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HomeMy WebLinkAbout07/06/1992 RECORD OF PROCEEDINGS _ Minutes of Dublin City Council Meeting Meeting _ DAYTON LEGAL BLANK CO FORM NO 10148 Held July 6, 1992 1 g i The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Jan Rozanski at 7:35 p. m. on Monday, July 6, 1992 and Mr. Sutphen led the Pledge of Allegiance. Members of Council present for roll call were: Mrs. King, Mr. Campbell, Mr. Strip, y Mayor Rozanski, Mr. Sutphen, Mr. Amorose, and Mr. Kranstuber. ~ Mr. Hansley, City Manager, and Mr. Stephen Smith, Law Director, were also present. Approval of Minutes of Tune 15, 1992 Meeting Mrs. King moved and Mr. Strip seconded a motion to approve the minutes of the June 15, 1992 meeting. Vote on the Motion - Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, abstain; Mrs. ~ King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes. Corresnondence ' ii ~ The Clerk reported that there was no correspondence to Council. i' Comments from Visitors Mr. Amorose stated that the Dublin Kiwanis' "Frog Jump", an event held for the past 27 years for children in the Dublin area, recently took place with several hundred children participating, along with 280 frogs. This year, 58 corporations sponsored the event and cn behalf of the Dublin Kiwanis, Mr. Amorose presented the winner's trophy to Mr. Sutphen of The Sutphen Corporation. Mr. Harding introduced the new City Engineer, Balbir Kindra who joined the City of Dublin on July 1. He has been City Engineer of Urbana, Illinois for the past 17 years. There will be a reception for Mr. Kindra on Wednesday, July 8 from 4:30 p. m. to 6:30 p. m. in Council Chambers. Legislation i Ordinance No. 78-92 - An Ordinance Vacating a .174 Acre Section of Dublin Road Right-of--Way. (Third Reading) There were no further comments on the Ordinance. ' ~ Vote on the Ordinance - Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes. I Ordinance No. 81-92 - An Ordinance to Adopt the Proposed Tax Budget for Fiscal Year 1993. (Third Reading) i Mr. Strip moved and Mr. Sutphen seconded a motion to treat this as emergency legislation. Vote on the Motion - Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Kranstuber, yes. Vote on the Ordinance -Mayor Rozanski, yes; Mr. Sutphen, yes; Mr. Kranstuber, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes. Ordinance No. 92-92 - An Ordinance to Accept an Annexation of 139.183+/- Acres in Washington Township to the City of Dublin. (Second Reading) Mr. Hansley stated that staff has no comments at this time. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 2 Meeting A NK FORM N 10148 Hel 19 There will be a third reading of the Ordinance at the July 20, 1992 Council meeting. ' Ordinance No. 9492 - An Ordinance Authorizing a Contract for the Continued Employment of the City Manager, and Declaring an Emergency. (Second Reading) m Mr. Strip stated that he has some suggestions regarding contract modifications, namely, that a minimum amount of insurance to be carried on the automobile should be stated, and a couple of other minor changes. He will give these to the City Attorney. Mayor Rozanski commented that, in consideration of the fact that the City Manager's current contract expires July 15, he requests that Council pass this as emergency legislation at the third reading. There will be a third reading of the Ordinance at the July 20, 1992 Council meeting. Ordinance No. 97-92 - An Ordinance Amending Section 2 ("Wage and Salary Structure/Administration) and Section 12. ("Exempt and Non-Exempt Job Classifications) of Ordinance No. 17-90 ("Compensation Plan"), and Declaring an Emergency. (First Reading) Mr. Sutphen introduced the Ordinance. Mr. Harding stated that there are presently two authorized positions within the Planning - Division which carry the title of "Development Review Specialist/Code Enforcement Officer". One position is held by Mark Jones; the other is vacant. Both positions are now at a pay grade 16. Staff would like to downgrade the vacant position to a Zoning Inspector level with a pay grade of 11. To do so, the Zoning Inspector title must be officially recognized within the Compensation Plan via the ordinance before Council. Staff is requesting consideration of passage by emergency for two reasons: staffing shortages in the Planning Division, currently understaffed by three positions; and an immediate need to fill the Zoning Inspector position. Staff has advertised the position and reviewed the applications; they would like to begin interviews next week. Adoption of this legislation would formally recognize the position and enable staff to fill the vacancy. Mayor Rozanski expressed concern that the second zoning inspector position originally authorized by Council was specifically intended to provide weekend code enforcement services. Mr. Harding responded that this position will consist of 95 to 100 percent technical field zoning inspections. Mr. Amorose asked if the job description included that the inspector be available at all times for work as needed. Mr. Harding responded that the position will be non-exempt, and if overtime is required, the City is obligated to pay time and one-half to the employee. This would be a scheduling decision based on need and workload that would be made by Mr. Foegler. He added that the position would bean 8 to 5 job. Mr. Amorose suggested that this Code Enforcement officer be available on weekends and evenings if necessary. Mr. Strip commented that the vacant lots on Sawmill were turned into "used car lots" in the past on weekends, presenting Code enforcement problems on weekends. He commented that the "code enforcement" title describes exactly what the person in the position does, and he doesn't understand the need to change it to "development review specialist" . Mr. Harding responded that the title was changed to more closely describe some of the job duties performed by the incumbent -project coordination, etc. Staff is now seeking to centralize the various job activities in each position and adjust the pay categories appropriately. i Mrs. King stated she shares the Mayor's concern about weekend availability for this person. She wondered if there is anyone else currently on staff who could respond to these weekend RECORD OF PROCEEDINGS Dublin Cit Council Meeting Page 3 Meeting Minutes of y K FORM NO. 10148 III 19 Hel situations, or if a current staff member could be paid more to be available all the time. Ms. Clarke responded that it is her expectation that this person will be available on evenings and weekends. The job is 40 hours per week, however those hours may vary. Generally, "a the person will work 8 to 5, Monday through Friday. There will be occasions where Saturday work is necessary. Much of the staff work must be done between the hours of 8 and 5, as staff interfaces with other agencies who work 8 to 5. She would prefer flexibility in this person's schedule, but they will generally work 8 to 5. Mrs. King and Mayor Rozanski were satisfied with this response. Mr. Amorose moved and Mrs. King seconded a motion to waive the three-time reading rule and treat as emergency legislation. Vote on the Motion - Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes. Vote on the Ordinance -Mrs. King, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Kranstuber, yes; Mr. Campbell, yes. Other Dublin Village Center Simon Encroachments in Right-of-Wav Ms. Clarke stated that the staff report contains more signs than are being requested tonight. Tonight's request includes only "A", "B", "D", and "E". Several other requests have been withdrawn. These signs will also require a variance by the Board of Zoning Appeals because they are too many in number, are too tall, or their square footage is greater than what is permitted by Code. The following requests are to be reviewed by Council this evening: 1. A refacin of the clock tower located in the middle of the right-of-wav for Villa e Parkway. This would be refaced with lighted sign panels containing the names of several of the major tenants within the Center, including PharMor, Hechinger's, Office America, etc. There would be four panels on either side of the tower and they would display the names of different tenants. Planning Commission recommended approval because they recognize the need for better identification on Sawmill Road for a shopping center of this magnitude. 2. An au mentation of the existing brick wall located in front of the Huntington Bank. There is a curved brick wall existing, and the applicant would like to add two wings on either end with directional information with arrows and names of businesses. This would help the customer locate the various businesses. This is an off-site sign; Huntington owns its own site. This would thus be anoff-premise graphic which is not permitted by Dublin's Code. Council would have to approve this. The sign is , also larger than Code permits, and thus will need BZA approval. 3. Sign "D" m~ not rewire Council action. This is a sign located on the Sawmill Road off ramp on the freeway. It will be a curved brick wall displaying the words, "Dublin Village Center." Staff recommends this as an entry feature and identifier for the Center. If it is located on private property, it will not require Council action. Applicant is in the process of determining this site location. 4. Applicant is reauestine signa~e at the corner of Tuller Road and Village Parkway. It would be a curved brick wall sign with "Dublin Village Center" lettering. I i Applicant feels this will be a more important entrance to the Center with the improvements currently underway on Tuller Road. Because this entrance will be RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 4 Meeting _ N FORM N 10148 Hel 19 ~ II mainly used by Dublin and local residents, the applicant does not believe tenant identification si ns are necessary at this location. It will also require BZA action. g R,.._, In this application process for additional signage, staff raised the issue of non-compliance " for signs currently existing within the Center. Applicant has agreed to use his best efforts to bring them into sign compliance before any additional signage is approved. Because the requests are at significant variance from the Zoning Code, staff recommends disapproval. Planning Commission, however, felt there was a legitimate hardship for the shopping center with its limited frontage on Sawmill Road. They further stated that the success of the Center depends on its appeal to the large amount of traffic on Sawmill Road. Frank Kass 150 East Broad Street, Drexel Development, applicant, made his presentation to Council. He gave a brief history of the development to Council. During the development stage of the Dublin Village Center, a land swap enabled the clock tower site area to become Village Parkway. There was a building permit submitted at that location for Kentucky Fried Chicken. Staff encouraged the developer to swap property with that next door so that the road could align with the Federated Boulevard proposed mall road on the other side of Sawmill. This would enable access to the shopping center across the barrier median planned for Sawmill by the City of Columbus. The applicant spent over $2.5 million on infrastructure to provide this access on Village Parkway, and also paid for half of the widening of Sawmill - a private widening paid for by developers on both sides of Sawmill from I-270 to 161. There now exists a directional traffic problem in getting customers to the various tenants of the Center. He described Dublin Village Center as a "destination" site center - a gathering place. People come from all over the city to the Center. Customers continually call the tenants to complain that they cannot locate the Center. For this reason, the applicant is requesting identification signage on the clock tower. If motorists bypass the clock tower entrance when northbound on Sawmill, they are forced to turn around• north of 270 to come back. He presented graphic representations of the requested signs, and the locations where they would be installed. He stated that the clock tower is the most important component of the program, enabling the Center to have better identification on Sawmill Road. He explained that the clock tower sign would be lighted -the letters only, not the panels. As part of the fourth phase addition, PharMor has requested to increase the size of their store from 40,000 square feet to 63,000 square feet, contingent upon their name being included on signage on Sawmill Road. They are considering a move to the Columbus side of Sawmill where they can put up a much larger sign. Mr. Campbell commented that the vote at P&Z was simply an action taken to ensure that the BZA and Council who make the decision could review it. There was concern about the precedent being set. The feeling at P&Z was that the magnitude of this project created some hardship for tenants, as the largest stores have no presence on the main road. Discussion at P&Z was to make the signage as low key and tasteful as possible, while still accomplishing the need to be visible to motorists on Sawmill Road. Another issue was the right-of--way discussion. Had the sign not been in the right-of--way, they would have been permitted to have whatever type of sign. But because everyone wanted the road to be relocated, resulting in the sign being located in right-of-way, it now requires this additional approval. Mr. Kass commented that the anchor tenants in violation of the signage code at this time have agreed to comply with the signage code prior to their inclusion on the clock tower sign. RECORD OF PROCEEDINGS Dublin Cit Council Meeting Page 5 Meeting Minutes of y NK F RM N 10148 19 Hel I o noted that the traffic signal control box installed on the Huntington Bank Mr. Campbell als corner was installed directly in front of the existing sign. Mr. Kass reported that this problem is being addressed by staff. " Mr. Amorose proposed that brick wing walls be added at the entry where the clock tower is located, provided the right-of--way can be secured. He believes that strong azchitectural features make more of a statement. Mr. Kass agreed that brick walls and landscaping would be desirable in enhancing the entry if they are feasible. Mr. Sutphen commented that he agrees with Mr. Amorose's proposal that the applicant install low, brick walls at the entranceway in conjunction with the other proposed modifications to the clock tower. Mr. Strip asked if Council will vote on these signs as a package or individually -they each have their own merits to be evaluated. Ms. Clazke confirmed that since two of the signs will be placed in the City right-of--way, it is appropriate to get Council's support of the proposal. The two signs in the right-of--way aze the clock tower and the sign at the reconfigured Tuller Road entrance. The wing enhancements to the sign located at the Huntington National Bank will require Council action as it is not permitted by Code. The freeway sign will not require Council action, if Mr. Kass can confirm that it is to be located on private property. ° Mr. Sullivan confirmed that the freeway sign will be located on private property, and therefore will not require Council action. ~ Mr. Kranstuber emphasized that the proposed wing additions to the sign at Huntington National Bank are totally prohibited by Code as an off-site sign. He agrees with Mr. Campbell regarding P&Z Commission's position regazding the proposed signs. He does believe exceptions can be made in view of the Sawmill Road location and the willingness of Columbus to allow such signage for properties across the street. ~ Mrs. King commented that it would be preferable to retain the brass letters in the signage and illuminate them at night for places where the signs read "Dublin Village Center" on brick background. Mr. Kass was agreeable to this. Mr. Sullivan responded that it would be difficult to do this with the clock tower, as it could not be illuminated in this manner because of the height. Mr. Kass agreed, and stated that only the letters will be illuminated in the clock tower sign. The clock tower letters will have a solaz bronze appearance in the daytime and will be white at night. Mr. Strip and Mr. Campbell expressed concern about the wings on the sign at the Huntington Bank corner which would be in total violation of the sign code. They believe that once you find your way to the Center, you can locate a business therein. Following discussion by Council, Mr. Kass agreed to remove from his proposal the wings on the sign at the Huntington Bank corner. He emphasized that the most important sign request is for the clock tower modifications. Ms. Clazke confirmed for Mr. Kass that he will still need to seek approval from BZA for the sign variances, following the vote by Council. Mr. Campbell moved to approve the application as to sign "A", the clock tower, to allow the configuration demonstrated to Council tonight -metallic letters showing white at night, the Dublin Village Center language at the top; moved to reject the "B" portion of the application for wings on the sign at the Huntington Bank corner; and moved to approve the "E" sign at the Tuller Road corner, provided that it contains brass letters lighted by spots. Mr. Sutphen seconded the motion. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 6 Meeting K FORM NO. 10148 19 ~ i Hel I~ Mr. Strip moved to amend the motion, incorporating Council's recommendation to BZA for approval of the clock tower variance. Mr. Campbell accepted the amendment. .w Mr. Sutphen requested that Mr. Kass explore the possibility of adding the brick wing walls ' at the entranceway, as previously discussed. ~ Mr. Kass agreed to take this up with staff. Vote on the Motion - Mr. Kranstuber, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Strip, yes; Mrs. King, yes; Mr. Sutphen, yes; Mr. Amorose, yes. Dublin Villas e Center - stormwater Detention Waiver Mayor Rozanski explained that this item had been added to the agenda only today, and thus no information had been forwarded to Council or to legal counsel regarding this item. Mr. Foegler stated that this request for waiver deals with the detention basin currently located on the eastern terminus of Tuller, and is one of several which serve the development. Since this detention basin is located at the end of a major construction project in the City (Tuller Road), the stormwater drainage pipe could be significantly oversized to handle all of the stormwater that would normally be detained, providing a direct flow to the river, similar to what was proposed in the Hard Road project. The City is agreeable to this, conditional upon the developer satisfying that the project is feasible to the City Engineer. The developer provided this information to the City Engineer who today made the determination that it is, in fact, feasible. He asked Mr. Olausen to give Council a brief overview. The reason this is before Council tonight is that the contractor for the Tuller Road project will be ordering the pipe on Wednesday for the project. Mr. Olausen showed Council the location of this detention area on a map. He stated that staff has reviewed the calculations provided to them by the developer on Friday afternoon. He stated that if the storm sewer system is of a large enough size to avoid detention, this would be a much better system. It is not normally required due to the costs associated with providing storm sewer systems adequate to carry major storms. In this particular case, the developer is proposing to eliminate the detention basin and to pay all of the additional costs associated with oversizing the downstream storm sewer system from the detention basin down to the Scioto River. The criteria that staff has been working with is that the storm sewer system will carry inside the pipe system underground a storm with a frequency of once every 50 years and that it will cross Riverside Drive with a frequency of once every 100 years. The additional water carried in a 50-year storm would be kept within the pavement height of Tuller Road. None of the downstream properties would sustain damage in a major storm. In this case, it would improve the storm drainage coming down Tuller Road because the overflow on the Center parking lot currently does not come down Tuller Road, but to the property south of Tuller Road. With these criteria, staff recommends that the waiver be granted. Mr. Amorose expressed concern about the impact of this quantity of stormwater entering .i,,~.,., the Scioto River. Mr. Olausen responded that whatever development takes place upstream increases the runoff into the Scioto. The impact on the Scioto is negligible because of the small drainage area of Dublin compared to the total drainage area of the Scioto River. In terms of the point discharge at the bottom of this pipe, the developer will be installing materials to prevent erosion at the outlet into the Scioto. Mr. Foegler added that from Dublin's perspective, this would solve some drainage problems which now exist between the detention basin and the Scioto in such areas as Dale Drive. In this case, staff believes diversion is more appropriate. All of the extra costs will be borne by the developer, and Dublin will have a much better storm drainage system in this area. II RECORD OF PROCEEDINGS Dublin Cit Council Meeting Page 7 Meeting Minutes of y K FORM NO. 10148 Hel 19 Mrs. King expressed concern about future requirements for cities to clean up stormwater, and whether allowing this would result in difficulty in complying with stormwater requirements at some point in the future. She added that runoff from parking lots, rooftops, etc. carries pollutants which get to the river more rapidly if put into a pipe without ' opportunity to settle out, as in detention ponds. Mr. Olausen agreed that detention basins do slow water, do allow solids to settle, and could be considered an advantage environmentally. Regarding stormwater requirements, Mr. Foegler stated that it is his understanding that it would be easier to monitor quality of stormwater with the centralized discharge point as proposed in this project. Mr. Kranstuber stated that he has never seen water iri the existing detention basin being discussed. Mr. Kass responded that the detention basin holds water for only 20 minutes following a heavy rainstorm. Thus he believes that this amount of water will not greatly impact the Scioto. The developer was told that upsizing the storm system at this time was the best solution for the City in the long run for getting the stormwater to the Scioto. Mr. Amorose also commented that this water is currently recharging the groundwater when detained on the site. Mr. Kass responded that there is an extensive storm sewer system within the Center which , currently detains a lot of water. Mr. Olausen added that if ground is paved where before it was open grass space, the water does not percolate into the ground, resulting in a loss of groundwater; this, however, is not his area of expertise. Mr. Kass stated that, given the steep decline of the land from Sawmill to the Scioto, he does not believe a significant amount of water enters the groundwater system. He explained that a week ago, the AMC Theater tenants requested an addition of four screens and an additional parking lot on the site. The detention pond property would permit parking for 250 cars. Because the Tuller Road contractor is ordering pipe on Wednesday, the developer is seeking Council's approval of this waiver to enable the AMC theater expansion. Mr. Foegler confirmed that there would be no additional cost to the City as a result of this waiver. Mr. Amorose commented that he is concerned with the elimination of the green space in the Center with this expansion. He believes problems accompany large movie complex operations -safety and traffic concerns. He would support the stormwater waiver, but not an expansion of the theater. Mr. Kass stated that the stormwater expansion and elimination of this green space are tied together; the costs for the stormwater system expansion were reduced to $250,000 by means on an agreement that Savko could dump the excavation dirt on the detention pond site. He emphasized that the green space provided in the detention area is beyond the mandated green space -there is more than adequate green space in the development. The developer will also be within his rights to someday find a tenant for this space provided he builds in conformance with applicable codes. He wanted to make it clear to Council that he is expanding the stormwater system in conjunction with eliminating the detention area. Mr. Foegler clarified that the stormwater detention waiver is being sought in connection with development of the land, and that the final development plans for Dublin Village Center are reviewed by the Planning Commission, not by Council. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 8 Meeting K FORM NO. 10148 II Held iu1vT~1_29? 19 Ms. Clarke added that the required green space in commercial developments consists of the setback areas; the landscape portions within and adjacent to the right-of--way; the areas within parking lots to meet the City's internal requirement; screening of parking lots; an screening of service structures. This site is zoned commercially as is the rest of the Center. This area, if not used for detention purposes, is as developable as the rest of the land. Mr. Kranstuber moved to waive the stormwater detention basin requirement at the northwest corner of the Dublin Village Center project with the condition that the developer pay 100 percent of the costs associated with oversizing the storm sewer. Mrs. King seconded the motion. Vote on the Motion - Mr. Sutphen, no; Mayor Rozanski, yes; Mrs. King, yes; Mr. Amorose, no; Mr. Kranstuber, yes; Mr. Campbell, yes; Mr. Strip, yes. Final Development Plan -Woods of Indian Run Ms. Clarke stated the portion before Council tonight is the final plat for this subdivision. The application was previously known as Starkey-Coffman and there was an approved development plan at that time. It was rezoned earlier this year to PUD classification for single-family subdivision, with a total of 961ots. The Planning Commission voted with one abstention to approve the development plan with the following conditions: 1. That a sidewalk be constructed along Coffman Road and along the park access with a bikepath ramp to the street as part of the road construction. 2. That the bikepath easement between Lots 67 and 68 be corrected and that the path with ramp be installed at the same time the streets are constructed. This is so that the buyers of these lots are aware of the purpose of the easement. 3. That street plans be submitted and Coffman Road landscaping plan be fully detailed. 4. That the lot line for Lot 13 be extended to the external property line and reserves be established on Lots 1 and 96. The lot line for lot 13 was extended to the exterior property line; the reserves for lots 1 and 96 are not yet shown on the plat. 5. That the snow fencing plan be submitted and approved by the Planning and Parks staff. 6. That the back of the lots abutting the park and the walkway easement be marked in the field in an unobtrusive manner, so that the City and property owners are aware of the public space. 7. That all floodway and floodway fringe information be added to the plat. This has been done. 8. Submitting fence restrictions for the subdivision. 9. Subject to the entrance street being centered within the right-of--way and detailed plans being subject to the City Engineer's approval. The final engineering drawings for this subdivision are still undergoing engineering review, and there may be some minor modifications needed. Staff requests that the engineering approval be an additional condition of approval. Mrs. King asked what method will be used to delineate the park line. Ms. Clarke „ responded that staff is looking for a subtle way to do this -perhaps by marking the trees as the area is mostly wooded, or by posts in the ground stating "private property". Staff does not anticipate using a fence. Mr. Sutphen motioned to approve the final development plan with the recommendations as stated by Ms. Clarke. Mrs. King seconded the motion. Vote on the Motion - Mr. Kranstuber, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mrs. King, ~ yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Campbell, yes. ~I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 9 Meetin NK FORM N 10148 Held T„lv ~ 1997 ~ 19 Preliminary Plat for Dublinshire 4 Ms. Clarke commented that this property was zoned eazlier this year from the R-1 to the PLR designation. It consists of 47 acres on the east side of Avery opposite Wynford Drive, and extends eastwazd to the new Muirfield Drive. This is a preliminary plat depicting the layout for the subdivision. It provides for the extension of Dublinshire Drive which changes names halfway between Muirfield and Avery Road, becoming Wynford. It will line up with Wynford Drive in the Wyndham Village subdivision vyhich is on the west side of Avery Road. Staff believes the interruption in the continuous street is appropriate to slow down the traffic through asingle-family subdivision. Planning Commission recommended approval on June 4 by a vote of 6-0 with several conditions accepted by the applicant: ~ 1. Submission of typical street section, cross section of proposed mounding and details of entry features and landscape programs for Avery and Muirfield frontages, subject to staff approval. 2. Designation of floodway and floodway fringe areas and bikepath on plat. 3. Revision of plat to show Reserve 1 as a stub street (which can be downgraded if the parcel to the north becomes a school site) and additional access easements into park. Ms. Clarke noted that if the adjacent site is used for the new high school, the stubbed street shown will most likely become asingle-family lot. If the school boazd chooses a site elsewhere, this site will most likely be developed as a single- family neighborhood, and staff believes that there should then be a connection internally between the subdivisions without going out on Avery or Muirfield. Staff is hopeful that this can be resolved in the neaz future. 4. Widening of or demonstration of design considerations on corner lots to improve aesthetics of neighborhood, and also demonstration that the bikepath will not interfere with Lot 1. Ms. Clarke noted that a plan is on file regazding design considerations on corner lots, and Council has received detail for the bikepath intersection. 5. Dedication of off-site park (cross-hatched) area with the pazk on this site, with the understanding that it will be used as a park credit for this developer on another site. Ms. Clarke noted that staff would like the developer to dedicate pazk space that makes sense, and this would be a dedication to the centerline of the Beaz Run creek. 6. Increasing the minimum setback along Wynford/Dublinshire Drive to 30 feet. This will be evident on the final plat. 7. Effective only upon approval of pending rezoning by City Council. Ms. Clazke noted that the rezoning has now been approved by Council. Mrs. King asked if there is any additional roadway width on Avery recommended as a part of this approval. Ms. Clarke responded that the Thoroughfare Plan calls out Avery Road as a minor arterial, and the right-of--way proposed is 60 feet. The master plan calls for Muirfield Drive to carry the majority of traffic, and thus Avery Road will retain a rural configuration. Mrs. King clazified that she was asking about turn lanes to accommodate ingress and egress out of the development. Ms. Clarke explained that the developer has not been requested to provide a left turn stacking lane southbound on Avery Road. Mrs. King responded that now is an appropriate time to consider a turn lane requirement. Ms. Clarke explained that staff's belief is that most of the traffic headed to the subdivision will be northbound. Most destinations and population centers are located south of this site, and thus it is reasonable to assume that most traffic to and from will be headed south of this development. Mayor Rozanski stated that in consideration of the park located north of the subdivision, RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 10 Meeting NK FORM NO. 10148 Held T»1T(i, 199? lg I there will likely be a lot of traffic turning left on Wynford, creating traffic congestion. The area will likely be used as scut-through to Hemingway and several other subdivisions. ,a. . Ms. Clarke added that she cannot adequately address these concerns this evening, but agreed ~ that the new City Engineer can make a recommendation on this issue for inclusion into the list of conditions. Ms. Sutphen asked about the mounding for Muirfield Drive, and whether it will be the same ~ standard as used in the Indian Run Meadows section of Muirfield Drive. Ms. Clarke stated that it will not be the same standard as Indian Run. There are several reasons for this: there was no reserve or additional depth provided along the backs of the Indian Run lots which ended right at the bikepath or the right-of--way for Muirfield Drive. In the Dublinshire 4 proposal, a buffer has been provided which gives additional depth. Landscaping was thought to be less necessary since there is distance provided. Mr. Sutphen emphasized that the same standards as used for Indian Run should be applied to this area of Muirfield Drive. Even though there is a setback, this is all flat ground. Regarding the bike path, Ms. Clarke stated there will be a designated bike path on the north side of Dublinshire or Wynford Drive for the full length. Mr. Sutphen stated that this is important because of the access provided to the park and to the pool. Mayor Rozanski asked if the bikepath will cross all of the curbcuts on the north side of Dublinshire, and Ms. Clarke confirmed that it will do so. Mrs. King asked if this plan envisions having a closed detention basin and a sidewalk along Avery Road. Ms. Clarke stated that staff has not looked at the position of the detention pond as it has not been engineered at this time. Regarding a sidewalk along Avery Road, the developer understands the City's requirements. ~ Mr. Sutphen asked what staff has done regarding the Service Committee's recommendation that developers be required to improve the roadways which front their developments. Mr. Foegler stated that staff has suggested that Council, as a matter of policy and regulation, adopt standards such as these, and that when the new City Engineer is on board, staff will propose modifications to the sub-regulations. At this time, the City is not requiring improvements beyond the provision of a sidewalk. Mr. Campbell proposed that if Council is going to require that the mounding and landscaping be of a certain standard, it be of the same standard used for the east side of Avery Road which backs up to the Indian Run houses. ' ~ Mrs. King moved to approve the preliminary plat for Dublinshire 4 with the conditions as ~ ~ imposed by the Planning & Zoning Commission and two additional conditions: 1) mounding and landscaping similar to that in Indian Run on the east side of Avery Road be included along Muirfield Drive; 2) approved pending a recommendation from Mr. Kindra regarding the necessity of adding additional turn lanes on Avery Road at the entrance of Wynford. Mr. Sutphen seconded the motion. i Mayor Rozanski commented that he will vote against the project because of its deviation from what Council has previously planned to move traffic along on Dublinshire Drive. Allowing curb cuts on both sides of the street will result in a condition similar to what was created on Tara Hill. Mr. Campbell clarified that if the developer does not accept Mr. Kindra's recommendation on the need for a turn lane, he will have to return to Council for approval. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 11 Meeting N FORM N 10148 ~I! ' Held J~1vT._, 199? 19 I' Vote on the Motion - Mr. Strip, yes; Mrs. King, yes; Mayor Rozanski, no; Mr. Campbell, yes; Mr. Sutphen, no; Mr. Amorose, yes; Mr. Kranstuber, yes. Concept Plan for Avery Road Mixed Use Ms. Clarke explained that a concept plan is anon-binding vote of both Planning Commission and Council. It is the City's initial feedback to an applicant as to whether he is on the "right track". To be on the "right track", the applicant must show conformance with the City's existing Plan. There is a Southwest Area Plan adopted in concept by both Planning Commission and Council. This study was humedly prepared and adopted when the City was under time pressures with a pending major annexation. The update of this Plan is overdue, but is now moving along well. Staff has relied upon the existing plan for more than it was intended; the update will be far more comprehensive. Lisa Fierce is the lead planner for the Southwest Area Plan, and has been the lead planner for the Avery Road Mixed Use plan since it was filed in early January. Ms. Fierce showed an aerial slide to orient Council and the audience to the site. The area is bounded by Avery Road, Rings Road, and Wilcox Road and consists of 94 acres. The applicant's proposal includes a new east-west connector road which stems from Avery Road across from Corporate Center Drive, continuing east through the site to connect with Wilcox Road. Proposal also includes relocation of Rings Road as it stems east from Avery Road and connects with the new connector road. ° The proposal includes a number of mixed uses, including office, commercial and condominium uses along Avery Road. The interior portion of the site is predominantly multi-family use and parkland. There are single-family uses proposed on the eastern portion near Wilcox Road. The conceptual density includes 284 multi-family uses, at 9 dwelling units per acre; 53 condominium uses, at 7 dwelling units per acre; and 86 single-family uses at 2.9 dwelling units per acre. Overall residential density for the proposal is 5.8 dwelling units per acre. Planning & Zoning Commission tabled this proposal twice, and reviewed an amended version of the plan at their June 4 meeting. The Commission felt that the types of land uses ~ proposed were appropriate, and thus conditionally approved the plan. The Commission stressed that the road network, the density, and the location of the proposed commercial ~ uses need further refinement and integration within the Southwest Area Plan. Staff recommended disapproval of the plan due to concerns about the high density of the residential uses, the commercial areas, and the fact that the plan did not incorporate well within the Southwest Area Plan. Approval of the concept plan authorizes the applicant to prepare and submit a more detailed development plan. Staff believes that conceptual approval does include roadway layout, land use configuration, and density. i Staff does believe, however, that the transitional uses proposed can be approved in concept, subject to the same disclaimers made by the Planning Commission. Staff recognizes that approval by this body is non-binding, and does not vest any rights with the applicant. Ms. Fierce stated that with the updated Southwest Area Plan, the area is being expanded. The original plan only incorporated the area to the east of Avery Road prior to recent annexations. The City has retained MS Consultants and Bohm-NBBJ to do initial analysis of the roadway networks and land uses. They have reported that there is a need for 10 lanes of east-west movement as well as 10 lanes of north-south movement within the Avery Road to 270 area. The major arterial roads identified are Shier-Rings Road and Tuttle Crossing Boulevard. The extension of Woerner-Temple Road was also examined. it II ~ I I~ RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 12 Meeting NK FORM N 10148 I i 19 Hel Staff has worked with the area residents, property owners, and school boards of both Hilliard and Dublin, and is confident that they are making progress on the Southwest Area Plan update. The applicant has worked very cooperatively with the City and has been responsive to all requests of staff and residents. The applicant has lowered the density for the condominium and multi-family uses, improved the street layout, and relocated some land uses at staff's request. However, the land use expectations along Avery Road are a major concern, along with the provision of adequate circulation, densities and land use layouts. These issues should be resolved by the end of the planning process. Mr. Foegler added that staff has stressed repeatedly their concern with the adopted Southwest Area Plan and the de-emphasis of Rings and resulting impact. This was not fully considered. The redirecting of Rings to the south of Tuttle does not provide enough east- west movement across the entire quadrant. The consultants have confirmed this. One alternative would be to make Woerner-Temple a continuation of Rings. There would be an opportunity for this with a couple of proposed developments. This would meet the objectives of the existing Plan of de-emphasizing Rings and keeping Rings more residential in character; it will allow a collector to be built that can be designed from a perspective of limiting access without single-family lots fronting on it; it would also take advantage of the most critical Rings Road overpass of 270. This is a concept only which establishes what the primary east-west road needs are. I ; ~ Mr. Kranstuber cautioned that this area is a blank slate, and as such should be studied very closely before any approvals are given. Mr. Strip stated that in view of the many conditions and requests of the applicant made by both Planning Commission and staff, there does not seem to be much risk in passing the concept plan at this time. The developer will have to bring the plan back again and again for revisions prior to final approvals. Mr. Sutphen commented that the plan is unimaginative, and he does not understand why condominiums are planned to front on the southwestern corner of such a busy road as Avery. He believes the density is still too high. Mrs. King commented that both the Hilliard and Dublin school districts have property in the proposed development area and believes it would be wise for Council to meet with the two school boards to discuss land use issues and the impact upon their respective jurisdictions. She added that it may make sense to adjust the boundaries so that prospective property owners will be less confused over the district lines. Ms. Fierce responded that staff has held discussions with both school boards, and they are agreeable to exploring the possibility of adjustments to boundary lines. Mr. Campbell stated that representatives of St. John's Lutheran Church attended P&Z and are supportive of a condominium development across from their property versus a .w commercial development. He commented that the residents' biggest concern is their desire to break up Rings Road traffic, as is provided with this proposal. The residents also want to have some lots front on Rings Road, while staff believes the subdivisions should be internally located. This issue has yet to be resolved, but need not be at the concept plan stage. In concept, P&Z members felt comfortable with the proposal. Staff's position is that the proposal needs further study, with a total resolution at some future date. P&Z is simply trying to keep the process moving. Rob Mier, Jr., 41 S. High Street, representing the applicants, Avery Road Limited and Wilcox Road Associates, stated that the process for this plan began last year. Plans were based upon the Southwest Area Plan and its segmentation of uses, beginning with single- family, followed by multi-family, and then office and commercial uses going east to west RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 13 Meeting NK F RM NO. 10148 19 Held J.L~~-~ 199 out to Avery Road. This is the fourth or fifth plan submitted in the concept plan process. He expressed the applicant's frustration with the delays and changes required by revisions being made to the Southwest Area Plan. The approval from P&Z contains many footnotes of requirements of the developer. He is seeking approval of the concept with footnotes to allow the applicant to continue. He understands that the approval of a concept plan is a non-binding action of Council. Mr. Strip asked what types of commercial development are included in the plan. Mr. Meyer stated that it would be neighborhood commercial in scale, i. e. , convenience stores, etc. Mrs. King recommended that an indication of future water tower sites be included in the plans, since it is anticipated that one will be needed in the area of Rings and Avery. Mr. Foegler stated that staff would like to identify future water tower locations as a policy; however, the projections for these needs are sometimes adjusted. Staff would like to pre- plan and identify the water tower locations in utility plans for this proposal, and consider these things in the context of a comprehensive plan for the entire area. He clarified that he is referring to the two towers to serve the high pressure area that are proposed for Avery and Rings. Planning and acquisition of the sites would be advocated by staff as part of the adoption of the Plan, if possible. Mrs. King strongly recommended that the tentative water tower locations be identified in the plans so that residents are aware that they are coming. Mr. Foegler stated that the difficulty in identifying sites prior to the purchase of property is that City's negotiating ability for the purchase is compromised. But he agreed that an effort that anticipates acquisition and planning would be appropriate. Bill Yoder, Southwest Area Residents Association, stated that the Association supports the neighborhood compromise plan with the latest revision date of May 6, 1992. The plan is similar, but not identical to the plan before Council tonight. One important detail not shown in the plan tonight are houses fronting on Rings Road. This feature, if approved, represents the future course of development for the neighborhood which is consistent with Dublin's Southwest Area Master Plan and other neighborhood goals which include limiting traffic and encouraging single-family development in the area of Rings and Wilcox Roads. He expressed concern with the density and numbers of multi-family uses proposed for the southwest area. He stated that more time is needed for area residents to examine the proposals and make suggestions. In general, residents' reaction to the proposed plan is positive. The Association believes that to properly institute the plan, the indicated changes to the Southwest Area Master Plan must be completed in accordance with procedures previously agreed to. These procedures provide for input from all concerned parties. He added that some of the features included on the neighborhood compromise plan have been TM omitted from the plan before Council tonight -the lot lines indicating lot sizes and frontages. He understands that the developer is committed to working with the residents ~..,w to maintain some of the design features in the original compromise plan. Mr. Strip moved to approve the Concept Plan for Avery Road Mixed Use. He commented that he is hopeful that the developer has listened well to all of the suggestions, and that this is an important first step in the process for development. Mr. Kranstuber seconded the motion. Mrs. King stated that she had waited to make further comments until after the residents had spoken. She commented that: 1) she is glad to see that the proposal includes saving the wooded area; 2) she favors the use of interior-oriented streets versus housing fronting on j Rings Road, as she believes future residents will object to front-loaded streets; 3) she is concerned with density, yet does favor some condominium development as they generally I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 14 Meeting N FORM NO. 10148 . 19 I!, Hel I have a favorable impact upon schools, particularly those marketed to empty nesters; and 4) she encourages staff to include in the Southwest Area Plan an analysis of City services and capital improvements that will be required with this area; revenue projections for the City and the school districts; and a resolution of the school district boundary issues. Mr. Sutphen concurred that school district boundaries should be identified early in the project so that prospective buyers are aware of them. Mr. Yoder added that the residents believe that the character of Rings Road will be permanently changed by the relocation. They believe that having lots front on Rings Road will maintain the residential character of the neighborhood. Vote on the Motion - Mr. Amorose, yes; Mr. Strip, yes; Mr. Campbell, yes; Mr. Kranstuber, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Sutphen, yes. Sidewalk Waiver for Brighton Park Mr. Smith stated that following the meeting on June 15, the City Manager asked him to examine the legal issues of this waiver. Upon review of the development history of the project and following meetings with staff, Mr. Ruma, and his representatives, he believes that the applicant reasonably relied on the input from staff and approval of the Planning Commission to conclude that no sidewalk installation was required on the Rings Road frontage. Mr. Smith bases this on the fact that the preliminary plat first presented to the City did not show the section of sidewalk which is the subject of this waiver request. Further, the applicant's detailed engineering and construction plans for the project were reviewed by three different city engineers, including acting engineers, during a period of transition in that division. Mr. Smith concluded by saying that the applicant currently has a set of approved, buildable construction drawings which do not require the construction of sidewalk along Rings Road. In his opinion, denying the waiver at this point may create a situation where the applicant could prevail were he to appeal this waiver request, based upon two principles of law - equitable estoppel and detrimental reliance. Another factor to take into consideration is that staff's interpretation over the past two years regarding sidewalk installation is characteristically different now than when the process started. Mr. Smith commented that he has distributed a memorandum to Council tonight regarding the waiver. Mr. Strip stated that Council seemingly does not have a choice but to follow the recommendations of the law director in this case. Discussion followed regarding the communication of requirements for sidewalks to developers, and whether any projects are pending for which sidewalks were not clearly specified as required on existing streets. b Mayor Rozanski recommended that a written statement from the Planning Department regarding sidewalk requirements would be an appropriate way to address the lack of clarification in the Code. Mr. Foegler responded that on the preliminary plats, developers are now required to show typical pavement section of each different road. This will eliminate the confusion about required improvements. Mayor Rozanski and Mr. Sutphen stated that this practice will not address existing streets, as they will not be shown on preliminary plats if they are not being rebuilt. Mr. Sutphen added that improvements should be required for all streets surrounding developments to the centerline of the road. RECORD OF PROCEEDINGS Dublin Cit Council Meeting Page 15 Meeting Minutes of y NK FORM N 10148 Iii j 19 Hel I Mr. Foegler responded that the existing road typical section will still be required on the preliminary plat, unless Council wants to eliminate the potential for a waiver by stating that it shall not be waived under any circumstances. Mr. Sutphen expressed his concern that all developers should be treated fairly -what is required of one should be required of all. He asked that staff, in the future, ensure that these requirements for improvements are communicated to developers. Discussion followed regarding the requirements for street trees and sidewalks on existing streets as stated in the Code at the present time. Mayor Rozanski reiterated that he is requesting these requirements be placed in writing, specifically that all streets within and abutting a project have sidewalks and street trees. This will eliminate any different interpretations of the Code. Mr. Sutphen emphasized that he believes all subdivisions should be brought up to Dublin's standards at the development stage, and that Council should be adamant that these requirements are difficult to waive. Mr. Campbell stated that if Council wants to make a policy change on this issue, an ordinance should be drafted to do so. He also believes that Council should reserve the right to waive sidewalk requirements if they choose to in. the future. Any changes in the ordinance would not be retroactive, so they will not eliminate the problem being addressed tonight. He is hopeful that Mr. Smith and staff can propose an ordinance to address these ~ situations in the future. He added that should Council decide not to follow legal counsel's advice regarding the sidewalk waiver under review tonight, the members could have personal responsibility. There was a series of unusual events which resulted in the issue before Council tonight; he believes Council should follow Mr. Smith's advice. Mr. Strip added that Council is also indirectly honoring what staff has previously committed to with this developer. Mr. Campbell commented that this issue was overlooked during the entire process by boards, commissions, and Council. A combination of unique factors results in the situation Council is dealing with tonight. Mr. Strip moved that the sidewalk waiver for Brighton Park be approved by Council. Mr. Campbell seconded the motion. Mr. Bill Yoder, Southwest Area Residents Association, stated that the residents are now concerned because a dangerous situation is being created for pedestrians with the waiver of the sidewalk. The road is only 17 feet wide, and on the immediate edge of the pavement there is a 3 to 1 slope to the bottom of the ditch which is often full of water. Bikers and pedestrians will have no area to travel along the road. He is hopeful that a berm area could be preserved within the right-of--way in a level spot so that children can walk to the park as well as bicyclists. In lieu of sidewalks and trees, residents would be supportive of a berm area. Mayor Rozanski stated that there will be a bike path on the north side of Rings Road to accommodate pedestrians and cyclists. Mr. Foegler commented that the phone company has notified the developer that they believe there is a line in the ditch area, and the developer has confirmed that the phone company has no easement for this. The developer has temporarily cut a 2 to 1 slope; in working out the easement, the developer is hopeful of cutting the slope at its normal 3 to 1 angle. At a 2 to 1 slope, the ditch is more difficult to mow and will hold less water. Charles Ruma. developer, stated that the policy regarding sidewalks has been interpreted differently within the past six months than it was previously. The ditch does preclude the ~ RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 16 Meetin NK FORM N 10148 Hel f 1 19 I, sidewalk option, and the developer has proposed some' alternative streets to provide east- west movement. He cautioned Council that i n r ear dtor uirin im r g eq g p ovements to the center of the road, developers will then want to put lots on those roads to recoup some of the costs. He apologized for the confusion over the sidewalk requirement. He stated that the phone company informed them today that they have located a document from 1868 allowing the easement. He added that the 3 to 1 grade is the best that he can do in terms of ease of maintenance. He stated that the staff and the Planning Commission have been very helpful throughout the process for this project. Discussion followed regarding the size of the ditch and its proximity to the road pavement. Mr. Olausen commented that the ditch will be five to seven feet deep, with a 3 to 1 slope - a moderate slope coming from the edge of the road. In terms of vehicle safety, this is safer than placing a guardrail next to the road. Mr. Yoder presented pictures of the present grading of the ditch at a 2 to 1 slope. He believes it would be a small compromise to have a 2 to 1 slope on the ditch in exchange for assuring the safety of pedestrians. Mayor Rozanski responded that at less than 3 to 1 slope, the ditch would not handle the water it is intended to carry. Mr. Strip pointed out that the present discussion is a digression from the issue before Council of the sidewalk waiver. The ditch modification is another issue entirely which will ' have to be studied by the City. Council members are very sensitive to this issue, but there is nothing to be decided upon this issue tonight. . Vote on the Motion - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Kranstuber, yes; Mr. Strip, yes. Ms. Clarke stated for clarification that there will be only a sidewalk proposed for the north side of Rings Road, and not a bike path. Reports from Council Committees Mr. Kranstuber Land Use Committee reported that a resolution concerning joint efforts toward a comprehensive economic development program for Dublin will be proposed to the Chamber of Commerce, Convention and Visitors Bureau, and Council at their next respective meetings. He distributed a copy of the proposed resolution to Council members. Comments from Staff Ms. Grigsby reported that 12 bids were received on the notes for the Tuller Road project. The low bid was 3.2 percent from Kemper Securities. At the recent Finance Committee meeting, a discussion took place regarding a review of criteria for bed tax applications. She asked if a meeting could be set for August 5. Discussion followed, and Mr. Strip will contact Ms. Grigsby to set a convenient date and time. Ms. Grigsby also stated that a copy of the Comprehensive Annual Financial Report for 1991 was given to Council tonight. She recognized the efforts of the Finance staff, and particularly Chuck Coleman, Assistant Finance Director, in the production of this important document. The document is used for the City's bond presentations. Ms. Clarke thanked Council for the emergency legislation authorizing the zoning inspector position. Two graduate students will work in the division this summer which will assist with staffing efforts for the large volume of development underway. ~ I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 17 _ Meetin - K F RM N 10148 _ _ III Held- T„tv ~ t gg~ 19 i Ms. Jordan reported that the Fourth of July celebration went very smoothly. Ms. Puskarcik stated that she is seeking Council's approval to have the Dublin Irish Celebration group sell beer and Irish coffee at Coffman Park during the Irish Fest on August x 1 and 2. The liability insurance will be carried by the group. Mr. Amorose commented that the City is sending a mixed message to youth in view of the D.A.R.E. program which has been so well received. He is concerned about serving alcohol in a City park. Mrs. King stated that this event has been run successfully for several years, and there have been no past incidences of substance abuse associated with the event. She moved to approve the request of the Dublin Irish Celebration request to sell beer and Irish coffee at the Dublin Irish Fest on August 1 and 2 at Coffman Park, during the event hours, provided they carry proper liability insurance for the event. Mr. Sutphen seconded the motion. Vote on the Motion - Mr. Campbell, yes; Mr. Kranstuber, yes; Mrs. King, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mayor Rozanski, yes; Mr. Amorose, no. Mr. Hansley commented that the Police Department has, in the past, conducted amini- seminar for the servers at this event regarding the state requirements and guidelines for serving alcohol. ,.~..q Ms. Puskarcik thanked all of the Council and staff for their help in making the Fourth of July celebration such a success. Mr. Olausen commented that he should have picked up the sidewalk requirements on the submittal for the Brighton Park project and apologized for the confusion about the issue. Mr. Balbir Kindra new City Engineer, commented that this is his third working day and first City Council meeting and he is looking forward to working with Council. Council Roundtable Mr. Campbell commented that he had reviewed the minutes of the last meeting which he missed. Regarding the inclusion of the handball/racquetball courts in the Community Center, his notes indicate that they could be used for several purposes. Mayor Rozanski clarified that this is where Mr. Campbell changed his vote, as there was a deadlock. Regarding the seniors area, he recalled that there was discussion of two rooms -one passive, one active, depending on the size and the number of people. He requested that the Development Department once again provide status reports of projects ongoing within the City. Mr. Campbell thanked the Maintenance Department for their prompt response to several issues that he had alerted them to -weed control, etc. He also noted in the minutes of June 15 the large amount of time devoted to speakers prior -a to the start of the evening's agenda. He proposes that a system of "speaker" slips be adopted by Council so that there would be a sense of who is going to speak and in regard to what. The slips could specify a portion of time for comments by an individual -perhaps 3 minutes as do other groups in the metropolitan area. He suggested that speaker slips be delivered to the Mayor in the afternoon. All of the time devoted to public comments Bela s the agenda significantly. He deferred to the Mayor's choice as to how he would like to handle this issue. He noted that the first meeting in September would normally take place on Monday, September 7 (Labor Day) and proposed that Council address a date change tonight. Following discussion, it was the consensus of Council to meet on the 2nd and 4th Mondays of September -September 14 and 28. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 18 Meeting A NK FORM N 10148 Hel 19 Mrs. King agrees with the proposal to have speaker slips for Council meetings. She commented that the traffic control for the Fourth of July celebration was excellent and ~.a, commended the Police Department. Expressed appreciation to Mr. Foegler for attending the Llewellyn Farms Civic Association ~ meeting last week and helping to establish a good rapport with the group. She requested a status report for street signs for Donegal Cliffs South. She noted that she will be visiting family in Idaho and will miss the August 3 meeting of Council. Mr. Sutphen commented that he is supportive of a speaker slip policy and time limit for comments from visitors. He added that he greatly enjoyed the Fourth of July Celebration in Dublin this year. Mr. Amorose stated that he would like to get a better quality copy of the Schottenstein development plans. Mr. Olausen agreed to provide this. ! Mr. Stria commented that the Fourth of July parade was very nice. He endorses the speaker slip policy, but thinks that the afternoon deadline would be impractical. Proposes instead that people be requested to sign slips at the entry to the Council Chambers and give them to the clerk. Mr. Strip stated that he has cleared his following statement with the Mayor and with Mr. Smith. He has asked the City Law Director to prepare an ordinance, similar to what Columbus has, limiting the sale of certain weapons and providing for a waiting period for the selling of weapons, particularly handguns, in the City of Dublin. He does this out of concern that at some future point there will be a tragic situation involving a gun purchased in Dublin. It will have been purchased in Dublin due to the waiting period restrictions in Columbus and other cities. The fact that weapons can be purchased in Dublin at this time without a waiting period is being flaunted in advertisements. He recognizes that gun control of any sort is controversial, but believes that saving lives in a society which at present appears out of control is not controversial. Lastly, he added, on a personal note, that there are those who will suggest he brings this legislation due to his own personal tragedy involving a gun in his home. He stated that if he were doing it for that reason, he would make no apology. But he is not motivated by his personal experiences as much as he is motivated by what he believes to be right; by what he believes to be cautious for the City; and what he believes to be responsible to the residents of Central Ohio. He further hopes I~ that, if the legislation is introduced and then passed, the City would ask its neighboring communities to pass the same legislation. Columbus .made a courageous move when it ~ enacted this legislation, and it has recently been successfully tested in the courts. He believes this legislation must be passed on a cooperative basis. This is another opportunity for Dublin, as a suburb, to take a leadership role. ~i Mr. Kranstuber commented that he would like to see the ordinance drafted in a similar fashion as that in Columbus -addressing the cooling-off period, the ban on certain weapons, and the registration requirements. He is supportive of the speaker slip policy; it was very workable during the Community Center meeting. Mr. Kranstuber reported that he met with Dublin school staff members last week to address Mrs. King's concerns regarding school support for the Center. The school board will ~ discuss this during executive session on Monday. Mr. Lenz is working on the Statement of Qualifications for the architectural firm. Commented that Mrs. King, Mr. Strip and Mr. Foegler did an outstanding job with the Llewellyn Farms Civic Association meeting. Response of the residents was extremely positive. Commented that Ms. Puskarcik's department and Ms. Jordan's department did a great job j'~ with the Fourth of July celebration. Mrs. King also thanked Mr. Olausen for attending the Llewellyn Farms meeting. ~I i i RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 19 Meetin NK FORM NO. 10148 Hel d T„i., ~ 1 g9~ 19 Mr. Sutphen moved and Mrs. King seconded the motion to adjourn to Executive Session to discuss pending legal matters. Vote on the Motion - Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Sutphen, yes; Mr. Amorose, yes; Mr. Kranstuber, yes. Mayor Rozanski announced that Council will not reconvene following the Executive Session. The meeting was adjourned at 11:50 p.m. ayor, Presiding Of r L a Clerk of Council r~ i