take 18 months to complete. Water pressure problems may develop in that interim period. Mr. Hansley emphasized that the water tower is needed for fire protection reasons, and Chief Bostic concurred. Mr. Postlewaite commented that Llewellyn Farms residents request for aesthetic reasons that - water towers be located in the area outside of 270. He added that the property at 270 and Rings would be worthless for commercial development without adequate water service. Mayor Rozanski commented that the people on the west side of 270 would not look favorably upon having a water tower located in their area to serve the people east of 270. Mr. Postlewaite responded that most land west of 270 is undeveloped or farmed, and is likely being held for development. He is not sure if those people are currently even served by the City of Dublin with City water and sewer. If they wish to hook into the City water and sewer, they should be willing to bear the burden of the water towers. Bill Yoder stated that he represents the Southwest Area Residents Association. There are currently 150 lots under development in the area described by Mr. Postlewaite as sparsely populated. The residents have great concern that they could eventually have four water towers located in their area, if the City chooses to follow the recommendations of the Llewellyn Farms residents to locate towers to the west of 270. He believes this is excessive and a burden to the developing southwest area. All areas of Dublin except for the southeast area have water towers. He believes that everyone should "share the load". Kathleen Benner, 5906 Heather Glen Court, southwest quadrant, stated for the benefit of the Llewellyn Farms residents that her area is located in corporate Dublin and receives City services at this time. Mayor Rozanski thanked all of the residents and the consultants in attendance tonight for their efforts in educating everyone in regard to the water tower issues. Reports from Council Committees Mr. Strip, Finance Committee, has received several thank you letters from groups such as the Big Apple Circus and Ohio Association of Chiefs of Police for the bed tax funds they were awarded. The Dublin Arts Council has a new treasurer and they plan to shift to a calendar year basis for budgeting purpose. The "Art in Public Places" display, Avery Road, will be going up in September. "Leatherlips" has been submitted for a national award.. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 16 Meeting DA N L AL B Hel 19 Mr Kranstuber Communi~ Recreation Center Committee, reported that Council members have been given questionnaires and requested that they be returned to him as soon as possible. Comments from Staff Ms. Jordan reported that with the paving projects awarded this evening, all capital projects for this year have now been met with the exception of the waterless waste system at Scioto Park. Mr. Hahn has been researching this and a determination will soon be made. Ms. Puskarcik reminded Council that the Irish Festival takes place on Saturday and Sunday, August 1 and 2. A designated driver program for the festival has been planned in response to Mr. Amorose's concerns. Mr. Lenz reported that he has had lots of interest from architects seeking information on the Community Recreation Center project. Council Roundtable Mr. Kranstuber thanked Ms. Grigsby for her efforts in assisting the Parks and Recreation Committee with development of rules and procedures. Mr. Sutphen commented that, unofficially, a tornado touched down at his business today. There was extensive damage from the wind throughout the Dublin area. He expressed concern about the City's early warning system and its implementation, and about the weather channels which serve the area. Mr. Hansley responded that Dublin is the only community in the five-county area that has its own system independent of Columbus and Franklin County. The minimum protocol now in use is that the City sends out local spotters when a tornado watch is declared by the National Severe Storm Forecast Center in Kansas City. Regarding today's storm, the City was under a severe thunderstorm watch and the City does not as a policy issue warnings for this. Mr. Sutphen stated that he would rather sound the sirens in error than not warn people of an impending storm. He suggested reviewing the criteria for sounding the City's sirens. Mrs. King stated that she is waiting to get an update on the status of street signs for Donegal Cliffs. Mr. Hansley responded that he and Mr. Johnson would like to report on this at the next Service Committee meeting. There are some issues which still need clarification. Mr. Sutphen stated that if Donegal Cliffs does not want to buy the wood to install the signs, the City should then install its own signs. Donegal Cliffs had agreed to put up the posts and the City was to then put the signs on the posts. Mr. Hansley responded that there are still some outstanding issues regarding notification of residents which the former City engineer had not resolved. He promised to prepare a report on this for a Service Committee meeting. The City's goal is to have all the green and white signs or other non-approved exceptions eliminated as soon as possible. Mrs. King reported that she has had many favorable comments about the new street signs. She also requested that Ms. Clarke thank the BZA members for their hard work in revising their rules and regulations. She believes the new rules will assure applicants of a high degree of predictability and understanding of the appeal process. This, in turn, results in auser-friendly City -one of Council's stated goals. Mayor Rozanski stated that he understands that, according to the newspaper, the City is the recipient of a MORPC grant for bikepaths. He asked staff to comment. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 17 Meeting AY7 N L AL B Held fit., ~n t 99~ _ 19 Ms. Jordan responded that the Parks Department applied to ODOT for grant money under the Intermodal Surface Transportation Enhancement Act. MORPC has now officially recognized the City's bikeway plan which was adopted in 1988, and has given its official endorsement of the project. Mr. Hansley added that the bikeway program has been determined to be eligible for `k, ~ funding, but no funds have actually been awarded. The City anticipates that the program will ultimately be funded; this is merely the first hurdle in a long process. Mayor Rozanski announced that Mr. Smith has advised him that the Executive Session scheduled for this evening will not be necessary. The meeting was adjourned at 11:05 p.m. ayor, Presiding er Clerk of Council r